air cadet league of canada...since the air cadet league of canada came into being in april 1941,...

AIR CADET LEAGUE

OF CANADA

ALBERTA PROVINCIAL COMMITTEE

POLICY & PROCEDURE MANUAL

June 2004 Edition

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TABLE OF CONTENTS PART I – GENERAL INFORMATION 4 Purpose of the Policy & Procedure Manual 5 Aims of the Program 5 Royal Canadian Air Cadet Motto 5 Strength 5 Accomplishments 6 History of the Air Cadet League of Canada 10 Future Plans of the Air Cadet League of Canada 10 Volunteer Efforts 11 History of the Alberta Provincial Committee 12 Alberta Squadron Anniversaries 13 Year at a Glance 14 Provincial Chair People 15 Life Members 16 Provincial Constitution 23 Public Relations 24 Aids Available to Alberta Squadrons 26 Travel Expense 28 Guide to Planning of Annual Reviews 32 Annual Inspection Checklist PART II – ORGANIZATION AND RESPONSIBILITIES Air Cadet League of Canada – Organization & Responsibilities 34 League Organization

34 National Level 34 Provincial Level 35 Local Level 35 Liaison Alberta Provincial Committee – Organization & Responsibilities

36 Provincial Chairperson 38 Vice Chairperson 39 Director of Finance 40 Secretary 41 Past Chairperson 42 Director of Air Resources 43 Director of Netook Gliding Centre 44 Director of Camp Worthington 45 Director of Camp Wright 46 Zone Director 48 League Representation 49 Membership Registration Coordinator 50 Advisory Board 51Nominating Committee 52 Sponsors/Sponsoring Committees/Supporters Responsibilities 54 Military Partners

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TABLE OF CONTENTS PART III – INFORMATION REGARDING CAMP WORTHINGTON/CAMP WRIGHT 56 Camp Worthington Regulations 57 Map to Camp Worthington 58 Camp Wright Regulations 59 Map to Camp Wright 60 Vehicle Policy PART IV- SUMMER CAMPS AND SCHOLARSHIP INFORMATION 62 Summer Camps Scholarship Information 63 Training 65 Mark Grading System 67 Sample Questions of General Knowledge 69 Suggestions for Interviewees 70 Suggested Approach for Conducting Mock Boards PART V- INFORMATION ON NATIONAL AND PROVINCIAL HONOURS AND AWARDS 72 Provincial Honours and Awards 74 National Honours and Awards PART VI – INFORMATION REGARDING SPORTS AND DRILL COMPETITON

76 Index 77 Terms of Reference 78 Competition Aims 78 General Information 81 Rules for Junior & Senior Basketball & Volleyball 82 Drill Competition Rules & Regulations 85 Judges Guide 86 Scoring Guide 89 Drill Sequence 93 Host Coordinator Checklist 95 Sample Ops Order 98 Annex A – Provincial Zone Sports Schedule – Volleyball 99 Annex B – Provincial Zone Sports Schedule – Basketball 100 Rule Changes for Sports 101 Annex C – Drill Schedule 102 Annex D – Sports and Drill Team list 104 Annex E – Accommodation List

PART VII – Appendix PART VIII – GENERAL INDEX

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PURPOSE OF THE POLICY AND PROCEDURE MANUAL

Taken from the original manual dated 1 September 1990; In the following pages, you will find the Air Cadet League of Alberta Indoctrination manual. In all the years I have been involved with the League, a constant problem area to sponsoring chairmen and their committees is the lack of information on the duties expected of them as sponsors of an Air Cadet Squadron. Too many times, sponsoring chairmen have changed and have been given little or no information of what is expected of them in their portfolio to their successor. The introduction of this manual hopes to solve this problem. This manual is a summary of all the duties, requirements and expectations of sponsors of Air Cadet Squadrons in Alberta. From general information on the cadet movement to summaries of duties and responsibilities, this manual captures in one book the majority of information that sponsors require to do an effective job. Each sponsoring committee, league representative, and member of the Provincial Executive will be given one of these books. It is hoped that each sponsoring committee will review the manual and will turn this manual over to their successor after their term is complete. This manual is not static. Annually, this manual will be updated to reflect changing conditions and requirements in the Air Cadet movement. As the first draft to this manual, it is not expected to be able to pick up all the information that you many require. Each squadron is different and has different procedures that they follow. As a general guide, however, this manual should contain most of the information needed by sponsors to understand their duties and will highlight the minimum standards expected of each squadron. Your continued co-operation in highlighting areas of deficiency and suggesting areas of improvement will serve to make this manual an invaluable reference over the years. Due to the high cost of printing, only one copy per squadron will be provided, with additional copies at $25 each. I look forward to your input into this, our first draft of the sponsor Indoctrination Manual of the Royal Canadian Air Cadets – Alberta Provincial Committee.

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AIMS OF THE PROGRAM

The aims of the Air Cadet program are: To develop in youth the attributes of good citizenship and leadership; To promote physical fitness; To stimulate the interest of youth in the air element of the Canadian Forces; and To promote and encourage among young people a practical interest in aeronautics and to assist those intending to pursue a career in the field of aviation.

ROYAL CANADIAN AIR CADET MOTTO

To Learn * To Serve * To Advance

STRENGTH

Since the League Launched its peacetime program following the last war, Air Cadet strength across Canada has increased by well over 100%. Today, the organization has an enrolment of over 28,000 cadets distributed among some 440 squadrons.

ACCOMPLISHMENTS Since the Air Cadet League of Canada came into being in April 1941, more than 800,000 young Canadians have participated in the training program. It is estimated that in one way or another, 1 million Canadians are involved in the Air Cadet movement.

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HISTORY OF THE AIR CADET LEAGUE OF CANADA The History of the Air Cadet League of Canada is well presented in Section 1.4 of the National Policies and Procedures Manual as well. Since its inception in April 1941, the Air cadet League of Canada has grown from a mere proposal to a firmly established organization recognized throughout Canada and internationally as well, as an agency for citizenship training second to none. The Early Days To understand why and how the Air Cadet League of Canada came into being, it is necessary to recall the early days of World War II. France had fallen, the Low Countries had been invaded, and Britain was under heavy attack from the air. The critical need was for planes and more planes – and for trained young men to fly them in defence of freedom. Against this background there grew in Canada the idea of a select corps of teen-aged youths who would devote some of their spare time to preparing for the day when they would take their places as aircrew in the ranks of the Royal Canadian Air Force. Even before the Air Cadet League started there was a flourishing Air Cadet unit in Vancouver and other groups had sprung up in Montreal, Windsor, Penhold and elsewhere. In 1940 Air Minister Power, who was very much aware of the need for Air Cadet training, called in a group of influential civilians and asked them to set up a country-wide voluntary organization to sponsor and develop this growing movement. The response was immediate, and a civilian organization was soon created to work on a partnership basis with the RCAF. As it later developed, this partnership was to be the main reason for the striking success of the Air Cadet movement in Canada. On the 11th of November, 1940, Order-in-Council PC 6647 was passed. This order authorized the formation of the Air Cadet League of Canada and set forth the responsibilities of the civilian body of the RCAF. On April 9, 1941, the Air Cadet League of Canada was granted a Dominion Charter authorizing it to operate as a non-profit corporation. As administrative headquarters was established in Ottawa, and the stage was set for a concentrated appeal throughout the provinces. In the early part of 1941 a national board of key men was chosen and it met for the first time in Ottawa on June 2nd of the year. One of the first acts of the national directors was to appoint an outstanding chairman in each of the nine provinces. The provincial chairmen in turn, set up their committees and these gentlemen traveled widely, talking to public-minded citizens and recruiting local sponsorship for the squadrons. The organization of squadrons proceeded through the fall months of 1941 and by the end of the year there were 79 squadrons affiliated across the country. By May, 1942, there were 135 squadrons and 10,000 cadets; and a year later 315 squadrons with 23,000 cadets. The primary purpose of the League during its formative years was a military one, but its founders were also thinking in terms of the long-range benefits of Air Cadet training. They realized that through voluntary study, the cadets would improve their knowledge and increase their usefulness to the community. And in supervised squadron activities they would find opportunities to develop those qualities usually associated with good citizenship.

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HISTORY OF THE AIR CADET LEAGUE – Continued

It was the character-building aspect of the Air Cadet training which appealed most strongly to the youth leaders of the country. Service clubs, educators, Boards of Trade and other groups offered their services to the League, not only as a contribution to the war effort but also as a means of assisting the youth of the country along the road to good citizenship. In September of 1944 the movement reached the peak war strength of 374 squadrons, over 29,000 cadets, 1,750 officers and instructors and another 2,000 civilian who supplied financial and other support. It is unfortunate that during the early years accurate records were not kept of the number of cadets who joined the fighting forces. It has been established, however, that during one brief period, over 3,000 Air Cadets graduated into the wartime RCAF and more than a score of them were subsequently decorated for gallantry. This was a proud record and one which provided tangible proof of the value of Air Cadet training. THE POST-WAR PERIOD The peacetime story of the Air Cadet movement is perhaps even more impressive than its wartime history. Commencing in late 1944, the League planned and carried out its peacetime conversion with the same vigour that it tackled its wartime responsibilities. Probably the most important job facing the Air Cadet organization in 1945 was provide an incentive which would rival in its appeal the wartime goal of graduation into the RCAF. The answer was found in a variety of awards for outstanding proficiency and loyalty to the squadrons. More will be said later concerning these attractive features of the Air Cadet training program. Immediately following the close of the war, there was a natural lessening of interest in all cadet activities throughout Canada. Many squadrons that had been set up “for the duration” were disbanded and the movement settled down to a low point of approximately 11,000 cadets in 155 squadrons. In 1946 the Government approved a maximum establishment for the post-war period of 15,000 cadets across Canada. Simultaneously, a new peacetime program for Air Cadets, based on a combination of aviation and citizenship training, was put into effect by the League and the RCAF. Early in 1949 the movement spread to the new province of Newfoundland where six active squadrons, all supported by strong civilian committees, were in operation only a few weeks after Confederation. A year later, the need for an increase in the maximum establishment was recognized by the Government and the ceiling was raised to 22,500 cadets. As the League paused to observe its Tenth Anniversary in 1951, it could point to a fine record of service to Canada. Some 65,000 boys had worn the Air Cadet uniform and participated in the training program. In 1989, thirty-eight years later, the number of cadet participants exceeded 600,000 and there were 440 community squadrons in operation across Canada – at that time the highest figure of record. During the period 1964 – 66 the three branches of the Canadian Forces underwent a complete reorganization when integration of common services was implemented, as a preliminary step to complete unification. This was also a time when youth were left to “do their own thing” and when interest in structural organizations like Scouts and Cadets was definitely on the decline.

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However, the people who worked with Air Cadets did not accept the popular view of the day that youth had become spoiled and lacked ambition. On the contrary, the history of the movement had proved that given the proper outlet, young people were prepared to work very hard to make themselves better and more useful citizens of Canada. On February 1, 1968, the Air Cadet League lost its original partner – the Royal Canadian Air Force – and unification brought about a new partnership with the Canadian Armed Forces. In 1969, a Directorate of Cadets was formed at National Defence Headquarters to set policy and coordinate the activities of the three cadet movements. This office now functions under the Director General Reserves and Cadets. The day-to-day control of Air Cadets is vested in six military regions affiliated with the functional Commands of the Canadian Forces with the functional Commander also serving as Regional Commander: Atlantic Region – Maritime Command Eastern Region – Mobile Command Central Region – Canadian Forces Training System Prairie Region – Air Command Pacific Region – Maritime Pacific Northern Region The challenge faced by the Air Cadet leaders of the sixties was to revitalize the program and establish its credibility with a new and very award generation of young Canadians. In the early years of Air Cadets, the RCAF had operated an impressive number of bases scattered across the country and there was no shortage of small aircraft, especially those in the Expediter or Dakota categories, which were well suited to providing familiarization flying opportunities for Air Cadets. However, with the coming of Service unification in Canada, the closing of many air bases and amalgamation of others – and with the trend to larger, long-range aircraft – the situation changed rather drastically. By the mid – 1960’s, it had become obvious that Air Cadets were simply not being provided with sufficient opportunities to actually experience the thrill of flight. Faced with the problem of maintaining cadet interest, the Air cadet League decided to “put the air back in Air Cadets”. In the summer of 1965, the League’s western members launched an experimental gliding program in conjunction with the Air Cadet Summer camp at Penhold, Alberta. From that small beginning, gliding has developed into a major project and has built up to the point where the Air Cadet organization carries out more than 45,000 glider flights each year and turns out 300 licensed Air Cadet glider pilots annually. In the first few years, gliders were loaned or leased to the League by Soaring Clubs in different parts of the country who also helped out with pilots and instructors. The RCAF cooperated in the effort by providing support staff and equipment, including two L-19 tow aircraft. However, in 1967, a glider procurement program was launched by the Air Cadet League with the goal of building up our own fleet of gliders for use not only at Summer Camps, but during the spring and fall gliding seasons as well.

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The Air Cadet flying and gliding program was given to terrific shot in the arm in late 1972 when the League was authorized to purchase at a nominal price, surplus L-19 aircraft being released by the Canadian Forces. These were obtained through Crown Assets Disposal Corporation and continue to play an effective role along with the League’s other aircraft, in what is the largest gliding program being carried out in North America. As of 1991 this project reached the stage where the Air Cadet League owns 52 gliders and 28 tow airplanes which are operated by the Canadian Forces in support of the Air Cadet training program. Following several years of “unofficial” participation in squadron-operated “Girl Cadet Flights”, official participation by girls in the Air Cadet program was approved by Parliament on July 30, 1975. At the present time, girls make up about 30% of the enrolment in Air Cadet Squadrons across the country. It is evident that the founders of the Air Cadet movement planned better than they realized when they teamed up Service and Civilian resources in an operating partnership that has been the real secret behind the success of the movement in Canada. The philosophy is simple:

a) Although there is a very significant military involvement in the Air Cadet program, we are very proud of the fact that membership, for both cadets and adults, is completely voluntary and that the Canadian Forces supports the program for the same reason that the civilian volunteers do – that is, for its effectiveness in providing citizenship training benefits for Canadian youth.

b) The members of the Air Cadet League believe that should be kept as completely up-to-date and as progressive as possible, especially in view of the changing attitudes of today’s youth. However, we also believe that there is a place in our society for an educational program which is not entirely permissive; which requires the participants to meet certain standards of dress, appearance and behaviour; and which expects our young people to accept a full measure of personal responsibility for their own actions.

c) We believe that every Air Cadet should have the opportunity to qualify for the most attractive rewards the program can offer, and that a cadet should be able to earn these awards in only one way – by working for them. None of the Air Cadet training rewards or scholarships can be purchased; they must be earned through good service with the squadrons and by meeting the standards that have been laid down.

d) While Air Cadets are not required to pay membership fees or dues in order to belong, they are all expected to take part in fund-raising and other support projects initiated by the Air Cadet League. Without this active cadet participation, it is doubtful that our organization would be able to carry on.

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FUTURE PLANS In concert with its military partners, the League is currently studying other avenues of training which may well be included in the Air Cadet program of the future. They are currently looking, for example, at different levels of aerospace education. The aim, as always, is to keep the Air Cadet program in tune with the times and to keep ourselves in step with the attitude and aspiration of each succeeding generation of your people.

VOLUNTARY EFFORT

For various reasons, accurate statistics cannot be given on the total number of adults who have served the Air Cadet program since the League’s inception. At the present time, more than 1,936 officers and instructors direct the activities of Canada’s Air Cadets and supported by over 3,780 committee members whose voluntary services are the real key to the success of the League.

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HISTORY OF THE AIR CADET LEAGUE IN ALBERTA

The following is some highlights of the accomplishments and history of the Air Cadet League of Alberta. The Alberta Provincial Committee came into being in 1941 under the authority granted to the Air Cadet League of Canada’s original charter. It is interesting to note that Air Marshall W.A. Bishop. Mr. G.B. Foster QC of Montreal and Mr. H.P. Percival, an architect, also of Montreal, were the original signatories to the incorporation documents signed 9th April 1941. The first Chairperson of the Alberta Provincial Committee was Mr. H.R. Carson who served from 1941 – 1945. A list of the Provincial Committee chair people is on page 11. Under the leadership of Mr. Carson and his committee the first squadrons were formed in Alberta in the fall of 1941 and included many who are still active. In 1979 the Alberta Provincial Committee was incorporated under the Societies Act of the province of Alberta. The first board was composed of:

Name Address Occupation J.W. Yuill Edmonton Red Cross Director S. Harry Edmonton Bank Manager D. Rognvaldson Grande Prairie Supervisor H. McClung Sherwood Park Sales Manager C. MacDonald Edmonton General Manager

Over the years the Alberta Provincial Committee has undertaken many innovative projects including the purchase of Netook from the federal government and the establishment of bush/survival camps at Camp Worthington and Camp Wright. Many committee members worked hard on these and other projects and their efforts have borne fruit that has been enjoyed by countless Air cadets over the years. These assets, together with our aircraft and gliding related vehicles and equipment, now have a value in excess of $1,500,00.00. A detailed history of each appears in the sections of this manual devoted to them. The Air Cadet gliding program was first established in Alberta in 1968 with Herb Bowditch as the instructor. We are proud that this program has now spread to cover all of Canada. Over the years our cadet strength and number of squadrons have varied but in recent years we have seen significant growth. In the Spring of 2001 there were approximately 3,000 cadets in 42 squadrons all across Alberta.

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ALBERTA PROVINCIAL SQUADRON ANNIVERSARIES

Squadron/Location Incorporated 25th 40th 50th 60th 70th 7 Penhold 24 Sept 1941 1966 1981 1991 2001 2011 11 Lethbridge 24 Sept 1941 1966 1981 1991 2001 2011 12 Edmonton 24 Sept 1941 1966 1981 1991 2001 2011 15 Medicine Hat 28 Sept 1941 1966 1981 1991 2001 2011 24 Red Deer 20 Nov 1944 1969 1984 1994 2004 2014 42 Wetaskiwin 6 Nov 1941 1966 1981 1991 2001 2011 52 Calgary 3 Dec 1941 1966 1981 1991 2001 2011 65 Ponoka 18 Dec 1941 1966 1981 1991 2001 2011 88 Airdrie 1 Sept 2000 2025 2040 2050 2060 2070 124 Peace River 14 April 1942 1967 1982 1992 2002 2012 185 Olds 30 Oct 1942 1967 1982 1992 2002 2012 187 Foothills 30 Oct 1942 1967 1982 1992 2002 2012 225 Taber 30 Nov 1942 1967 1982 1992 2002 2012 230 Athabasca 8 Dec 1942 1967 1982 1992 2002 2012 239 Brooks 1 Jan 1984 2009 2024 2034 2044 2054 287 Beaumont 1 Jan 1984 2009 2024 2034 2044 2054 341 Mundare 27 Oct 1943 1968 1983 1993 2003 2013 395 Edmonton 3 July 1946 1971 1986 1996 2006 2016 504 Edmonton 5 Oct 1950 1975 1990 2000 2010 2020 524 Sturgeon 5 Oct 1950 1975 1990 2000 2010 2020 526 Barrhead 4 Nov 1950 1975 1990 2000 2010 2020 533 St. Albert 8 May 1951 1976 1991 2001 2011 2021 538 Calgary 19 Oct 1951 1976 1991 2001 2011 2021 539 High Prairie 19 Oct 1951 1976 1991 2001 2011 2021 570 Edmonton 20 April 1953 1978 1993 2003 2013 2023 572 Castor 16 Dec 1999 2024 2039 2049 2059 2069 577 Grande Prairie 13 Nov 1953 1978 1993 2003 2013 2023 604 Calgary 7 Mar 1955 1980 1995 2005 2015 2025 644 Camrose 26 Mar 1957 1992 1997 2007 2017 2027 664 Medley 23 Dec 1957 1992 1997 2007 2017 2027 699 Jasper Place 19 Nov 1959 1994 1999 2009 2019 2029 721 Whitecourt 8 Jan 1998 2023 2038 2048 2058 2068 733 Drayton Valley 22 April 1963 1988 2003 2013 2023 2033 755 Parkland 21 May 1965 1990 2005 2015 2025 2035 781 Calgary 6 Mar 1969 1994 2009 2019 2029 2039 810 Edmonton 1 Oct 1971 1996 2011 2021 2031 2041 831 Leduc 1 Sept 1974 1999 2014 2024 2034 2044 859 Crowsnest 1 Jan 1978 2003 2018 2028 2038 2048 868 Fort McMurray 1 May 1979 2004 2019 2029 2039 2049 874 Edson 1 Feb 1980 2005 2020 2030 2040 2050 878 Banff/Canmore 1 July 1980 2005 2020 2030 2040 2050 903 Strathmore 1 Sept 1999 2024 2039 2049 2059 2069

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YEAR AT A GLANCE SEPTEMBER Battle of Britain Parade Det Commanders Conference OCTOBER Air Cadet League (Alberta Provincial Committee) Annual General Meeting NOVEMBER Raider Atlantis (Penold) DECEMBER JANUARY Qualifying Exam for Flying and Gliding (DND) Qualifying Exam for Air Traffic Control (League) Zone Effective Speaking Competition FEBRUAY Scholarship Boards (Ponoka) Provincial Effective Speaking Competition (Ponoka) MARCH ACO Conference Marksmanship Zone Competition APRIL Sports and Drill – all Zones Southern SurvivAir Challenge (Camp Worthington) Marksmanship Provincial Competition MAY Northern SurvivAir Challenge (Camp Wright) National Marksmanship

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PROVINCIAL CHAIR PEOPLE ALBERTA PROVINCIAL COMMITTEE

1941-1945 H.R. Carson Deceased 1945-1946 D.A. Ross Deceased 1946-1948 J.H. Wildman Deceased 1948-1950 E.M. Duggan Deceased 1950-1952 H.R. Francis Deceased 1952-1954 W.H. Collie Deceased 1954-1956 A.R. Smith No longer involved 1956-1958 A.B. Evenson Deceased 1958-1960 W.E. Ross No longer involved 1960-1962 R.L. Wilkin No longer involved 1962-1964 R.C. Gordon Deceased 1964-1966 D. H. Arnett Deceased 1966-1967 F. E. Clarke No longer involved 1967-1969 H.J. Winfield No longer involved 1969-1970 G.M. Esdale Deceased 1970-1972 W.C. Beattie Involved with NW Zone,

Life Member National President 1991/92

1972-1973 C.J. Palmer Living in Calgary National President 1981/82

1973-1975 D.F. Terriff Living in B.C. 1975-1976 H.M. Fowler Living in Calgary

National President 1989/90 1976-1977 S.D. Harry Living in B.C. 1977-1978 F.J. Marsh Deceased 1978-1979 J.W. Yuill Deceased 1979-1981 D.L. Rognvaldson Living in Stony Plain 1981-1983 C.M. Burke Living in Ontario

National Governor 1992/94 1983-1985 A.C. Bredo Deceased 1985-1987 H.W. Drummond Living in Calgary 1987-1988 E.M. Hutchings Involved with NE Zone,

Life Member 1988-1990 R.J. Ilko National President 2000/01

National Governor 1993/00 1990-1993 B.A. Burke Southern Zone Director 2000- present

National Governor 1995/97 & 2002/03

1993-1995 B. Clarke National Governor 1998present 1995-1997 A. Spielman Involved with Southern Zone 1997-1999 H. Boyd Provincial Secretary 2000/01 1999-2000 C. Bowen Past Chairman 2000 – present 2000 B. Bondarevich

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PROVINCIAL LIFE MEMBERS ALBERTA PROVINCIAL COMMITTEE

Don Mooney (Deceased) Ron Worthington Stan Harry Maxine McBean Gail Sherlaw Art Skinner Brian Leatherdale Jack Germain (Deceased) Arla Hamilton Bill Beattie Evelyn Hutchings Herb Bowditch Hugh Boyd

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CONSTITUTION Air Cadet League of Canada

Alberta Provincial Committee 1. NAME:

The name of the organization shall be "The Air Cadet League of Canada, Alberta Provincial Committee" as well as the Air Cadet League of Canada (Alberta) hereinafter known as "The Provincial Committee".

2. OBJECT:

The object of the Provincial Committee shall be to undertake and promote as laid down in the Rules and Regulations of the Air Cadet League of Canada, and to assist within the Province of Alberta on such other boundaries agreed, the purposes of the Air Cadet League of Canada by promoting the formation of Local Sponsoring Committees and Squadrons of Royal Canadian Air Cadets, and by assisting and guiding such Local Sponsoring Committees formed or to be formed with the designated area or such other boundaries as agreed. Note: A Local Sponsoring Committee is defined as any group of persons who have undertaken

the sponsorship of a Squadron of Royal Canadian Air Cadets within the conditions laid down by the Air Cadet League of Canada and with the approval and under the authority of the Canadian Forces.

3. TO WHOM RESPONSIBLE:

The Provincial Committee shall be responsible to the Board of Governors of the Air Cadet League of Canada.

4. COMPOSITION: The Provincial Committee shall be made up as follows: a) The Chairmen of each Local Sponsoring Committee under Alberta Provincial

Committee; b) Members of the Provincial Executive Committee;

As outlined in Section 8 (a) and (b) c) One League Representative from each of the squadrons in the province. d) Maximum of five (5) “active” Past Provincial Chairmen residing in the Province of

Alberta as determined by the Executive Committee of the Alberta Provincial Committee.

e) All members of the Advisory Board as outlined in Section 13. f) Such additional non-voting (life and honorary) members as are solely approved at a

meeting of the Executive Committee of the Provincial Committee. All recommendations for awarding of (life and honorary memberships) must be presented, in writing, to the Executive Committee forty-five (45) days prior to the start of the Annual Meeting.

Note: Canadian Forces Officers, including CIC Officers, may be invited to attend any meeting of the Provincial Committee or its sub-committees, but cannot be members thereof, nor vote.

5. ELIGIBLE VOTERS: For purposes of voting at any Alberta Provincial Committee Annual General Meeting or any special Provincial Committee meeting called by the Provincial Chairman, the following members shall be allowed to vote: a) The Chairman of each Local Sponsoring Committee, or if unable to attend may

appoint a proxy vote as outlined in Section 16(c). b) The members of the Provincial Executive Committee

As outlined in Section 8 (a) and (b)

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CONSTITUTION – Continued

5. ELIGIBLE VOTERS: (continued) c) Designated Zone Committee members, as follows, and as authorized by Zone

Committees: North West Zone - four (4) North East Zone – four (4) Central Zone – four (4) Southern Zone – four (4)

d) The five (5) active Past Provincial Chairman and the immediate Past Chairman who form part of the Nominating Committee, as outlined in Section 17.

Note: “Active" defined as one who regularly participates in the current affairs and activities of the Alberta Provincial Committee.

6. ANNUAL MEETING: a) The Annual Meeting of the Provincial Committee shall be held during the months of

September, October or November for the purpose of electing Officers/Directors of the Committee, receiving reports, and the transaction of any business proper to the Committee's sphere of influence.

b) Notice of such Annual Meeting shall be sent by regular mail to all Provincial Committee members at least thirty (30) days prior to the date of the Annual Meeting.

c) Not later than the adjournment of the Annual Meeting, the Chairman shall present for approval an operating and capital budget indicating projected revenues and expenditures.

d) At the Annual Meeting an auditor of appropriate qualifications will be appointed for the coming year.

e) The fiscal year of the Provincial Committee shall end on August 31st of the current year.

f) Financial statements and minutes of record shall be available for viewing and analysis by any member upon 48 hours notice to the Provincial Chairman. Any cost involved shall be at the expense of the individual requesting the viewing.

7. OTHER MEETINGS: The Chairman of the Provincial Committee may call a meeting of the Committee at any time, and shall call a meeting upon written request to do so by one-third (1/3) of the members of the Provincial Committee, written notices being given to all such meetings within thirty (30) days of the request.

8. OFFICERS AND DIRECTORS:

a) At each Annual Meeting, the Provincial Committee shall elect from amongst its members, a Chairman, Secretary, Director of Finance and Vice Chairman, who shall be known as Officers of the Committee and the following Directors: Director of Air Resources; Director of Netook Gliding Centre; Director of Camp Wright and Director of Camp Worthington.

b) North West, North East, Central and Southern Zone Directors will be elected at their respective Zones. Names of the elected Zone Directors are to be forwarded to the Chairman of the Nominating Committee at least two (2) weeks prior to the Provincial Annual Meeting.

c) Members of the Executive Committee shall not hold office in Local Sponsoring Committees.

d) All elected Officers/Directors shall hold office for one year, or until the next Annual Meeting, whereat all shall be eligible for re-election to office. An Officer/Director who retires or becomes non-effective during his term of office may be replaced by the Provincial Executive Committee.

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CONSTITUTION – Continued 8. OFFICERS AND DIRECTORS: Continued

e) Zone Directors who are unable to continue in their position may be replaced by an election at the Zone.

f) Other than the Provincial Chairman and Zone Directors, if any position on the Executive Committee should become vacant, then the Executive Committee will appoint an in term replacement until the next Annual General Meeting.

9. DUTIES OF OFFICERS:

a) The Chairman shall preside at all meetings of the Provincial Committee and Executive Committee and shall be an ex-officio member of all sub-committees. In the event of the Chairman's absence, or inability otherwise to act, the Vice-Chairman or a designated Zone director shall assume his duties.

b) The Provincial Secretary shall keep and present on demand to any Provincial Committee member for inspection, the minutes of the proceedings of all Provincial Committees and Provincial Executive meetings. Minutes of sub-committees shall be kept by the secretary appointed by those committees. The Secretary shall conduct the routine business and correspondence of the Provincial Committee and is to be the official channel of communication between Local Sponsoring Committee, Zone Committees and the Provincial Committee.

c) The Director of Finance shall keep accounts in suitable books of all monies received by or for the Provincial Committee, as authorized by it; and shall provide receipts for all contributions and donations received by the Provincial Committee; and shall submit statements of the financial position of the Provincial Committee, including receipts disbursements and investments, to meetings of the Executive Committee.

d) The Director of Finance shall submit an audited statement of the Provincial Committee's finances at each Annual Meeting and forward a copy of same to Air Cadet League Headquarters following acceptance by the Provincial Committee.

e) At the Annual Meeting an auditor of appropriate qualifications will be appointed for the coming year.

f) The fiscal year of the Provincial Committee shall end on August 31st of the current year.

g) Financial statements and minutes of record shall be available for viewing and analysis by any member upon 48 hours notice to the Provincial Chairman. Any cost involved shall be at the expense of the individual requesting the viewing.

10. BANKING: All monies received by the Provincial Committee shall be deposited in a

chartered bank designated by the Executive Committee in a separate account maintained in the name of the Provincial Committee. Signing officers for the Provincial Committee shall be any two (2) of the following: Provincial Chairman; Provincial Vice-Chairman; Provincial Director of Finance; Provincial Secretary.

11. EXECUTIVE COMMITTEE:

a) The administration of the affairs of the Provincial Committee shall be vested in an Executive Committee as constituted by the Provincial Committee.

b) The Executive Committee shall be made up as follows: i. the Officers and Directors of the Provincial Committee, as defined in

Article 7; ii. the immediate Past Chairman of the Provincial Committee;

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11. EXECUTIVE COMMITTEE: Continued c) The Executive Committee may appoint chairmen of such sub-committees as

authorized by the Provincial Committee. The Chairman of a sub-committee shall appoint his own sub-committee members;

d) The Executive Committee shall hold regularly scheduled meetings (normally monthly) at the call of the Provincial Chairman, notices being given of all such meetings. Members are required to attend regularly and actively participate in at least 75% of all such meetings.

e) From the beginning of a fiscal year until adjournment of the Annual General Meeting held during that fiscal year, the Executive Committee (by unanimous approval of an Executive motion) may approve an interim operating budget (exclusive of capitalized expenditures) that shall be their expenditure authority until the adjournment of the Annual General Meeting, further the Executive authority may (by unanimous approval of an Executive motion) approve any capitalized expenditures that they believe to have been explicitly or implicitly previously approved by the Alberta Provincial Committee

f) That the Executive Committee is empowered to encumber the Alberta Provincial Committee with debt only when so approved and only to such liability as may from time-to-time be approved by a motion passed by the Alberta Provincial Committee.

12. MANAGER:

The Provincial Committee, upon the recommendation of the Executive Committee, may appoint a Manager and fix the term of his appointment and remuneration.

13. ADVISORY BOARD:

The Advisory Board shall consist of all Past Chairmen of the Alberta Provincial Committee who are willing to serve and who reside in the Province of Alberta. The immediate Past Chairman shall serve as Chairman of the Board and it will meet periodically at the call of the Chairman. It shall be the duty of the Board to advise and assist the Provincial Chairman and the Executive and to undertake projects as and when requested.

14. ZONE COMMITTEES:

Where, in the opinion of the Provincial Committee, there is justification by virtue of density of population, or squadrons, it shall be competent for the Provincial Committee to authorize and approve the formation of Zone Committees to consolidate the functions, actions and amenities of the squadrons so grouped. As of the date of these by-laws, the following Zone Committees are authorized by the Provincial Committee: North West Zone, North East Zone, Central Zone and Southern Zone.

15. QUORUM:

a) For the purpose of the Annual Meeting or other regularly called general meetings, a quorum shall be held to be twenty-five (25) members of the Alberta Provincial Committee, of which, thirteen (13) must be Local Sponsoring Committee Chairmen or a proxy carrying designate as outlined in Section 16 (c);

b) For the purpose of an Executive Committee meeting, a quorum shall be held to be a simple majority of the Executive Committee.

c) For Zone and all other Committees meetings not specified, a quorum shall be a simple majority of that Committee.

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16. VOTING: a) Voting on all matters brought before a meeting of the Provincial Committee,

Executive Committee and/or Zone Committee shall be by show of hands of members present, unless a ballot is requested by any member in which case the Chairman shall direct that a vote be taken by ballot. A majority of the votes cast shall decide any matters voted upon.

b) A mail vote may be made by the members of the Provincial Committee entitled to vote on any matter which the Executive Committee of the Provincial Committee shall determine to require immediate action and which matter requires ratification or approval of such members of the Provincial Committee. The Chairman of the Provincial Committee shall present the issue or matter requiring ratification or approval to such members. The member shall exercise his vote in writing and the same shall be dispatched by mail within fifteen (15) days of the mailing by or on behalf of the Chairman of the matter or issue upon which the vote is required.

c) For the purpose of voting at Annual Meetings or other regularly called general meetings of the Provincial Committee, a Local Sponsoring Committee Chairman may, if unable to be personally present at such meetings, give a proxy to another member of his Sponsoring Committee. Such proxy is required in writing.

d) In the event of a tie in the vote on any question at a Provincial Committee meeting, the Chairman shall have a deciding vote**. Current members as outlined in Section 4 are allowed to vote.

**Note: The exception would be in the event of a tied vote during an election at an Annual General Meeting as outlined in section 18 (g).

17. NOMINATING COMMITTEE:

a) The Nominating Committee shall consist of five (5) ‘active’ Past Provincial Chairmen residing in the Province of Alberta, as determined by the Executive Committee of the Alberta Provincial Committee and the four (4) Zone Directors. The immediate Past Chairman shall serve as Chairman of the Committee and the Committee will meet, at the call of the Chairman, to ensure at least one candidate is put forward for each Executive position.

b) The Nominating Committee will meet, at the call of the Provincial Chairman, at least 60 days prior to the date of the Provincial Annual General Meeting, to perform the business of the Nominating Committee.

18. ELECTIONS: (a) During the opening morning session of the Provincial Annual Meeting, the Provincial

Chairman shall call for the report from the Nominating Committee. (b) The Chairman of the Nominating Committee, while presenting the Nomination

Report shall call for further nominations from the floor. Nominations from the floor may be made verbally by any current member of the Provincial Committee (as defined in Section 4) for any position on the Executive Committee except Zone Directors.

(c) All nominations from the floor must be received prior to the Nominating Committee’s final report.

(d) The Nominating Committee report shall be posted in a prominent place. (e) At a time convenient to the Chairman, and prior to the close of the Provincial Annual

Meeting, the National President or his official representative shall be requested to assume the chair to receive the final report of the Nominating Committee which identifies the Executive positions and the names of all persons nominated for each position.

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18. ELECTIONS: Continued (f) In the event that there is no more than one person nominated for each position the

Acting Chairman shall call for a vote declaring the persons named as elected. (g) In the event that more than one person is nominated for a position on the Executive

Committee, the Acting Chairman shall call for a ballot vote with respect to that position. Only duly elected members of the Provincial Committee, as identified in Article 4, shall be eligible to vote.

(h) In the event of a tie vote for the election of any member of the Executive Committee, the remaining duly elected members of the current Executive Committee shall be called upon to vote by ballot and the result of such vote shall determine the outcome of the election.

19. AMENDMENTS:

Proposed amendments to this Constitution require a Notice of Motion circulated to the members at least sixty (60) days prior to the date of the Provincial Annual Meeting. Adoption of any such amendment will require a two-thirds majority vote of the members present at the Annual Meeting. No such amendment(s) shall be effective unless and until approved by the National Executive Committee of the Air Cadet League of Canada.

20. OTHER:

Any items not included in the above shall be governed by information and guidelines included in the Air Cadet League of Canada Policy and Procedures Manual.

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PUBLIC RELATIONS OBJECTIVES: To give the general public a better understanding of the activities, policies and purposes of the Air Cadet Movement. To impress upon the general public the fact that Air Cadet training is beneficial to the community as a whole and to the youth of our Province. To Make Air Cadets visible in the community and to win public favour for the Cadets and the Cadet Movement. CRITERIA FOR PUBLIC RELATIONS AT THE PROVINCIAL LEVEL: 1. Must meet the Public Relations objective. 2. Must benefit all Squadrons in the Province. 3. Public Relations tools must be in a design/format so that they may be utilities by all 39

Squadrons in the Province. 4. Must be approved by the Alberta Provincial Committee Executive Committee.

- Public Relations ideas/suggestions must be submitted, in writing, to the Executive Committee providing sufficient time to permit review at an Executive Committee Meeting and any follow-up which may be necessary.

- Submissions must include a description of the tool/activity and estimated cost. COMMON PUBLIC RELATIONS TOOLS: - News stories, features, advertising; - Public addresses, letters; - Booklets, brochures; - Banners and displays

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AIDS AVAILABLE TO ALBERTA RCAC SQUADRONS VIDEOS

• “Horizons Unlimited” can be obtained on VCR or BETA on loan from the Alberta Provincial Committee or purchased from the Air Cadet League. See the catalogue issued to all Air Cadet Squadrons for prices and details.

• “Flying” is a public relations and promotion video made by the Manitoba Provincial Committee and is available, on VCR, on loan from the Alberta Provincial Committee. This is also an excellent tool to use in telling the Air Cadet story to the public.

• “Cold Lake Air Cadet Camp Graduation 1989” is a video of the graduation parade at the 1989 Senior Leaders Scholarship Camp. It’s very movingly shows the pride and accomplishments of a group of cadets after being together for several weeks attending a top notch course.

TV CLIPS

• Short messages suitable as fillers between TV programs are available from the Air Cadet League and are listed in the catalogue available to all squadrons. These can also be used on community TV channels to help with a recruiting campaign.

RECRUITING BOOTHS

• Local trade shows, local fairs, malls (be sure to have the permission of the mall manager first), schools (be sure to obtain the permission of the principal first) are some places in which a successful recruiting booth can be located to reach young people. Cadets in uniform, lots of photos of your squadron’s recent activities and lots of information about the Air Cadet program are all essential in a recruiting booth.

NEWSPAPERS

• Regular news columns detailing the local squadron’s activities are very effective in rural communities and urban community newspaper in catching the eye of parents of potential cadets. They are free and also sadly underused.

• Ads formulated by each squadron or community to suit the needs of each area can be run in local or community newspapers prior to the fall recruiting campaign. They have been effective for those who have used them.

• Fillers for newspapers to fill the odds and ends of space that sometimes are left over are available from the Air Cadet League through their catalogue. They tell a small fact about Air Cadets and will whet the reader’s interest for more information.

• Community Billboards are available in newspapers for organizations to advertise coming events. These can be used to advertise squadron parade nights or special fund raising or promotion nights.

RESTAURANT PLACE MATS

• Have been made by local squadrons who sell advertising space on the mats to local businesses and then sell the completed place mat to local restaurants and cafes. These can be very effective and popular when they are well done.

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AIDS AVAILABLE TO ALBERTA RCAC SQUADRONS - Continued

COMMUNTIY CALENDARS • Groups such as Lions Clubs sell space to list birthdays, meeting nights or anniversaries

on calendars which are then sold to area residents. It is worthwhile to buy space to list the parade nights of your squadron on someone else’s calendar, and may be worth while to start one of your own if no one else had already started one. A squadron starting a local calendar will have to sell advertising space on the calendar as well as contacting a large number of residents who could list their special days. This will, however done, provide a weekly reminder to squadron potential recruits as to when the local squadron parades.

PAMPHLETS

• “Opportunities in the Air Cadets” is a pamphlet which is available through the Air Cadet League and tells of the camps available to senior cadets as well as the training and opportunities available to all cadets. The Alberta Provincial Committee has altered these to include phone numbers for Alberta residents interested in more information. They may be obtained by contacting your zone director.

• “Twenty Questions About the Air Cadets” is a similar pamphlet and has been similarly altered by the Alberta Provincial Committee. It is available through the Air Cadet League, or the Provincial Committee if you want the pamphlet with the Alberta phone numbers. This pamphlet gives some of the more basic information to people who do not know anything about the Air Cadet Program and is a good companion to the pamphlet listed above.

COMMUNITY TV

• Slides are available through the Air Cadet League for use on TV along with a message, and messages can be used alone on the “What’s On” type of presentations. These messages can be run daily, oftener, or weekly as one requests.

Samples of the pamphlets mentioned above, as well as a form used by the Alberta Provincial Committee at the booth we put in the Namao Air Show are attached for information purposes. The “Come Fly With Us” form may be reproduced or improved upon and reproduced if it will be of use to any squadrons. These are many more ideas being used by squadrons and can be included in updates of this information as they are forwarded to the Alberta Provincial Committee.

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TRAVEL EXPENSE GUIDELINES POLICY STATEMENT: The Alberta Provincial Committee Executive encourages all members of the Alberta Provincial Committee and other designates to conduct league business in the most economical manner possible. GUIDELINES APPLIES TO: - members of the Alberta Provincial Committee, Air Cadet League of Canada - any one else authorized by the Alberta Provincial Executive. PROCEDURE: Before you travel

Travel must be approved through your chain of command.

Expenses you can claim You are responsible for using the Air Cadet League’s resources wisely. Naturally, you may only claim for expenses you incurred.

1. Kilometre rates based on distance to destination and return. 2. Air, rail or bus fare, taxi (if applicable) and related taxes – with a receipt 3. Vehicle rental (include taxes and collision deductible waiver) – with a receipt 4. Parking charges – with a receipt 5. Telephone calls for business – with a receipt 6. Hotel or motel room – with a receipt 7. Meals - with receipts

Breakfast: if you left earlier or return later than 7:30 A.M. Lunch: if you left earlier or returned later than 1:00 P.M. Dinner: if you left earlier or returned later than 6:30 P.M.

Expenses you cannot claim

1. Alcoholic beverages 2. Hotel movies or mini bar charges 3. Meals if included in conference or meeting registration

EXPENSE CLAIM SUBMISSION 1. Expense Claims are to be submitted to the Director of Finance monthly. 2. League Representative Expense claims must be approved and submitted by the Zone

Director or in their absence their delegate, as established by the Chairman. 3. As soon as possible upon receipt of your expense claim reimbursement cheque, you

shall submit a donation cheque within 30 days from receipt of the expense cheque to the Director of Finance for the donation portion of the mileage. Should you not wish to utilize the donation privilege, you will be compensated at the basic travel mileage rate as approved by the Provincial Committee.

4. All expenses claims must be submitted for reimbursement in the current fiscal year.

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TRAVEL EXPENSE GUIDELINES

RATES AND ALLOWANCES Transportation: Own Vehicle - option 1 - $.35/km with $.20/km being retained by claimant and $.15/km sent back as a donation to the league

option 2 - $.20/km paid to claimant Vehicle rental - actual cost - with a receipt Air/rail/bus- actual cost – with a receipt Parking - actual cost – with a receipt Accommodation; Hotel or motel - actual cost (use common sense on selection) Meals: (guideline rates) (Gratuities included in rate) Breakfast - $ 6.50 – with a receipt Lunch - $ 8.50 – with a receipt Dinner - $15.50 – with a receipt or max of $30.50 /full day of travel

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A GUIDE TO PLANNING OF ANNUAL REVIEW Taken from Annex A TO 1085-14 (D CDTS) Dated March 1990

A. Preface 1. This outline is intended as a guide and not as a direction to commanding officers of cadet corps/squadrons. As well, the outline is intended to be non-generic and applicable to cadet units of all three elements. 2. The following is published under authority of the Director Cadets but is not intended to supersede Canadian Forces orders, instructions of directives issues by National, Command or Regional authorise. 3. Suggested amendments or additions to this outline are to be sent to NDHQ/Director Cadets. B. General 1. Each cadet corps/squadron shall be inspected annually, normally between the first day of May and the 15th day of June, by an officer of the rank of Captain or above or by a civilian approved by the appropriate Region Commander. 2. A cadet corps/squadron that is formed after the first day of February shall be inspected during that year only if the supervisory or local sponsor requests an inspection. 3. An Annual Inspection shall consist of, as a minimum: a. a ceremonial review and march past; and b. demonstrations of the various phases of training. 4. In addition to para 1, above, each corps/squadron shall be inspected annually by an officer responsible for cadet matters in the region. This inspection shall consist of an inspection of cadet corps/squadrons records, training reports, quarters, training facilities and equipment. Usually this inspection takes place in conjunction with the Annual Inspection Ceremonies. C. Significance 1. Although the Annual Inspection marks the official end of the cadet training year, it should not be considered as a single isolated event. Instead it is the culmination of the year’s work and the quality of the ceremonial, demonstrations and displays should be directly linked to the efforts deployed throughout the year and to all the activities in which the cadets have participated. The Inspection has a particular significance for each of the participants as follows: a. For the Cadets it marks the graduation from one training level to another. It is also an occasion for them to show their friends, parents, community and officers the knowledge they have acquired and the pride, discipline and esprit de corps they have developed during the year. b. For the Instructors the inspection allows them to see the results of their work, reward the cadets for fine effort, and meet the parents and members of the community. c. For the Parents it provides an opportunity to appraise all the activities in which their children have participated and to see the results of the cadets’ time and efforts. The parents can also gain an appreciation of the work of the instructors and talk with them in a social setting. d. For the Cadet Detachments and the Leagues the inspection is an opportunity for their representatives to evaluate the overall efficiency of the corps/squadron, assessing both the effectiveness of its management and the final results of the year’s training program.

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A GUIDE TO PLANNING OF ANNUAL REVIEW - Continued D. Planning and Preparation 1. Planning and preparation of the Annual Inspection and related activities require close co-operation between the sponsoring committee and cadet corps/squadron. 2. Senior cadet participation in planning preparation, and execution of the Annual Inspection and related activities should be emphasized. 3. Wherever possible, the Annual Inspection should be conducted inside a suitable building (ie: an armoury, town arena, community centre). If, however, it is planned to stage the parade outdoors, ensure that inside facilities are available as a back-up “wet weather programme”. 4. In situations where the corps/squadron has a close affiliation with a Regular or Reserve Force Unit then it may be appropriate for the inspecting officer to come from that source. Normally the cost of transportation for reviewing officers will be the responsibility of the sending unit. 5. Seats for the Reviewing Officer, the various dignitaries and wives should be labelled to avoid confusion (ie: League Representative, Sponsoring Chairman, Commanding Officer, etc). Also an officer, CI or cadet should escort the various dignitaries to their seats. If it is planned to have seating on the dias it should be limited to the Reviewing Officer, the League Representative and the Commanding Officer. 6. An extensive publicity programme should be undertaken to ensure good public participation. Written invitations should be mailed to prominent citizens and corps/squadron benefactors. 7. A comprehensive programme of the Annual Inspection activities should be printed and distributed to all spectators. In should include: a. names, ranks and positions of visiting dignitaries and, if possible, a background resume of the Reviewing Officer; b. names of corps/squadron staff, sponsors and cadets in key supervisory are expected to stand; c. an outline of the parade ceremonial programme (also indicating when spectators are expected to stand); d. locations of demonstrations, static displays, social receptions; e. possibly a brief history of the corps/squadron; f. highlights of the past year’s training programme; and g. any other item of interest to parents and guests. 8. However, prior to the parade and inspection official guests figuring prominently in the proceedings should be provided with: a. an abbreviated parade order with a covering letter detailing their specific role in the inspection; b. a list of other VIPs attending; c. the time and location to meet prior to the parade; and d. a telephone number where a point of contact can be reached. 9. Nothing enhances a parade more than having appropriate marching music available. Of course your own corps/squadron band is most desirable and can also be part of your demonstrations. However, if your corps/squadron does not have a band, some of your neighbouring corps/squadrons might be willing to supply their band for your Annual. If cadet bands are not available, then a militia or local band may be willing to help. However, bear in or local band may be willing to help. However, bear in mind that if a band is not your own, it cannot be used as a demonstration for your corps/squadron but may be used to entertain the public during breaks in the parade. 10. As well, if possible, try to coordinate as many practices with the visiting band as you can to ensure your cadets have the opportunity to practice with music prior to the parade.

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A GUIDE TO PLANNING OF ANNUAL REVIEW - Continued 11. Properly planned and coordinated training displays are a necessary part of the Annual Inspection. In addition to being of interest to parents and special guests, displays give the cadets the opportunity to demonstrate the quality and variety of the corps/squadron training programme. To be successful, displays must be well planned, rehearsed and reflect training or activities actually carried out by the corps/squadron. 12. Cadets should be assigned the responsibility of planning and presenting each display and should act as spokesman of the display to: a. introduce; b. explain the various aspects; and c. answer questions. F. Parade Sequence of Events 1. The Reception. The Commanding Officer will meet the Reviewing Officer on his arrival and make the appropriate introductions (to the League Representative, the Sponsor representatives, the Cadet Detachment representatives, the staff, etc). The CO should the brief the Reviewing Officer on all aspects of the inspection, the make up of the Reviewing Party, the arrangements for presenting awards, viewing demonstrations and displays, and attending social receptions. (The Reviewing Officer should not be faced with unexpected requests or inconvenient surprises). 2. The General Salute is given by the parade commander upon the arrival of the Reviewing Officer to the Dias. It is recommended that the League Representative also occupy the dias behind and to the left of the Reviewing Officer. 3. The Inspection. The corps/squadron shall be at the open order and dressed for the inspection. The Reviewing Officer will normally inspect only the front of each rank. (Supernumerary positions are not normally inspected). 4. Each division/platoon/flight may be inspected individually or the whole corps/squadron at one time. This detail should be communicated to the Reviewing Officer beforehand to avoid confusion. 5. The flag party is not normally inspected, however, the band, whether the corps/squadron band or not, may be inspected. 6. The composition of the reviewing party should be kept to a minimum as a large party can become very awkward and distract from the orderly appearance of a good parade. As such the reviewing party should only consist of: Cadet League Detachment Reviewing Liaison Rep ACO Staff OFFICER Officer Commanding Sponsor Cadet Flight Officer Parade Commander Commander 7. March Past. After the Cadet Parade Commander escorts the Reviewing Officer to the dias a march past in Column of Route is carried out. The League Representative should stand behind and to the left of the Reviewing Officer for the march past. 8. Presentation of Awards. The procedure for presentation of awards should be planned and rehearsed to: a. save time; b. avoid awkwardness; and c. impress visitors and spectators with a smooth running performance. 9. This part of the programme should be limited to major trophies and awards. Attendance pins, promotions, etc, can be presented at another suitable occasion (ie cadet dinner following parade).

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A GUIDE TO PLANNING OF ANNUAL REVIEW - Continued 10. The cadet should not carry the award back to the parade. An officer or CI should be available to retrieve the award prior to the cadet rejoining their division/platoon/flight. 11. Speeches. As a rule of thumb, the address portion of the parade should not exceed 20 minutes. The following sequence is recommended: a. a brief introduction of the Reviewing Officer; b. Reviewing Officers remarks. The Reviewing Officer should recognize the League Department of National Defence partnership in sponsorship of the Canadian Cadet Organization; c. League Representative introduced; d. League Representative’s remarks; e. possibly one more speaker for one or two minutes maximum (ie Sponsor Chairman, Mayor or other dignitary); and

f. Commanding Officer replies very briefly to speakers, publicly thanks those key personnel who have contributed to the betterment of the Corps/Squadron and (highly recommended) may wish to have the senior cadet present the Reviewing Officer with a small memento in appreciation for his attendance. 12. Advance and General Salute. Following the Commanding Officer’s rebuttal, the cadet Parade Commander should bring the Corps/Squadron to attention and carry on with the Advance and General Salute to the Reviewing Officer. As with paragraph 2 of this section, the League representative should stand behind and to the left of the Reviewing Officer. 13. The Reviewing Officer should be accompanied by the Commanding Officer during each aspect of the inspection (including the static displays and social gatherings). Ensure that he meets your prominent guests and allow him time to talk with cadets and parents. The Reviewing Officer should never be left to fend for himself. 14. Throughout the parade, qualified First Aiders should be readily available for the duration of the Annual Inspection Ceremony. 15. As well, a good commentator who keeps the audience informed throughout the proceedings will enhance the inspection. The commentary should start at least five minutes prior to the inspection (ie: welcoming the spectators, briefly explaining the Corps/Squadron’s background and mentioning when in the parade ceremonies the spectators are expected to stand).

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ANNUAL INSPECTION CHECKLIST

1. Each Corps/Squadron should design an Annual Inspection Checklist to suit local needs and conditions. The list will include or refer to many of the items described previously. Some additional items that may be considered for inclusion in your checklist are as follows: a. ensure the commentator is provided with a final list of the prominent guests (allow for unexpected absences); b. ensure that public facilities are available and clean; c. ensure that trophies are returned, cleaned and properly labelled; d. ensure that appropriate parking is available (parking lot attendants, if necessary);

e. ensure that the building emergency exits are clear and that alarms/fire equipment are operational;

f. ensure that transport is available for any emergency evacuations; g. ensure that ushers are aware of which special guests to expect and where they

are to be seated; h. ensure that the dias and steps are firmly anchored and safe; i. prepare written invitations for special guests (ie: local dignitaries, MP’s,

prominent business people); j. prepare a form letter to parents describing the importance of the inspection

(cadets may take it home two to three weeks prior); k. advertise through the local media (newspaper, radio, TV) and invite a newspaper

reporter/photographer to attend. Follow-up newspaper coverage will do much to enhance the community image of your Corps/Squadron;

l. clean the inspection area following the parade and return all borrowed items promptly; and

m. etc. etc etc 2. The list is obviously endless. Suffice to say that with forethought, detailed planning, proper etiquette and, above all professionalism, the success of your Annual Inspection will be assured.

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PART II

34

LEAGUE ORGANIZATION and RESPONSIBILITIES

LEAGUE ORGANIZATION The Air Cadet League of Canada has been incorporated to cooperate with the Canadian Forces in the formation and administration of Air Cadet Squadrons. Responsibilities are divided at follows: The Canadian Forces are responsible for training and supply; The League is responsible for public relations and administration. In actual practice, however, there is considerable overlapping of these responsibilities. To carry of the duties assigned to it, the League organization is divided into three levels; National, Provincial and Local. NATIONAL LEVEL A National Board of Directors comprised of fifty-five Canadian citizens, representing all provinces and territories, governs the League. It meets annually, chooses a president, vice presidents and a National Executive Committee. There is also an Advisory Committee made up of the past presidents of the League, and a number of honorary members. These two committees assist the president with policy direction of the League throughout the year. The Board maintains a full-time administrative headquarters at Ottawa under the direction of the Executive Director. This office works closely with NDHQ and provides year-round planning and supervision of the Air Cadet League and its numerous activities. PROVINCIAL LEVEL There are twelve provincial committees, one for each province and one each for North-western Ontario and the Yukon, Northwest and Nunavut Territories. The membership comprises all local sponsoring committee chairpersons, plus such other persons as may be elected. Provision is made for prominent and influential citizens to associate themselves with the Provincial Committees as members of Advisory Councils. Provincial committees meet annually, elect a chairperson, vice-chairperson and other officers and, in some cases employ full-time secretaries or managers. In densely populated areas there may also be a regional committee which comes under the jurisdiction of the provincial committee. Provincial Committees supervise the activities of all Air Cadet Squadrons in their respective areas and are required to raise their own finances by means of public subscription.

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LEAGUE ORGANIZATION and RESPONSIBILITIES - Continued LOCAL LEVEL Standing behind each squadron there is a local sponsoring committee, usually affiliated with a service club, RCAF Association Wing, Royal Canadian Legion Branch, School Board or other community group. Local Committees, often referred to as “the backbone of the League”, are expected to finance the squadrons, see that they are properly managed, adequately housed and efficiently operated. Local sponsoring committees have a very broad field of responsibility in relation to the week-by-week training of the cadets. It is the function of the local sponsoring committee to recommend the appointment and retirement of squadron officers; to provide where needed, accommodation, transportation and amenities for the cadets; to look after the public relations aspect of squadron operations; and to provide whatever funds may be needed to ensure the successful operation of the squadron. Local committees usually consist of a chairperson, an honorary secretary-treasurer, and not less than three other members. LIASION At each level of League authority, liaison is maintained with the corresponding level in the Canadian Forces. At the National level there is a director line of communication between the President and the League and the Director General Reserves and Cadets, and contact is maintained regularly between the Executive Director of the League and the Director of Cadets at National Defence Headquarters. Liaison with Provincial Committees of the League is the responsibility of the appropriate Canadian Forces Command and Regions, which also supervise training policy in respect to the Air Cadet Squadrons, allocated to them. At the Local level, each individual Air Cadet Squadron is attached to a Canadian Forces Base or “parent unit” for liaison, material, supply and accounting purposes.

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ALBERTA PROVINCIAL COMMITTEE EXECUTIVE COMMITTEE RESPONSIBILITIES

PROVINCIAL CHAIRPERSON

Responsible to: The Alberta Provincial Committee Reporting to: The President, Air Cadet League of Canada Responsible for: Managing all Air Cadet Operations and programs in the Province of

Alberta. As the Provincial Chairperson, responsibilities include:

• Presiding at all meetings of the Provincial Committee and Provincial Executive Committee.

• Researching topics, programs and projects, which will benefit the Air Cadet movement in Alberta and/or which come before the Executive Committee and ensuring appropriate decisions are reached.

• Participating in the planning and decision making process in matters affective Air Cadet operations in Alberta.

• Supervising the affairs of the Alberta Provincial Committee to ensure that decisions of the Committee and the Executive Committee are carried out in the manner intended.

• Delegating certain specific responsibilities (public relations, grant applications, lotteries, arranging/organizing meetings, etc.) to other Executive Committee members, members of the Alberta Provincial Committee and/or any sub-committee, which may be formed for these purposes.

• Serving as an ex-officio member of all Committees. • Monitoring the activities of all Committees and sub-Committees to ensure that they are

functioning in accordance with the direction provided by the Provincial Executive Committee.

• Ensuring efficient and effective operations of all Provincial Operations and Programs: o Selection Boards o Drill and Sports Competitions – Zone and Provincial o Effective Speaking Competition – Zone and Provincial o Air Operations o Camp Worthington and Camp Wright o Netook Gliding Center o Provincial Annual Meetings

• Exercising control over the financial affairs of the Provincial Committee and taking whatever action is necessary to ensure that Committee finances are maintained in a health condition.

• Ensuring that all Air Cadet Squadrons in Alberta have Sponsors/Sponsoring Committees who perform their duties in accordance with National and Provincial Policies and Procedures and required Military Leadership.

• Ensuring that Zone Directors mentor and educate Committee members, and others, regarding the Policies and Procedures so they are able to perform their duties appropriately.

• Providing advice and or guidance, as requested or required by Squadron Sponsors/Sponsoring Committees during the fulfillment of their responsibilities.

• Initiating any action deemed necessary to resolve problems at the Squadron level. • Investigating and recommending appropriate remedial action in resolving problems

which are presented to the Executive Committee from the Military, Executive Committee members, Sponsors/Sponsoring Committees, Squadron Officers and Cadets.

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PROVINCIAL CHAIRPERSON CONTINUED

• Identifying expansion opportunities and locations for new squadrons and participate in the research into the viability of a squadron in that location, recruiting of suitable officers and cadets and submission of the application to the League and the Military.

• Maintaining liaison with the appropriate Military authorises and with Air Cadet League Headquarters in order to ensure that the military/civilian partnership continues to function efficiently and effectively.

• Encouraging Provincial Executive members, Sponsors/Sponsoring Committees, Squadrons and other individuals to put forward nominations for National and Provincial Honours and Awards.

• Forwarding to the Air Cadet League of Canada any provincial concerns, National Honours and Awards nominations, names of the nominees for the National Committee, etc. as required and within prescribed deadlines.

• Promoting the League and its various activities/programs to Squadrons, Sponsors/Sponsoring Committees, the media and the public.

• Representing Alberta at the National Annual and Semi-Annual meetings of the Air Cadet League of Canada, Commander’s Annual Conference, C.I.C. Conference and any other occasions that may arise throughout the year.

• Preparing and presenting the Provincial Chairman’s report for the Provincial Annual Meeting.

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ALBERTA PROVINCIAL COMMITTEE EXECUTIVE COMMITTEE RESPONSIBLITIES

VICE CHAIR PERSON

Responsible to: The Alberta Provincial Committee Reporting to: The Executive Committee through the Provincial Chairperson Responsible for: Organizing, managing and administering Air Cadet League activities and

functions and assisting the Provincial Chairperson in managing Air Cadet operations and programs in the Province of Alberta.

As an Executive Member of the Alberta Provincial Committee, responsibilities include:

• Attending all Provincial Committee Executive meetings – participating in the research, planning and decision making process in matters affective the Air Cadet operations in Alberta.

• Planning, organizing and managing the following activities: o Selection Board process for the Air Cadet Scholarship Program including:

��Providing an annual budget ��Ensuring all concerned are advised of the requirements and process

o Drill and Sports Competition including: ��Providing an annual budget ��Reviewing and revising, as necessary the rules and regulations ��Providing a budget and arranging for the order and distribution of medals

and awards for Zone and Provincial competitions. ��Providing advice and guidance to the Zone Directors in the planning and

organizing of the Zone Drill and Sports competition. o Such other activities as the Provincial Committee requires

• Researching topics, programs and projects, which will benefit the Air Cadet movement in

Alberta and/or which come before the Executive Committee. • Participating in the planning and decision making process in matters affecting Air Cadet

operations in Alberta. • Serving as a signing officer for all bank accounts, documents, etc. on behalf of the

Alberta Provincial Committee. • Liaising with Detachment staff relative to areas of responsibility. • Preparing and delivering training sessions in the area of responsibility at the Annual

Meeting or as requested at Zone workshops. • Promoting the League and its various activities/programs to Squadrons,

Sponsors/Sponsoring Committees, the media and the public. • Representing Alberta at the National Annual and Semi-Annual meetings of the Air Cadet

League of Canada and attending military conferences, as required. • Assuming the role of Provincial Chairperson at Executive Committee or Provincial

Committee meetings, in the absence of the Chairperson. • Preparing and presenting a Vice-Chairperson’s Report for the Provincial Annual

Meeting. • Performing any other duties as may be assigned or required throughout the term of

office.

39


DIRECTOR OF FINANCE

Responsible to: The Alberta Provincial Committee Reporting to: The Executive Committee through the Provincial Chairperson Responsible for: The provision of financial administration and record keeping for the

Provincial Committee and participating as an Executive Member of the Alberta Provincial Committee.


• Attending all Provincial Committee Executive meetings – participating in the research, planning and decision making process in matters affecting the Air Cadet operations in Alberta.

• Keeping financial records of the Alberta Provincial Committee in accordance with generally accepted accounting principles and preparing monthly statements, including lists of accounts receivable, for review by the Executive Committee.

• Annually arranging for a Financial Audit and production of year-end Financial Statements.

• Preparing an annual for approval of the Executive Committee and presentation to the Annual Meeting.

• Providing quarterly comparisons – budgets to actual for each of the functional areas for the Executive Committee to review and for the guidance.

• Reviewing and ensuring the accuracy, validity and completeness of Expense Claims submitted for payment.

• Preparing and disbursing invoices, as required, to Squadrons for Assessment Fees, private users of the Camps, etc. and following up to ensure receipt of appropriate funds.

• Ensuring collection of receipts due from: o User fees for Camp Wright or Camp Worthington from DND o Equipment rental for summer activities from DND o Farm lease rental at the Netook Gliding Centre o Flying/gliding scholarships from Squadrons

• Paying invoices, as required, such as the Air Cadet League of Canada for insurance, scholarship fees, supplies; contractors or suppliers for camp maintenance; etc.

• Preparing and submitting all annual returns including ACC9P to the Air Cadet League of Canada, records of donations to the Canada Customs and Revenue Agency and corporate returns required under the Societies Act or other government legislation.

• Completing and submitting all Provincial grants or gaming applications. • Completing and disbursing tax receipts for donations received. • Investing any funds surplus to immediate requirements in GIC’s and negotiating with

financial institutions to obtain credit as required. • Serving as a signing officer for all bank accounts, documents, etc. on behalf of the

Alberta Provincial Committee and exercising control over the financial affairs of the Committee.

• Assisting with the administration of the Provincial Annual Meeting by receiving registrations and maintaining registration records.

• Preparing an annual budget for the expenses associated with the Director of Finance’s areas of responsible.

• Preparing and presenting a financial report and budget for the Provincial Annual Meeting.

• Performing any other duties as may be assigned or required though out the term of office.

40


SECRETARY

Responsible to: The Alberta Provincial Committee Reporting to: The Executive Committee through the Provincial Chairperson Responsible for: The provision of secretarial/administrative services for the Provincial

Committee and participating as an Executive Member of the Alberta Provincial Committee.



• Taking and transcribing Minutes of the Executive Committee meeting proceedings. • Distributing Executive Committee Minutes along with Director reports to the appropriate

parties. • Composing and preparing correspondence, reports, etc. on behalf of the Executive

Committee, as required. • Maintaining Executive Committee records such as copies of Minutes, Life Members,

Honours and Award recipients, Past Chairpersons, Squadron anniversaries and a Directory of Squadrons and their Committees.

• Coordinating the preparation and distribution of the Executive Committee Operational Reports.

• Recording, transcribing and distributing Minutes of the Provincial Annual Meeting. • Assisting with the preparation of grant applications. • Preparing an annual budget for the expenses associated with the Secretary’s areas of

responsibility.

41


PAST CHAIRPERSON

Responsible to: The Alberta Provincial Committee Reporting to: The Executive Committee through the Provincial Chairperson Responsible for: Providing advice and guidance to the Provincial Chairman. Organizing,

managing and administering specific Air Cadet League activities and functions. Participating as an Executive Member of the Alberta Provincial Committee.



• Organizing, managing and administering the following activities: o Effective Speaking Competition including:

��Providing an annual budget ��Ensuring all concerned are advised of the rules and regulations ��Providing advice and guidance to the Zone Directors in the planning and

organizing of the Zone and Squadron competitions o Provincial and National Honours and Awards:

��Ensuring that all Provincial Committee members are award of the honours and ward criteria, and nomination process

��Encouraging Provincial executive members, Sponsors/Sponsoring Committees, Squadrons and other individuals to put forward nominations for National and Provincial Honours and Awards

��Providing advice and guidance to Zone Directors concerning the honours and awards program and process

��Providing nomination information to Executive Committee members for review and decision

o Such other activities as the Provincial Committee requires • Acting as Chairperson of the Advisory and Nominating Committees:

o Coordinating the involvement of Advisory Board members in special projects or to assist with programs, functions and/or activities.

o Forming the Nominating Committee and calling meetings as required by the Alberta Provincial Constitution.

o Ensuring that suitable candidates are nominated for positions on the Executive Committee

o Preparing and presenting the Nominating Committee report for the Provincial Annual Meeting.

• Conducting yearly reviews of the Provincial Constitution, Alberta Provincial Committee

Reference Book (Blue Book) and preparing amendments as required. • Assisting with the preparation of grant applications. • Assisting with the organizing and planning of the Annual General Meeting. • Preparing and annual budget for the expenses associated with the Past Chairperson’s

areas of responsibility. • Preparing and presenting a Past Chairperson’s report for the Provincial Annual Meeting.

42


DIRECTOR OF AIR RESOURCES

Responsible to: The Alberta Provincial Committee Reporting to: The Executive Committee through the Provincial Chairperson Responsible for: Management of the air operations program and its assets and

participating as an Executive Member of the Alberta Provincial Committee.

As an Executive Member of the Alberta Provincial Committee, responsibilities include: • Attending all Provincial Committee Executive meetings – participating in the research,

planning and decision making process in matters affecting the Air Cadet operations in Alberta.

• Managing the Air Resources Program and its assets by: o Ensuring that the aircraft, vehicles and other equipment assets are maintained in

a safe and responsible manner. o Ensuring that the air operations program is developed in

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