aiesec in austria 15-16 mc vp application booklet
DESCRIPTION
The application booklet for the MC team of term 2015-2016 of AIESEC in Austria.TRANSCRIPT
Be a part of AIESEC in Austria!
Dear Applicant
CONGRATULATIONS FOR DOWNLOADING THE AIESEC IN AUSTRIA MC VP 2015 – 2016 APPLICATION PACKAGE AND TAKING THE FIRST STEP TOWARDS YOUR POSSIBLE LIFE CHANGING EXPERIENCE IN
AUSTRIA.
BEING IN THE MC OF AN ENTITY IS A BIG HONOUR , BUT IT COMES AS WELL WITH GREAT RESPONSIBILITY.
AS MC VP, YOU HAVE THE GREAT HONOUR TO SERVE THE ENTITY YOU ARE LEADING, WHILE GIVING THE GENERAL DIRECTION AND SHAPING YOUR FUNCTIONAL AREA AND AIESEC IN AUSTRIA AS A
WHOLE.
THE MC MOMENTUM TERM (2014 – 2015) IS A TERM THAT IS FOCUSED ON MAKING THINGS HAPPEN, STRONG IMPLEMENTATION IN ORDER TO ACHIEVE UNSEEN PERFORMANCE. SHIFTING OUR
FOCUS TOWARDS OBTAINING EXTERNAL RELEVANCE IN AUSTRIA, WE ARE AIMING TO BECOME A RECOGNIZED ORGANIZATION FOR THE LEADERSHIP WE DEVELOP IN YOUNG PEOPLE IN AUSTRIA.
BUT NOW THE QUESTIONS STANDS: WHAT WILL BE THE NEXT MC TEAM ALL ABOUT? IT’S UP TO YOU TO SHAPE IT!
ON BEHALF OF MC MOMENTUM, WE WISH YOU THE BEST OF LUCK IN THE APPLICATION PROCESS!
United, we fulfill our promises to customers and deliver more
valuable development experiences, which brings a shift in Austrian
mindset.
This is what makes us relevant and recognized as a youth
leadership provider.
General Info
AUSTRIA IS A SMALL BUT BEAUTIFUL COUNTRY IN THE HEART OF EUROPE. THERE IS SPECTACULAR
SCENERY AROUND EVERY CORNER: VINEYARDS, ANCIENT CASTLES AND VENERABLE ABBEYS OVERLOOKING
THE DANUBE, WOODED HILLS RISING OUT OF THE LUSH FARMLAND, LAKES DOTTED WITH SAILBOATS AND
RINGED BY SOARING MOUNTAINS, ALPINE PEAKS AND THEIR ICY WORLD OF GLACIERS REACHING FOR THE
SKY.
THE TOWNS ARE AS VARIED AS THE COUNTRYSIDE AROUND THEM: HISTORIC CITIES WHERE
ARCHITECTURAL MASTERPIECES FROM THREE OR FOUR CENTURIES FACE ONE ANOTHER ACROSS NARROW
LANES OR SWEEPING SQUARES, MARKET TOWNS THAT HAVE BARELY CHANGED SINCE THE MIDDLE AGES,
MOUNTAIN VILLAGES WITH NEAT LITTLE HOUSES.
Facts
AUSTRIA, OFFICIALLY THE REPUBLIC OF AUSTRIA IS A LANDLOCKED COUNTRY OF ROUGHLY 8.4
MILLION PEOPLE IN CENTRAL EUROPE. IT IS BORDERED BY GERMANY AND SLOVAKIA AND HUNGARY
TO THE EAST, SLOVENIA AND ITALY TO THE SOUTH, AND SWITZERLAND AND LIECHTENSTEIN TO THE
WEST. THE TERRITORY OF AUSTRIA COVERS 83,872 SQUARE KILOMETERS AND HAS AN ALPINE
TEMPERATURE AND CLIMATE. AUSTRIA'S TERRAIN IS HIGHLY MOUNTAINOUS DUE TO THE PRESENCE
OF THE ALPS; ONLY 32% OF THE COUNTRY IS BELOW 500 METERS (1,640 FT), AND ITS HIGHEST
POINT IS 3,797 METERS (12,457 FT). THE MAJORITY OF THE POPULATION SPEAKS GERMAN,
WHICH IS THE OFFICIAL LANGUAGE. ANOTHER LOCAL OFFICIAL LANGUAGES ARE CROATIAN,
HUNGARIAN AND SLOVENE.
AIESEC IS PRESENT IN FIVE CITIES – GRAZ, LINZ, INNSBRUCK, SALZBURG AND VIENNA – WITH 4 ENTITIES IN VIENNA. THE MC OFFICE IS ALSO ALLOCATED IN VIENNA.
Life in Austria
WHILE BEING A SMALL COUNTRY WITH ABOUT
8,4 MILLION INHABITANTS, AUSTRIA STILL
FEATURES A RICH CULTURAL, NATURAL AND
ECONOMICAL SCENE RANGING FROM SNOWY
MOUNTAINS TO WORLD CLASS ORCHESTRAS AND
FROM FINE DESERT CUISINE TO HIGH-TECH
INDUSTRY. AS A MEMBER OF THE MC YOU WILL
BE LIVING AND WORKING IN THE CAPITAL OF
AUSTRIA, VIENNA, ONE OF THE CITIES WITH THE
HIGHEST QUALITY OF LIFE WORLDWIDE. DURING
THE TERM, YOU WILL GET THE CHANCE TO TRAVEL
TO OTHER REGIONS OF AUSTRIA FOR LC VISITS OR
CONFERENCES.
TO SUPPORT YOUR STAY, ALL FULL TIME POSITIONS WILL BE SUPPORTED BY AIESEC IN AUSTRIA TO COVER
ACCOMMODATION AND FOOD (AVERAGE PRICES IN AUSTRIA YOU CAN FIND here).
MC structure
CURRENTLY THE MC OF AIESEC IN AUSTRIA CONSISTS OF ONE PRESIDENT AND SEVEN VPS
WHICH ARE SPLIT UP BY PROGRAM AND FUNCTIONAL RESPONSIBILITIES. THE MAIN ROLES
ARE OG GCDP & GIP, IC GIP & GCDP , TM, LCD, FINANCE & LEGAL, CR, PR &
MARKETING. NEXT TO THE MAIN ROLES OTHER ROLES KNOWLEDGE MANAGEMENT,
ALUMNI MANAGEMENT, INTERNAL COMMUNICATION, INFORMATION MANAGEMENT
WILL BE DISTRIBUTED AMONG ALL VPS. ADDITIONALLY TO THESE ROLES FACILITATION
ACTIVITIES ARE SPLIT UP AMONG THE VPS AND NSTS. ALL THE MEMBERS OF THE MC ARE
WORKING FULL TIME, BEING EXPECTED TO INVEST A MINIMUM 40 HOURS/WEEK IN
AIESEC.
Financial/Legal structure
AIESEC IN AUSTRIA IS, ACCORDING TO AUSTRIAN LAW, AN ASSOCIATION. EVERY LC RESEMBLES AN OWN INDEPENDENT ASSOCIATION. THE MEMBERS OF AIESEC IN AUSTRIA ARE BOTH, PHYSICAL
MEMBERS AS WELL AS THE LCS.
THE MC IS FINANCED BY THREE MAIN SOURCES OF INCOME:
NATIONAL PARTNERS: COMPANIES WHO ARE PARTICIPATING IN NATIONAL ACTIVITIES LIKE CONFERENCES AND/OR ARE TN TAKERS, WHICH HAVE BEEN RAISED BY THE MC
MC SERVICING FEE: A FIXED ANNUAL FEE WHICH IS SPLIT UP AMONG THE LCS AND GUARANTEES BASIC SERVICES AND MINIMUM EXISTENCE FOR THE MC
EXCHANGE FEE: IN OCTOBER 2010, A NEW ADDITIONAL MODEL HAS BEEN INTRODUCED WHICH YIELDS 30% OF EVERY INCOME DONE WITH EXCHANGE IN THE COUNTRY FOR THE MC. ON
THE OTHER SIDE, THE MC ALSO ONLY GETS 30% OF THE EXCHANGE INCOME FROM MC PARTNERS (30% FOR THE SERVICING LC AND 40% FOR THE RESERVES).
IN THE MC TEAM, THE CULTURE IS ONE OF HARD WORK, INNOVATION AND SPEED, ACTING UPON THE NEEDS OF THE MARKET AND TRYING TO SATISFY THESE NEEDS WHILE MAINTAINING A VERY HIGH
LEVEL OF QUALITY. WHILE BEING IN THIS TEAM, YOU SHOULD EXPECT TO REPRESENT AIESEC IN DIFFERENT ENVIRONMENTS, A LOT OF STRATEGY DELIVERY AND IMPLEMENTATION ANALYSIS AND A
GREAT EXERCISE OF COMMUNICATION SKILLS.
MCP
iGIP iGCDP OGX PRM TM&LCD Fin&L CR
MC living situation
MC MEMBERS ARE PROVIDED WITH GREAT LIVING STANDARDS CONSISTING OF ACCOMMODATION (2 MC FLATS AT THE MOMENT – EXPECT TO SHARE A ROOM DURING THE TERM), FREE PUBLIC
TRANSPORTATION FOR ONE YEAR IN VIENNA (STARTING FROM 1ST OF JULY), CELL PHONE COSTS ARE COVERED, VERY WELL EQUIPPED MC OFFICE AND A DECENT SALARY OF 340 EUROS PER MONTH,
WHICH IS SUFFICIENT TO COVER LIVING COSTS IN VIENNA.
MC Transition timeline
1st part of MC VP transition will start from MCVP current from
10th of March until the 1st of May, this part of the transition will
be done online and is a general preparation about country reality
and Functional areas.
Euroxpro in Portugal is a important part of the transition
(conference fee will be covered, depending of number of MC
members there is possibility that small part of the fee will be covered personaly; transportation to the conference is not covered by MC budget)
Latest expected date for the MC elect team to be physically in Vienna is 10th of May. There is no financial support for period from 10th of May until 1st of June, In
June there will be financial support provided for the MC elect team of max 340 Euros per person. For the Period from 10th of May until 1st of July cell phone costs as
well as public transportation costs will not be covered.
MCP transition
15th December 2014 – 1st of February 2015
MCP current to MCP elect transition (1st part)
10th of February – 22st of February IPM
1st of March – 10th of May MCP current to MCP elect transition (2nd part)
MC VP transition
9th of March – 10th of May Online transition
10th – 16th of April EuroXpro in Portugal
10th of May MC elect latest expected arrival in Vienna
11th – 13th of May NatCo Premeeting in Vienna
14th – 17th of May NatCo Conference ( MC VP elects will be FACIs)
26th – 30th of May MC 2 MC Transition
3oth of May – 4th of June Individual transition (MC VP current to MC VP elect)
4th of June – 8th of June MC elect Planning Days
Application procedure 1. WRITTEN APPLICATION
DEADLINE FOR SUBMITTING YOUR APPLICATION PACKAGE: 27TH OF DECEMBER 2014, 23:59 GMT+1.
SEND YOUR APPLICATION PACKAGE TO [email protected] AND [email protected].
THE APPLICATION PACKAGE MUST INCLUDE:
- APPLICATION FORM – MAXIMUM 12 PAGES ( NOT INCLUDING THE COVER PAGE) - CV - 360 DEGREE FEEDBACK REPORT/PRINT SCREEN REALIZED ON THE FOLLOWING PLATFORM:http://www.selfstir.com
IN ORDER TO HAVE IT, YOU WILL NEED TO FIRST CREATE AN ACCOUNT. AFTERWARDS , IN YOUR ACCOUNT, MY DASHBOARD, YOU WILL NEED TO START A NEW SURVEY. START BY SELECTING
CONTEXT – WORK, THEN CONTINUE WITH CHOOSING THE FOLLOWING COMPETENCIES: Accountability - Responsibility
Adaptability – Flexibility
Compassion – Empathy
Self – awareness
Personal Integrity – Inspiring Trust
Engagement
Communication
Please do not select more or others since this will increase the necessary time to fill in for the responders.
After your own self assessment, you will need to invite at least 3 raters in order to obtain the report . Once the 3 raters have filled in, you can see
and download the report.
- 2 ENDORSEMENT LETTER (IF YOU ARE INTERNATIONAL, YOU WILL NEED AN ADDITIONAL ENDORSEMENT LETTER COMING FROM THE MC OF THE COUNTRY YOU ARE CURRENTLY
REPRESENTING) - A 3 MINUTE VIDEO PRESENTING YOURSELF AS AN INDIVIDUAL, NOT FOR THE POSITION YOU ARE APPLYING FOR - A 7 MINUTE VIDEO PRESENTING YOUR PLAN YOU FUNCTIONAL AREAS YOU APPLIED FOR
TIMELINE OF APPLICATIONS, 1ST ROUND: APPLICATION OPENED: 25TH OF NOVEMBER 2014 APPLICATION CLOSING: 27TH OF DECEMBER 2014 APPLICATION SCREEENING: 28TH AND 29TH OF DECEMBER 2014
ANNOUNCEMENT OF SCREENING RESULTS* - 30TH OF DECEMBER 2014
***SCREENING IS DONE BY A COMMITTEE MADE OUT OF LCPS AND MCP AND AIMS TO ELIMINATE APPLICATIONS WHICH FAIL TO RESPECT: VISION, COHERENCY, ALL QUESTIONS COMPLETE
AND IN ENGLISH; FORMAL AND FORMAT CRITERIA.***
VOTE OF CONFIDENCE* : 17TH OF JANUARY 2015
***VOTE OF CONFIDENCE IS GIVE BY THE PLENARY DURING THE BOP MEETING BASED ON THE APPLICATION FORM.***
INTERVIEWS*: 19TH OF JANUARY – 21ST OF JANUARY 2015
***ALL THE APPLICANTS WHO GOT THE VOTE OF CONFIDENCE WILL BE ASKED ON THE 17TH OF JANUARY TO ARRANGE THEIR INTERVIEWS WHICH WILL TAKE PLACE FROM 19TH JANUARY
ONWARDS DEPENDING ON NUMBER OF APPLICANTS.***
TASK: 3 DAYS AFTER THE INTERVIEW
FOR PREPARATION OF APPLICANTS, MC MOMENTUM WILL BE AVAILABLE ON THE FOLLOWING DATES FOR CONSULTANCY:
- 10TH OF DECEMBER 2014 – BETWEEN 1PM – 5 PM - 12TH OF DECEMBER 2014 – BETWEEN 10 AM – 2 PM - 16TH OF DECEMBER 2014 – BETWEEN 1 PM – 5 PM - 18TH OF DECEMBER 2014 – BETWEEN 10 AM - 1 PM
FOR CONSULTANCY MEETINGS, PLEASE BOOK IN ADVANCE THE TIMESLOTS AND IF POSSIBLE, SEND US YOUR QUESTIONS . FOR BOOKING, HERE ARE THE LINKS:
IGIP & IGCDP: http://doodle.com/8drztk9a3ihtur2s
OGX: http://doodle.com/575zxymsgnvqkisc
PRM: http://doodle.com/iqvg8zn4sbzwxrth
TM&LCD: http://doodle.com/r2c3duqe96d27kc3
CR: http://doodle.com/aycsq4nz5kmxh92d
FINANCE: http://doodle.com/vtpb35d8cbzrxyu8
In case you get selected, there are some conferences and events meant to prepare you for an ideal start:
EUROXPRO 2015, PORTUGAL, 10TH – 16TH OF APRIL 2015
NATCO 2015, AUSTRIA, MAY 14TH TILL 17TH
INDIVIDUAL TRANSITION, STARTING IN MARCH
TEAM2TEAM TRANSITION, AUSTRIA, MAY
MC PLANNING DAYS, AUSTRIA, JUNE
International applicants
THE HISTORY OF THE MC OF AIESEC IN AUSTRIA FEATURES A LONG LIST OF INTERNATIONAL MC MEMBERS.
AS AN INTERNATIONAL APPLICANT, YOU ALSO NEED THE FOLLOWING DOCUMENTS FOR A SUCCESSFUL APPLICATION IN AIESEC IN AUSTRIA:
ADDITIONAL ENDORSEMENT LETTER FROM YOUR CURRENT AIESEC COUNTRY’ MC
COPY/SCAN OF YOUR PASSPORT OR ID CARD IN THE CASE OF EU CITIZENS
FURTHER INFORMATION AND LITERATURE
IN ORDER TO BE FIT TO FILL OUT THE APPLICATION FORM AND STAND THE Q&A, IT WILL BE NECESSARY TO COLLECT ADDITIONAL INFORMATION. WE RECOMMEND THE FOLLOWING THREE SOURCES:
AIESEC IN AUSTRIA NATIONAL TEAM (MC AND NST), THE LCPS AND THE RESPECTIVE LC VPS.YOU CAN FIND THE CONTACT DATA here
OTHER COUNTRY’S MCS, AI: YOU CAN GET FRESH IDEAS AND GCPS BY GATHERING INFORMATION FROM DIFFERENT ENTITIES
AIESEC IN AUSTRIA DOCUMENTS CAN BE FOUND here.
GENERAL MC PROFILE
AIESEC Experience PREVIOUS LEADERSHIP POSITION REQUIRED
Personal competencies
UNDERSTANDING OF EXPERIENCE IN
THE AIESEC WAY LC AND TEAM MANAGEMENT
BRAND EXPERIENCE DESIGN OF AND PARTICIPATION IN PLANNING PROCESSES
AIESEC SUB-SYSTEMS COACHING
LEARNING ENVIRONMENTS TRAINING/FACILITATION
AIESEC XP AND ISSUE-BASED AIESEC XP REPRESENTATION OF AIESEC TO STAKEHOLDERS
LEADERSHIP DEVELOPMENT MODEL CHANGE MANAGEMENT
AIESEC 2015 AND BEYOND CONFERENCE EXPERIENCE
AIESEC IN AUSTRIA AND AIESEC GLOBAL
ORGANIZATIONAL DIRECTION AND STRATEGIC DIRECTION
XPP
PERSONAL COMPETENCIES
HIGH LEVEL OF SELF-AWARENESS AND CONFIDENCE ABILITY TO WORK IN AND LEAD INTERNATIONAL TEAMS
CLEAR LINKAGE BETWEEN PERSONAL AND ORGANIZATIONAL VISION AND VALUES ABILITY TO INSPIRE, GIVE DIRECTION, FOCUS AND BUILD CONSENSUS
ACTIVE AND CONSTANT LEARNER WITHIN/OUTSIDE OF AIESEC ACCOUNTABILITY (ACCEPTANCE OF RESPONSIBILITY FOR OWN ACTIONS AND
RESULTS)
STRATEGIC AND ANALYTICAL THINKING RESULT-ORIENTATION (KEEPING TRACK OF AND FOCUS ON OUTCOMES OF
ACTIONS)
EFFICIENCY (PRIORITY MANAGEMENT, PERSONAL/TEAM, PLANNING, COMMUNICATION, DELEGATION, WORKING ON MULTIPLE PRIORITIES/FIELDS)
TAKING INITIATIVE (INITIATING CHANGE AND INNOVATION)
EMPATHY (ABILITY IDENTIFY & UNDERSTAND FEELINGS AND CONCERNS OF OTHERS) AWARENESS OF SOCIETY AND STATE OF THE WORLD
INNOVATION AND CREATIVITY IN FINDING SOLUTIONS FOR COMPLEX CHALLENGES OPEN-MINDEDNESS AND ADAPTABILITY (PERSONALLY AND CULTURALLY)
OVERALL MC ROLES
CONFERENCE MANAGEMENT
AGENDA AND CONFERENCE MANAGEMENT FOR ALL NATIONAL CONFERENCES
ASSURE MEMBERS EDUCATION ON THE AIESEC WAY IN NATIONAL MEETINGS
DESIGN AND TRACK CONFERENCE CYCLE AT NATIONAL AND LOCAL LEVEL
COMMISSION (THE TEAM OF THE LCPS/LC VPS IN ONE FUNCTIONAL AREA) MANAGEMENT
BI WEEKLY VIRTUAL MEETINGS
QUARTERLY PHYSICAL MEETINGS
INDIVIDUAL CALLS WEEKLY AND CONSULTANCY WHENEVER NEEDED
REPRESENTATION
REPRESENTATION OF AIESEC IN AUSTRIA ON INTERNATIONAL AND NATIONAL LEVEL.
REPRESENTATION OF AIESEC IN AUSTRIA ON RELEVANT EXTERNAL EVENTS.
INFORMATION MANAGEMENT
KEEP IS-INFRASTRUCTURE UP-TO-DATA
PROVIDE TRAINING ON THE USAGE OF EXPERIENCE.AIESEC.ORG AND OTHER
INFORMATION-CHANNELS USED IN AIESEC IN AUSTRIA
KNOWLEDGE MANAGEMENT
MAINTENANCE AND DEVELOPMENT OF KM INFRASTRUCTURE IN THE MC AND
BETWEEN ENTITIES
KNOWLEDGE MANAGEMENT IN THE FUNCTIONAL AREA
MANAGEMENT OF TRANSITION PROCESSES IN THE MC AND SUPPORT FOR LC EBS
INTERNAL COMMUNICATION
MANAGEMENT OF INTERNAL NEWSLETTER
COORDINATION OF USAGE OF DIFFERENT COMMUNICATION CHANNELS
CREATING COMMUNICATION GUIDELINES FOR LOCAL COMMITTEES WITH THE MC
ALUMNI MANAGEMENT
MANAGEMENT OF RELATIONS WITH THE AIESEC ALUMNI AUSTRIA (AAA)
WORKING WITH ALUMNI FOR PROJECTS, PRODUCTS OR CAMPAIGNS
CREATE AND IMPLEMENT A LONG TERM NATIONAL ALUMNI STRATEGY
COORDINATION OF THE LOCAL ALUMNI RESPONSIBLE
TM & LCD
YOUTH TALENT RECRUITMENT AND SELECTION
Coordinate the strategical HR planning on local level
Close cooperation with MC VP PR&Marketing for Talent Marketing , create the right promotion campaigns to attract the talent needed
Coordinate the planning&education of the selection and allocation process
TALENT LEARNING AND DEVELOPMENT
MANAGE, UPDATE, AND TRACK THE NATIONAL TMP AND TLP EDUCATION CYCLE
COME UP WITH INNOVATIVE STRATEGIES TO INCREASE EDUCATION
MANAGE LEAD PROGRAM FOR TMP AND TLP
TEAM MINIMUMS AND PERFORMANCE MANAGEMENT
Create and implement Talent capacity strategies to drive and increase X realization
Ensure the education, tracking, and fulfillment of the 6 Team Minimums
TM COMMISSION MANAGEMENT
ASSURE AND PROVIDE KNOWLEDGE IN THE TM AREA FOR THE TM RESPONSIBLES
GIVE GUIDELINES AND FACILITATE THE DESIGN AND IMPLEMENTATION OF THE LOCAL TM
ACTIVITIES
AGENDA MANAGEMENT OF ALL NATIONAL CONFERENCES
Define the objectives and education covered in all national conferences according to the TMP and TLP Education Cycle
Select and coordinate the FACI team for all national conferences
Work directly with the Conference Manager
LC COACHING
IMPLEMENTING A COACHING STRATEGY FOR THE LCS TOGETHER WITH THE MC TEAM
TRACKING LC COACHES AND EVALUATING THE COACHING SYSTEM
DEFINING A PRIORITIZED LC VISITS PLAN AND FOLLOW-UPS QUARTERLY
INTERNAL COMMUNICATION
Creating content for MC team Facebook page
Creating a strategy for internal communication and implementing it
LC DEVELOPMENT
CREATE A TRACKING TOOL TO MEASURE LC PERFORMANCE
COMPILE PERFORMANCE DATA QUARTERLY AND COORDINATE EVALUATION WITH THE MC
TEAM (SONA)
IMPLEMENTATION OF GROWTH MODELS AND TRACKING TO ENSURE STRATEGIC LC
DEVELOPMENT
ASSIST THE PROCESS OF AIESEC IN AUSTRIA LONG-TERM AND SHORT-TERM STRATEGIC
DEVELOPMENT; MANAGE CHANGE MANAGEMENT TOOL TO SHAPE ORGANIZATION
BEHAVIOR FOR BETTER ORGANIZATION DEVELOPMENT.
EXPANSIONS DEVELOPMENT • Co-ordinate NST expansion manager and ensure sustainability of the
existing expansions • Conduct research of the market in Austria and define possible expansion
strategies
Incoming Exchange GIP
EXCHANGE MANAGEMENT
ENSURE QUALITY AND QUANTITY OF EXCHANGE EXPERIENCES
CONSTANT TRACKING, EVALUATION AND REPORTING OF EXCHANGE PERFORMANCE OF ALL
LEVELS
SUPPORT LCS IN MATCHING, TRACKING AND DELIVERY
EDUCATION AND SKILL BUILDING AROUND EXCHANGE AND LEADERSHIP PROCESSES
IDENTIFY AND REALIZE NATIONAL AND INTERNATIONAL COOPERATION OPPORTUNITIES
STRATEGIC MANAGEMENT OF IGIP PROCESSES
OPPORTUNITIES’ AUDITING ON THE PLATFORM
PROVIDE LC COACHES WITH RELEVANT INFORMATION REGARDING PERFORMANCE
EXCHANGE QUALITY STRATEGY DEVELOPMENT AND MANAGEMENT
ENSURE THE EDUCATION AND IMPLEMENTATION OF XPP
ENSURE THAT EXCHANGE IS LEGAL IN THE COUNTRY
STANDARDS AND SATISFACTION IMPLEMENTATION AND MONITORING NATIONAL EXCHANGE STRATEGY DEVELOPMENT
DEVELOP, EDUCATE AND IMPLEMENT GIP STRATEGIES THAT WILL LEAD TO SUSTAINABLE
GROWTH
BUILD STRATEGIES THAT WILL IMPROVE GIP PERFORMANCE OF ALL LCS
MANAGE NATIONAL MEETINGS RELATED TO EXCHANGE
MANAGE NATIONAL PROJECTS IN GIP
EDUCATION RELATED TO EXCHANGE
UPDATE GIP TRAINING MATERIALS ACCORDING TO GROWTH MODEL BASED ON TIERS
PROMOTE THE MATERIALS DEVELOPED AT REGIONAL AND INTERNATIONAL LEVEL
BRING GIP RELATED CONTENT IN NATIONAL/ LOCAL CONFERENCES
SUPPORT LCS WITH EDUCATION REGARDING EXPERIENCE.AIESEC.ORG AND THE NEW
CUSTOMER FLOWS FOR GIP TN RAISING STRATEGIES
DEVELOP NATIONAL STRATEGIC PARTNERSHIPS AND TN RAISING CAMPAIGNS FOR GLOBAL
TALENT TO FOSTER TN RAISING AT LC LEVEL BASED ON FOCUS SUB-SEGMENTS OF THE
COUNTRY AND DIFFERENT LCS
IMPLEMENT MARKET RESEARCH & ANALYSIS PROCESSES (EX. SEGMENTATION) FOR
EFFICIENT TN RAISING
ENSURE ALIGNMENT OF TN RAISING WITH GROWING TRENDS IN THE AUSTRIAN BUSINESS
ENVIRONMENT
GIVE INPUT FOR MATCHING EFFICIENCY AND UPDATE THE LCS WITH THE RIGHT
EXPECTATIONS REGARDING POOLS PRODUCT DEFINITION AND DEVELOPMENT
REFRESH THE BRAND AND SUB-PRODUCTS ACCORDING TO GLOBAL TRENDS AND CHANGES
MADE ON IPM, EUROXPRO AND IC
PROVIDE LCS WITH ALL NECESSARY MATERIALS AND TOOLS TO USE SUB-PRODUCTS FOR
RAISING STRATEGIES
ENSURE STRATEGIC ENTITY 2 ENTITY PARTNERSHIPS FOR CO-DELIVERY IN ALL SUB-PRODUCTS
Incoming Exchange GCDP EXCHANGE MANAGEMENT
ENSURE QUALITY AND QUANTITY OF EXCHANGE EXPERIENCES
CONSTANT TRACKING, EVALUATION AND REPORTING OF EXCHANGE PERFORMANCE OF ALL
LEVELS
SUPPORT LCS IN MATCHING, TRACKING AND DELIVERY
EDUCATION AND SKILL BUILDING AROUND EXCHANGE AND LEADERSHIP PROCESSES
IDENTIFY AND REALIZE NATIONAL AND INTERNATIONAL COOPERATION OPPORTUNITIES
STRATEGIC MANAGEMENT OF IGCDP PROCESSES
OPPORTUNITIES’ AUDITING ON THE PLATFORM
PROVIDE LC COACHES WITH RELEVANT INFORMATION REGARDING PERFORMANCE
EXCHANGE QUALITY STRATEGY DEVELOPMENT AND MANAGEMENT
ENSURE THE EDUCATION AND IMPLEMENTATION OF XPP
ENSURE THAT EXCHANGE IS LEGAL IN THE COUNTRY
STANDARDS AND SATISFACTION IMPLEMENTATION AND MONITORING NATIONAL EXCHANGE STRATEGY DEVELOPMENT
DEVELOP, EDUCATE AND IMPLEMENT GCDP STRATEGIES THAT WILL LEAD TO
SUSTAINABLE GROWTH
BUILD STRATEGIES THAT WILL IMPROVE GCDP PERFORMANCE OF ALL LCS
MANAGE NATIONAL MEETINGS RELATED TO EXCHANGE
MANAGE NATIONAL PROJECTS IN GCDP
EDUCATION RELATED TO EXCHANGE
UPDATE GCDP TRAINING MATERIALS ACCORDING GROWTH MODEL BASED ON TIERS
PROMOTE THE MATERIALS DEVELOPED AT REGIONAL AND INTERNATIONAL LEVEL
BRING GCDP RELATED CONTENT IN NATIONAL/LOCAL CONFERENCES
SUPPORT LCS WITH EDUCATION REGARDING EXPERIENCE.AIESEC.ORG AND THE NEW
CUSTOMER FLOWS FOR GCDP NATIONAL PROJECT MANAGEMENT
PROVIDE LCS WITH FRAMEWORK FOR PROJECT PLANNING, IMPLEMENTATION (DELIVERY)
AND TRACKING
TRACK ALL GCDP PROJECTS IN THE COUNTRY
LEAD RESPONSIBLE FOR IGCDP (DOWNSCALING AND MONITORING)
ENSURE ENTITY 2 ENTITY PARTNERSHIPS FOR CO-DELIVERY AND EFFICIENCY IN MATCHING
AND DELIVERY
SEEK FOR GRANT OPPORTUNITIES AND APPLY FOR GRANTS WITH RELEVANT
STAKEHOLDERS TO ENSURE FINANCIAL SUSTAINABILITY
GLOBAL FRIEND RESPONSIBLE (HOSTING SYSTEM) TO ENSURE FINANCIAL SUSTAINABILITY
IMPLEMENT MARKET RESEARCH & ANALYSIS PROCESSES (EX. SEGMENTATION) TO TARGET
NGOS AND RAISE GCDP OPPORTUNITIES WITH THEM BASED ON MASTER ISSUES PRODUCT DEFINITION AND DEVELOPMENT
REFRESH THE BRAND AND SUB-PRODUCTS ACCORDING TO GLOBAL TRENDS AND CHANGES
MADE ON IPM, EUROXPRO AND IC
PROVIDE LCS WITH ALL NECESSARY MATERIALS AND TOOLS TO USE SUB-PRODUCTS FOR
RAISING STRATEGIES
Public Relations & Marketing
ROLE:
THE MC VP PR & MARKETING IS RESPONSIBLE FOR BRANDING, EXTERNAL
REPRESENTATION AND MARKETING OF THE THREE CORE PROGRAMS OF AIESEC IN AUSTRIA.
THIS INCLUDES A WIDE FIELD OF TASKS AND REQUIRES COOPERATION AND SYNERGIES WITH
OTHER AREAS:
MARKETING:
BEING A BRAND GUARDIAN: ENSURING RESPECT OF BRAND GUIDELINES, NATIONAL
ALIGNMENT, UNIFIED MESSAGING AND QUAITY OF VISUAL MATERIALS.
CREATING, DEVELOPING & IMPLEMENTING CAMPAIGNS FOR 3 CORE PROGRAMS:
1.YOUTH TALENT (MC VP TM & LCD)
2. GLIOBAL TALENT (WITH MC VP OGX)
3. GLOBAL CITIZEN (WITH MC VP OGX)
CREATION AND EXECUTION OF B2B MARKETING STRATEGIES, AIMED TO BOOST IGIP
COMPANY SIGN UPS (WITH MC VP IGIP)
CREATION AND IMPLEMENTATION OF STRATEGIES FOR SHOWCASING AUSTRIA THROUGH
IGCDP (WITH MC VP IGCDP)
PROVIDING ADVICE AND FEEDBACK FOR NATIONAL AND LOCAL CAMPAIGNS FOR CR
EVENTS (Y2B, CAREER DAYS, MEET THE EXECUTIVE)
EXPANDING PHYSICAL AND VIRTUAL REACH OF AIESEC IN AUSTRIA TO INCREASE THE
NUMBER OF NEW CUSTOMERS
ENSURING AND TRACKING QUALITY OF EXPERIENCES DELIVERED TO CUSTOMERS (WITH
MC VP OGX AND MC VP TM&LCD)
DIGITAL MARKETING
DEVELOPING AND EXECUTING ONLINE MARKETING STRATEGIES
MANAGING NATIONAL MARKTING FUND FOR ONLINE ADVERTISING (GOOGLE ADS,
FACEBOOK ADS, LINKEDIN ADS)
FURTHER DEVELOPMENT OF NATIONAL AND LOCAL ONLINE CHANNELS AND SOCIAL MEDIA
PLATFORMS (FACEBOOK, LINKEDIN, YOUTUBE)
NATIONAL BLOG MANAGEMENT: PROVIDING EVERGREEN, USEFUL AND QUALITATIVE
CONTENT
OPTIMIZING TRAFFIC FLOW OF USERS ACROSS AND BETWEEN MULTIPLE CHANNELS
PUBLIC RELATIONS:
SEEKING OUT AND RAISING STRATEGICAL PARTNERSHIPS (THE UN, NGOS, STUDENT
RELATED ORGANISATIONS,ETC.)
MAINTAINING CURRENT PARTNERSHIPS (MARKETING ROCKSTARS, MARKETING NATIVES)
COMMISSION MANAGEMENT:
COORDINATION OF ALL NATIONAAL CAMPAIGNS AND ACTIVITIES
ENSURING ALIGNMENT IN ALL MARKETING & PR ACTIVITIES : ADAPTING NATIONAL
STRATEGIES TO THE LOCAL LEVEL, PROVIDING GUIDELINES AND SUPPORT FOR
IMPLEMENTATION
PROVIDING EDUCATION FOR LC VPS
KNOWLEDGE MANAGEMENT IN THE AREA THROUGH EDUCATION HUB TO ENSURE
SMOOTH TRANSITION AND MINIMIZE KNOWLEDGE LOSS
MEDIA RELATIONS:
ENSURING MEDIA COVERAGE OF ACTIVITIES IN ONLINE AND OFFLINE MEDIA
FURTHER DEVELOPMENT OF EXISTING STRUCTURES AND RESOURCES IN THE AREA
(COLLECTION OF PRESS CONTACTS, DEVELOPING AND IMPLEMENTING PLAN FOR
TARGETING MEDIA ETC.)
SEEKING OUT AND RAISING MEDIA PARTNERSHIPS
EVALUATION AND SHOWCASING OF MEDIA PUBLICATIONS
OTHER :
WEBSITE MAINTENANCE AND FURTHER DEVELOPMENT
DESIGN OF MATERIALS (PRINT MATERIALS, VIDEOS)
Outgoing Exchange
CUSTOMER EXPERIENCE MANAGEMENT
ENSURE CUSTOMER SATISFACTION FOR GLOBAL CITIZEN AND GLOBAL TALENT
DRIVE CONSTANT INNOVATION IN CUSTOMER SERVICING PROCESS FOR BOTH GLOBAL
TALENT AND GLOBAL CITIZEN
CREATE AND MANAGE PARTNERSHIPS WITH EXTERNAL ORGANIZATIONS WHICH WILL
ADD VALUE TO OUR CUSTOMERS
CONSTANT TRACKING, EVALUATION, AUDITING AND REPORTING OF CUSTOMER
SATISFACTION IN THE AREA
CONDUCT EDUCATION (COMMISSION TRAININGS AND UPDATES, 1ON1 EDUCATION)
TO VPS AND BUILD A CUSTOMER CENTRIC CULTURE IN THE COMMISSION AND THE
LCS
TRACK AND MANAGE ENTITY CONTROL BOARD (ECB)
WORK ON FIRE-FIGHTING FOR ANY CUSTOMER ISSUES AND ALSO SOLVE ICB CASE IF
THERE ARE ANY
SUPPLY AND DEMAND ALIGNMENT
DEVELOP UNDERSTANDING OF SUPPLY & DEMAND FOR GLOBAL TALENT AND
GLOBAL CITIZEN SUB-PRODUCTS
RUN RESEARCH TO FIND OUT THE DIFFERENT
UNIVERSITIES/INSTITUTIONS/ORGANIZATIONS/COMMUNITIES WHICH HAVE THE
POTENTIAL FOR GLOBAL TALENT & GLOBAL CITIZEN
PARTNERSHIP MANAGEMENT (RESEARCH, ESTABLISHMENT, PROVIDING PROMOTION
SUPPORT FOR PRM AND ENSURING DELIVERY) WITH OTHER AIESEC ENTITIES TO
ENSURE FAST MATCHING, QUALITY TNS AND STANDARDS PROVIDED TO OUR EPS
WORK WITH MARKETING TO DEVELOP THE RIGHT MESSAGES AND CHANNELS FOR
PROMOTION TO RECRUIT THE RIGHT EPS
SPECIALIZED UNITS
IDENTIFY WHICH SPECIALIZED UNITS ARE MOST SUITABLE FOR THE UPCOMING YEAR
TO FOCUS ON IN ORDER TO FULLY ESTABLISH THEM.
CREATE AND SUPPORT A GROWTH MODEL SPECIALIZED FOR SU S THAT ARE ALREADY
OPERATING.
MANAGE AND COORDINATE THE FORMING PROCESS OF SPECIALIZED UNIT (FOR
THOSE THAT ARE ONLY FOCUSED ON OGX)
RUN EDUCATION CYCLE WHICH FOCUSES ON OGX KNOWLEDGE FOR SPECIALIZED
UNITS
MAIN PERSON FROM MC IN TRACKING AND COACHING SPECIALIZED UNIT THAT JUST
(PLAN TO) OPERATE IN OGX
PROCESS OPTIMIZATION
INCREASE EFFICIENCY OF THE OGX PROCESS FOR BOTH GLOBAL TALENT AND
GLOBAL CITIZEN
CREATE A GROWTH PLAN FOR GCDP BOOSTING THE RESULTS. (PROJECT BASED
GCDP RECRUITMENT)
RESPONSIBLE FOR CONVERSION RATES THROUGHOUT THE CUSTOMER FLOW (FOR EX. “SIGN UP” TO “IN PROGRESS” / “IN PROGRESS” TO “MATCH”)
DEVELOP PROCESSES WHICH WILL INCREASE THE EFFICIENCY OF MEMBERS IN
DRIVING EXCHANGES (INCREASE EXCHANGE/MEMBER RATIO)
CREATE A STRATEGY TO FACILITATE AND BOOST OUT IXP EXPERIENCES
CUSTOMIZATION OF THE OGX PROCESSES ACCORDING TO THE VALUE PROPOSITION
OF EACH GLOBAL CITIZEN AND GLOBAL TALENT SUB-PRODUCTS LEAD MANAGEMENT
ADAPT AND DEVELOP FURTHER THE LEAD FRAMEWORKS OF GIP AND GCDP
ACCORDING TO THE LEADERSHIP DEVELOPMENT MODEL
CREATE AN IMPLEMENTATION PLAN AND TRACKING METHOD FOR LCS TO MAKE USE
OF IT. (ALIGNMENT OF EXPERIENCES THROUGHOUT THE ENTITY)
COORDINATE WITH ENTITY PARTNERSHIPS BOTH INCOMING AND OUTGOING
PREPARATIONS FOR AN ENSURED CO-DELIVERY OF THE PROGRAM.
Corporate Relations
PRODUCT DEVELOPER
CREATION OF CUSTOM PRODUCTS FOR NATIONAL PARTNERS
CREATION OF SALES MATERIALS FOR NATIONAL PRODUCTS
FINAL RESPONSIBLE AND SUPERVISOR FOR NATIONAL PARTNERSHIP EVENT, MEET THE
EXECUTIVE AND CONSULTING CHALLENGE, CAREER DAYS AND YOUTH 2 BUSINESS, PRIMETIME, DISCOVERY WITH MCVP ICX
CREATION OF NEW PRODUCTS / DIVERSIFICATIONS
UNDERSTANDING OF GLOBAL TRENDS IN EMPLOYER BRANDING, COMMUNICATION &
MARKETING
CUSTOMER MANAGER
MARKET RESEARCH AND SEGMENTATION
MAINTAINING AND UPSCALING CUSTOMERS FROM THE PREVIOUS YEAR
DOCUMENTATION OF SALES HISTORY
ENSURING RELEVANT AND UP TO DATE CONTENT ON THE NATIONAL WEBSITES FOR
COMPANIES
BARTER PARTNERSHIP MANAGER
CREATING NEW BARTER PARTNERSHIPS
MAINTAINING OLD BARTER PARTNERSHIPS
MANAGING BARTER PARTNERSHIP ON A NATIONAL LEVEL WITH FAIR SHARING ON
NATIONAL LEVEL FOR ALL LCS
KEY ACCOUNT MANAGER
SERVICING AND MAINTAINING EXISTING NATIONAL PARTNERS
COLLECTING FEEDBACK FROM NATIONAL PARTNERS
ENSURING QUALITY OF PRODUCT DELIVERY
COMPLAINT MANAGEMENT
HANDLING NATIONAL EXCHANGE PARTNERS IN COORDINATION WITH THE VP ICX
ENSURING THE ESTABLISHMENT OF PARTNER MANAGEMENT PROCESSES ON A LOCAL
LEVEL
NATIONAL TEAM LEADER
NST CR MANAGERS FINAL RESPONSIBLE
COMMUNICATION WITH OTHER AIESEC ENTITIES AND SEARCHING FOR GCPS
COOPERATE WITH ICX FOR THE EDUCATION OF ALL MEMBERS INVOLVED IN SELLING
ACTIVITIES
DESIGN AND IMPLEMENTATION OF NATIONAL GUIDELINES
TRACKING USE OF TOOLS (E.G. CRM)
FINAL RESPONSIBLE PERSON FOR NATIONAL DOCUMENTS (CR SHARING MODEL)
Finance & Legal MC FINANCIAL MANAGEMENT
BUDGET CREATION, MANAGEMENT AND ANALYSIS
FINANCIAL DOCUMENTATION AND ACCOUNTING IN THE MC
CONSTANT COST AND REVENUE CONTROL (BUDGET AND CASH FLOW MANAGEMENT)
PROVIDING INFORMATION AND SCENARIOS FOR STRATEGIC DECISIONS
LONG TERM FINANCIAL MANAGEMENT, RESERVES PLANNING AND MANAGEMENT
EXTERNAL AND INTERNAL ACCOUNTABILITY (REPORTING, EXTERNAL AND INTERNAL
AUDIT PREPARATION)
BANK MANAGEMENT (FORMALITIES, ONLINE BANKING)
HANDLING OF AI COUNTRY BALANCE AND DISTRIBUTION OF MC/AI FEES AND TCS
ASSURE THAT FINANCIAL PART OF GLOBAL MEMBERSHIP CRITERIA IS MET
NATIONAL CONTROLLING OBLIGATIONS
CONSULT, SUPPORT AND CONTROL FINANCIAL MANAGEMENT AND ACCOUNTING OF
LCS
COORDINATE EDUCATION TO ENSURE SHORT AND LONG TERM SUSTAINABILITY
WITHIN THE LCS
COORDINATE NATIONAL IMPLEMENTATION OF STRATEGIES AND COLLABORATION
AMONGST THE LC VPS (COMMISSION)
COORDINATE AND ADVICE ON THE PROPER USAGE OF INTERNAL FUNDS (INVESTMENT
FUND)
CONTROL AND SUPPORT PROPER AUDITS IN ALL LCS
COORDINATION AND SUPPORT NATIONAL FUNDS RESEARCH & APPLICATIONS
ASSURE PROPER KNOWLEDGE MANAGEMENT AND LEARNING ON FINANCE AND
LEGALITY
KNOWLEDGE MANAGEMENT OF TRANSITION PROCESSES IN THE MC AND SUPPORT
FOR LC EBS
MANAGE AND TRACK THE FINANCE NATIONAL SUPPORT TEAM ACCORDING TO KEY
AREAS OF DEVELOPMENT AND STRATEGIES OUTLINED IN PLANNING
TRACK MC INVENTORY (OFFICE & FLATS)
COORDINATE ALL LOGISTICAL MATTERS CONCERNING THE MC MEMBERS (FLATS, PHONES, TRANSPORTATION)
LEGAL MANAGEMENT
ENSURE LEGAL PRESENCE OF ALL MC MEMBERS
ENSURE LEGALITY OF AIESEC IN AUSTRIA WITHIN THE AUSTRIAN LAW
KEEP AIESEC IN AUSTRIA COMPENDIUM UP TO DATE
PROVIDE LEGAL ADVICE ON VISA PROCESSES FOR LCS
Conference Management
CONFERENCE MANAGEMENT OF ALL NATIONAL CONFERENCES ACCORDING TO THE
CONFERENCE CYCLE
CONSULT, SUPPORT AND IF NECESSARY, CONTROL CONFERENCE FINANCES
SUPPORT AND EMPOWER THE DEVELOPMENT OF THE AGENDA
DESIGN AND CONSTANTLY TRACK THE CONFERENCE PLAN AND THE
IMPLEMENTATION BY THE ORGANIZING COMMITTEE
TRACK AND PROVIDE CONSTANT ON-SITE ASSISTANCE TO ALL MATTERS
ENSURE A SUCCESSFUL CONFERENCE AND THE SATISFACTION OF ALL STAKEHOLDERS
Are you ready?
CONGRATULATIONS! YOU NOW KNOW ALL IMPORTANT FACTS YOU NEED FOR A SUCCESSFUL APPLICATION! BEFORE YOU HAND IT IN, CHECK IF YOU HAVE DONE THE FOLLOWING STEPS:
APPLICATION FORM WRITTEN
2 ENDORSEMENTS LETTERS
VIDEOS UPLOADED
360 DEGREE FEEDBACK REPORT/PRINT SCREEN REALIZED ON THE FOLLOWING PLATFORM:http://www.selfstir.com
CV WRITTEN
ADDITIONAL DOCUMENTS NEEDED, FOR INTERNATIONAL APPLICANTS: PASSPORT COPY, ENDORSEMENT LETTER
TALKED TO THE MC IN AUSTRIA
TALKED TO THE LCS IN AUSTRIA
MARKED THE IMPORTANT DATES IN THE CALENDAR
TALKED TO FRIENDS AND FAMILY ABOUT IT
CHECKED VISA IF PLANNING TO ATTEND THE ELECTION CONFERENCE
Thank you for going through the application booklet.
We are waiting to receive your application!