[aiim17] embrace the cloud and unleash your content productivity - drew phillips
TRANSCRIPT
Embrace the Cloud, Unleash your ProductivityA story of growth and innovation with content management
Drew Phillips | Director of IT, Amteck
A little about Amteck
40 years700+ employees4 Offices$105M…and rising35 – 45 current long term projects
National Design/Build Electrical – Technology – Service Contractor
A little about me
Started with Amteck 11+ years
agoMCSE certified (2000)
Backup/recovery backgroundHuge UK basketball fan!! Go Big
Blue!!
Business Applications & Reporting
Time & Attendance Payroll Human Resources Finance & Accounting
Project Mgmt. Intranet Lead Tracking Sales Reporting
Document Mgmt Scheduling Inventory / Tool Mgmt Financial Reporting
Change Orders Estimating CAD Operational Reporting
Virtualization Telephony Internet / WAN Storage
Core Infrastructure
Servers Email Backup / Storage Fault Tolerance
Packaged
Disparate applications
No interconnectivity
Manual processes
Customization = Cost
Tons of data
Limited analytics
Custom Packaged + Custom
Our data environment is complex
Customization = cost
Tons of data
Limited analytics
External collaboration difficult
No easy access to information
Manual processes
Remote users hindered
Department sharing isolated to physical offices
For End-users
And IT
Creating productivity challenges
Ease of implementation and transition
Mobile access to data anytime anywhere
Automatic updates of server and software
User centric external collaboration
Reduced need for customization
Simplify IT
Central location of data
Provide scalability
Our content strategy became a cloud strategy
Initial evaluation contenders
Management and security and features
OneDrive inconsistent availability and flexibility
Ruled out
Newly entered the Enterprise/Business space Similar to SharePoint
along with it’s limitations
Ruled out
End-user security
Centralized admin control
Governance and legal Holds
Flexibility – preview file prior to opening it
Open APIs – to integrate with ERP system and
O365
Team collaboration and Workflow
for content management
Retention management optimization
Field capture application
FTP replacement
How we’re using Box
PC Backup
Moved process from physical storage to digital retention10 year retention policy on drawings
How we’re using BoxRetention management optimization
Field capture application
FTP replacement
PC Backup
FTP file replaced with Box
folder
Files/Folders can be set to
expire
Download statistics per each
file
How we’re using Box
Field capture application
FTP replacement
PC Backup
Retention management optimization
Documents from field easily uploaded to Box with CaptureNo more need for scanners on job sites
Does not take up space on the users phone
How we’re using Box
Field capture application
FTP replacement
PC Backup
Retention management optimization
My Documents and Desktop files migrated to BoxUse Box Sync to create local copy
How we’re using Box
Field capture application
FTP replacement
PC Backup
Retention management optimization
Realizing hard and soft benefits after the implementation
Infrastructure
By rationalizing infrastructure, Amteck is
able to strategically re-assign IT resources
and budgets.
RiskBy consolidating content on a single cloud platform with security & governance, we
protect content & reduce the burden of eDiscovery.
ProductivityBy accelerating
communication flows and improving access, Amteck is able to realize efficiencies
and derive measurable value across most internal
and external processes.
RiskBy consolidating content on a single cloud platform with security & governance, we
protect content & reduce the burden of eDiscovery.
ProductivityBy accelerating
communication flows and improving access, Amteck is able to realize efficiencies
and derive measurable value across most internal
and external processes.
Infrastructure
Year 1: BreakevenAnnual Recurring Savings:
$100k
With IT rationalization the hard realized benefit
Jan 2018XG of Data Migration(All Job related data
Feb 2017500GB of Data Migration(All non-Job related data)
Dec 2016Soft Deployment
Feb 2017Company Rollout
Through 2018IT Deprecation, SharePoint, NAS, Etc.
Jun 2017ERP Implementation & Box Integration
Next steps and future plans with Box
Box ERP Accubid
Business Applications & Reporting
Time & Attendance Payroll Human Resources Finance & Accounting
Project Mgmt. Intranet Lead Tracking Sales Reporting
Document Mgmt Scheduling Inventory / Tool Mgmt Financial Reporting
Accubid Change Order Estimating Accubid Pro/Enterprise CAD AutoDesk Revit/CAD Operational Reporting
Office 365
Future: new and improved environment
Stop
Trying to make things work through
customization Thinking about what
is near term
Paying more attention to
operating structureListening to users frustrations and
ideasEmbracing new
technology
ImprovingBeing happy
Start Continue
Lessons learned
Thank you!Drew Phillips