alexandria city public schools fy 2016 · 2016-10-11 · as you are certainly aware, many of our...

Our students achieve at high levels, are well-rounded, critical thinkers, and have a passion to learn.

ACPS has an engaging and collaborative climate that promotes ethical behavior and values diversity.

ACPS is a vital part of the fabric of our community, and Alexandria residents and businesses take pride in our schools.

June 2015

FY 2016 FINAL BUDGET

http://www.acps.k12.va.us/ Alexandria, Va. 22314 (United States)

Alexandria City Public Schools

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FY 2016 Final Budget

Alexandria City Public SchoolsAlexandria, Va. (United States)

http://www.acps.k12.va.us/

School Board

Karen A. Graf, ChairmanChristopher J. Lewis, Vice Chairman

Superintendent’s Leadership Team

Dr. Alvin L. CrawleySuperintendent of Schools

Tammy IgnacioChief of Staff

Superintendent’s Designee

Dr. Terri MozingoChief Academic Offi cer

Dr. Elizabeth HooverChief Technology Offi cer

Dr. Julie CrawfordChief Student Services, Equity and

Alternative Programs Offi cer

Dr. Margaret M. WalshExecutive Director, Student Services

Barbara HunterDirector, Communications & Public

Relations

Stacey B. JohnsonChief Financial Offi cer

Superintendent’s Designee

Kevin NorthChief Human Resources Offi cer

Clarence StukesChief Operating Offi cer

Clinton PageChief Accountability Offi cer

Dr. Lisa PiehotaExecutive Director, Elementary School

Instruction

Gerald MannExecutive Director, Secondary School

Instruction

Kelly C. BoozRonnie CampbellWilliam E. CampbellPatricia Ann Hennig Stephanie A. Kapsis

Justin P. KeatingMarc Williams Jennifer Abbruzzese, Interim Clerk of the BoardSusan Neilson, Deputy Clerk of the Board

Page iiACPS FY 2016 Final BudgetPreface

Financial Services Department

Stacey B. JohnsonChief Financial Offi cer

Andrew J. HullingerDirector, Budget and Financial Systems

Budget Offi ce Staff

Mayuri MiddoughAssistant Director, Budget

VacantBusiness Data Analyst

Linda M. Diaz-PazBudget Analyst II

Shelly SikhammountryBudget Analyst II

Financial Systems and Reporting Staff

Sarah G. RhodesAssistant Director, Financial Systems and Reporting

Daniel FugarBusiness Systems Analyst

ACKNOWLEDGEMENT

The Financial Services staff extends thanks and appreciation to the School Board, principals, executive staff, program managers and support staff who contributed to the production of the FY 2016 Final Budget. This process takes a tremendous amount of time, effort, coordination and teamwork. Your hard work and cooperation allow us to prepare and present an effective budget.

The Alexandria City School Board does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, marital status, status as a parent or pregnancy in its programs and activities.

Please direct all inquiries regarding ACPS non-discrimination policies to the Chief Human Resources Offi cer, 1340 Braddock Place, Alexandria, VA 22314, 703-619-8010.

Page iiiACPS FY 2016 Final Budget Preface

Page ivACPS FY 2016 Final BudgetPreface

This Meritorious Budget Award is presented to

ALEXANDRIA CITY PUBLIC SCHOOLS

For excellence in the preparation and issuance of its school entity’s budget for the Fiscal Year 2014-2015.

The budget adheres to the principles and standards

of ASBO International’s Meritorious Budget Award criteria.

Terrie S. Simmons, RSBA, CSBO John D. Musso, CAE, RSBA President Executive Director

Page vACPS FY 2016 Final Budget Preface

June 30, 2015

Dear Mayor Euille and Members of City Council,

The Alexandria City School Board would like to offer our congratulations andthanks to you on your vote to approve the City’s Fiscal Year (FY) 2016 GeneralFund and Capital Improvement Program budgets on May 7, 2015.

On May 28, the Alexandria City School Board adopted the FY 2016 CombinedFunds Budget of $261,693,687 and the FY 2016 2025 Capital ImprovementProgram (CIP) Budget of $305,917,836. This approval, which correlates withour district initiatives, allows the School Board and Superintendent to advanceacademic planning, staff for enrollment needs and increases, and addressaging facility needs.

Our board is grateful for the City Council’s understanding of the issues wemust face together and the proposed solutions that have been discussed atour joint work sessions. We know that the improved collaboration betweenthe School Board, City Council, and staff continues to advance academicperformance for Alexandria’s students. We are excited to share our progressfrom this current year, and we eagerly look forward to continuing to improvethe services provided to our students, families, and community.

As you are certainly aware, many of our PTA presidents, officers, parents andstudents have written to you, attended joint work sessions and testified atpublic hearings in support of Alexandria City Public Schools. We appreciatethat you not only listened, but responded with honest dialogue which led tothe approval of a budget. This showed City Council’s continued strong supportfor our city’s schools.

We pledge to continue to be good stewards of citizen tax dollars and invest inthe following for our city during FY 2016:

Special Education: Support for inclusion models, improve services forstudents with disabilities, expand parent resource center support andoutreach, and enhance professional learning opportunities for staffEnglish Language Learners: Support for students with limited Englishproficiency with the expansion of the International Academy to themiddle school level and additional resources to improve translationservicesTargeted Intervention: Support for students who are Talented andGifted at the elementary and middle school levels, includingexpansion of the Young Scholars Program and launch of a newSummer Learning Program for students who struggle with reading and

1340 Braddock Place

Alexandria, Virginia 22314

Telephone: (703) 619-8000

Facsimile: (703) 619-8090

TTY: 711 (Virginia Relay)

www.acps.k12.va.us

Superintendent Alvin L. Crawley, Ed.D.

School Board

ChairKaren A. Graf

Vice ChairChristopher J. Lewis

Members Kelly C. Booz

Ronnie Campbell

William E. Campbell

Patricia Ann Hennig

Stephanie A. Kapsis

Justin P. Keating

Marc Williams

Page viACPS FY 2016 Final BudgetPreface

math in grades 3 – 8Literacy, Mathematics, Science, and Writing: Increase focus on coreachievement across the division, continue support of studentimprovement/intervention positions at the elementary school level, andtarget staff training on teaching math, science, reading, and writingRecruitment, Training and Retention: Support for effective recruitmentefforts, professional learning at all levels, and increase emphasis oncompetitive compensation to retain staffInfrastructure and Capacity: Increase support for required maintenanceservices, approval of the Patrick Henry new school building, and addpositions in critical operating areas (specifically, facilities andprocurement)

Thank you for your continued partnership and investment in the education of allof our students.

Best Regards,

Karen A. Graf, ChairAlexandria City School Board

Cc: Members of City CouncilMembers of Alexandria City School BoardDr. Alvin L. Crawley, SuperintendentMark B. Jinks, City ManagerStacey Johnson, Chief Financial Officer

Page viiACPS FY 2016 Final Budget Preface

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Reading the Budget Document xv

Section I: Executive SummaryOverview of Alexandria City Public Schools 1School Board Assignments 3Organizational Information 4Budget Process and Timeline 7Strategic Plan 10 Budget at a Glance 15Financial Information 17Other Information 25

Section II: OrganizationDivision Structure 39Strategic Plan 46Budget and Financial Management 59

Section III: FinancialsACPS Fund Statements 75Revenue 90Expenditures 100Capital Improvement Program 115Fiscal Forecast 129Financial Reports 134Personnel Reports 152

Section IV: InformationOverviewAlexandria Community Demographics 163Real Estate Property Tax 164Enrollment & Staffi ng 168School Allocations 185Cost per Pupil 195

SchoolsElementary Schools Summary 201 Charles Barrett 208 Cora Kelly 224 Douglas MacArthur 238 George Mason 252 James K. Polk 264 Jefferson-Houston 278

John Adams 294 Lyles-Crouch 310 Matthew Maury 322 Mount Vernon 334 Patrick Henry 348 Samuel W. Tucker 362 William Ramsay 376Secondary Schools Summary 391 Francis C. Hammond 396 George Washington 416

T.C. Williams 432Alternative Education Programs 472Northern Virginia Juvenile Detention Center School 478School-wide Resources 482

DepartmentsCentral Offi ce Department Summary 487Instructional Support School Board Services 488 Offi ce of the Superintendent 491

Chief Accountability Offi cer, Accountability 493 Elementary School Instruction 499 Secondary School Instruction 503

Chief of Staff 509 Communications and Public Relations 515

Chief Academic Offi cer,Curriculum and Instruction 521 Curriculum Design and Instructional Services 525 Career and Technical Education 541 Talent Development 545 Adult Education 557 Early Childhood 563 Talented and Gifted Program 569 Special Education Services 575 ELL Services 589 Title I Programs 595

TABLE OF CONTENTS

Student Support Chief Technology Offi cer,Technology Services 596

Chief Student Services, Equity and Alternative Programs Offi cer, Student Services, Equity and Alternative Programs 609 Alternative Programs and Equity 611 Student Services 617

Partnerships & Community Engagement 627

Chief Human Resources Offi cer,Human Resources 633

Chief Financial Services Offi cer, Financial Services 645

Support Services Chief Operating Offi cer,Support Operations 661 Pupil Transportation 665 Educational Facilities 671 School Nutrition Services 681

Section V: AppendixGlossary iAdditional Resources ix

TABLE OF CONTENTS

Page xvACPS FY 2016 Final Budget Preface

Reading the Budget Document

The FY 2016 Final Budget document is organized into four major sections: Executive Summary, Organization, Financials and Information. The Information Section has sub-sections: division information, schools, departments and appendix, which includes the glossary.

The information presented in this document contains useful information regarding planning activities, educational programs and initiatives, and division-wide priorities. It looks both at historic and future planning.

Executive SummaryThe Executive Summary of the ACPS budget document presents a complete picture of the budget story. It includes major highlights from each of the other sections and can be used as a stand-alone document.

OrganizationThis section includes information related to organizational structure; long-term, division-wide, strategic goals that provide the context for decisions within the annual budget; an overview of the budget process and calendar; and a summary of the division’s fi nancial policies and practices.

FinancialsThe Financials Section includes all governmental funds and presents information in a pyramid format: through fund statements, details of revenue and expenditures, an overview of major changes in expenditures, as well as detailed fi nancial reports that compare the current budget to the prior fi scal year’s budget and include three years of historical actual expenditures. The pyramid format allows the reader to view the information from the highest level of the combined funds statement to the more detailed information contained in individual fund statements.

InformationThe Information Section provides the details of ACPS enrollment, demographics and staffi ng. This section compares the unique make-up of our student population and also describes the various allocation and staffi ng formulas that are used to allocate fi nancial resources and staffi ng for elementary homeroom and encore, division-wide special education, English language learner (ELL), elementary Talented and Gifted (TAG), student improvement positions and assistant principal staffi ng. In addition, readers can fi nd information regarding Alexandria community demographics, real estate property tax rates, school allocations, and cost per pupil details. This section includes two additional subsections to describe, in more detail, information about ACPS schools and departments, as described below:

SchoolsThe Schools Section contains information for each of ACPS’ 18 schools and alternative programs, the Northern Virginia Juvenile Detention Center School and School-wide Resources. Each school section provides an overview of the school education plan and the school report card, highlights the demographic make-up of the school’s student population, and presents staffi ng and budget reports including a brief budget narrative.

DepartmentsSimilar to the School Section described above, the Departments Section contains specifi c and unique information for each department within ACPS. These pages include each department’s

Page xviACPS FY 2016 Final BudgetPreface

organizational structure, responsibilities, goals, staffi ng, and budget reports including a brief budget narrative.

AppendixThe Appendix Section of the FY 2016 Final Budget document includes a glossary of terms used in the budget document as well as additional resources.

EXECUTIVE SUMMARYOverview of Alexandria City Public Schools 1

School Board Assignments 3

Organizational Information ACPS Organizational Chart 4ACPS Facilities 6

Budget Process and Timeline 7

Strategic Plan School Board Budget Priorities 10Division Priorities 10

Budget at a Glance 15

Financial Information Combined Funds Statement 17Sources of Revenue by Fund 19Expenditure Overview by Fund 20Major Changes in Operating Expenditures 21FY 2017-2021 Fiscal Forecast 23

Other InformationStudent Enrollment 25Alexandria City Demographics 27Alexandria City Demographics 27ACPS and Other Northern Virginia School ACPS and Other Northern Virginia School Demographics 30Demographics 30Cost per Pupil 34Capital Improvement Program 35

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ACPS FY 2016 Final Budget Executive Summary

Overview of Alexandria City Public Schools


Students and Schools

The City of Alexandria and Alexandria City Public Schools (ACPS) are dedicated to ensuring academic success for each and every student. ACPS celebrates its diversity; students come from 125 different countries, speak 87 native languages, and represent a multitude of ethnic, cultural and economic groups. The School Board’s Equity and Excellence Policy helps ensure a culture where diversity and inclusion are recognized and valued.

The school division is comprised of 12 elementary schools, one Pre-K through eight school, two middle schools (grades six through eight) and one high school. T.C. Williams High School consisting of a ninth-grade campus and a separate main campus for grades 10-12, a fl exible online learning Satellite Program and the Chance for Change Academy (an interim education facility). ACPS also operates the Northern Virginia Juvenile Detention Center School.

ACPS will serve a projected 14,745 students in FY 2016 and ranks 19th of 132 school divisions in the Commonwealth of Virginia in terms of size. The three largest Virginia school divisions - Fairfax, Prince William, and Loudoun County Public Schools - are all located in northern Virginia.

Governance

The Alexandria City School Board is a nine-member elected body that adopts policy for the daily operation of schools and ensures that school laws and ordinances governing the public schools in the Commonwealth of Virginia are properly explained, enforced, and observed. The City of Alexandria is divided into three voting districts. Three Board members are elected from each district and serve a three-year term. The next election will take

place November 2015, and the newly elected Board will take offi ce January 2016.

School Board meetings are typically held on the fi rst and third Thursdays of the month in the School Board Meeting Room, located at 1340 Braddock Place. Board meetings are televised live in Alexandria on Channel 71, streamed live, and archived on the ACPS website. Meeting agendas are maintained online at http://esbpublic.acps.k12.va.us by the School Board Offi ce. They also are posted online at www.acps.k12.va.us/board/meetings/. For more information, please contact the Clerk of the Board at 703-619-8019.

Any citizen may address the Board at any regular meeting during the designated period called “Communications and Addresses to the Board.” Persons wishing to appear before the School Board are asked to contact the Clerk of the Board or sign up online at www.acps.k12.va.us/board/meetings for inclusion on the agenda. A reasonable period of time, as determined by the School Board, will be allocated at each regular meeting for citizens to present matters of concern or commendation.

The Superintendent, Dr. Alvin Crawley, is the chief executive offi cer for the school division. The superintendent’s mission is to ensure that: • Every child in every classroom receives the

highest quality education and instruction • Safe and secure learning and working

environments are available for all students and employees

• The Alexandria City Public School system attracts and retains the best possible employees

• All employees are properly trained through ongoing staff and professional development to stay informed of current educational trends and to develop new skills in their areas of expertise

• State of the art technology is readily accessible to all students and staff

• Parent and community involvement in the educational process of our students is

ACPS FY 2016 Final BudgetExecutive Summary

Overview of Alexandria City Public Schools

properly and continuously promoted and encouraged

• All Alexandria City Public Schools are fully accredited

The Superintendent works closely with executive staff to manage all aspects of school division operations. The Chief of Staff and all Chief Offi cers, as well as the executive directors of elementary and secondary school instruction, report directly to the Superintendent.

The organizational structure is intended to ensure that the key focus remains on quality instruction, curriculum, and comprehensive student support. ACPS, like many other school divisions, is retooling signifi cant operations to ensure increased effi ciency and effectiveness as budget discussions become more diffi cult, additional capacity is provided for increased enrollment and the focus on student achievement remains central to our work.

The structure of the central offi ce concentrates on planning, continuous improvement, leadership development, and culture as shared responsibilities of all ACPS administrators.

The following pages show ACPS’ School Board assignments, division organizational structure, school leadership contacts, and a map of school sites across the city.


School Board Assignments

Stephanie A. Kapsis, William E. Campbell, Marc Williams, Justin P. Keating, Karen A. Graf (Chairman), Ronnie Campbell, Patricia Ann Hennig, Kelly C. Booz, and Christopher J. Lewis (Vice Chairman).

School Board Assignments

Board Member School Assignments Board Advisory CommitteesCity Council

Liaison Other Appointments

Karen A. GrafChairman

Lyles-CrouchGeorge Washington

Parent Teacher AssociationCouncil (PTAC) William D. Euille, Mayor

Joint City-SchoolsLegislative--VSBA Delegate

Christopher J. LewisVice Chairman

Samuel TuckerFrancis Hammond

Student Achievement (SAAC) Redella "Del" Pepper

Joint City-SchoolsLegislative--VSBA Alternate

Redistricting Steering Committee

Technology Commission

Kelly C. BoozCharles Barrett

Douglas MacArthurGeorge Mason

John T. ChapmanGovernor's SOL Committee

Redistricting Steering Committee

Ronnie CampbellJames K. PolkPatrick Henry

Satellite and Adult Education

Career and TechnicalEducation (CTE) Justin Wilson

Gang Task Force

William E. Campbell Cora KellyT.C. Williams Hall of Fame (HOF) John T. Chapman

Children Youth & Families Commission

Parent Leadership Training Institute (PLTI)Young Sports

Patricia Ann Hennig

William RamsayChance for Change

AcademyNorthern Virginia Juvenile

Detention SchoolShelterCare

Budget (BAC) Redella "Del" Pepper

Stephanie A. KapsisJefferson-Houston

John AdamsMount Vernon

Special Education (SEAC) Paul C. Smedberg Redistricting Steering Committee

Justin P. Keating Matthew MauryTalented and Gifted

(TAGAC)School Health (SHAB)

Allison Silberberg, Vice Mayor

Marc Williams Francis C. HammondT.C. WilliamsStudent Achievement

(SAAC) Tim B. LovainChildren Youth & Families

Commission

As of July 1, 2015


Organizational Information

OperationsClarence Stukes

Educational FacilitiesPupil Transportation

School Nutrition Services

Dr. Alvin Crawley Superintendent

Student Services, Equity and Alternative Programs

Dr. Julie Crawford

Alternative Education ProgramsEquity and Cultural Competence

Family and Community EngagementHome Schooling

School Counseling ServicesSchool Health Services

School Psychology ServicesSchool Social Worker Services

Student HearingsTitle IX Compliance

Curriculum and InstructionDr. Terri Mozingo

Adult Education Curriculum Design and Instructional

ServicesEarly Childhood

ELL ServicesLibrary/ Media

Special Education ServicesTalent Development

Talented and Gifted ServicesTitle I Programs

Human Resources Kevin North

Compensation and BenefitsEmployee Relations

Employment Services

Financial ServicesSuperintendent Designee

Stacey B. Johnson

Accounting Budget

Financial Systems and ReportingFiscal Procedures and Compliance

Grants ManagementPayroll

Procurement

Technology ServicesDr. Elizabeth Hoover

Education and Business Applications

FOIAHelp Desk

Instructional TechnologyNetwork Infrastructure

Online LearningRecords Management

Student DataWeb Services

AccountabilityClinton Page

Data Analysis & ReportingEvaluation & Research

Technical SupportTest Administration

Clerk of the BoardVacant

Chief of StaffSuperintendent Designee

Tammy Ignacio

Business Partnerships Communications and Public Relations

Grants DevelopmentEmergency Management

OnboardingStrategic Planning and Policy

Elementary School Instruction

Dr. Lisa Piehota

Elementary Principals

Secondary School Instruction

Gerald Mann

Middle and High School Principals



School Name Address YearBuiltSquare

Feet PrincipalGradesServed

FY 2015 Enrollment*

ProjectedFY 2016

Enrollment*Charles Barrett ElementarySchool

1115 Martha Custis DriveAlexandria, VA 22302

1949 62,760 Seth Kennard Pre-K-Gr 5 458 474

Cora Kelly School for Math, Science & Technology

3600 Commonwealth AvenueAlexandria, VA 22305

1955 69,000 Brandon Davis Pre-K-Gr 5 342 356

Douglas MacArthur Elementary School

1101 Janneys LaneAlexandria, VA 22302

1942 63,120 Rae Covey K-Gr 5 708 730

George Mason ElementarySchool

2601 Cameron Mills RoadAlexandria, VA 22302

1939 62,625 Brian Orrenmaa K-Gr 5 541 559

James K. Polk Elementary School 5000 Polk AvenueAlexandria, VA 22304

1965 83,230 PreeAnn Johnson K-Gr 5 704 771

Jefferson-Houston School 1501 Cameron StreetAlexandria, VA 22314

2014 124,500 Dr. Christopher Phillips

Pre-K-Gr 8 446 464

John Adams Elementary School 5651 Rayburn AvenueAlexandria, VA 22311

1966 143,290 Jill Lee Pre-K-Gr 5 945 977

Lyles-Crouch Traditional Academy 530 S. St. Asaph StreetAlexandria, VA 22314

1958 65,645 Dr. Patricia Zissios

K-Gr 5 396 401

Matthew Maury ElementarySchool

600 Russell RoadAlexandria, VA 22301

1929 51,800 Lucretia Jackson K-Gr 5 441 447

Mount Vernon Community School 2601 Commonwealth AvenueAlexandria, VA 22305

1923 112,730 Peter Balas K-Gr 5 817 819

Patrick Henry Elementary School 4643 Taney AvenueAlexandria, VA 22304

1953 77,400 Ingrid Bynum Pre-K-Gr 5 597 640

Samuel W. Tucker Elementary School

435 Ferdinand Day Drive Alexandria, VA 22304

2000 80,180 Rene Paschal K-Gr 5 750 744

William Ramsay Elementary School

5700 Sanger AvenueAlexandria, VA 22311

1958 87,650 Michael Routhouska

Pre-K-Gr 5 888 933

Francis C. Hammond Middle School

4646 Seminary RoadAlexandria, VA 22304

1956 236,124 Pierrette Hall Gr 6-8 1,437 1,462

GeorgeWashington Middle School

1005 Mount Vernon AvenueAlexandria, VA 22301

1935 237,332 Jesse Mazur Gr 6-8 1,223 1,258

T.C. Williams High School, Minnie Howard Campus

3801 West Braddock RoadAlexandria, VA 22302

1954 130,435 Dr. Jesse Dingle Gr 9 751 792

T.C. Williams High School, King Street Campus

3330 King StreetAlexandria, VA 22302

2007 461,147 Dr. Jesse Dingle Gr 10-12 2,723 2,858

Northern Virginia Juvenile Detention Center School

200 S. Whiting StreetAlexandria, VA 22304

Jeannette Allen Gr 6-12

T.C. Williams Satellite Program 216 S. Peyton StreetAlexandria, VA 22314

Dr. Julie Crawford, Chief Student Services, Equity and AlternativePrograms Officer

Gr 9-12

Chance for Change Academy 216 S. Peyton StreetAlexandria, VA 22314

Dr. Julie Crawford, Chief Student Services, Equity and AlternativePrograms Officer

Gr 6-12

* Enrollment numbers do not include 57 special placement students in FY 2015 and 60 special placement students in FY 2016.



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Budget Process and Timeline

Budget Process

The budget is a resource allocation and policy document. It incorporates the best estimate of the school division’s revenues and expenditures for the next fi scal year based on a snapshot of current fi scal year revenue and expenditures. These estimates are modifi ed to refl ect changes in plans, priorities, and trends in enrollment as well as the economic environment.

The Code of Virginia requires each school Superintendent to prepare a budget that estimates the amount of money needed during the coming year to support public schools. It is then the responsibility of the School Board to balance the needs of the school division with the considerations of the economic and political environment.

The budget provides a framework for measuring and monitoring expenditures. Throughout the year, actual spending is compared with the budget in each organizational and programmatic area. The comparison can provide a measure of effectiveness and also help ensure that funds are used for their intended purpose.

Planning Activities in ACPS

The ACPS Strategic Plan is the foundation document for all the actions of the school division. It directs the actions the division takes in meeting the goals and aspirations of the Alexandria community and guides the activities of employees and leaders as well as the expenditure of all funds entrusted to the School Board. The Strategic Plan informs the development of the Division Priorities, the School Education Plans, and the Departmental Work Plans, all of which provide a framework for the school division’s operations. The annual budget process quantifi es the resources needed to carry out those plans.

Major planning activities in ACPS are as follows:

• On June 11, 2015, the School Board adopted ACPS 2020, a comprehensive strategic plan for fi scal years 2016-2020. This new strategic plan was in development at the time of the fi nal budget adoption, and the goals for the school division may change subsequent to the adoption of the FY 2016 combined funds budget. The full 2016-2020 strategic plan can be found in the Organization section of this document.

• All school principals have prepared

education plans congruent with the goals and objectives of the current strategic plan. Education plan summaries are located in the Schools section of this document.

• All department leaders have created department work plans congruent with the goals and objectives of the strategic plan. Department work plan summaries can be found in the Departments section of this document.

• The School Board’s Combined Funds

budget is adopted annually and refl ects ongoing programs as well as initiatives for the following year.

Key Elements of the ACPS Planning Process

• Strategic plan• Division priorities• School education and department

strategic plans• Student and school achievement

data• School improvement plans• Operating cost trend analyses• Parent and community input• Capital Improvement Program

budget• Current fi scal year budget• Grant or program-specifi c plans



Key Dates Activity

October 18, 2014 City Council Public Hearing on FY 2016 Budget

October 30, 2014 Regular School Board Meeting: Adoption of the FY 2016 Budget Priorities

December 4, 2014 Regular School Board Meeting: Presentation of the FY 2016 2025 CIP Budget

December 9, 2014 School Board CIP Work Session

December 11, 2014 School Board CIP Work Session

December 17, 2014Governor submits amendments to the 2014 2016 biennial budget to the General Assembly.Preliminary state revenue and VRS rates available.

December 18, 2014 Regular School Board Meeting: Public Hearing on FY 2016 2025 CIP Budget

January 8, 2015Special Called Organizational Meeting followed by a Public Hearing on the FY 2016 2025 CIP budgetfollowed by the CIP Work Session

January 10, 2015 School Board CIP Work Session, if needed

January 15, 2015Regular School Board Meeting: Presentation of the FY 2016 Combined Funds Budget and the FiscalForecast

January 22, 2015Special Called School Board Meeting: Public Hearing on the FY 2016 Combined Funds Budget followedby CIP Add/Delete Work Session

January 27, 2015School Board CIP Add/Delete Work Session followed by the FY 2016 Combined Funds Budget WorkSession

January 29, 2015Regular School Board Meeting: followed by CIP Add/Delete Work Session followed by Combined FundsBudget Work Session

February 3, 2015 School Board Combined Funds Budget Work Session

February 5, 2015Special Called School Board Meeting: Adoption of the FY 2016 2025 CIP Budget followed by the SchoolBoard Combined Funds Budget Work Session

February 12, 2015 Regular School Board Meeting

February 17, 2015Special Called Meeting: Public Hearing on the FY 2016 Combined Funds Budget followed by PreliminaryAdd/Delete Work Session

February 19, 2015 Final Add/Delete Work Session on FY 2016 Combined Funds Budget, if needed

February 26, 2015 Regular School Board Meeting: Adoption of the Approved FY 2016 Combined Funds Budget

March 3, 2015 City Manager presents the City of Alexandria's FY 2016 Proposed Budget

March 12, 2015 Regular School Board Meeting

March 16, 2015 City Council Public Hearing on the City of Alexandria's FY 2016 Proposed Budget

March 17, 2015 School Board and City Council FY 2016 Budget Work Session

March 17, 2015 City Council Introduction of Tax Rate Ordinance

March 26, 2015 Regular School Board Meeting

April 16, 2015 School Board and City Council FY 2016 Budget Work Session

April 21, 2015 City Council Public Hearing on Tax Rates

April 30, 2015 Regular School Board Meeting: Presentation of FY 2015 Year end Estimates

May 4, 2015 City Council Add/Delete Work Session

May 7, 2015City Council Adoption of Tax Rate, FY 2016 General Fund and FY 2016 2025 Capital ImprovementProgram Budgets

May 14, 2015 Regular School Board Meeting: Approval of FY 2015 Year End Estimates

May 19, 2015Special Called Meeting: Public Hearing on FY 2016 Combined Funds and FY 2016 2025 CIP Budgetsfollowed by Preliminary Add/Delete Work Session

May 21, 2015 School Board Final Add/Delete Work Session

May 28, 2015Regular School Board Meeting: Adoption of the Final FY 2016 Combined Funds and FY 2016 2025 CIPBudgets

June 11, 2015 Regular School Board Meeting



• Analysis of student and school achievement data is done on a regular basis by school staff in professional learning communities and in collaboration with central offi ce staff from the Departments of Curriculum and Instruction and Accountability.

• School improvement plans are required by ACPS and the Virginia Department of Education (VDOE). The Annual Measureable Objectives (AMO) report, standards of accreditation requirements, and other student test and achievement data provide the framework for the school planning process.

• Analyses of trends that affect ACPS costs and operations are conducted regularly in a variety of areas.

• School Board advisory committees work regularly with staff to provide input and feedback on ACPS operations and report annually to the School Board. These committees include the Special Education Advisory Committee, the Talented and Gifted Advisory Committee, the Budget Advisory Committee, and the Athletic Hall of Fame Committee.

• The Superintendent receives input for planning from a variety of advisory groups, such as the Superintendent’s Advisory Committees on African-American Student Achievement and Latino Student Achievement, and the Teachers Advisory Council.

• The Capital Improvement Program (CIP) budget is adopted annually by the School Board. The CIP budget provides a 10 year prioritized plan for major facility changes.

• In addition to division-wide plans such as the annual budget, there are many subsidiary areas that require detailed plans. The Commonwealth of Virginia requires plans for talented and gifted, career and

technical, technology, and adult education programs. Division plans, including special education, are impacted by the federal entitlement grant process which requires comprehensive planning.

Budget Overview

The FY 2016 fi nal combined funds budget represents an ongoing commitment to ACPS students through the support of initiatives that have been implemented to decrease gaps in achievement across various economic, educational and racial groups. It also refl ects a thorough review of all programs and services to focus on student achievement.

The FY 2016 fi nal operating budget totals $240.29 million, an increase of 2.1 percent compared to the FY 2015 fi nal budget. The appropriation to ACPS from the City of Alexandria totals $198.81 million, an increase of 3.6 percent compared to the FY 2015 fi nal budget. Total positions show a net increase of 61.14 FTE or 2.8 percent.

For FY 2016, overall student growth is projected to increase by 3.7 percent, or 521 students, for a total enrollment of 14,745. Elementary and secondary enrollment are projected to increase by 282 and 236 students, respectively; additionally there is an increase of 3 special placement students.

Although exceptional progress can be seen through the division-wide transformation efforts over the past several years, the work is not complete. The School Board, Superintendent, and staff continue long-term efforts that require strategic planning, investment in our staff, professional learning, accountability, and community engagement. This budget aligns our resources effectively and effi ciently so we can support student achievement, especially among our lowest achieving students, provide top quality teachers, improve facilities, engage our families and ensure the safety and security of our students and staff.


ACPS Strategic Planning and Division Priorities

On June 11, 2015, the School Board adopted ACPS 2020: A Strategic Plan for Alexandria’s Future. During the summer of 2015, schools and departments began mapping their school education and department work plans to these new goals, and measureable objectives will be developed. Because of the timing of the adoption of the new strategic plan, division and budget priorities, key measures, and school and department plans displayed in this document refer to the previous strategic plan. A summary of ACPS 2020: A Strategic Plan for Alexandria’s Future appears on the following pages, and the entire plan can be found in the Organization section of this document.

In December 2012, the Alexandria City School Board approved the Division Priorities for school years 2012-13 through 2015-16. The six identifi ed areas of priority are: Special Education, English Language Learners, Elementary Reading and Mathematics, Talented and Gifted Identifi cation (K-5), Middle Schools, and T.C. Williams High School.

The areas are uniformly focused on improving student learning, with an emphasis on closing achievement gaps and reducing disproportionality for black and Hispanic students in areas such as talented and gifted identifi cation, special education identifi cation, drop-out rates and short-term suspensions. Each priority area is assigned key measures to evaluate past performance as well as future targets in order to gauge progress.

Schools align their School Education Plans to the Division Priorities and use school-specifi c data to identify SMART (Specifi c, Measurable, Aggressive and Achievable, Relevant, Time-Bound) goals that guide their actions throughout the school year. Through a root-cause analysis, schools identify the top strategies used to reach their SMART goals and create action plans to support the strategies. Summaries of the School Education Plans can be found on the individual

school pages in the Schools section of this document.

The table on the following pages, “Key Measures for ACPS Priorities for School Years 2012-16,” includes 2013-14 results and serves as an update to the division’s progress toward the identifi ed targets. All metrics are aligned to goals one, two and three of the Strategic Plan 2010-2015. Progress towards the goals is shown in the column titled ACPS Results SY 2013-14. Two targets were reached, while improvement was shown for an additional eight targets that were not met.

School Board Budget Priorities

Each year, the School Board provides guidance to the Superintendent and staff regarding budget priorities for the upcoming school year. These priorities range from academic achievement to operational effectiveness.

The School Board approved the following FY 2016 Budget Priorities:

• Core Achievement: Literacy, Mathematics, Science and Writing

• Student Services: Special Education, English Language Learners, and Family and Community Engagement (FACE)

• Targeted Intervention: Gap Group Achievement

• Recruitment, Training, and Retention: Competitive Salaries, Effective Recruitment, and Leadership Development

• Operational Effectiveness: Revenue and Grants Development, Communications, and Facilities Maintenance

All school and department budgets were created with these priorities as a focus. In addition, all budget decisions by the Superintendent and Leadership Team are based on budget priorities and their relationship to the division priorities and strategic plan. The table following the ACPS Priorities for SY 2012-16 shows specifi c funding areas to support these budget priorities.

Strategic Plan


Strategic Plan

ACPS 2020: Every Student Succeeds


ACPS 2020: Ev

ery Student Su

cceeds

Mis

sion

Ev

ery

stud

ent s

ucce

eds:

Edu

catin

g lif

elon

g le

arne

rs a

nd in

spiri

ng c

ivic

resp

onsib

ility

. Vi

sion

O

ur st

uden

ts a

chie

ve a

t hig

h le

vels,

are

wel

l-rou

nded

, crit

ical t

hink

ers,

and

have

a p

assio

n to

lear

n.

ACPS

has

an

enga

ging

and

colla

bora

tive

clim

ate

that

pro

mot

es e

thica

l beh

avio

r and

val

ues d

iver

sity.

AC

PS is

a v

ital p

art o

f the

fabr

ic of

our

com

mun

ity, a

nd A

lexa

ndria

resid

ents

and

bus

ines

ses t

ake

prid

e in

our

scho

ols.

Prin

cipl

es

We

Belie

ve In

Edu

catio

nal E

xcel

lenc

e W

e Be

lieve

In H

igh

Achi

evem

ent f

or A

ll W

e Be

lieve

In a

Cul

ture

of C

olla

bora

tion

We

Belie

ve In

Con

tinuo

us Im

prov

emen

t and

Acc

ount

abili

ty

We

Belie

ve In

Env

ironm

enta

l Ste

war

dshi

p

Go

als

1. A

cade

mic

Exc

elle

nce

and

Educ

atio

nal E

quity

: Eve

ry st

uden

t will

be

acad

emic

ally

succ

essf

ul a

nd p

repa

red

for l

ife, w

ork,

and

col

lege

. 2.

Fam

ily a

nd C

omm

unity

Eng

agem

ent:

ACPS

will

par

tner

with

fam

ilies

and

the

com

mun

ity in

the

educ

atio

n of

Ale

xand

ria’s

yout

h.

3. A

n Ex

empl

ary

Staf

f: A

CPS

will

recr

uit,

deve

lop,

supp

ort,

and

reta

in a

staf

f tha

t mee

ts th

e ne

eds o

f eve

ry st

uden

t. 4.

Fac

ilitie

s and

the

Lear

ning

Env

ironm

ent:

ACPS

will

pro

vide

opt

imal

and

equ

itabl

e le

arni

ng e

nviro

nmen

ts.

5. H

ealth

and

Wel

lnes

s: A

CPS

will

pro

mot

e ef

fort

s to

enab

le st

uden

ts to

be

heal

thy

and

read

y to

lear

n.

6. E

ffect

ive

and

Effic

ient

Ope

ratio

ns: A

CPS

will

be

effic

ient

, effe

ctiv

e, a

nd tr

ansp

aren

t in

its b

usin

ess o

pera

tions

.

Strategic Plan


Strategic Plan

ACPS

Tar

gets

SY

13-1

4 (b

ased

on

SY11

-12 f

or M

ath;

ba

sed

on S

Y12-

13 fo

r oth

er)

ACPS

Pre

limRe

sults

SY 13

-14

ACPS

Tar

gets

SY

14-1

5 (b

ased

on

SY11

-12 f

or M

ath;

ba

sed

on S

Y12-

13 fo

r oth

er)

ACPS

Ben

chm

arks

SY 15

-16

(VA

All S

tude

nts)

1. S

PED

% P

ass

on R

eadi

ng S

OL

- SP

ED

stu

dent

s 53

%36

%70

%88

%(7

5%)

% P

ass

on M

ath

SO

L - S

PE

D s

tude

nts

55%

30%

68%

82%

(68%

)%

On-

time

grad

uatio

n ra

te -

SP

ED

stu

dent

s83

%82

%88

%93

% (8

8%)

% D

ropo

ut R

ate

- SP

ED

stu

dent

s re

duce

to 1

4%17

%re

duce

to 1

0%6%

(7%

)%

Dis

prop

ortio

nalit

y be

twee

n S

PE

D id

entif

icat

ion

and

enro

llmen

t - B

lack

stu

dent

sre

duce

to 2

%14

%re

duce

to 1

%0%

2. E

LL%

Pas

s on

Rea

ding

SO

L - E

LL s

tude

nts

60%

45%

74%

88%

(75%

)%

Pas

s on

Mat

h S

OL

- ELL

stu

dent

s 64

%51

%73

%82

%(6

8%)

% O

n-tim

e gr

adua

tion

rate

- E

LL s

tude

nts

87%

72%

90%

93%

(83%

)%

Dro

pout

Rat

e - E

LL s

tude

nts

redu

ce to

11%

19%

redu

ce to

9%

6% (7

%)

3. R

eadi

ng &

Mat

h%

Pas

s on

Gra

de 3

-5 R

eadi

ng S

OL

- all

stud

ents

74%

66%

82%

89%

(72%

)%

Pas

s on

Gra

de 3

-5 R

eadi

ng S

OL

- Bla

ck s

tude

nts

/ His

pani

c st

uden

ts68

% /

65%

54%

/ 52

%78

% /

77%

89%

(72%

)%

of F

all-i

dent

ified

K-3

stu

dent

s w

ho s

ucce

ed in

mee

ting

the

PA

LS S

prin

g be

nchm

ark

71%

36%

85%

100%

% P

ass

on G

rade

3-5

Mat

h S

OL

- all

stud

ents

70%

66%

77%

84%

(67%

)%

Pas

s on

Gra

de 3

-5 M

ath

SO

L - B

lack

stu

dent

s / H

ispa

nic

stud

ents

62%

/ 64

%58

% /

55%

73%

/ 74

%84

%(6

7%)

% D

ispr

opor

tiona

lity

betw

een

shor

t-ter

m s

uspe

nsio

ns a

nd e

nrol

lmen

t - E

lem

enta

ry S

choo

l Bla

ck m

ale

stud

ents

redu

ce to

15%

51%

redu

ce to

8%

0%

4. T

AG

Iden

tific

atio

n (K

-5)

% D

ispr

opor

tiona

lity

betw

een

K-5

TA

G id

entif

icat

ion

and

K-5

stu

dent

enr

ollm

ent -

FA

RM

(Fre

e &

Red

uced

Mea

lsre

duce

to 2

3%36

%re

duce

to 1

2%0%

% D

ispr

opor

tiona

lity

betw

een

K-5

TA

G id

entif

icat

ion

and

K-5

stu

dent

enr

ollm

ent -

Bla

ck s

tude

nts

redu

ce to

13%

16%

redu

ce to

7%

0%%

Dis

prop

ortio

nalit

y be

twee

n K

-5 T

AG

iden

tific

atio

n an

d K

-5 s

tude

nt e

nrol

lmen

t - H

ispa

nic

stud

ents

re

duce

to 1

5%23

%re

duce

to 8

%0%

5. M

iddl

e Sc

hool

s%

Pas

s on

Gra

de 6

-8 R

eadi

ng S

OL

- all

stud

ents

69

%62

%77

%85

%(7

3%)

% P

ass

on G

rade

6-8

Rea

ding

SO

L - B

lack

stu

dent

s / H

ispa

nic

stud

ents

62

% /

62%

53%

/ 49

%74

% /

74%

85%

(73%

)%

Pas

s on

Gra

de 6

-8 M

ath

SO

L - a

ll st

uden

ts67

%64

%74

%81

%(6

3%)

% P

ass

on G

rade

6-8

Mat

h S

OL

- Bla

ck s

tude

nts

/ His

pani

c st

uden

ts62

% /

61%

54%

/ 52

%71

% /

71%

81%

(63%

)%

Par

ticip

atio

n in

ELA

Hon

ors

and

% P

ass

on R

eadi

ng S

OL

68%

/ 88

%51

% /

87%

76%

/ 91

%84

% /

95%

% P

artic

ipat

ion

in A

lgeb

ra I

by G

rade

8 a

nd %

Pas

s on

Alg

ebra

SO

L79

% /

72%

87%

/ 73

%89

% /

76%

99%

/ 80

%%

Dis

prop

ortio

nalit

y be

twee

n sh

ort-t

erm

sus

pens

ions

and

enr

ollm

ent -

Mid

dle

Sch

ool B

lack

mal

e st

uden

tsre

duce

to 1

4%24

%re

duce

to 7

%0%

6. T

CW

% o

f Stu

dent

s ta

king

an

AP

ass

essm

ent (

Gra

des

10, 1

1, 1

2)40

%40

%42

%44

%2

% o

f AP

Sco

res

earn

ing

a sc

ore

of '3

', '4

' or '

5'64

%62

%70

%76

%%

of S

tude

nts

taki

ng d

ual-e

nrol

lmen

t cla

sses

8%7%

8%8%

% G

radu

atio

n ba

sed

on F

eder

al G

radu

atio

n In

dica

tor 1

79%

77%

84%

88%

(82%

)%

Com

plet

ion

of S

AT

or A

CT

by g

radu

atin

g se

nior

s (S

AT

data

onl

y; A

CT

has

not b

een

valid

ated

yet

)73

%67

%76

%80

%(7

2%)

% P

ass

on E

nglis

h S

OL

88%

82%

91%

94%

(89%

)%

Pas

s on

Mat

h S

OL

70%

60%

74%

79%

(68%

)%

Dro

pout

Rat

e - B

lack

stu

dent

s / H

ispa

nic

stud

ents

9% /

13%

8% /

14%

8% /

9%6%

(7%

)%

Dis

prop

ortio

nalit

y be

twee

n sh

ort-t

erm

sus

pens

ions

and

enr

ollm

ent -

Hig

h S

choo

l Bla

ck m

ale

stud

ents

redu

ce to

12%

23%

redu

ce to

6%

0%

Goal

5. Pr

ovide

clea

n, sa

fe an

d con

duciv

e lea

rning

envir

onme

nts th

at uti

lize b

est p

racti

ces f

or en

ergy

effic

iency

and e

nviro

nmen

tal su

staina

bility

.

Key

Mea

sure

s fo

r AC

PS P

riorit

ies

for S

choo

l Yea

rs 2

012-

16

SO

L da

ta a

re re

porte

d us

ing

the

adju

sted

pas

s ra

te, a

djus

tmen

ts w

ere

mad

e fo

r cer

tain

tran

sfer

sta

tuse

s, E

nglis

h la

ngua

ge p

rofic

ienc

y, a

nd/o

r rem

edia

tion.

1 Fed

eral

Gra

duat

ion

Indi

cato

r: %

of s

tude

nts

who

gra

duat

e w

ith a

Sta

ndar

d or

Adv

ance

d S

tudi

es D

iplo

ma

in fo

ur, f

ive,

or s

ix y

ears

(T.C

. Will

iam

s is

usi

ng th

e fo

ur-y

ear m

easu

re);

curr

ent A

CP

S d

ata

are

base

d on

the

SY

11-

12 4

-yr c

ohor

t.2 D

ue to

a b

asel

ine

year

of 2

013-

14 th

e A

P p

artic

ipat

ion

benc

hmar

k fo

r 201

5-16

was

set

bas

ed o

n im

prov

ing

perfo

rman

ce tr

ends

see

n in

rece

nt y

ears

.

Secondary

Not

es:

ElementarySPED & ELL

Stra

tegi

c Pl

an 2

010-

2015

Goal

1. En

sure

all s

tuden

ts de

mons

trate

signif

icant

acad

emic

grow

th, an

d dra

matic

ally i

mpro

ve ac

hieve

ment

outco

mes f

or st

uden

ts be

low g

rade

leve

l.Go

al 2.

Prov

ide a

rigor

ous,

relev

ant, a

nd in

terna

tiona

lly be

nchm

arke

d edu

catio

n to e

nable

all s

tuden

ts to

succ

eed a

s citiz

ens i

n the

glob

al co

mmun

ity.

Goal

3. Cr

eate

an ex

cepti

onal

learn

ing en

viron

ment.

Goal

4. Im

pleme

nt a f

ocus

ed, tr

ansp

aren

t gov

erna

nce m

odel

which

inco

rpor

ates e

ffecti

ve co

mmun

icatio

n and

evide

nce-

base

d dec

ision

mak

ing.

Improved

Reache

dTarget

Stayed

constant

(+/2%

)De

clined


Division Priorities Support1.

Cor

e Ac

hiev

emen

t: Li

tera

cy,

Mat

hem

atic

s, S

cien

ce a

nd W

ritin

gSt

uden

t im

prov

emen

t FTE

s at

all e

lem

enta

ry s

choo

ls; a

mat

h in

terv

entio

nist

add

ed a

t Geo

rge

Was

hing

ton;

add

itiona

l scie

nce,

STE

M, a

nd

mat

h st

affin

g at

T.C

. Willi

ams

Min

nie

Howa

rd a

nd K

ing

Stre

et c

ampu

ses;

incr

ease

d ta

lent

ed a

nd g

ifted

(TAG

) and

spe

cial e

duca

tion

staf

fing

supp

ort;

addi

tiona

l ass

istan

t prin

cipal

s st

affe

d, b

y fo

rmul

a, a

t sch

ools

with

enr

ollm

ent g

reat

er th

an 6

00 s

tude

nts;

sta

ff co

ntin

genc

y fo

r gen

eral

an

d sp

ecia

l edu

catio

n in

stru

ctio

n; e

xpan

ded

exem

plar

y pr

ogra

ms,

inclu

ding

Inte

rnat

iona

l Bac

cala

urea

te P

rimar

y Ye

ars

Prog

ram

me

and

Mid

dle

Year

s Pr

ogra

mm

e; fu

ndin

g to

sup

port

star

t-up

cost

s fo

r ele

men

tary

wor

ld la

ngua

ges;

pro

fess

iona

l lear

ning

in re

adin

g, w

ritin

g, a

nd

mat

h; e

xpan

ded

Pre-

K; a

nd g

rant

-fund

ed s

uppo

rt th

roug

h th

e Ea

rly R

eadi

ng In

terv

entio

n an

d SO

L Al

gebr

a Re

adin

ess

fund

s.

Cont

inue

d su

ppor

t for

the

Exce

l Aca

dem

y; e

xpan

ded

spec

ial e

duca

tion

teac

her a

nd p

arap

rofe

ssio

nal a

lloca

tions

abo

ve S

tate

-requ

ired

staf

fing

leve

ls; ID

EA g

rant

-fund

ed s

pecia

lists

; an

addi

tiona

l 1.0

0 FT

E pa

rent

sup

port

spec

ialis

t for

the

pare

nt re

sour

ce c

ente

r; tra

nspo

rtatio

n an

d tu

ition

for s

tude

nts

who

atte

nd fa

cilitie

s ou

tsid

e of

the

scho

ol d

ivisio

n; s

taff

deve

lopm

ent a

nd s

ubst

itute

trai

ning

; ass

istiv

e te

chno

logy

so

ftwar

e an

d ha

rdwa

re; a

ugm

enta

tive

com

mun

icatio

n de

vices

; fun

ding

for a

n af

ters

choo

l pro

gram

for s

tude

nts

with

disa

biliti

es fo

cusin

g on

lite

racy

and

life

skills

; and

ext

ende

d sc

hool

yea

r. Co

ntin

ued

supp

ort f

or E

LL, I

nter

natio

nal A

cade

my,

and

Dua

l Lan

guag

e; 1

9.50

FTE

add

itiona

l ELL

teac

hers

bas

ed o

n en

rollm

ent g

row

th;

addi

tiona

l fun

ding

for t

he In

tern

atio

nal A

cade

my

at th

e m

iddl

e an

d hi

gh s

choo

ls; a

dditio

nal s

uppo

rt of

ACC

ESS

for E

LLs,

an

Engl

ish la

ngua

ge

prof

icien

cy a

sses

smen

t and

ELL

sum

mer

lear

ning

; mai

ntai

ned

ELL

data

ana

lyst,

scho

ol-b

ased

dua

l lang

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Engl

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Lang

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mily

an

d Co

mm

unity

Eng

agem

ent (

FACE

)

ACPS

Bud

get P

riorit

ies

for F

Y 20

16FY

201

6 Fi

nal B

udge

t


Budget at a Glance

@ACPSk12www.acps.k12.va.us facebook.com/ACPSk12

Ways for you to share your comments and questions• Speak at one of the scheduled Budget Public Hearings during School Board meetings• Send your comments to us using the ACPS website: www.acps.k12.va.us/budgets• Email the Superintendent at: [email protected]• Contact your school’s PTA president and send your questions/comments through PTAC• Join the School Board’s Budget Advisory Committee: www.acps.k12.va.us/board/advisory

ACPS 4-Year Goals• All schools accredited• World Language K-12• Expanded pre-K opportunities• Excellent customer service• Graduation Rates that exceed state standards• SAT/ACT performance at or above state standards• Improved business processes and protocol• 50% reduction in suspensions• Teacher/Principal retention rates at or below national

statistics• 85-90% of parents and students rate their school with

A or B

ACPS Top 10 Challenges• Rising achievement for all students / Underperformance of

gap groups• Middle and high school math results• Under-representation of minority students in Talented &

Gifted program• Behavioral support: Suspension rates of minority students,

particulary male• Aging facilities and failing mechanical systems• Capacity of facilities to support increasing enrollment• Remaining competitive in staff compensation• Coordination of collaborative planning and articulation

across levels• Public/community perception of ACPS• Ability to fund and house more pre-K programs

Budget at a Glance

• FY 2016 Grants and Special Projects: $13 million• FY 2016 School Nutrition Services: $8 million• Total Full-Time Equivalents (Employees): 2,407

• City Appropriation: $199 million• City Appropriation per Student: $13,483

For additional budget details, visit the ACPS Budget web page: www.acps.k12.va.us/budgets

FY 2016 Operating Budget: $240 million

FY 2016 Average Cost Per Student: $16,896

FY 2016-2025 Capital Improvement Program (CIP): $306 million

$35,000

$17,

626

$16,

896

$17,

153

$16,

977

$17,

211

$13,

470

$13,

829

$13,

794

$14,

090

$34,

087

$34,

230

$33,

228

$33,

364

$17,

495

$17,

697

$17,

407

$17,

276

$14,

357

$34,

609

$17,

715

Average All Students Special EducationGeneral Education English Language Learners

FY 2013 ActualFY 2012 Actual FY 2014 Actual FY 2015 Final Budget FY 2016 Final Budget

$30,000

$25,000

$20,000

$15,000

$10,000

$5,000

$ 0


Budget at a Glance


Combined Expenditures

BudgetFY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Final Budget


$ Change FY 2015 to 2016

Operating 204,930,536$ 215,330,930$ 221,976,702$ 235,292,599$ 240,286,316$ 4,993,717$

Grants 18,585,285 14,382,814 12,651,346 11,745,375 13,460,038 1,714,663

School Nutrition 5,992,413 6,547,968 6,392,678 7,176,687 7,947,333 770,646

Total 229,508,234$ 236,261,712$ 241,020,726$ 254,214,661$ 261,693,687$ 7,479,026$ The FY 2014 Actual and FY 2015 and FY 2016 budget amounts do not include other sources of funds for accuracy in expenditure comparisons.

Total FY 2016 Operating Fund Expenditures Budget: $240.29 million, or 2.1 percent greater than FY 2015. City appropriation totals $198.81 million, or 3.6 percent above FY 2015. Total Full Time Equivalents (FTEs) positions in the operating budget have increased by 61.14 FTEs for a total of 2,214.38.

Total FY 2016 Grants and Special Projects Budget: $13.46 million, increasing by 14.6 percent compared to FY 2015. Total FY 2016 Grants and Special Projects FTE: 83.25, increasing by 7.6 percent compared to FY 2015. Total FY 2016 School Nutrition Budget: $7.95 million, an increase of 10.7 percent compared to FY 2015. Total FY 2016 School Nutrition FTE: 109.00, at the same level compared to FY 2015.

G R A N T S , S P E C I A L P R O J E C T S A N D S C H O O L N U T R I T I O N F U N D S E X P E N D I T U R E S

FY 2012 Actual

FY 2013 Actual

FY 2014 Actual



% Change FY 2012 to

2016

% Change FY 2015 to

2016

Total Enrollment* 12,395 13,114 13,623 14,224 14,745 19.0% 3.7%Total FTEs (all funds) 2,210.19 2,194.78 2,332.65 2,339.64 2,406.63 8.9% 2.9%City Appropriation 174,956,420$ 179,486,405$ 185,611,472$ 191,811,472$ 198,811,472$ 13.6% 3.6%*Enrollment figures represent actuals for FY 2012 through FY 2015 as of Sept. 30; FY 2016 is projected enrollment.

T O T A L O P E R A T I N G R E V E N U E A N D E X P E N D I T U R E S

FTE FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Final BudgetFY 2016 Final

Budget$ Change FY 2015 to 2016

Operating 2,010.71 2,001.76 2,140.29 2,153.24 2,214.38 61.14

Grants 129.48 115.82 83.35 77.40 83.25 5.85

School Nutrition 70.00 77.20 109.00 109.00 109.00 -

Total 2,210.19 2,194.78 2,332.64 2,339.64 2,406.63 66.99

C O M B I N E D F U N D S B U D G E T S U M M A R Y


Financial Information

Combined Funds Statements

The table below shows the combined funds statement. Actual fi gures are shown for FY 2012 through FY 2014, fi nal budget fi gures are shown for FY 2015 and FY 2016. The presentation of revenue and expenditures has been adjusted to show other fi nancing sources and uses on a separate line. This presentation more closely aligns with the statement of revenues, expenditures and changes in fund balances as presented in the Comprehensive Annual Financial Report (CAFR).

The FY 2016 fi nal Combined Funds budget consists of three separate funds:

Operating Fund: This fund provides for the day-to-day operation of the school division and includes the division’s primary revenue sources

from the Commonwealth of Virginia and the City of Alexandria. Revenue increases come from increases in the city appropriation and state revenue. Operating Fund expenditures are projected to increase by 2.1 percent in FY 2016, compared to the FY 2015 fi nal budget.

Grants and Special Projects Fund: This fund accounts for all federal, state and local grants. Federal and state grant funds are primarily entitlement funds, allocated to the school division on a formula basis but operating under grant rules as they relate to requirements, management, performance and reporting. Grants and special projects expenditures are projected to increase by 14.6 percent from the FY 2015 fi nal budget.

School Nutrition Fund: This enterprise fund covers all food service operations and administrative costs, primarily from food sales

Fund FY 2012ActualFY 2013 Actual FY 2014 Actual

FY 2015 Final Budget1

FY 2016 Final Budget1

Budget Change FY 2015 to FY

2016

PercentChange FY 2015 to FY

2016

Operating FundBeginning Balance 15,977,860$ 16,173,447$ 13,097,781$ -$ -$ -$ NARevenue 205,126,123 212,286,484 220,985,296 228,371,580 236,347,994 7,976,414 3.5%Expenditures 204,930,536 215,330,930 221,976,702 235,292,599 240,286,316 4,993,717 2.1%Other Financing Sources / (Uses) - (31,221) (1,079,387) 2,355,078 678,172 (1,676,906) -71.2%Ending Fund Balance* 16,173,447$ 13,097,781$ 11,026,987$Total Addition to / (Use of) Fund Balance 195,587 (3,075,667) (2,070,793) (4,565,941) (3,260,150) 1,305,791 -28.6%

Grants and Special Projects FundBeginning Balance 2,753,314$ 2,562,085$ 3,091,636$ -$ -$ -$ NARevenue 18,394,056 14,881,143 11,621,772 10,766,132 11,791,255 1,025,123 9.5%Expenditures 18,585,285 14,382,814 12,651,346 11,745,375 13,460,038 1,714,663 14.6%Other Financing Sources / (Uses) - 31,221 1,079,387 (30,446) 603,882 634,328 -2083.5%Ending Fund Balance* 2,562,085$ 3,091,636$ 3,141,449$Total Addition to / (Use of) Fund Balance (191,229) 529,550 49,813 (1,009,689) (1,064,901) (55,212) 5.5%

School Nutrition FundBeginning Balance 2,047,504$ 2,569,600$ 2,903,412$ -$ -$ -$ NARevenue 6,514,509 6,881,779 7,029,122 7,127,637 7,845,707 718,070 10.1%Expenditures 5,992,413 6,547,967 6,392,678 7,176,687 7,947,333 770,646 10.7%Other Financing Sources / (Uses) - - - - - - NAEnding Fund Balance* 2,569,600$ 2,903,412$ 3,539,856$Total Addition to / (Use of) Fund Balance 522,096 333,812 636,444 (49,050) (101,626) (52,576) 107.2%

All FundsBeginning Balance 20,778,679$ 21,305,133$ 19,092,829$ -$ -$ -$ NARevenue 230,034,688 234,049,406 239,636,190 246,265,349 255,984,956 9,719,607 3.9%Expenditures 229,508,234 236,261,710 241,020,726 254,214,661 261,693,687 7,479,026 2.9%Other Financing Sources / (Uses) - - - 2,324,632 1,282,054 (1,042,578) -44.8%Ending Fund Balance* 21,305,133$ 19,092,828$ 17,708,293$Total Addition to / (Use of) Fund Balance 526,454 (2,212,304) (1,384,536) (5,624,680) (4,426,677) 1,198,003 -21.3%Note: Numbers may vary due to rounding.

Combined Funds StatementOperating, Grants and Special Projects, and School Nutrition Funds

*Includes encumbered carryover, prepaids, designated beginning balance for the next fiscal year and undesignated beginning balance for the following fiscal year.1This presentation aligns the fund activity more closely with the presentation found in the the Comprehensive Annual Financial Report (CAFR), with respect to presentation of revenues, expenditures and changes in fund balance. Beginning and ending fund balances are not shown for the FY 2015 Final Budget or the FY 2016 Final Budget.



and federal revenue. It does not include cafeteria aides who are budgeted in the Operating Fund. School Nutrition Fund expenditures are expected to increase by 10.7 percent, from the FY 2015 fi nal budget.

Combined Funds: As shown on the pie chart to the right, the Operating Fund revenue represents 92.3 percent of the combined funds budgeted revenue and totals $236.35 million. Grants and Special Projects fund revenue represents 4.6 percent and totals $11.79 million. School Nutrition fund revenue represents 3.1 percent and totals $7.85 million of the combined funds budget revenue.

The chart below shows the distribution of salary, benefi ts and non-personnel expenditures for all funds, combined. Total salary and benefi ts expenditures comprise approximately 84.1 percent of the total combined funds fi nal budget

in FY 2016, which is similar to FY 2015 fi nal budget. Of signifi cance, the benefi ts category decreases by $1.60 million, a decrease of 2.8 percent. The $1.60 million decrease in benefi ts expenditures is driven primarily by changes in health care premiums associated with health plan redesign and a decrease in the Virginia Retirement System (VRS) rate.

Operating Fund92.3%

Grants and Special

Projects Fund4.6%

School Nutrition Fund

3.1%

FY 2016 Final Combined Funds BudgetTotal Revenue

$0

$50

$100

$150

$200

$250

$300

FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Final Budget FY 2016 Final Budget

$143.56 $149.31 $151.57 $156.79$163.88

$47.10$51.08 $52.34

$57.80 $56.20$38.84

$35.87 $37.11$39.62 $41.61

Dollars,inmillions

ACPS Combined Funds ExpendituresFY 2012 FY 2016

Non personnel Benefits Salaries



Sources of Revenue by Fund

Operating Fund: The primary source of operating revenue for ACPS is the city appropriation which comprises 84.1 percent of projected operating revenue. State revenue is much smaller at 15.4 percent, and local and federal revenues total approximately 0.5 percent.

The city appropriation of $198.81 million is an increase of $7.00 million, or 3.6 percent greater than the previous fi scal year. The City appropriation per student approximates the FY 2015 amount.

State revenues are projected to total $36.32 million, an increase of $1.00 million or 2.8 percent. State revenues are projected to increase in basic aid and sales tax revenue projections, but are offset by decreases in incentive and lottery funded accounts such as at-risk and technology.

Local revenue projections total $1.11 million in FY 2016, a decrease of $0.04 million or 3.8 percent. This decrease is primarily driven by projected decreases in Adult Education tuition.

Federal funds total $0.11 million, an increase of $0.02 million compared to FY 2015. These funds support the JROTC program at T.C. Williams High School. Additional federal revenue received by ACPS include entitlement

State Funds15.4% Local

Funds0.5%

Federal Funds0.0%

City Appropriation84.1%

Operating Fund FY 2016 Projected Budget Revenue

Excludes Fund Balance and Other Financing Sources

$174,956,420$179,486,405

alexandria city public schools fy 2016 · 2016-10-11 · as you are certainly aware, many of our...

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