agenda wp4 meeting paris-18102013 - pasq2 4th wp4 meeting – paris 2013 time and venue: friday...
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Agenda 3rd WP4 meeting Patient Safety Good Clinical Practices
Paris October 18, 2013
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4th WP4 meeting – Paris 2013
Time and venue: Friday October 18, from 09.00 to 11.00 & 11.30 to 12.30
Venue: Haute Autorité de Santé, 2 Avenue du Stade de France, 93200
Saint-Denis La Plaine
Room 608-609-610
Aim of meeting: The aim of the meeting is specified in the agenda for each of the
agenda points
Meeting material: 1) Outline of work since last meeting (attached to the minutes)
2) Next steps until January 2014 (attached to the minutes)
3) PaSQ webpage → News and Events → Exchange Mechanism
Events (http://www.pasq.eu/NewsEvents/ExchangeEvents.aspx) please
see historical events hosted by Austria, Norway, and the UK
4) 1st draft data analysis of data regarding the PSPs
5) WP4 PSPs Survey
6) Minutes from the last WP meeting in Berlin
NOTE: Please note that copies of these documents will NOT be
available in printed versions at the meeting!
Preparation: We’ll assume that you’ve familiarized yourself with the 1st draft data
analysis of data regarding the PSPs – and the underlying questionnaire
(meeting material 5 & 6)
Next meeting: WP4 meeting January 2014 in Budapest; proposed dates; 29th-31st TBC
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Agenda WP4 meeting 9.00 - 11.00 & 11.30 - 12.30
Time Agenda point
09.00 - 09.10 Welcome and outline of meeting by Solvejg Kristensen, Denmark
• Status of WP4 is provided below and given 17.10.2013
09.10 - 09.30 Experiences with the first EMs
• Austria, United Kingdom & Norway
Please see the PaSQ webpage for information on these events
Aim: share experiences in hosting an EM
09.30 - 10.15 Presentation of data drawn from reports on PSPs by Jasna Mercaric
Focus on;
• Patient Involvement
• Implementation
• Cost
Aim: the aim is to get an overview and assess the available data in regard to the
three areas above, and finally to decide if the data are sufficient for use/further
exploration, if yes to consider these areas in the below brainstorm session
10.15 - 11.00 Brainstorm on task solving – in small discussion groups
• Main questions to be answers in the final report
• Scope of work
• Decision on task leader function, and participants
• Output(s)
Aim; create a basis for qualified task solving, so that the task leaders can specify
an action plan with timeframes
11.00 – 11.30 Coffee break
11.30 - 12.15 Sharing the content of the brainstorm discussions - together
12.15 - 12.30 Next steps by Solvejg Kristensen
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Meeting participants; WP4 partners participating in black (signed up 2.10.13)
Organisation Name E-mail
AT GeschäGesundheit
Österreich
GmbHftsbereichsleiterin
BIQG
Eva-Maria Kernstock
Alexandra Feicher
Ulrike Holzer
AT Upper Austrian Hospital
Organisation
Tilman Königswieser Tilman.Kö[email protected]
BE Council of European Dentist Nina Bernot
Aleksandra Sarak
BE Standing Committee of
European Doctors
Anamaria Corca
Birgit Beger
BE European Federation of
Nurses Associations
Paul de Raeve
Alessia Clocchiatti
BE European Patients' Forum Kaisa Immonen Charalambous
Cristina Padeanu
BE Federal Public Service
Health; Food Chain Safety
and Environment
Margareta Haelterman
Hilde Peleman
BE European Hospital and
Healthcare Federation
Silvia Bottaro
Pascal Garel
BE Pharmaceutical Group of
the EU
BG National Center for Public
Health and Analyses
Plamen Dimitrov
Milena Vladimirova
N Danova
DE University of Bonn -
Institute for Patient Safety
Martina Lietz
Constanze Lessing
DK Danish Society for Patient
Safety
Solvejg Kristensen,
Tanja Gyldengren
EL National and Kapodistrian
University of Athens
Yannis Skalkidis [email protected]
ES Universidad Miguel
Hernandez de Elche
José Joaquín Mira
Jesus Aranaz
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Organisation Name E-mail
FI National Institute for Health
and Welfare
Ritva Salmi
Ritva Inkinen
FR Haute Autorité de Santé Maggie Galbraith
Jean Bacou
HR Agency for Quality and
Accreditation in Health Care
and Social Welfare
Jasna Mesarić
Helena Purgaric
HU National Institute for Quality
and Organizational
Development in Healthcare
and Medicines
Edit Kárpáti;
Judit Lám
Zita Daroczy
IT National Agency for
Regional Healthcare
Services
Barbara Labella
Giovani Caracci
Vanda Raho
LT State Health Care
Acreditation Agency
Vytaute Lukoseviciute
Jouzas Galdikas
LV Riga East University Hospital Liga Arente
Guna Jermacane
Igors Trofimovs
MT Ministry for Health; the
Elderly and Community Care
Carmel Abela [email protected]
RO National School of Public
Health and Health
Management
Carmen Angheluta
Georgeta Popovici
SK Healthcare Surveillance
Authority
Eugen Nagy
Andrea Grolmusova
UK Department of Health,
Health Foundation, NHS
Commissioning Board
Daniel Eghan
Bruce Warner
UK NHS Institute for Innovation
and Improvement
Lynne Caley
Elaine Hide
Outline of the main work processes from January 2013 - October 2013
Task Task lead Milestones in task solving and timeframe
Data collection and review of submitted
PSPs
Cristina Padeanu
Kaisa Immonen Charalambous
Solvejg Kristensen
After the meeting in Berlin, a series of activities to increase the response rate were developed:
• Reminders sent by email. • Follow-up with the stakeholder organisations and NCPs by phone. • Personalised reminders sent by email presenting the situation of
questionnaires completed to date/ country and summarizing the procedures for the data collection.
• Email messages shortly noticing the approach of the deadline and the importance of submitting PSPs.
After reaching the deadline for collecting the PSPs (28 February), a targeted follow-up was developed focusing on contacting stakeholder organisations and NCPs by phone, and when no opportunity to discuss, a reminder was sent by email. During the PSP collection and after deadline, EPF checked the completed questionnaires every week. If there are unclarities and/ or overlapping information, EPF communicated with the WP4 and WP6 leaders and the respective NCPs and stakeholders.
• Online data collection open until March 15th • Review of the good practices submitted until March 22nd by the NCP. The
NCPs were asked to check the good practices submitted for their country to avoid duplication and ensure a proper level of information.
Display of the PSPs on the WIKI platform Jasna Mersaric
Solvejg Kristensen
• February/March, prototype was created and visual identity of display was created.
• March, technical set up of the module was realized. • April 3rd, pilot of the WIKI platform performed by Milena Vladimirova, Paul de
Raeve, Jean Bacou, Alexandra Feichter and Ditte Søndergaard • Revision of the WIKI • PSP display on the partner area of the PaSQ website beginning April 15th.
Literature review display on the Wiki Anamaria Corca
Solvejg Kristensen
• Invitation for expression of interest (17 January) to contribute to the literature review and teleconference with partners (21 January)
• SCP template and guidelines shared with interested partners (22 January) • Reminders sent to partners regarding the submission of literature review fiches
(7 February and 15 March) • Collection of 1st drafts, revision of submitted drafts, collection of final drafts,
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Task Task lead Milestones in task solving and timeframe
final revision of SCP and CRM fiches (15 March to 12 April) • Teleconference • Transfer of fiches from Word to Excel ( 12 to 15 April 2013) • Literature review display on the partner area of the PaSQ website beginning
April 15th
Specification of the data analysis for the
PSPs, and draft versions of data analysis
Jasna Mersaric,
Diana Šimić
Jūratė Švarcaitė
Solvejg Kristensen
• Data analysis manual version 1.1, incl. code book drafted February 2nd • Revised and finalised march • First draft of data analysis July 2nd • Discussion and refinement of draft, September 15 • Second draft of preliminary data analysis and graphical display October 3rd • Meeting material for the WP4 meeting in Paris prepared by Diana Šimić and
Jasna Mesarić, HR
Telephone surveys with the hosting NCPs Jean Bacou
Cristina Padeanu
Solvejg Kristensen
• Mail contact to the NCPs with a dedicated budget for hosting an EM between April 12th and May 15th to plan a telephone interview with the aim of transforming MS wishes in terms of learning and sharing of good practices into concrete events
• Telephone surveys and individual planning together with each of the NCPs hosting one or more EMs
• Final draft of the outline of all EMs described in the AP, Table 7 by June 5.
Action Plan for EM incl. the implementation
support tool, and the evaluation survey
Group Members were;
Jean Bacou and Maggie Galbraith (WP1)
Jasna Mercaric and Josipa Mestrovic (WP2)
Yolanda Agra, Mar Fernandez , Paula Vallejo (WP6)
Silvia Bottaro and Pascal Garel (HOPE)
Cristina Padeanu and Kaisa
• To establish the AP a cross WP task group was established (See group members on the left)
• The first draft of the EM evaluation survey was presented during the 2nd coordination meeting in Berlin (15 January). The deadline for comments was set for February 15th. The revised version was integrated into the AP 3rd draft.
• A brief brainstorming was held during the 2nd coordination meeting in Berlin (15 January) to gather ideas and wishes for topics and issues to be included in the implementation support tools. A first draft version was compiled taking into account the inputs received and integrated into the AP 3rd draft.
• The first drafts of the EM Action Plan, incl. results of the data analysis of EM
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Task Task lead Milestones in task solving and timeframe
Imonen Charalambous (EPF),
Martina Lietz and Constanze Lessing (WP4)
Ditte Søndergaard and Solvejg Kristensen (WP4).
The group was supported by the EB.
and PSP data, the Implementation Support Tool and the Evaluation survey was send to the NCPs on April 11 for comments before April 30
• The AP group worked closely together revising the AP and circulation the AP within the group for comments, enhancements and reorganisation of the document.
• To refine and finalise the AP an EB coordination meeting was held on June 12 in the Hague. The 6th draft version of the AP shared among EB members June 6 – post meeting follow up on loose ends and revision of the AP
• Coordination of EM events; especially study tour activities to avoid duplicate activities prior to final version of the AP
• The final version of the AP was send for approval in the steering group on June 24.
• The AP incl. the Implementation Support Tool, the Evaluation Survey for the EM and the information from the telephone surveys
• (which led to the core of the AP table 7, describing 35 EM hosted by the MS between June 2013 and December 2014)
• The AP was approved by the ST and send to the EC on July 1st
Specification of the event manager Jasna Mersaric
• June, prototype was created. • June 12 EB meeting, prototype was approved. • July/August, technical set up in accordance to the prototype. • September, technical set up of 3 EM events (2 UK Webinars and Oslo
meeting) • October 2– 4– Event Management EB Piloting phase
Specification of the WIKI integrated search
function for GOPs and PSPs
Jasna Mersaric,
Yolanda Agra
Jean BACOU
Solvejg Kristensen
• April, initial idea approved • May/June, prototype set up and creation. • 12.06.2013., EB meeting, prototype approval • July/August, practices prepared fopr the display (review proces) • September/October technical set up of GP display • GP display send to the EB on October 9
Access procedure for reporting PSPs Jasna Mersaric,
• Friday August 30, 2013 a new procedure for accessing to PaSQ Questionnaire was launched. The new procedure was based on feedback from the first round
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Task Task lead Milestones in task solving and timeframe
of data collection. The procedure was improved and simplified • Note, the new procedure is only for new users without prior access to the
PaSQ Questionnaire. For users who already have access to the PaSQ Questionnaire nothing has changed.
• The basic difference in regard to the previous procedure is entering the security code/detailed instructions in the PASQ Manual 2012. If the user does not enter the security code when registering, the code is able to be entered on WIKI page, under the category PaSQ Questionnaire, before accessing the questionnaires. Without the security code it is not possible to access the questionnaires.
Review of the reported PSPs Jasna Mersaric,
Solvejg Kristensen
Specification of task and establishing the review groups June 1) first review group Paul de Raeve, Cristina Padeanu and Pernille Binder, 2) second review group; Barbara Labella, Vanda Raho, Silvia Bottaro
• Manual for review 1st draft July1st • Revision and second draft of the review manual • Pilot of the review procedure July 29th • First review August 3rd – 31st • Review by the NCPs September 10th – 26th • PSP User Manual for 2nd reviewer update version, October 7 • Second review October 10
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Outline next steps until the next WP4 meeting in January 2014
Task Task lead Time frame or
Delivery Participating partners
Review of the reported PSPs (cont.) Jasna Mersaric,
Jean BACOU
Solvejg Kristensen
October 2013
Display of Good Practices on the WIKI incl.
launch of the search function
Jasna Mersaric,
Jean BACOU
Solvejg Kristensen
November 2013
Launch of event manager Jasna Mersaric,
Jean BACOU
Solvejg Kristensen
November 2013
Data analysis (cont.) Jasna Mersaric,
Solvejg Kristensen
Milestone January 2014
Describe Patient Involvement based upon
the available data
TBD Milestone January 2014
Describe Implementation of PSPs based
upon the available data
TBD Milestone January 2014
Describe cost of PSPs based upon the
available data
TBD Milestone January 2014
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Scheduled EMs until February 2014
Quarter EM type Organising MS Topic(s) of the good practices Contact person
2013 4 Webinar
05.12.2013 Bulgaria - NCPHA New Technologies in gynaecology,
dental care, radiotherapy and Patient Safety
Milena Vadimirova [email protected] Natasha Danova [email protected] Plamen Dimitrov [email protected] +3592 8056210
4/2013 or
1/2014
National workshop Romania - NSPHM Accreditation Reporting and learning systems
Carmen Angheluta [email protected] +4021 2520425 / 2528022, ext 229
4/2013 or 2/2014 National Workshop Ireland - HIQA Audit system Clinical guidelines per pathways
Elaine O’ Connor [email protected] + 353 1 814 7435
4 Study tour Hungary- GYEMSZI confirmed by Poland
Accreditation Judit Lám and Cecília Surján [email protected] +361 4887600
4 Workshop Hungary -GYEMSZI Accreditation Judit Lám and Cecília Surján [email protected] +361 4887600
Continued next page
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Quarter EM type Organising MS Topic(s) of the good practices Contact person
2014 1 Webinar UK - NHS England Safe surgery Lynne Caley
[email protected] +44 1223 562210
1 European Information and discussion meeting
Poland - NCQA Accreditation & Certification Reporting and learning systems
Basia Kutryba [email protected] +48124272304
1 European Information and discussion meeting
Italy - ITMOH Incident reporting and learning systems
Lucia Guidotti [email protected] +39 06 5994 2076
1 Study tour Hungary- GYEMSZI Confirmed by Spain
Quality indicators Judit Lám and Cecília Surján [email protected] +361 4887600
1 Study tour Poland - NCQA To be confirmed by Denmark
Reporting and learning systems Basia Kutryba [email protected] +48124272304
1 Study tour Poland - NCQA To be confirmed by UK
Safe surgery Check list (UK) Basia Kutryba [email protected] +48124272304
February National workshop Croatia- AQAH Accreditation of healthcare organisation
Jasna Mesaric [email protected] +385 99 7331102