ait iv ppr-06-05-2012-v1.ppt - lowry...

Contract # W91QUZ-09-D-0043

AIT IV Project Progress Review (PPR)

Lowry

June 5, 2012

Presented by:

Joan Rayford, Russ Sanchez

Lowry Computer Products

1

Agenda• Lowry Organization Chart (Contract Part D – 7.2.2.B)

• Status of Current Technical Substitutions and Additions

(Contract Part D – 7.2.2.A.a)

• Status of Configuration and Risk Management Activities

(Contract Part D – 7.2.2.A.b)

• Status of Task Orders, Delivery Orders, and Purchase Card

Orders (Contract Part D – 7.2.2.A.c)

• Actions Under Warranty and Maintenance (Contract Part D –

7.2.2.A.d)

2

Agenda• Significant Trends (Contract Part D – 7.2.2.A.e)

• Minutes from the Previous PPR (Contract Part D – 7.2.2.A.f)

• Activities Determined to be of Importance to the Government

(Contract Part D – 7.2.2.A.g)

• Status of Significant Program Events (Contract Part D –

7.2.2.A.h)

• Customer Feedback (Contract Part D – 7.2.2.A.i)

• Agencies and Organizations Contacted and Initiatives with

Each (Contract Part D – 7.2.2.A.j)

• Reason for Delinquent Task Orders, Delivery Orders, and

Purchase Card Orders (Contract Part D – 7.2.2.A.k)

3

Lowry Organization Chart

(Contract Part D – 7.2.2 B)

Jeff Polly

VP Technical

Services

Paul Rakowicz

VP Software

Security Officer

Joan Rayford

AIT IV Contract

Program Mgr

Roger Davis

Technical

Services Mgr

Sean Lowry,

Russell

Sanchez

Gov’t Sales

Andre

Limarenko

Senior VP

Sales &

Marketing

Kathe Copeland

VP Operations

Mike Lowry

President

Steve Lowry

Executive VP,

Gov’t Sales

Note: Changes since last PPR are annotated in bolded red font

4



• Contract Key Personnel

– Contract Program Manager – Joan Rayford,

[email protected] (810) 534-1655

5



• Task Order Key Personnel

– Contract # N10PD18265 – CIF Barcode

• Project Manager – Joan Rayford (810) 534-1655

• Senior Information Systems Engineer

– Jeff Szkrybalo (810) 534-1657

– Rick Barrer (810) 534-1659

• Senior Programmer – Not applicable to N10PD18265

• Site Survey & Fielding Plan Coordinator – Roger Davis, Technical

Services Manager, (810) 534-1637

6

Status of Current Technical Substitutions

and Additions (Contract Part D – 7.2.2.A.a)

• Mod P00014 – Incorporation of CCP ALO009 Handheld

C/D/E/F update from MC9090 to MC9190

– 4/9/2012 – Mod P00014 received, signed

– 4/16/2012 – Updated Ordering Catalog posted

– 5/30/2012 – Conformed Contract through Mod P00016 posted on the

PM J-AIT web-site

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• Mod P00015 – Add FAR 52.222-50 Combatting Trafficking in

Persons

– 5/15/2012 – Sent inquiry to Ms. G. McGee when Mod P00016 was

received.

– 5/23/2012 – Mod P00015 Received. Rescinded by Mod P00016. No

signature required.

8



• Mod P00016 – Transfer contract to ACC-RI

– 5/15/2012 – Mod P00016 Received, signed.

– 5/23/2012 – Updated Ordering Catalog posted

– 5/30/2012 – Conformed Contract through Mod P00016 posted on the

PM J-AIT web-site

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• Ordering Catalog – (as reported at last PPR)

– 10/27/09 – 3rd version submitted

– 12/08/09 – PM J-AIT sent additional feedback

– 03/09/10 – 4th version submitted with Action Item PPR-12 (Hot links)

incorporated

– 05/18/10 – 5th version submitted with Mod P00004 incorporated

– 05/26/10 – 6th version submitted with Mod P00005 and Action Item

PPR-33 (Components breakdown) incorporated

– 07/16/10 – 7th version submitted with Action Item PPR-42 (Contact

Memory Button adhesive for metal surfaces) incorporated

10



• Ordering Catalog – (as reported at last PPR)

– 10/08/10 – 8th version submitted with Mod P00007 incorporated

– 12/10/10 – 9th version submitted with one vendor part number clean

up to match Contract

– 01/24/11 – 10th version submitted with Mods P00008 and P00009

incorporated

– 04/04/11 – 11th version submitted with Mod P00010 and Action Item

PPR-65 (PM J-AIT new address) implemented

– 06/29/11 – 12th version with Mod P00011 implemented

– 12/16/11 – 13th version with Mods P00012 and P00013 implemented

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• Ordering Catalog – (new since last PPR)



– Current Status: Waiting on AIT IV Contracting Officer’s approval

12



• Contract Change Proposals

– CCP ALO008 - Replace MC9090 Handhelds A / B with MC75.

• No price or function change. Change in form and fit.

• Impacts CLINs: 0001AA, 0001BA, 1001AA, 1001BA, 0001AB, 0001BB, 1001AB,

1001BB, 0001AD, 0001BD, 1001AD, 1001BD, 0001AE, 0001BE, 1001AE, 1001BE,

0001AF, 0001BF, 1001AF, 1001BF, 0001AG, 0001BG, 1001AG, 1001BG.

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– CCP ALO008 - Replace MC9090 Handhelds A / B with MC75.

• Started 6/2011. Reported at last PPR:

– 8/12/11 – As per direction from last PPR, draft submitted to C. Sims, LTC Ferguson

for review.

– 8/30/11 – Feedback received.

– 9/23/11 – Updated materials submitted to C. Sims, LTC Ferguson for review.



– 1/13/12 – Formally submitted

– 2/1/12 – Quick Look HERO results: 0 inches.

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– CCP ALO008 - Replace MC9090 Handhelds A / B with MC75. (continued)

• Update since last PPR:

– 2/15/12 – AIT IV Contracting Officer Rejected

– 3/8/12 – Updates based on discussions with C. Sims sent to C. Sims

– 4/12/12 – Updates based on discussions with C. Sims sent to C. Sims

– 4/17/12 – Feedback from C. Sims on holster.

– 5/15/12 – All parts back at Lowry for marketing use.

– 5/29/12 – Updates based on discussions with C. Sims sent to C. Sims.

– 5/31/12 – C. Sims requested a sample holster.

• Current Status: R. Sanchez to show the sample holster at today’s PPR. Waiting

on C. Sims response and then will be re-submitting to the AIT IV Contracting

Officer for their Approval

15




– CCP ALO009 - Replace MC9090 Handhelds C / D / E / F and Transit Cases

with MC91XX-G.

• No price change. Change in function, form, and fit.

• Impacts CLINs: 0001CA, 0001DA, 0001EA, 0001FA, 1001CA, 1001DA, 1001EA,

1001FA, 0001CB, 0001EB, 0001FB, 1001CB, 1001EB, 1001FB, 0001DB, 1001DB,

0001CE, 0001DE, 0001EE, 0001FE, 1001CE, 1001DE, 1001EE, 1001FE, 0001CF,

0001DF, 0001EF, 0001FF, 1001CF, 1001DF, 1001EF, 1001FF.

16





with MC91XX-G. (continued)



for review.





– 1/13/12 – Formally submitted.

– 2/1/12 – Quick Look HERO results: 0 inches.

17





with MC91XX-G. (continued)


– 2/17/12 – AIT IV Contracting Officer rejected.


– 3/16/12 – Formally resubmitted CCP ALO009.

– 4/9/12 – Mod P00014 implemented CCP ALO0009.

• Current Status: Approved. CLOSED.

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– CCP ALO010 – Add CLINs for Handheld A / B Detachable handles.

• Change in price, function, form, and fit.

• Impacts CLINs: 0001AC, 0001BC, 1001AC, 1001BC.



for review.






19




– CCP ALO010 – Add CLINs for Handheld A / B Detachable handles.

(continued)


– 2/15/12 - AIT IV Contracting Officer rejected.



– 4/16/12 – C. Sims feedback received and incorporated.

• Current Status: Waiting on CCP ALO008 to be ready for re-submission and will

be submitted concurrent with CCP ALO008 to the AIT IV Contracting Officer for

their Approval.

20


and Additions (Contract Part D – 7.2.2.A.a)• Contract Change Proposals

– CCP ALO0xx – Change in Access Point Hardware

• Change in function, form, and fit. TBD price change.

• Impacts CLINs 0015AA, 1015AA, 0015BA, 1015BA, 0015CA, 1015CA

• Reported at last PPR:

– 1/30/12 – Requested clarification on HERO mW value so that correct HERO

value may be cited.

– 1/31/12 – Submitted draft to C. Sims for review, waiting on response.

– 2/2/12 – Questions received from M. Morrissey and supporting

documentation submitted. Waiting on response.

– 2/8/12 – Replacement product has been identified. Currently gathering

technical and pricing information.

21


and Additions (Contract Part D – 7.2.2.A.a)• Contract Change Proposals

– CCP ALO0xx – Change in Access Point Hardware (continued)


– 3/6/12 – Current Supplier provided technical information. Requested

comparable information from Proposed Supplier.

– 4/30/12 – Started pursuing alternate Proposed Supplier.

• Current Status: Gathering technical information and assembling CCP.

22




– CCP ALO0xx – Update Transit Cases – Handhelds, Access Points

components.


• Impacts CLINs 0023AA, 1023AA, 0023CA, 1023CA

• Started 6/2011 as part of CCP ALO008, then ALO009. Reported at last PPR:


for review.





23




– CCP ALO0xx – Update Transit Cases – Handhelds, Access Points

components. (continued)

• Started 6/2011 as part of CCP ALO008, then ALO009. Reported at last PPR

(continued):


– 2/1/12 – Quick Look HERO results: 0 inches


– 2/17/12 – AIT IV Contracting Officer rejected CCP ALO009. The Transit Cases CLINs

were split out to this CCP.

• Current Status: On hold until Access Point CCP ALO0xx equipment is finalized.

24




– CCP ALO0xx – Add the TSL Snap-on Smart Card Reader, along with the

existing Apriva BT-200 CAC solution, to Handhelds C/D/E/F.


• Impacts CLINs 0001CA, 1001CA, 0001DA, 1001DA, 0001EA, 0001FA, 1001EA,

1001FA

• Started 5/2012. Update since last PPR:

– 5/14/12 – CCP need identified.

• Current Status: Gathering technical information and assembling CCP.

25

Status of Configuration and Risk

Management Activities

(Contract Part D – 7.2.2.A.b)• The Lowry AIT IV web site is updated per the contractual

requirements prior to the notification e-mail being sent to

PM J-AIT

– http://www.lowrycomputer.com/ait-iv/ordering-catalog

26

Status of Configuration and Risk

Management Activities

(Contract Part D – 7.2.2.A.b)• Long Lead Items:

– Working with the suppliers for CLINs

• CLIN 0001 - Hand Held Barcode Terminal

• CLIN 0009 – Barcode Printers

• CLIN 0015 - Wireless Radio Frequency Data Communications

• CLIN 0021 - IUID Marking Equipment and Verifiers

• CLIN 0023 - Transit Cases And Transit Case Configurations

– Suppliers are being responsive

– If PM J AIT would provide a forecast it would substantially improve

the lead times

27

Status of Task Orders, Delivery Orders,

and Purchase Card Orders

(Contract Part D – 7.2.2.A.c)

28




Status of Open Orders since last PPR:

• Existing Order: N10PD18265 – CIF Barcode

– 6/25/10 – Awarded to Lowry. Lowry SO # 605619

• Approach

– Conduct Site Surveys

– Develop software for Handheld Terminals

– Order and Stage equipment at Brighton facility

– Train the CIF Trainers

– Ship staged equipment to CIF sites

– Install equipment

29







• CLINs:

– Handhelds: CLIN 0001DA HHT-D

– Handheld Accessories: CLINs 0001DB Holster & Shoulder Strap, 0001DD

Rechargeable Battery, 0001DE Battery Charger, 0001DF Dustcover

– Barcode Imager/Scanner: CLIN 0005BA Motorola Imager

30







• CLINs:

– CLINs removed by Contract Mod on 5/3/11, 9/23/11

– Handhelds: CLINs 0001BA HHT-B

– Handheld Accessories: CLINs 0001BF Dustcover

– Portable/Wearable Barcode Label Printer: CLIN 0009BA Zebra GX420T

– Printer Accessories: CLINs 0009BB Carrying case; 0063CA Label & ribbon sets

31







• CLINs:

– CLINs added by Contract Mod on 5/3/11

– Incidental Materials: CLIN 0063CA for Other Direct Costs

– Enhancement Change Requests – Composite quantities vary by Enhancement

Change Request: AIT IV CLINs: 0059 Labor, 0063 Technical Engineering Services

(TES) Support Documentation and Incidental Materials

32







• Major Deliverables:

– 144 CONUS and OCONUS Site Surveys (count subject to change) – Started

8/16/2010 running through May 2011. As of 2/3/2012 COMPLETED.

– Training for CIF Trainers – Held December 2010. COMPLETED.

– 144 CONUS and OCONUS Site Installations (count subject to change) – Started

February 2011 running through October 2011. COMPLETED.

– Contract Mod on 10/19/11 – Extension option exercised. Effective November

2011 – April 2012. Lowry warehousing and shipping to remaining CONUS and

OCONUS Sites. COMPLETED.

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– 9/23/10 – Customer handheld decision

– 10/8/10 – 5 sets of equipment shipped for Site 000 integration testing

– 12/13/10 – CIF Trainers training

– 1/12/11 – Additional 5 sets equipment shipped to Site 000

– 2/14/11 – Start of installations

34






– 5/3/11 – Mod 0002 – CLIN quantity update.

– 6/10/11 – Mod 0003 – Administrative change in document numbering

schema

– 9/23/11 – Mod 0004 – CLIN quantity update.

– 10/19/11 – Mod 0005 – Extension option exercised.

– 11/1/11 – Started of Extension Option period.

– 4/13/12 – Last of Equipment shipped.

– 4/30/12 – End of Extension Option period.

35

Actions Under Warranty and Maintenance

(Contract Part D – 7.2.2.A.d)• Warranty

– No issues

• Maintenance Work (since 10/4/2011 PPR):

– Update on items reported at last PPR:

• Service Ticket # 738576. CLIN 0001FA - HHT-F – will not boot. Opened 1/31/2012. Status:

2/1/2012 – Waiting for unit to arrive at Lowry. 3/15/2012 – Unit arrived at Lowry.

4/10/2012 – RMA completed.

– New since last PPR:

• Service Ticket # 739164. CLIN 0001FA – HHT-F - Trigger is not working. Opened 3/1/2012.

4/10/2012 – Unit arrived at Lowry. 4/16/2012 – RMA completed.

• Service Ticket # 740093. CLIN 0001FA – HHT-F - Does not automatically advance to next

field after scanning. Opened 4/13/2012. 4/16/2012 – RMA completed without unit

being shipped to Lowry – handled via phone.

36

Significant Trends

(Contract Part D – 7.2.2.A.e)

• Concern – Lowry Computer Products is not being notified of AIT

IV contract opportunities. Lowry is finding out after these have

been awarded and listed in the Government’s Quarterly Reports,

and these opportunities are being reported “Fair Opportunity

Given”.

• Was PM J-AIT aware of these awards?

• How is PM J-AIT addressing the issue?

• Is PM J-AIT the proper organization to raise this concern or is

there another Government organization that Lowry should see?

37

Significant Trends


• AIT IV Contract Mod P00012 issued 11/16/2011 increased the

ordering values which did not require from $100,000 to

$150,000.

– Lowry did not receive the opportunity to respond to the

projects listed on the following slide.

– The award amounts are such that they should have been

competitively bid amongst the AIT IV contract holders.

» These all should have been competitively bid

38

Significant Trends


» These all should have been competitively bid 39

Minutes from the Previous PPR

(Contract Part D – 7.2.2.A.f)

• PPR # 12 held 2/8/12. Minutes submitted to PM J-AIT on

2/9/12. Currently waitiong on C. Sims approval to post to

Lowry Web-site. Please see “Meeting_Minutes_AIT_IV_PPR-

02-08-2012-v1x.pdf” file included with this presentation.

40

Minutes from the Previous PPR

(Contract Part D – 7.2.2.A.f)• Open Action Items as of 5/31/2012:

– PPR-12: Chad Sims to discuss and get back to Joan Rayford for final decision regarding

Ordering Guide feedback received 12/8/09 and Lowry Computer Products' requested

implementation. At the 1/21/10 PPR, Nonya Nichols stated that the AIT IV office was OK with

the request to hot link the product specifications to the Ordering Catalog.

– Latest Status:

– 5/25/10 - Chad Sims is waiting until Action Item PPR-33 is implemented

– 5/26/10 – Action Item PPR-33 implemented.

– 6/15/10 – Chad Sims stated that the CLIN descriptions have been reviewed against the

minimum buy award and against the contract language. He expects to send feedback to Lowry

by 6/18/10. He does have some questions.

– 8/24/10 PPR - Based on the Rev 6 where the Component breakdown was added to the AIT IV

Ordering Catalog, Chad Sims has identified additional questions. He will be sending Lowry the

feedback. It is currently TBD when he will be sending the feedback.

– 12/8/10 PPR, 3/8/11 PPR, 6/8/11, 10/4/11, 2/8/12 PPR – Open

41

Activities Determined to be of

Importance to the Government

(Contract Part D – 7.2.2.A.g)

• Baselining and Configuration Management

• Open discussion during today’s meeting

42

Status of Significant Program Events

(Contract Part D – 7.2.2.A.h)

• What does the PM J-AIT anticipate for future

growth under the AIT IV Contract?

43



• None

44



• Marketing Events – Confirmed

– October 2012 – Pack Expo, Chicago, IL

45



• Marketing Events – Under Discussion

– TBA

46

Customer Feedback

(Contract Part D – 7.2.2.A.i)

• None

47

Agencies and Organizations

Contacted and Initiatives with Each

(Contract Part D – 7.2.2.A.j)

• None

48

Reason for Delinquent Task Orders,

Delivery Orders, and Purchase Card Orders

(Contract Part D – 7.2.2.A.k)

• Lowry Computer Products is current on all

Delivery Orders, Task Orders, and Purchase

Card Orders.

49

Next Steps

• When is the next PPR?

• AKO Account deactivation for Rich Stark,

requested 5/25/12. Status?

50

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