aloa security professionals association, inc.aloa.org/convention/pdfs/aloa 18 exhibitor service...
TRANSCRIPT
Dear Exhibitor: Thank you for choosing to exhibit at the ALOA 2018 Security Expo. In this Exhibitor Service Kit you will find all of the necessary services, guidelines and information to ensure you have a productive and enjoyable experience at the Security Expo in National Harbor. For your convenience, an exhibitor action checklist has been included in the General Information section of this kit to help remind you of important deadlines. Please take some time to read this information, paying special attention to the Display Regulations Section. All display rules and regulations concerning acceptable sound levels, exhibit display regulations and building guidelines, will be strictly enforced by Show Management. Also pay particular attention to the Booth Product Restrictions/Code of Ethics in the Show Rules and Regulations. As usual ALOA has negotiated an Economy Booth Package for your basic booth needs. Look for it on the page titled, “A Budget and Time Friendly Solution!” If you have any general questions please contact me at 1-800-532-2562 ext. 240. If you have questions concerning furnishings, delivery of product to your booth or shipping please contact Shepard at the phone # on the Key Contact sheet. If you have questions for the Gaylord, please contact the Exhibit Floor Manager at 301-965-3710. We look forward to a successful and enjoyable show in National Harbor, MD. Sincerely,
Kathryn Beard, CMP Convention and Meetings Manager
ALOA Security Professionals Association, Inc. Headquarters Office • 3500 Easy Street • Dallas, Texas 75247 • 214/819-9733 • FAX 214/819-9736
www.aloa.org [email protected]
ALOA EXHIBITOR ACTION CHECKLIST
What to do and when to do it
THINGS TO DO OR ORDER DO BEFORE THIS DATE-DISCOUNTS MAY APPLY
DONE DATE COMPLETED
Advertising As Soon as Possible Exhibitor Insurance As Soon as Possible Sponsorship As Soon as Possible Onsite Program Listing June 1, 2018 Exhibitor Badge/Registration June 22, 2018
New Product Showcase June 1, 2018 Meeting/Party/Hospitality Request
June 29, 2018
Sales Meetings Requests June 29, 2018 Custom Design Inline or Island Booth Rentals
June 13, 2018
Custom-Hanging Sign Orders June 13, 2018 Hotel/Travel June 15, 2018 Request to Use an Exhibitor Appointed Contractor
June 15, 2018
Booth Carpet June 22, 2018 Booth Cleaning June 22, 2018 Booth Furnishings June 22, 2018 Economy Furnishings Pack June 22, 2018 Exhibit Rental Packages Modular Exhibit Rentals
June 22, 2018
Hanging Sign Overhead Rigging Labor
June 20, 2018
In-Booth Forklift & Labor June 22, 2018 Installation & Dismantling Labor June 22, 2018
Material Handling-Safe Rates June 22, 2018 Motorized Unit/Vehicle Spotting Fee
June 22, 2018
Standard Sign Orders (Cardstock/Foamcore/Banners)
June 22, 2018
Audiovisual June 22, 2018 Electrical/Utilities Orders June 27, 2018 Telephone/Internet Services June 22, 2018
Shipments to Warehouse-Last Day
July 5, 2018
Shipments Direct to Show Site July 12, 2018
Show Date and Hours Friday & Saturday, July 13-14; 10 am – 4 pm ALOA General Information Cover Letter Exhibitor Action Checklist Table of Contents Key Contacts Fact Sheet – General Convention Information National Harbor “Show Your Badge” Restaurant List AIL Letter Sponsorship Opportunities Prize Drawings Expo TECH PAVILION New Product Showcase Exhibitor Prize & Product Launch Announcement Board Onsite Program Listing-Exhibitor Description Booth Personnel Badge Form Exhibits Discount Pass Associate Membership Information Exhibit Sound Level Performance of Music Guidelines Security Tips ALOA EAC Information & Forms Sales Meetings at Booth, Hospitality/Entertainment Show Rules & Regulations ASF – Scholarship Donations RFID – Lead Retrieval Form Exhibitor Insurance SHEPARD General Information Online Ordering Instructions Payment Authorization Shepard Terms & Conditions Third Party Payment Authorization Shepard EAC Information & Form SHEPARD Furnishings/Signs/Rental Display/Cleaning
Economy Booth Package Signature Series Furnishings/Flooring Booth Carpeting Booth Cleaning Expo Furnishings Specialty Furnishings & Accessories
Executive Furniture Exhibit Solutions-Custom Inline Booth Rentals Custom Island Booth Rentals Exhibit Rental Accessories Standard Signs Order Form Hanging Sign Order Forms/Information SHEPARD Labor Union Jurisdiction Labor Order Form Ground Rigging/Forklift Rental SHEPARD Freight/Shipping Information Shepard Logistics Services Shipping Labels Hanging Sign Shipping Labels Material Handling Authorization Storage Authorization Form Material Handling Information Motorized Unit/Vehicle Spotting Fee Form Material Handling Special Safe Rates Cartload Material Handling Service Outbound Bill of Lading Shipping Labels Request Form Shepard Glossary International Freight-Agility GAYLORD Exhibitor Information Rules & Regulations for Exhibits and Displays Online Ordering Instructions Electrical Service Forms Internet Food & Beverage Audiovisual/Telecommunications/Rigging Request Form
ALOA 2018
TABLE OF CONTENTS
CONTACT PHONE NUMBER EMAIL Shepard Exposition Services 410-737-9270 [email protected] • Rental Exhibits • Furnishings & Accessories • Carpet • Custom Signs • Shipping/Material Handling • Drayage Services
• Freight/Transportation-Air/Ground • Labor-Carpenters/Decorators/Plumbers • Cleaning
Gaylord National Exhibits 301-965-3710 [email protected] Exhibit Show Floor Manager: Mae Dioquino • Electrical • Rigging • Internet
• Food/Beverage • Telecommunications
Electrical/Internet/Food & Beverage • Gaylord National 301-965-3710 [email protected] Telephone/Internet/Audiovisual/Rigging • PSAV 301-965-2047 [email protected]
Host Hotel: Gaylord National Resort & Convention Center Reservations: 877-491-0468; link at aloa.org ALOA Rate - $151 plus tax & Resort Fee See Fact Sheet for Resort Fee inclusions Business Center – FedEx Office & Ship Center • 6:00 am – 9:00 pm daily 301- 567-0457 Insurance – ALL EXHIBITORS MUST PROVIDE PROOF OF INSURANCE FOR EXPO TO ALOA (If your company insurance covers you at the Expo, send a copy to ALOA, if not, consider the insurance opportunity below) • Rain Protection 800-528-7975 rainprotection.net RFID – Lead Retrieval • Conference Technology Enhancements 847-957-4500 cteusa.com/ctelead Travel Assistance • Canyon Creek Travel 877-892-9488 or 972-792-3640
• Rental Car Agencies -Avis 800-331-1600 (Reference Avis D010091) -Budget 800-527-0700 (Reference code: U011144) ALOA Security Professionals Association, Inc. • See ALOA Section for all other information 800-532-2562 or 214-819-9733; Fax: 214-819-9736
ALOA 2018 SECURITY EXPO
KEY CONTACTS
ALOA SECURITY PROFESSIONALS ASSOCIATION, INC. 3500 Easy Street Dallas, Texas 75247; Phone: 800-532-2562;
Fax; 214-819-9736; www.aloa.org; [email protected]
HOST HOTEL Be there with the attendees, all the receptions, parties and Security Expo and PLEASE SUPPORT ALOA’S ROOM BLOCK Gaylord National Resort & Convention Center, National Harbor, MD 201 Waterfront Street National Harbor, Maryland 20745 USA Phone: +1-301-965-4000 Rate: $151.00 plus mandatory Resort Fee of $18 per night that MORE THAN PAYS FOR ITSELF with its inclusions of high-speed internet, telephone calls, daily newspaper (pick-up at Key Provisions), (2) bottles of Aquafina water per room/per day, Complimentary transportation on the National Harbor Circulator Bus, up to $10/day complimentary dry cleaning, access to the pool and fitness center and a coupon book with a valued savings of $100. WHAT A DEAL! Parking: $17/day
TRANSPORTATION AIRPORTS: Ronald Reagan Washington National Airport (DCA) Airport Phone: +1 703-417-8000 Hotel direction: 8 miles W. This hotel does not provide shuttle service. Alternate transportation: SuperShuttle; fee: 18 USD (one way); reservation required Estimated taxi fare: 28 USD (one way) Washington Dulles International Airport (IAD) Airport Phone: +1 703-572-2700 Hotel direction: 35 miles W. This hotel does not provide shuttle service. Alternate transportation: SuperShuttle; fee: 44 USD (one way); reservation required Estimated taxi fare: 80 USD (one way) CAR RENTALS: Avis has special rates for ALOA attendees. Use the code B466699 when calling Avis directly at 1-800-331-1600 or online at www.avis.com
Budget Car Rental also has special rates for ALOA attendees. Use the code Z861098 when calling Budget directly at 1-800-527-0700 or online at www.budgetcarrental
ALOA 2018 CONVENTION & SECURITY EXPO
FACT SHEET FOR EXHIBITORS Classes July 8 – 12
Security Expo July 13 - 14 National Harbor, MD, just south of Washington D.C.
Make your reservation online via the Reservation button on the www.aloa.org convention page or by calling 1-877-
491-0468 and referencing the group name ALOA and dates. PLEASE IGNORE ANY CALLS OR EMAILS YOU
RECEIVE OFFERING TO ASSIST YOU WITH BOOKING YOUR ROOM.
CUT-OFF DATE TO MAKE RESERVATIONS IS JUNE 15, 2018.
ALOA SECURITY PROFESSIONALS ASSOCIATION, INC. 3500 Easy Street Dallas, Texas 75247; Phone: 800-532-2562;
Fax; 214-819-9736; www.aloa.org; [email protected]
REGISTRATION Registration is at the ANNAPOLIS REGISTRATION DESK Saturday, July 7 2:00 p.m. – 5:00 p.m. Sunday, July 8 7:0 a.m. – 5:00 p.m. Monday, July 9 7:30 a.m. – 5:00 p.m. Tuesday, July 10 7:30 a.m. – 5:00 p.m.
Wednesday, July 11 7:30 a.m. – 5:00 p.m. Thursday, July 12 7:30 a.m. – 5:00 p.m. Friday, July 13 7:30 a.m. – 4:00 p.m. Saturday, July 14 7:30 a.m. – 2:00 p.m.
SPECIAL EVENTS
THURSDAY, JULY 12 ACTIVE SHOOTER SEMINAR (for Locksmiths), 4:00 p.m. – 6:00 p.m. followed by AIL Meeting AIL Meeting, 6:00 p.m. Women in Locksmithing Reception, 5:45 p.m. (all women in the locksmith industry invited) IAIL Meeting, 5:30 p.m.
KICK-OFF PARTY, 7:00 p.m. FRIDAY, JULY 21 ALOA Membership Meeting, 8:30 a.m. ACTIVE SHOOTER SEMINAR (for General Public, School Administrators, etc.), 10:00 a.m. – 12:00 p.m. GALA – PAL’S Heroes Annual Gala Benefiting St. Jude Children’s Hospital, 6:30 p.m. SATURDAY, JULY 22 Keys Square Club Breakfast, 7:00 a.m. CML Breakfast, 7:30 a.m.
Don’t forget to “Show Your Badge” for dining discounts in National Harbor when you take your clients out to dinner!
S H O W
Y O U R
BAD G E
BOBBY MCKEY'S : FREE cover with conference badge Monday-Friday (Please visit their website for hours ofoperation. Not valid during private events)
BUILD-A-BEAR:$5 off a $25 or more purchase
Show your badge or present this flyer to National Harbor businesses July 7-16 to receive:
GRANITE CITY FOOD &BREWERY: FREE appetizer (with the purchase of a full price entrée)
DEL SOL COLOR CHANGE: FREE color change tote with a purchase oftwo Del Sol tee shirts (While supplies last)
CARILOHA BAMBOO: 10% off $50 or more excluding sheets andsale items
GEORGETOWN OLIVE OIL : Receive a free 60ml bottle of 18 Year AgedBalsamic with your purchase of $25 ormore. (Offer cannot be combined with anyother offers. No cash value. Minimumpurchase required).
COMFORT ONE SHOES: $10 off any purchase of $100 or more
FIORELLA'S : $10 hot and ready 12 inch pepporoni or cheese pizzas (carry out only)
HARBORSIDE HOTEL: 20% off Brunch on Saturdays and Sundaysat Portum Restaurant (not including tax and gratuity) Free Desert with purchase of a dinnerentree at Portum Restaurant
MCCORMICK & SCHMICK: FREE appetizer (up to 12.99 in value) withthe purchase of an entrée. One appetizerper table. (Not valid with any otherdiscount. Tax & gratuity not included)
MCLOONE’S P IER HOUSE: 15% off (Not valid with anyother offer)
OLD TOWN TROLLEY: $59 ride pass (an $84 value) Call 202-730-3096 to redeem offeror visit the Gaylord National Resortconcierge desk for details
S H O W
Y O U R
BAD G E
THE WESTIN: 20% off total bill at Sauciety Restaurant (tax & gratuity not included)
THE BLACK DOG:Receive a Free Black Dog CanvasTote Bag ( $150.00 value) , withyour purchase of $100 or more.
SOUTH MOON UNDER: 20% off of one full price item perpurchase
TANGER OUTLETS: Free Coupon Book
UPPER CUTSGENTLEMEN’S GROOMINGPLACE: Free manicure with the purchase ofa regularly priced hair service
UPPER CUTS SALON &SPA: Free manicure with the purchase ofa regularly priced hair service
TERVIS : 15% off non sale items (cannot becombined with any other offer ordiscount some third party items maybe excluded)
SHAKE SHACK: Free fries with purchase when conference attendees show their badge at the register
REDSTONE GRILL : 10% off total bill (tax and gratuity not included, doesnot included alcoholic beverages)
PEEPS & COMPANY: 15% off any purchase (Not to be combined with any otherpromotion)
THE CAPITAL WHEEL20% off up to 6 capital wheel tickets
Show your badge or present this flyer to National Harbor businesses July 7-16 to receive:
ALOA Security Professionals Association, Inc.
Headquarters Office • 3500 Easy Street • Dallas, Texas 75247-6416 214/819-9733 • FAX 214/819-9736 www.aloa.org [email protected]
Dear AIL and ALOA corporate members, exhibitors and potential exhibitors, I want to take the opportunity to share with our security industry partners that the ALOA 2018 Convention & Security Expo is located right in the heart of the industry’s highest concentration of in-house locksmiths. ALOA Institutional Locksmiths (AIL), a division of ALOA Security Professionals Association, will be planning some special events for in-house locksmiths. The annual ALOA Security Expo is the number one show for locksmith and physical security technicians in the country, as well as one of the largest gatherings of security professionals in the industry. The Expo has attracted over 1200 attendees the last two years! Combine that with the fact that the Mid-Atlantic region has the largest assemblage of in-house locksmiths in the country, this year’s Expo has the potential to be the largest gathering of institutional locksmiths ever. In addition to the AIL membership, we will also be marketing to nearly every other facility in the area, including: colleges, universities, K-12 school districts, health care, military, correctional and government facilities. There are also over fifteen locksmith associations within a four hour drive of the National Capital Region that will be receiving Expo information. AIL is planning exclusive events for institutional locksmiths. For example, due recent changes to life safety codes - as well as the continuing active-shooter crisis our country is facing - AIL will be offering a special K-12 and higher education security seminar not just for our members, but for any in-house locksmith wishing to attend. This seminar will also be open to supervisors and upper management of their facilities.
The ALOA 2018 Convention & Security Expo is the one tradeshow you absolutely don't want to miss! I hope to see you there. John Truempy, CRL, CMIL, ICML, IFDI, LSFDI AIL President
ALOA Institutional Locksmiths
In-House. In the Network. In the Know.
If you have a product especially designed for institutional or school security, and reserve a booth at the Expo, please contact me so AIL can help promote your product or service during our security seminars.
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ALOA Sponsorship Opportunities
ALOA 2018 Convention & Security Expo National Harbor, MD July 8 - July 14, 2018
Being a sponsor at ALOA elevates your brand recognition, demonstrates your support for attendees, and drives impressions. Sponsors receive significant benefits for their contributions including: • Associates your organization with ALOA promoting excellence, education and ethics in the security industry • Enhances your organization’s name and brand recognition • Differentiates your company from the competition • Demonstrates your company’s commitment to the industry • Drives increased traffic to your booth • Provides unique benefit opportunities available solely for Sponsors
GOLD LEVEL SPONSORSHIPS: • Logo highlighted in Onsite Program• Priority Points towards 2019 Space Selection• Logo on website Convention Page with link to your site
• Logo recognition on onsite signage• Sponsor recognition sign for booth display• Sponsor ribbons for booth personnel
KICK-OFF PARTY $5,000 (Shared) $10,000 (Exclusive) 1 SOLD Your company’s logo will be imprinted on each neck cord. Attendees are required towear
SPEAKER AT MEMBERSHIP MEETING $5,000 (1 available) NEW SPONSORSHIP Be an Industry Leader by providing a special speaker for the attendees at the Annual Meeting.
CONVENTION TOTE BAGS $5,000 (1 available) SOLD Your company logo or slogan placed on the conference tote bag given to all attendees
LANYARDS $5,000 (1 available) SOLD Your company’s logo will be imprinted on each neck cord. Attendees are required to wear their name badges to all functions, giving your company thousands of impressions during the conference
WATER BOTTLE $4,000 (1 available) Your company’s logo will be imprinted on each water bottle that attendees can carry around with them all week
VIDEO ADVERTISEMENT $4,000 (2 available) Video advertisement on the ALOA website. Use an actor or yourself to create a video advertising your Company. Will be placed on Main Convention Page for all to see.
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SILVER LEVEL SPONSORSHIPS: • Logo printed in On-Site Program Guide• Priority Points towards 2017 Space Selection• logo on ALOA Convention page with a link to your site
• Logo recognition on on-site signage• Sponsor recognition sign for booth display
SECURITY EXPO “TECH PAVILION” Sponsor the new educational TECH PAVILION on the show floor on Friday or Saturday. Sponsorship Guarantees you a 20 minute slot to discuss industry trends, products and troubleshooting. Friday will focus on general exhibitors and Saturday will focus on automotive exhibitors. Attendees will love this opportunity to learn more about tech trends and products.
$3,000 level – (Silver Level) EXCLUSIVE FOR1 DAY NEW SPONSORSHIP 1 SOLD (2) tech talk times during that day, at your chosen time A large banner across the back of thestage Logo on Signage at the front of thepavilion A reserved table at the Kick-Off Party Logo and advertising on Pavilion ad in the onsite program Logo on Thank you Sponsor Signs; Logo on Website Thank you Sponsor area
$2,000 level (Bronze Level) - SHARED FOR 1 DAY NEW SPONSORSHIP (1) tech talk time during that day, at your chosen time Share a large banner across the back of the stage Share Logo on Signage at the front of thepavilion Logo on the Pavilion ad in the onsite program Logo on Thank you Sponsor Signs; Logo on Website Thank you Sponsor area
REGISTRATION KICK PANELS $3,000 (1 available) Your company’s logo will be imprinted on each neck cord. Attendees are required to wear
CONVENTION LAPEL PINS $3,000 The coveted lapel pin, collected by all attendees, is individually wrapped with your company name and logo attached
GOVERNMENT RECEPTION $3,000 (1 available) SOLD Does your business operate internationally? Make the many international attendees feel special by sponsoring this annual reception.
CHARGING STATIONS $3,000 (2 available) A big hit with attendees and a sure winner in drawing the attendees to your brand
REGISTRATION WELCOME BANNER $2,500 (1 available) SOLD Be one of the first company logos to be seen on our HUGE “Welcome to ALOA 2018” banner just as you enter the Registration area. Can’t be missed!
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Expo Aisle Signs $2,000 (1 available) SOLD Increase awareness of your company as the exclusive sponsor of the Exhibit Hall hanging aisle signs. Your company logo and booth number will be displayed on all hanging aisle signs. Approximately nine (9) aisles
Standing Sign Boards $1500 (4 available) 3 SOLD Your advertisement will be prominently displayed on these freestanding, double- sided signboards. Measuring 8’ high x 3’ wide, your sign will be placed in a high traffic area at the ALOA Convention
Women in Locksmithing Reception $1,500 (4 available to split) 3 SOLD Support women in the security industry - Your company logo will be displayed throughout this special event
BRONZE LEVEL SPONSORSHIPS: • Logo printed in On-Site Program Guide • Logo recognition on on-site signage
Corporate Banners $1,000 (6 available) 2 SOLD Your company Banner will be displayed in a high traffic area at the ALOA Expo AND at the Kick-Off Party
Tote Bag Insert $1,000 (5 available) 2 SOLD Your promotional piece will be included in the convention tote bags given out to attendees at Registration
Class Lunch $750 (5 available – 1 each class day) Attendees will see your sponsorship as they enter the Lunch space
Class Refreshment Breaks $750 (5 available) Put your company logo front and center as attendees relax during breaks
Convention Mobile Site $750 (4 available) Have attendees enter the mobile site through YOUR sponsor page when they click on the convention page onsite and the onsite program
Water Stations $500 (4 available) 4 SOLD Water Stations are a great place to highlight your company! Sponsor one of the many water station areas placed throughout the attendees space.
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COMPANY NAME:
CONTACT:
MAILING ADDRESS:
CITY/STATE/ZIP:
TELEPHONE & EMAIL:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Method of Payment:
Check AMEX Mastercard Visa Discover
Total $
Credit CardNumber:
Exp. Date: / CVV Code:
Cardholder’s Name & Billing Address: Print Name that is on Card
CARDHOLDER’S SIGNATURE: This line must be signed for acceptance of contract
INSTRUCTIONS: Complete, sign and return this original application with the 2018 full payment to ALOA. An invoice for 2019 and 2020 will be sent each year.
ALOA, 3500 Easy St., Dallas, TX 75247; [email protected] or Fax signed
application to 214-819-9736; ALOA Federal Tax ID #13-6162002. QUESTIONS: Call 800-532-2562 x240
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TERMS AND CONDITIONS
1. Prior year sponsors have right of first refusal but must notify ALOA of their decision within 30 days of receiving the Sponsorship application and must be confirmed by ALOA. Sponsor agrees to pay above indicated sponsorship amount as determined by ALOA. Payment in full is due with the application. ALOA reserves the right to withdraw the sponsorship if payment is not received within thirty (30) days of receipt of the above application. Acceptance of this application by ALOA creates a binding contract. All sponsorship payments received by ALOA are non-refundable.
2. ALOA and the Sponsor agree that the activities contemplate by this Agreement are limited
and shall be conducted consistent with ALOA’s status as a no-profit organization exempt under Section (c)(6) of the Internal Revenue Code. Nothing in this Agreement shall be construed to imply ALOA’s endorsement of the Sponsor or any of its products orservices.
3. Sponsor agrees to indemnify and hold ALOA harmless, including attorney fees, from and
against any charges, claims, suits, liabilities, costs, judgments or settlements of any kind arising out of Sponsor’s activities pursuant to this Agreement.
4. Sponsor warrants that all material distributed by Sponsor will not violate the laws of the
United States or of any State, or any proprietary rights of others, including, but not limited to, patents, trademarks, copyrights, and domain names, and that all content that is distributed by Sponsor is owned or lawfully distributed by Sponsor.
5. It is understood that ALOA may terminate this Agreement at any time in its sole discretion.
Upon such termination, ALOA shall refund Sponsorship fees received by ALOA prior to the termination. Such refund is Sponsor’s sole remedy in the event of termination, and Sponsor agrees not to assert any other claims against ALOA.
6. This Agreement shall be governed and construed in accordance with Texas law. All disputes
arising under this Agreement shall be resolved by binding arbitration under the rules of the American Arbitration Association to take place in Dallas, Texas.
DATE: AUTHORIZED SIGNATURE:
QUESTIONS? Call 800-532-2562 x240 or email [email protected]
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ALOA 2018 CONVENTION AND SECURITY EXPO
PRIZE DRAWINGS NEEDED
ALOA 2018 PRIZE DRAWING FORM
COMPANY NAME______________________________________________________ BOOTH #______________
CONTACT NAME_______________________________________________ PHONE_______________________
E-MAIL___________________________________________
ONSITE CONTACT NAME _____________________________________________
ONSITE CONTACT CELL PHONE_______________________________________ OUR PRIZE DRAWING Donation is:
The VALUE of our Prize Drawing is $ o Our Prize Drawing will be sent to ALOA at 3500 Easy Street, Dallas, TX 75247 to arrive by June 30, 2018 o Our Prize Drawing will be brought to the Convention and delivered to the REGISTRATION DESK ON
THURSDAY, JULY 12TH Our Prize Drawing will be shipped directly to the winner’s home (within contiguous United States)
FAX TO CONVENTIONS DEPARTMENT BY JUNE 30; 214-819-9736
Thank You In Advance for your donation of product, gift cards, etc. for Prize Drawings during the show
ENERGIZE THE SHOW FLOOR
TECH PAVILION
Exhibitors, this is your exclusive opportunity to showcase your New Product or Service to the Security Industry. We will be hosting a TECH PAVILION on the Expo Hall floor, where exhibitor sponsors offer 20 minute presentations on new products or services, current trends, solutions and opportunities. These quick education and demo presentations are a great way to get your brand in front of a captive audience. ALOA and our Sponsors will provide a screen, projector, microphone and pavilion setup — all you need to provide is the presenting expert and PowerPoint presentation and/or new product. This offer is first come, first served, so apply immediately to reserve your TECH PAVILION spot. You may apply as a Pavilion sponsor or through the New Product Showcase. See the Sponsor Opportunities form and the New Product Showcase form for more details and application.
TWO WAYS TO PARTICIPATE:
1. New Product Showcase – Do a Tech Talk on your latest New Product (see NPS form)
2. Sponsor the TECH PAVILION – Do a Tech Talk on a New Product, Solutions, Opportunities or Industry Trends (see Sponsor Opportunities form)
TECH PAVILION SCHEDULE: Friday, July 13
11:00 am 11:30 am 12:00 pm 12:30 pm
1:00 pm 1:30 pm 2:00 pm 2:30 pm 3:00 pm 3:30 pm
Saturday, July 14 11:00 am 11:30 am 12:00 pm 12:30 pm
1:00 pm 1:30 pm 2:00 pm 2:30 pm 3:00 pm 3:30 pm
Call 800-532-2562 x218 or 240 for questions. Email completed forms to [email protected]
NEW PRODUCT SHOWCASE
REDESIGNED TO MAXIMIZE YOUR EXPOSURE
OPTION 1 - $350 • DISPLAY YOUR NEW PRODUCT
OR SERVICE AT THE EXPO ENTRANCE
• ATTENDEES WILL VOTE ON THE “BEST NEW PRODUCT”
• SHOWCASE YOUR PRODUCT ON A SPECIAL PAGE OF THE ONSITE PROGRAM
• HAVE YOUR PRODUCT OR SERVICE PICTURED IN "KEYNOTES MAGAZINE" & ON THE ALOA WEBSITE AFTER THE CONVENTION
OPTION 2 - $500 • DISPLAY YOUR NEW PRODUCT
OR SERVICE AT THE EXPO ENTRANCE
• RECEIVE A 20 MINUTE “TECH TALK” ON YOUR NEW PRODUCT OR SERVICE AT THE NEW TECH PAVILION
• ATTENDEES WILL VOTE ON THE “BEST NEW PRODUCT”
• SHOWCASE YOUR PRODUCT ON A SPECIAL PAGE OF THE ONSITE PROGRAM
• HAVE YOUR PRODUCT OR SERVICE PICTURED IN "KEYNOTES MAGAZINE" & ON THE ALOA WEBSITE AFTER THE CONVENTION
IMPORTANT INFORMATION ABOUT NEW PRODUCTS: 1. Please bring a stand-alone tabletop sign, including company name (no larger than 11"x17") to display with or
without the product on the display table at the front of the Expo Entrance. 2. The FEE provides a reservation of space. All appropriate ALOA Space Rental Rules & Regulations apply.
FILL OUT ONE FORM FOR EACH NEW PRODUECT OR SERVICE. 3. Winner of the "BEST NEW PRODUCT" vote will receive a plaque and their picture with the product in "Keynotes
Magazine". IMPORTANT INFORMATION ABOUT TECH PAVILION:
4. Participation in OPTION 2 is on a FIRST COME FIRST SERVE BASIS, based on the number of 20 minute time slots available and the order in which this form is received at FAX # 214-819-9736 or at [email protected].
5. OPTION 2 time slots on FRIDAY, JULY 13 and SATURDAY, JULY 14. Time slots will be determined on a first come first served basis after the forms are received. You will be notified as to space availability.
6. Each exhibitor will be limited to ONE TECH PAVILION time slot due to limited space. 7. Each exhibitor MAY ONLY USE THE 20-minute time slot to talk about the ONE NEW PRODUCT OR SERVICE
on the form.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ READ THE “IMPORTANT INFORMATION” SECTION BEFORE COMPLETING THIS SECTION: COMPANY NAME
CONTACT PHONE ( )
ADDRESS
CITY STATE COUNTRY ZIP
FAX ( ) E-MAIL
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ OPTION 1: $350 OPTION 2: $500
Check # American Express MasterCard Visa Discover
Credit Card # Expiration Date Name on Card (Print)
Signature indicates understanding of and agreement with the IMPORTANT INFORMATION SECTION of this form:
NAME & DESCRIPTION OF NEW PRODUCT OR SERVICE
TO PARTICIPATE IN THE NEW PRODUCT SHOWCASE, COMPLETE THIS FORM WITH PAYMENT BY JUNE 1, 2018 TO
FAX: 214-819-9736 OR [email protected] ALOA, 3500 EASY STREET, DALLAS, TX 75247; FOR QUESTIONS CALL 214-819-9733 EXT. 218
ALOA 2018 Security Expo July 13 - 14, 2018| Gaylord National Resort & Convention Center | National Harbor, MD
Exhibitor Prize Giveaway/Product Launch Form
As a benefit of exhibiting at the ALOA 2018 Security Expo, we will allow exhibitors to post your booth prize giveaway and/or Product Launch time on the ANNOUNCEMENT BOARD. If you would like your raffle, prize drawing or product launch time on the board, please complete this form and submit by July 5th, 2018. Show management will not make announcements of prizes and/or winners via the sound system.
Prize Description Quantity
Company Booth No.
Contact Name
Address
City State Zip
Cell Phone Fax
ALOA makes the announcement board available as a courtesy to its exhibitors. The exhibitor is responsible for the contents of anything that it posts. Exhibitor agrees to indemnify and hold ALOA harmless from and against all claims, including attorneys fees and costs, arising out of anything posted on the announcement board. ALOA is NOT responsible for any unauthorized information placed on the board. ANY UNAUTHORIZED INFORMATION WILL BE REMOVED FROM THE BOARD. Exhibitors may only post forms that have already been submitted to ALOA. I understand that only one item will be listed on each card and that show management is not responsible for any error or omission of listing or failure of listing to appear on board. I also understand that any prize that is given will conform to any Federal, State, and local statutes regarding prize giveaways and that I will report, record and/or pay any applicable taxes to the appropriate agency.
Signature _____________________ Print Name____________________________ Complete and return this form to: ALOA Convention Dept. 3500 Easy Street, Dallas, TX 75247 Or fax this form to (214) 819-9736
CLIP THIS PORTION OF YOUR COPY OF THIS FORM AND PLACE ON THE BOARD
For Office Use Only Date Accepted Y N Initials Conf.
*Prizes are deemed as a gift of value such as company product, TV, vacation, airline ticket, car, music device such as iPod, etc. Booth giveaways such as pens pads, etc. that are given to attendees just for visiting a booth will not be listed. If you have any questions, please feel free to contact [email protected]
ALOA 2018 SECURITY EXPO EXHIBITOR ONSITE PROGRAM LISTING DESCRIPTION
As an exhibitor at the ALOA 2018 Security Expo, you will receive a free company description and personnel listing in the Official Onsite Convention Program. In order to have a correct and up to date listing, please fill out and return this form by fax to the ALOA office NO LATER THAN June 1, 2018.
PLEASE PRINT CLEARLY OR TYPE
Company Name: Booth #:
Onsite Contact:
Onsite Contact Cell #:
Address:
City/State/Zip Code:
Telephone: ( ) Fax:
Website: Email address: _
Company Classification: ☐ Manufacturer ☐ Distributor ☐ Other
Please select the categories that best describe your product or service:
☐ Alarms: Personal, Vehicle, Electronic, Fire, Burglar and Exit ☐ Bank Security Equipment ☐ Automotive: Lockout Equipment, Key Chains/Rings ☐ Builders Hardware: Door Closers, Furniture/Decorative Hardware, Viewers, Emergency Exit Devices ☐ Business, Technical/Educational: Books, Reference Guides, Publications, Computer Software ☐ CCTV/Photo Imaging: Cameras, Monitors, Photo ID Equipment, Cables ☐ Electric/Electronic Security: Card Access Controls and Readers, Surveillance, Electric/Magnetic
Locks, Strikes, Key Pads ☐ Lock Devices: Auto Locks, Cylinders, Emergency Exit/Entrance Control, Locks (various types),
Strikes ☐ Tools & Supplies: Key Blanks, Cutters, Picks, Rings/Hooks, Custom Van/Trucks ☐ Safes/Vaults ☐ Other:
PLEASE FAX THIS FORM BACK TO (214) 819-9736 BY JUNE 1, 2018.
IF RECEIVED AFTER June 1, 2018, THERE IS NO GUARANTEE THAT YOUR DESCRIPTION WILL BE INCLUDED IN THE ONSITE PROGRAM.
If you have any questions, please contact Conventions at 1-800-532-2562, Ext. 218
Booth Number:
Contact:
Company Name:
Address:
City/State/Zip:
Telephone No:
BOOTH PERSONNEL REQUIRING EXHIBITOR BADGES
First Name Last Name Suffix/Designation Email Address City/State
Mail to: ALOA 2018
Exhibitor Badges 3500 Easy Street Dallas, TX 75247
Fax to: (214) 819-9736 Phone (800) 532-2562, ext. 218
IMPORTANT: Submit this form no later than June 22, 2018 to: ALOA Conventions Dept., 3500 Easy Street, Dallas, Texas 75247 or fax to (214) 819-9736. Please TYPE or PRINT clearly. This form is for booth personnel only. List spouse and children on the Convention Registration Form (there is a charge for these badges). If your company has multiple locations, please specify the appropriate location for each name listed. If a specific location is not listed with a name, the main location will be listed on the badge for the booth personnel.
After June 22, 2018, ALL Exhibitor Personnel who have not pre-registered will be required to register on-site at the Registration Counter and pay $10.00 on-site fee to obtain each badge.
ALOA 2018 IMPORTANT EXHIBITOR REGISTRATION
BADGE INFORMATION
ALOA Use Only:
Date Received:
Date Entered:
Date Mailed:
THE PREMIER SECURITY PROFESSIONALS
EVENT
ALOA CONVENTION & SECURITY EXPO July 13 – 14, 2018
Gaylord National Resort & Convention Center 201 Waterfront Street, National Harbor, MD (301) 532-2562
Proof of employment in the security industry is required. Instructions: Fill out this form (please print legibly) and bring it to the ALOA registration area at the Gaylord National Harbor Resort & Convention Center or fax it to (214) 819-9736 prior to the convention. This pass provides one (1) person entry to the ALOA 2018 Security Expo at the discounted rate of $10.00 on July 13-14, 2018. Pass is not valid for any other event.
THIS PASS COURTESY OF
Name Company Name
Address/City/State/Zip/Country
Phone Fax Email Company Referred
Credit card type Credit card # CVV code Expiration Date
ALOA Discount Exhibit Pass
P. 1 of 2
ALOA Security Professionals Association, Inc.
Headquarters Office • 3500 Easy Street • Dallas, Texas 75247-6416 214/819-9733 • FAX 214/819-9736 www.aloa.org [email protected]
ASSOCIATE MEMBER APPLICATION
Please fill in this FORM completely. (THIS INFORMATION WILL BE PUBLISHED IN KEYNOTES MAGAZINE)
NAME OF BUSINESS PHONE STREET ADDRESS
FAX CITY
STATE ZIP COUNTRY
WEB SITE ADDRESS E-MAIL
MAILING ADDRESS (If different than above)
CITY STATE COUNTRY ZIP
COMPANY CONTACT TITLE
KEY CONTACT PHONE
PRINCIPALS OF FIRM
NAME TITLE
NAME TITLE
NUMBER OF YEARS IN BUSINESS
DESCRIPTION OF PRODUCTS AND SERVICES:
*
☐ YES, I WANT TO BECOME AN ALOA ASSOCIATE MEMBER. ENCLOSED IS $ 740 FOR DUES FOR A ONE-YEAR MEMBERSHIP.
☐ CHECK ☐ CHARGE
VISA / MC / DISC / AMERICAN EXPRESS ACCOUNT # EXP. DATE
We pledge our cooperation to maintain high ethical standards in all activities that affect the ALOA Security Professionals Association. We will work with the association and all its members to ensure the continuation of sound educational programs and offer quality products vital to
the advancement of the industry.
SIGNATURE TITLE DATE
RETURN TO: ALOA Security Professionals Association, Inc. Phone: (214) 819-9733
3500 Easy Street Fax: (214) 819-9736 Dallas, TX 75247 Email: [email protected]
For office use only Date rec’d: Dues Pd.: Year: By:
P. 2 of 2
ALOA Security Professionals Association, Inc.
Headquarters Office • 3500 Easy Street • Dallas, Texas 75247-6416 214/819-9733 • FAX 214/819-9736 www.aloa.org [email protected]
ASSOCIATE MEMBER ROSTER
Product/ Service Category Listing For Keynotes Magazine
One Associate Member benefit you receive upon joining ALOA is a monthly listing in Keynotes of your company’s products and services. We are limited on space in the magazine, so we offer the following general categories to represent the products you manufacture/distribute. Be sure to fill out this form AND the Associate Member Application and return both along with $740.
Company
Address
City, St Zip
Phone
Country
Fax
Website
Classification: ☐ Manufacturer ☐ Distributor ☐ Service ☐ Other
Categories (indicate all that apply): ☐ Alarms ☐ Automotive Parts
☐ Bank Security Equipment ☐ Builder’s Hardware ☐ Business / Technical / Educational ☐ CCTV / Photo Imaging / Related
☐ Electronic / Electronic Security Sys ☐ Lock Devices ☐ Tools / Equipment ☐ Safes/ Vaults ☐ Other: Specify
If you have any questions, contact Kathryn at the ALOA offices:
1-800-532-2562, 214-819-9733, Fax 214 819-9736
Return this form to: ALOA Security Professionals Association Kathryn Beard 3500 Easy Street Dallas, Texas 75247 [email protected]
ALOA 2018 SECURITY EXPO Exhibit Sound Level Audio/video, mechanical or electrical devices that produce sound must be operated so as not to prove disturbing to other Exhibitors. Management reserves the right to determine the acceptable sound level in all such instances. THE PURPOSE To provide a professional forum conducive to the effective interaction amongst exhibitors, attendees and conferees. Excessive sound levels from one booth can have a detrimental impact on the marketing activities of neighboring exhibitors. However, our objective is NOT to prohibit or hinder live or video demonstrations. Rather, it is to ensure that all exhibitors are able to conduct business effectively without interference of any kind from other exhibitors. ENFORCEMENT 1. Show Management will actively enforce compliance with the sound level policy. Exhibitors,
whose booth sound levels are found to be excessive and, therefore, are interfering with neighboring exhibitors, will be issued a written citation. A determination of the maximum decibel level allowed will be made based on the proximity of the offending exhibitor to other booths and the particular physical characteristics of the exhibit hall in that location.
2. If the exhibitor violates the sound level policy again, or if he refuses to lower the sound level
after the first citation, a second citation will be issued and the electrical power to the booth will be turned off. The exhibitor can have electrical power restored by agreeing to abide by the sound level regulations and by paying the electrical contractor for the labor charge incurred to restore electrical power.
3. If the exhibitor violates the sound level a third time, the electrical power to his booth will be
turned off for the remainder of the show and will not be restored.
Protecting your property before, during and after the Show. BASIC SECURITY MEASURES PROVIDED AT THE ALOA 2018 Convention & Security Expo
• Uniformed guards will be stationed at the dock during move-in/move-out; on the show floor during closed hours, and at the entrance during the show. This service constitutes 24 hours a day coverage from the first move-in date to the last move-out date.
• Private guards may be hired from the official guard service. DO’S AND DONT’S OF EXHIBIT SECURITY ALOA is extremely security conscious and takes every reasonable precaution to protect your property while it is at the ALOA 2018 Convention & Security Expo, however, Show Management cannot assume responsibility for loss, damage or theft. So, in the end, each exhibitor must be responsible for his own property. Adherence to the following recommendations and precautions—plus the vigilance of the personnel in your booth should ensure adequate security for your exhibit materials and personal property. 1. Arrange for insurance coverage to protect your exhibit and product against damage or loss from the
time it leaves your premises until it returns. 2. When preparing exhibit material for shipment, avoid cartons that identify contents. Use plain
shipping containers and coded labels. 3. Assign people to be present at your booth when your exhibit material arrives to receive the
shipment and take inventory. Report immediately to the Security Office any discrepancies between quantities shipped and quantities received.
4. Installation is a highly vulnerable period; pay special attention to items easily pilfered. Place them
in locked containers when you can’t keep an eye on them. 5. Do not put articles of any value in a container marked “EMPTY STORAGE”. 6. Exhibitor personnel must wear official show badges at all times during move-in, show days, and
move-out. 7. During show days, someone should be on duty in your booth one half-hour prior to opening and for
the same period of time after all trade guests have left. 8. Immediately report to security or Show Management the presence of any unauthorized visitors on
the exhibit floor. 9. Don’t leave personal items unguarded such as coats, wallets, handbags, briefcases, etc. 10. Remember – and remind those staffing your booth – that, while guard service is provided by Show
Management until the end of move-out, it remains your responsibility to take whatever precautions you deem necessary to protect your property.
ALOA 2018 SECURITY EXPO SECURITY TIPS
DEFINITION An Exhibitor-Appointed Contractor is any company (other than one of the Appointed Official Contractors) that an exhibitor wants to use inside the exhibit hall before, during, or after the show. No permission to use Exhibitor-Appointed Contractors will be given for the performance of the following services:
ο Electrical ο Plumbing ο Telephone ο Drayage
ο Rigging ο Booth Cleaning ο Catering ο Labor
HOW TO GET AUTHORIZATION TO USE AN EXHIBITOR APPOINTED CONTRACTOR The principle steps to get authorization to use an Exhibitor-Appointed Contractor are: 1. EXHIBITORS MUST MAKE REQUEST IN WRITING BY June 15, 2018. Exhibitors who
want to use an Exhibitor-Appointed Contractor must fill in the enclosed form and send it to Show Management asking for authorization. No approvals will be granted after the deadline.
2. Show Management will send confirmation to the specified EAC. This form may only be submitted by the exhibitor.
ALOA 2018 SECURITY EXPO
PROCEDURE FOR THE USE OF EXHIBITOR-APPOINTED
CONTRACTORS (EAC)
CONTRACTOR MUST PROVIDE CERTIFICATES OF INSURANCE
• Certificates of Insurance confirming that worker’s compensation, comprehensive general liability, and automobile liability insurance meet the following minimum standards.
• Worker’s compensation providing at least $100,000 in coverage and meeting the
requirements established by Washington D.C.
• Comprehensive general liability providing at least $1,000,000 in coverage and naming ALOA, Gaylord National Resort and Shepard Exposition Services as additional insureds.
• Automobile liability, which includes all owned, non-owned and hired vehicles with
minimum, limits of $500,000 bodily injury and $500,000 property damage liability. RULES AND REGULATIONS GOVERNING EXHIBITOR-APPOINTED CONTRACTORS 1. The Exhibitor-Appointed Contractor will refrain from placing an undue burden on the
Official Contractors, by not interfering in any way with the Official Contractors work. 2. The Exhibitor-Appointed Contractor will not solicit business on the show floor at anytime,
including installation, during the Show, and dismantling. 3. The Exhibitor-Appointed Contractor will share with the official contractor, all reasonable
costs incurred in connection with his operation, including overtime pay for stewards, security if necessary, restoration of exhibit space to its initial condition, marking of the floor etc.
4. The Exhibitor-Appointed Contractor will cooperate fully with the official contractors and
will comply with existing labor regulations or contracts as determined by the commitment made and obligations assumed by Show Management in any contracts with the Official contractors.
SHOW MANAGEMENT’S DISCRETIONARY RIGHTS Show Management reserves the right, in its sole discretion to withhold approval or to dismiss from the show, any service contractor whose participation in the show may, in the opinion of Show Management, lead to strikes, picketing, or other labor action directed at the show, or other disruption of the show, or other reasonable interference with or inconvenience to the show or any of the exhibitors.
ALOA 2018 SECURITY EXPO July 13-14, 2018
Gaylord National, Prince George AB
IMPORTANT DEADLINE DATE! This form must be received by Show Management on or prior to
June 15, 2018
Confirmation of Commitment to use an Exhibitor-Appointed Contractor
Exhibiting Company Information:
Company: _____________________________________________________________________
Address: ______________________________________________________________________
City/State/Zip:__________________________________________________________________
Phone Number: ______________________________ Fax Number: _______________________
Contact Name ____________________________________ Title: ________________________
Booth Number: _________________________________________________________________ Purpose The purpose of this form is to petition Show Management for approval to use an Exhibitor- Appointed Contractor. An Exhibitor-Appointed Contractor is defined as any company (other than one of the Show Management Appointed Contractors) that an exhibitor wants to use inside the hall, before, during or after the show. Your submission of this form is a request for approval of an Exhibitor-Appointed Contractor by Show Management, and a statement of your commitment to purchase services, as outlined below, from said contractor, subject to Show Management approval of the contractor. Instructions YOU MUST… • Fill in both sides of this form completely and sign. • Send this form to us so that we receive it by June 15, 2018. • Use one form for each Exhibitor-Appointed Contractor you have committed to hire for the
show. If you are using multiple EACs, please make photocopies of this form. *WE WILL NOT ACCEPT… • Letters, telephone calls or submissions in any other form. • Submissions in any form directly from contractors.
PLEASE BE SURE TO FILL OUT BOTH PAGES
MAIL/FAX TO: ALOA 2018 Security Expo Attn: Conventions Department 3500 Easy Street Dallas, TX 75247 Fax: 214-819-9736
FOR SHOW MANAGEMENT USE ONLY
Company Number ______________ Approval
P. 1 of 2
EXHIBITOR-APPOINTED CONTRACTOR INFORMATION Exhibitor Please Note: You must list here only those companies who will actually be working
on-site on your display. Contractor: ____________________________________________________________________ Address: ______________________________________________________________________ City__________________________________________State___________Zip______________ Contact Name_________________________________ Title_____________________________ Phone Number __________________Fax Number ________________e-mail_______________ Services: Approved Exhibitor-Appointed Contractors may only perform the following services. Please check the service(s) you wish to purchase from the contractor listed above: ο Carpenter ο Furnishings ο Audio/Visual ο Booth Display Rental ο Personnel/Temporary Help ο Photography/Video ο Floral ο Signs ο Computer ο Other __________________ Please note the following services will be provided exclusively by the Show Management Appointed Official Contractors. - Decorator Labor - Telecommunication Services & Labor - Rigger Labor - Booth Cleaning - Drapery Service - Booth Security - Electrical Service & Labor - Catering/Food/Beverage - Plumbing Services & Labor Review Process 1. We will review and process all properly submitted requests we receive prior to the end of
business June 15, 2018. 2. Unless the Exhibitor-Appointed Contractor is ineligible for approval, we will send them a
contract. 3. Upon receipt from the Exhibitor-Appointed Contractor of an executed contract and all
necessary insurance certificates, we will send you a letter approving the Contractor. APPROVAL IS GRANTED ONLY IF YOU RECEIVE THIS LETTER.
The authorized signature below will confirm that, subject to approval by Show Management, the exhibiting company has committed to use the specified above-named Exhibitor-Appointed Contractor for the Show: Exhibitor: By: __________________________ Name: ________________________ Title: _________________________
FOR SHOW MANAGEMENT USE ONLY
Company Number ______________ Initials _______________________ Approval _____________________ _____________________________
MAIL/FAX TO ALOA 2018 Security Expo
3500 Easy St., Dallas, TX 75247 Fax: 214-819-9736
P. 2 of 2
ALOA 2018 SECURITY EXPO
SALES MEETINGS AT YOUR BOOTH In case you should want to have a meeting at your booth prior to the official opening hour of the Show with personnel who do not have exhibitor badges, you’ll need to make special arrangements in advance. The following must be submitted prior to June 29, 2018: 1. A letter requesting early access to the show floor for non-exhibitor personnel. Please state
the exhibiting company and booth number. 2. State the time and date of the meeting. 3. State the name of the exhibitor who will meet the non-exhibitor personnel at the entrance to
the Show to escort them directly to the booth. 4. List of non-exhibiting personnel and the type of badge they will be wearing. Access to the floor during non-show hours will be delayed and sometimes denied unless Show Management receives this written request. Send the letters to the attention of: Convention Department ALOA 2018 3500 Easy Street Dallas, TX 75247 1-800-532-2562 Fax: 214-819-9736 Deadline date for receipt of the request is June 29, 2018.
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BOOTH PRODUCT RESTRICTIONS/CODE OF ETHICS In order to promote an ethical quality show, ALOA expects exhibitors to display quality products that are not in violation of patents, trademarks, registrations, or licensing agreements from the original equipment manufacturer, (OEM). In other words, you should be able to produce the licensing agreement that you received from every manufacturer for whom you are selling product at the show. You must be the patent holder or be licensed by the manufacturer of all tools/product/services that you are selling or displaying in your booth. If you are unable to provide paperwork and a claim is made against you by another exhibitor, you may be asked to leave the show floor and not allowed back in until after the show is complete. You will lose your booth fee and be banned from future ALOA shows pending verification of rights to the patent for items you were selling at the show from which you were expelled. If asked by Show Management, you should be able to provide a list of all product and services in your booth. A NOTICE TO ALL EXHIBITORS It is against show policy to hold hospitality suites, seminars, or any other similar activity during Convention/Expo events. These activities are considered unfair and detrimental to all involved in the Expo. Violators of this policy will be subject to immediate termination of their exhibit and exclusion from future participation in the ALOA show. Displays in hotel guestrooms are strictly forbidden. Please be sure your booth is manned at all times during the exhibit hours; otherwise you lose prospective sales and have disappointed prospective customers. BOOTH WALLS MUST BE FINISHED All back walls and sidewalls must be finished or draped, or Show Management at the exhibitor’s expense will drape them. CLEANING EXHIBIT SPACES Cleaning crews will be provided by show management for general exhibit hall clean up including aisles each day before the opening of the show and during the hours the show is open to trade visitors. If you need special cleaning services in your booth, i.e. vacuuming, waxing, shampooing, or washing, you can order them, using the form furnished in this manual. CRATE REMOVAL, STORAGE AND RETURN Empty crates will be moved to storage and returned to your booth at the end of the show by our floor crew at no additional charge provided you have used drayage services for the delivery of your booth. Every empty crate should be marked or labeled with the booth number. “EMPTY STORAGE” labels will be provided for this purpose during set-up. Please make sure to use these labels so that our crew will know that your crates are ready for removal and storage. Do not store merchandise in crates or cartons marked for empty storage. DEMONSTRATION EQUIPMENT Machinery or other large equipment when displayed to demonstrate or simulate industrial applications may be exempt from the foregoing height limits, but it is, of course, restricted by ceiling height and building and safety codes. Please call Show Management for specifics and authorization.
ALOA 2018 SECURITY EXPO Show Rules and Regulations
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DON’T BLOCK AISLES OR INVADE NEIGHBORS’ SPACE No signs or decorative materials may protrude into the aisles or encroach upon neighboring booths. No obstruction may be placed in any aisles, passageways, lobby, or exits leading to any fire extinguishing appliances. DOOR PRIZES Prizes, awards, drawings, raffles, lotteries or contests of any kind are permitted only with prior written approval of Show Management. Exhibitors are requested not to give away any item of significant monetary value or hold private drawings for prizes without the approval of Show Management. There will not be a public address system available for prize announcements. GOOD TASTE AND THE RIGHTS OF OTHERS Show Management may require any exhibitor to make changes in his exhibit if, in Management’s opinion, the exhibit does not conform to prevailing standards of good taste or interferes with the rights of other exhibitors. HANDOUTS Exhibitors will be permitted to distribute catalogs, circulars, and folders in their booths only. No distribution of such materials from booth to booth or in the aisles will be permitted. Canvassing of any kind by non-exhibitors is forbidden. HANGING SIGNS Hanging signs include all hung or suspended material such as banners, rigid signs. The tip of the sign or other elevated material may not exceed the height limitation, which applies to your type of booth configuration. HELIUM BALLOONS Helium balloons are not allowed within the exhibit hall. LABOR REGULATIONS Plan now to abide by the labor regulations; order the services you will need in advance and save money in the long run. LIABILITY AND INSURANCE Exhibitors are advised to see that their regular company insurance includes coverage outside of company premises and that they have their own theft, public liability and property damage insurance. Show Management and all organizations and individuals who are employed by or associated with it in connection with the show will not be responsible for injury or damage that may occur to an exhibitor or his/her employees or agents, nor to the safety of any exhibit or other property against robbery, fire, accident, or any other destructive causes. Please review the space contract for details. MODULATE SOUND LEVELS Exhibitors must police their own booths to be sure the noise levels from demonstrations or sound systems is kept to a minimum and does not interfere with others. Remember the use of sound systems or equipment-producing sound is an exception to the rule, not a right. Show Management reserves the right to determine at what point sound constitutes interference with others and must be discontinued.
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NO GRAPHICS ON NEIGHBORS’ SIDE The backside of walls – the common border facing a neighboring booth – must be devoid of copy, logos, or other graphics, so as not to be an eyesore to neighboring exhibitors. NO NAILS OR SCREWS Nothing may be posted, tacked, nailed, or screwed to columns, walls, floor, or other parts of the building. Show Management at the expense of the rule-breaking exhibitor will remedy any damage or defacement caused by infractions of this rule. NO PERSON UNDER 16 YEARS OF AGE ON SHOW FLOOR Persons 16 years of age or under are not allowed on the show floor during set-up and dismantle. During show hours, persons 16 years of age or under are allowed on the show floor only if they are accompanied and supervised by a parent or guardian. These rules are established for safety reasons and will be strictly enforced regardless of affiliation or circumstances. NON-OFFICIAL SERVICE CONTRACTORS Exhibitors desiring to use Appointed Contractors other than those appointed by Show Management, as “Official Contractors” must obtain advance approval from Show Management. SALES This is a selling show. Cash and carry sales are allowed. SECURITY Show Management will provide uniformed guards on the exhibit floor on a 24-hour basis during the entire period of the show (including installation and dismantling). Every reasonable effort will be made to prevent losses. The final responsibility, however, lies with the exhibitor. If you have items in your display that are vulnerable to theft, take precautions to secure your merchandise during non-show hours. SMOKING POLICY A NO SMOKING policy will be in effect for the exhibit floor. Smoking will only be permitted in designated areas. SPECIAL NEEDS Exhibitors, who have special needs requiring variance from these guidelines, must get prior written approval from Show Management. Exhibitors should send detailed plans of their proposed display for this approval to: Convention & Meetings Manager; ALOA 2018 Security Expo; ALOA Security Professionals Association, Inc.; 3500 Easy Street; Dallas, TX 75247; 1-800-532-2562 ; Fax: 214-819-9736 STROBE LIGHTS Strobe lights are prohibited. USE OF THE ALOA LOGO If any exhibitor intends to give away any item with the ALOA logo on it, they must first receive approval from Show Management.
Who is ASF?
In 1985 then ALOA President, Stanley C. Haney, CPL, established the ALOA Scholarship Fund which was overseen by the ALOA Scholarship Committee – a committee of the ALOA Board of Directors. In 1993 the ALOA Scholarship Foundation (ASF) was incorporated as an independent, non-profit 501(c)(3), tax-exempt, educational corporation. The purpose of this foundation is to provide funding for locksmith educational programs and assistance to individuals who wish to pursue a career in locksmithing.
Is the ASF affiliated with the ALOA organization?
The ASF board operates independently from the ALOA board of directors, however progress reports are provided to the ALOA board as a courtesy, on fundraisers and scholarships awarded. The ALOA board of directors elects the ASF board of directors based on recommendations from the ASF board. The ASF board elects their own officers and operates independent of the ALOA board.
Who may be board members?
The board may be anyone within the industry that is willing to volunteer time and resources for the betterment of the foundation. This may include but is not limited to professional locksmiths, manufacturers and distributor representatives/employees.
How do you raise funding for the foundation?
The ASF Board holds fund raising events at conventions although this is beneficial it is not enough to sustain the cause. This year the ALOA Open Golf Tournament raised $13,000 for the foundation. We also depend on donations from manufacturers, distributors and locksmiths. This year, we plan to launch an e-bay type of auction. We are requesting donations from manufacturers, distributors and locksmiths. The donations can be in the form of collectibles, products, equipment and anything that industry personnel would be interested in bidding on. Did I mention that donations are tax deductible!
What types of scholarships are awarded?
Assistance is not limited to the educational training and classes provided by ALOA however ALOA does
have an impressive history in locksmith education. The independent ASF board encourages locksmiths to apply for funding for industry related education that meets the educational criteria of the ASF Board. The number of scholarships that can be awarded is based on our available funds; however, these could be a full convention educational package, a limited package for classes only or portions of a locksmith educational program offered by other facilities. In 2008 the ALOA Scholarship foundation provided assistance to eleven aspiring locksmiths/safe technicians that would otherwise not have had the ability to attend continuing educational programs. If you would like to know how individuals or your businesses could help secure the industry’s future and that of a dedicated individual, please contact any board member or the ALOA Headquarters. Remember that donations in the form of cash and products are acceptable. For those wishing to apply for a scholarship, forms are available from the Education page of the ALOA web site by clicking on the Scholarship Information link, or by contacting the ALOA office. Applicants are reviewed based on character, aptitude skills, and financial needs. Individuals that apply must demonstrate a commitment to the industry and a desire to pursue a career in locksmithing.
ALOA Scholarship Foundation3500 Easy Street
Dallas, TX 75247-6416 P-214-819-9733F-214-819-9429
Email: [email protected]
Scholarship Foundation
H
SPONSOR A SCHOLARSHIP TODAY!
Would you like to support aspiring locksmiths?
Join with the ALOA Scholarship Foundation (ASF) to help providefunding for training to selected individuals desirous of entering thelocksmith field or to selected individuals already in the locksmith fieldwho wish to improve their professional skills through education.
Com
Con
___Cre
___Nam
___Aut
s
If you would like toponsor a scholarshipComplete this form
Aeadquarters Office • 3500 Easy Street • Dalla
For more information conta
I would likepany Name: ________________
tact Person: ________________
We would like to donate $ ___
Check
American Express Maste
____________________________dit Card #
____________________________e on Card (Please print)
____________________________horized Signature
and mail or fax it to:
ALOA Security Professionals Association, Inc.3500 Easy Street
Dallas, Texas 75247
LOA Scholarship Foundation, Inc.s, Texas 75247-6416 • 214-819-9733 • FAX 214-819-9736 • [email protected]
ct the Education Department: 1-214-819-9733x204
to sponsor a scholarship:__________________________ Booth #: ____________
_______________________________________________
___________________
# Credit Card
rCard Visa Discover
_________________ _____________________Expiration Date
____________________________________________
____________________________________________
214-819-9736 fax
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Printer (Optional)Add a receipt style printer to print a copy of each lead you’ve scanned.
Rover Scanner Highlighted Features
CTE LEAD RETRIEVAL ORDER FORM FOR:ALOA 2018 CONVENTION & SECURITY EXPOGaylord National Resort & Conv. CenterNational Harbor, MD07/13/2018 - 07/14/2018
Fax order to: 847-957-4500Mail order to: CTE Inc.1460 Renaissance Drive Suite 209Park Ridge, IL 60068Questions? Call 847-957-4500Place order in advance to guarantee order
Company:Contact: Booth#:Address:City: State: Zip:Phone: Fax:Receipt Email:Lead Data Email:
Rental Terms and Conditions**NO REFUNDS AFTER 06/22/2018**A charge of $2,500 will be made forany Rover, and $800 for any iPad lostor damaged. $50 Cancellation feeapplies. Unit(s) not picked up within 4hours after the start of the show maybe re-rented without refund.Units mustbe returned within 1 hour of close ofshow. Units picked up by lead staffsubject to a $100 fee.Unreturned units will be billed at $100per day until the replacement fee isaccrued.
Order Online at http://www.cteusa.com/LG/ALOA2CTE LeadNet Web Application
Lead Management Web Application for use on your iPad or any web capable device. **NOTE: Internet or cellular data plan connection required.
**NOTE: Up to 3 logins ( unique e-mail addresses ) per license. Price Per Unit Before 06/22/2018: $285.00 After 06/22/2018: $310.00 Qty:___________
Rover SystemA hand-held portable system with scanner and LCD display. No electrical needed.
Price Per Unit Before 06/22/2018: $300.00 After 06/22/2018: $325.00 Qty:___________
Add-On Wired Printer for Rover Scanning Unit**NOTE: This Printer REQUIRES 110V Electrical Outlet
Price: $85.00 Qty:___________
Custom Follow Up Codes Price: $60.00 Qty:___________
Payment Information: Federal Tax ID# 31-1811430 Your order cannot be accepted without payment.Card Number: Exp. Date:Cardholder Signature: American Express: [ ] VISA: [ ] MasterCard: [ ] Check Payable to: CTE Lead Retrieval: [ ]
ALOA 2018 CONVENTION & SECURITY EXPOFax or mail order to: CTE
1460 Renaissance Drive Suite 209, Park Ridge, IL 60068Fax: 847-957-4500 Phone: 847-957-4500
View package descriptions and pictures at www.cteusa.com/rover To order on line go to (http://www.cteusa.com/LG/ALOA2)
PACKAGE DESCRIPTION and INFORMATIONYour show management has chosen to offer Lead Management Services for this event. This willallow you, as an exhibitor, immediate access to valuable data on your potential customers. TheLead Management System provides access to demographic information as provided by theattendee (and approved by show management).
CTELeadNet: Use your own iPad, mobile phone or laptop to collect leads.
Purchase a license for the CTE LeadNet Web Application* toutilize your device to capture your leads in real time. Up to 3logins are provided per license. Logins are based on e-mailaddress and require a unique e-mail address for each user. E-mail your leads file at any time from the built in menu for instantaccess and faster follow ups. *Internet connection or cellular data plan required.
Rover: A handheld portable data collection system with LCD display.No electrical needed. Unit will be downloaded and the data will beemailed in Excel format at the end of show (The data will also beavailable in other formats on a web site which will be on the returnreceipt). The exhibitor simply scans the attendee 2D Barcode andthe Rover reads and stores all of your sales leads and displaysthem on the LCD screen.*No electrical needed.
Pick up your equipment at the LEAD RETRIEVAL BOOTH and bring it back at the end of the show. Ourstaff will instruct and show you how to use the equipment.
Create a custom response. Designate up to 20 standard single item responses (E.G. "Send Literature","Call", etc.) Indicate appropriate follow-up with the attendee. See custom code response sheet.
ALOA 2018 CONVENTION & SECURITY EXPO
20 Standard Scan CodesAre Provided With All Lead Retrieval Packages
CTE will provide you with a standard scan code sheet onsite when you obtain your lead retrievalpackage.
How do we use it?When a prospect enters your booth, first you scan the prospect's badge. Then, using the tapscreen you may access the 20 standard qualifiers. You may select however many of the 20standard codes that apply as qualifiers for your prospect.
How is the information captured?The scan codes will be captured in electornic format and may be printed in you order theAdd on Printer.
The 20 standard codes are: 1. Send Literature 2. Send Samples 3. Send Pricing 4. Add to Mailing List 5. Technical Info Required 6. Detail Specs Required 7. Provide Quote 8. Product Demo Required 9. Immediate Contact Required 10. Have Salesperson Call 11. Recommends 12. Final Say 13. Makes Purchase Decision 14. Partial Interest 15. Purchase in 30 Days 16. Purchase in 3 Months 17. Purchase in 6 Months 18. Ready to Purchase 19. Immediate Need 20. Order Placed at Show
You may also have 20 codes customized for your company's use. Each customized code can be24 characters in length. There is a $60.00 fee for the creation of each customized code sheet of 20codes. To order customized codes, please complete the Scan Customization Sheet on next page.
ALOA 2018 CONVENTION & SECURITY EXPO
CTE Scan Customization Order FormFor the creation of custom lead codes, complete this form and submit it with your Lead Retrieval OrderForm.
You may have up to 20 customized codes.Each code can be up to 24 characters in length.Single response items only, no multiple choice or fill in the blank.The fee per customized code sheet is $60.00 USD
Exhibitor Name:
Exhibitor Contact:
Phone Number:
1. 11.
2. 12.
3. 13.
4. 14.
5. 15.
6. 16.
7. 17.
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9. 19.
10. 20.
Rainprotection is an Authorized Official Insurance Supplier for ALOA Security Professionals Association, Inc.
Exhibitor Liability Insurance Program As a standard requirement for all of our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.
This insurance must be in force during the lease dates of the event, July 11-15, 2018, naming ALOA Security Professionals Association, Inc. (3500 Easy St. Dallas, TX 75247) as the certificate holder. The following must be named as additional insured: ALOA Security Professionals Association, Inc. and Gaylord National Resort & Convention Center.
If you already have compliant coverage, please forward your proof of insurance to [email protected].
Purchase your Insurance NowSimply purchase your insurance, which is already pre-filled with all of the proper
show information, directly online using a credit card.
Click the link below to Purchase your Liability Insurance for just $84:https://securevendorinsurance.com/Rainprotection/ApplicantInformation?GroupEventKey=d892b2abf9e7
This program is valuable for:*Exhibitors who do not have any insurance.*International Exhibitors whose liability insurance will not cover them at a U.S Show.*Companies who do not have the time to deal with all of the certificate arrangements, and need coverage now.*Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when yourent a car and do not want to use your own auto insurance.*Should there be a claim, it will not tarnish your policy and rates. And, unlike most corporate policies, there is no deductible.
Are you worried about lost, stolen, or damaged merchandise??We also offer affordable short term
Equipment/Merchandise/Display InsuranceAll exhibitors are strongly urged to obtain full-coverage temporary insurance for their
merchandise and displays while in transit and while at the exposition.
Please complete and return the Enrollment Form below:Click Here for the Instant Equipment Insurance Enrollment Form
[email protected] | (800) 528-7975 | www.Rainprotection.net
NON USA EXHIBITORS - Address and Phone Number instructions: When filling in your company information it will ask for a phone number and address. Please use the following:
Address - 201 Waterfront St, Oxon Hill, MD 20745Phone Number - (800) 528-7975.
Items provided in your booth, per exhibitor:Show drape color(s):Aisle carpet color:
Exhibit Hours:
Exhibitor Move-out:
Freight Reroute Begins*All outbound carriers must be checked in by this time
SHIPPING ADDRESSES
IMPORTANT DEADLINES
at
BOOTH PACKAGE
7079 Oakland Mills Rd, Columbia, MD 21046
Sh
ow
In
form
atio
nALOA Convention & Security Expo
Gaylord National Resort and Convention Center - National Harbor, Maryland
July 13 - 14, 2018
Event Code: M111780718email
phonefaxmail
Connect With Us! (410) 737-9270
(410) 737-9274
8' High backwall drape, 3' High sidewall drape7" x 44" Cardstock Identification Sign Eclipse
First day freight can arrive at show facility: Thursday, July 12, 2018 8:00 AM
Discount price deadline for custom Shepard rentals: Wednesday, June 13, 2018
First day for warehouse deliveries without a surcharge: Friday, June 15, 2018
Last day for warehouse deliveries without a surcharge: Thursday, July 5, 2018
Last day for warehouse deliveries*: Tuesday, July 10, 2018Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.
Advance Shipments Address Direct Shipments Address[Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services
[Exhibiting Co. Name & Booth Number]ALOA Convention & Security Expo
701 Waterfront StreetGaylord National Resort and Convention Center (Potomac)
National Harbor, MD 20745
Exhibitor appointed contractor notification deadline: Friday, June 15, 2018
Discount price deadline for standard Shepard orders: Friday, June 22, 2018
4:00 PM - 11:30 PM
General Exhibitor Move-in:
Columbia, MD 21046
Thursday, July 12, 2018 8:00 AM - 5:00 PMFriday, July 13, 2018 8:00 AM - 9:00 AM
Friday, July 13, 2018 10:00 AM - 4:00 PM
EXHIBIT SHOW SCHEDULE
7079 Oakland Mills Rdc/o Shepard Exposition ServicesALOA Convention & Security Expo
Sunday, July 15, 2018 8:00 AM - 12:00 PM
Sunday, July 15, 2018 12:00 PM
Saturday, July 14, 2018 10:00 AM - 4:00 PM
Saturday, July 14, 2018
Red, Blue, Lime Green
See Material Handling
Rate sheet for all MH
related fees!
Electrical Services https://gaylordnational.boomerecommerce.com/Utilities https://gaylordnational.boomerecommerce.com/Audio Visual [email protected] Catering https://gaylordnational.boomerecommerce.com/Rigging http://www.psav.com/riggingform/
Exhibitor Move Out4:00 PM - 11:30 PM8:00 AM - 12:00 PM
Dismantle & Move out InformationShepard will begin returning empty containers and skids as soon as the aisle carpet is removed from the floor.All exhibitor materials must be removed from the facility by
To ensure all exhibitor materials are removed from the facility during the exhibitor move out, please have all carrierschecked in with Shepard no later than
Post Show Paperwork & Labels
Qui
ck F
acts
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
July 13 - 14, 2018 mailDiscount Deadline Friday, June 22, 2018
7079 Oakland Mills Rd, Columbia, MD 21046
(410) 737-9270fax (410) 737-9274
Sunday, July 15, 2018 12:00 PMAny materials remaining in the hall will be rerouted or returned to Shepard's warehouse to await disposition at the exhibitor's expense.
Our Customer Service Representatives will gladly assist you in preparing your outbound shipping labels, outbound Material Handling Authorization paperwork, and outbound shipping in advance. You may find these forms included in this exhibitor services catalog. An email with links to an online portal will also be sent to the exhibitor contact on record for the booth. Labels and paperwork will also be available onsite. Make sure your carrier knows your company name, booth number, and the carrier check in deadline.
Saturday, July 14, 2018Sunday, July 15, 2018
12:00 PM
301-965-3710
Shepard does not provide UPS, FED-EX, or other carrier specific labels. Exhibitors must schedule pick ups directly with all carriers.
Move Out times and procedures may change due to show site and operational conditions. Move out information will be provided on site during the event.
Ancillary Vendor Information
Sunday, July 15, 2018
Outbound ShippingIt is the responsibility of each exhibitor to arrange for transportation of booth materials after the event. Our Customer Service Representatives are available pre show, during the show, and during move out to assist you in arranging shipping through our official carrier Shepard Logistics. For peace of mind and easy set up, contact Shepard Logistics before the event for transportation services to and from the event.
301-965-3710301-965-3710301-965-2047
301-965-2047PSAV
Gaylord NationalGaylord National
PSAVGaylord National
CLICK ON
NEW users : User name = Your Email Address (provided by Event Management)Password =
Prior users : User name = Your Email AddressPassword = Your pre-existing password
After making your selections, click the button on the bottom right of the page. To view your order click the Shopping Cart Icon at the top right of the page.
Confirm your order, click and complete the payment process.
* Material Handling estimates will not be charged until freight is received at the warehouse or at show site.* Labor and Hanging Sign estimates will not be charged until services are rendered at show site.
ALOA Convention & Security ExpoLOG IN from the Show Information page by clicking at the top right corner of the page.
ENTER your email address and password then click
GO TO www.shepardes.com/intro.asp
Shepard Customer Service(410) 737-9270
Once logged in, please confirm your profile information. If you need to update, please contact us at [email protected]
To order, utilize the grey category dropdown menus above the Welcome message.
If you need assistance during your shopping experience, contact us using our feature on the right side of the screen. Representatives are available Monday through Friday 8am - 5pm est.
Need Tips and Tricks for exhibiting? Click the icon on your show page to be directed to our Exhibitor Academy!
QUESTIONS? We love to help! Contact us!
(410) 737-9274July 13 - 14, 2018 mail
ALOA18
Don't remember your password? Click the link and follow the prompts to have your password sent to the registered email address.
Online Ordering is Easy!
7079 Oakland Mills Rd, Columbia, MD 21046
Onl
ine
Ord
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g
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax
EXHIBITING COMPANY INFORMATIONCompany Name: Booth #
Street Address: Phone:
City, St, Zip: Fax:
Contact Name:
Email:
CREDIT CARD INFORMATION (Required for all forms of payment) Pay by Check Pay by Wire
WIRE TRANSFER
Name of show that you are attending
Account Name: Shepard Exposition Services, Inc. Bank Name: PNC Bank N.A., Pittsburgh, PA 15219 USARouting Number: 041000124 Account Number: 42-6061-9772SWIFT CODE (US): PNCCUS33 SWIFT CODE (INTLPNCCUS33
Please submit tax exemption certificate to:
If you are tax exempt, you must provide a tax exemption certificate for the state in which the event is being held.
Connect With Us!
email [email protected]
Please complete the information and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer, however, we require your credit card authorization to be on file before we process your order(s) for service. For your convenience, we will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative including material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be issued at show site only.
Month Year Security Code
Credit Card #:
Expiration Date:
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail 7079 Oakland Mills Rd,
Columbia, MD 21046
Please complete the following information:
Paym
ent A
utho
rizat
ion
Event Code: M111780718ALOA Convention & Security Expo
City, ST, Zip:
You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.
Billing Address:
(Please Print)
Name on Card:
The following information must be included on the bank copy of the wire transfer confirmation:
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.
ALOA Convention & Security Expo
Card Holder Signature
By signing the above I acknowledge and understand that ALL services rendered, including Material Handling, will be billed to this credit card.
Booth NumberExhibiting Company Name
TAX EXEMPT?
Please include the show name, event code and your booth # as well as the wire fee if you are sending a wire transfer, ACH payment, or check.
Please Sign
T
You are entering a contract which limits your possible recovery in case of loss or damage.
Equipment Audits: EXHIBITOR should be advised that routine audits of Exhibitor booths for service usage are conducted during the Convention. Should the result of such an audit indicate that equipment or services is in fact being used that has not been paid for, the Exhibitor will be charged for the equipment or service at the applicable rate.Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee. Custom products: All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. Standard Furnishings: There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. Labor: Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply.
Inbound and Outbound Shipments: Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative. During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.
Limits of Liability: If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing. Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.
Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.
The terms and conditions set forth below become a part of the contract between Shepard Exposition Services, and you, the Exhibitor. Exhibitor is deemed to accepted these terms and conditions when any of the following conditions are met:Exhibitor materials are delivered to the Shepard warehouse or to a show or exposition site for which Shepard is the Official Show Contractor, or an order for labor and/or rental equipment is placed by the exhibitor with Shepard.
Indemnification: The exhibitor agrees to indemnify, forever hold harmless, and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Shepard equipment; or (3) exhibitor's violation of Federal, State, or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show Management.
Term
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C
ondi
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Packaging, Crates, and Empty Containers: Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled “empty.”
Payments are due prior to delivery of services or equipment to EXHIBITOR unless other credit arrangements have been made. All payments shall be in U.S. currency, MasterCard, VISA, or American Express , debit cards, or check, provided there is sufficient customer credit in EXHIBITOR’s form of payment to completely satisfy the amount owed by EXHIBITOR to Shepard. Undersigned authorizer acknowledges and agrees that all applicable charges for services rendered to the EXHIBITOR will be applied to the credit card on file in the event other form of payment is not tendered prior to the close of the trade show. In no instance shall any Exhibitor be extended credit beyond 30 days after the close of the Show. If there are any outstanding balances owed by EXHIBITOR to Shepard which have not been paid after 30 days following the close of the Show, then these unpaid balances shall bear interest at the rate of 1-1/2% per month (18% per annum). Exhibitor will be responsible for all charges incurred by Shepard while endeavoring to collect this account.
ALOA Convention & Security Expo
Insurance: It is understood that Shepard is not an insurer. Insurance should be obtained by the EXHIBITOR. It is highly recommended that exhibitors arrange All Risk coverage which usually can be done by endorsements to existing policies. EXHIBITOR’s materials should be insured from the time they leave their firm until they are returned after the close of the show. Insurance and liability against theft or property damage to equipment or exhibit material owned or rented by EXHIBITOR, or bodily injury occurring within the confines of EXHIBITOR’s booth, remain the sole and complete responsibility of EXHIBITOR. Except where prohibited by law, the EXHIBITOR and its insurers waive all rights of recovery or subrogation against Shepard and their respective directors, officers, employees, and agents.
Claim(s) for Loss and Payment For Services: Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when the alleged loss or damage occurred prior to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard more than one year after the date the loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.
International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign banks.U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card portion of the form must still be completed before your order will be processed.Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.Exhibitor Information: Exhibitor permits all contact information provided to Shepard to be used by Shepard and shared with other entities assisting in the production of the event in question. Facsimiles and email communications may include show information, promotional materials, advertising statements and other commercial notices. Permission may be revoked by the EXHIBITOR in writing.
Cancellation or Event Postponement: In the event the exposition or event is cancelled or postponed, Shepard reserves the right to charge for services rendered in preparation of the event or exposition as well as non-refundable costs incurred by Shepard.
Invoices: Prior to close of show, an invoice will be prepared and emailed to the booth contact on file for your review. Credits will be issued at show site only. If you have any questions or want to pay your invoice by check or cash, please see our customer service representatives at the service desk on site.Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard equipment used by the customer. Prices quoted are for the duration of the show and include installation, rental, and removal except where indicated. If skirting and carpet colors are not selected, show colors will prevail.
Definitions and Shepard Responsibilities: The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any subcontractors Shepard may appoint. The term "EXHIBITOR" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay, or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.
Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply to all show site orders. Floor orders are limited to availability.
Phone Fax Contact Email Address
Exhibiting Company Authorized Signature
Exhibiting Company Authorized Name - Please Print
Carpet Installation/Dismantling Labor Logistics/Transportation
Material Handling Rental Furniture Other (please specify):
3rd Party Address City State Zip
Phone Fax Contact Email Address
CREDIT CARD INFORMATION
Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.
By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site. The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.
When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed.
Booth #
Credit Card #:
Expiration Date:
3rd Party Name
Overhead Rigging/LaborExhibit Display Rentals
State Zip
Step 3: Provide Third Party Contact Information
Step 2: Check Services Below to Invoice to the Third Party All ServicesBooth Cleaning
Third
Par
ty P
aym
ent
Au
thor
izat
ion
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270
7079 Oakland Mills Rd, Columbia, MD 21046
Billing Address: Month Year Security Code
City, ST, Zip:
(Required for all forms of payment)
Card Holder Signature
Return this form when a third party (any party other than exhibiting company) should be billed for services.Discount Deadline Friday, June 15, 2018
Step 1: Provide the Exhibiting Company Contact Information and Signature
Name on Card:
(Please Print)
Step 4: Complete Third Party Credit Card Charge Authorization with Signature
3rd Contact Name
fax (410) 737-9274
Exhibiting Company Name
Exhibiting Company Address City
July 13 - 14, 2018 mail
Please Sign
Please Sign
Description of proposed service for Exhibitor
7079 Oakland Mills Rd, Columbia, MD 21046
Exhibitor Appointed Contractor
Street Address
EACs agrees to keep all No Freight Aisles clear at all times. If SES is required to rearrange any material situated in a clearly No Freight Aisle, the exhibitor or the EAC depending on billing arrangements will be a charged a 1 hour minimum forklift rental and labor.
The EAC must abide by the rules and regulations of the show and all pertinent union regulations.
The EAC must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.
Exhibitor Signature
If required, the EAC must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions. The EAC must not jeopardize the production of the event by any act or practice that would lead to work stoppages, strikes or labor disputes.EAC employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to authorized representatives, when all requirements have been met.
The EAC must have all business licenses, work permits and insurance required by State and City governments and Facility Management before beginning work, and shall provide Show Management with evidence of compliance.
Contact Name
City
The EAC hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of $500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per occurrence, and naming Shepard Exposition Services as the certificate holder for the time period of the event, including move-in and move-out days. Listing Shepard Exposition Services as an additionally insured only will not be accepted, and may prevent EAC from working on the premises. If EAC does not have minimum coverage and proper documentation, they will be subject to employing Shepard Exposition Services for labor services.
EAC employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized contractor representatives when all requirements have been met.
Solicitation of business by EAC is strictly prohibited. EAC companies discovered soliciting will be removed from the show floor and the exhibitor will not be able to use that EAC for the remainder of the event.
Phone #
No EAC will be allowed to work in an exhibitor's booth if this EAC form, a valid form of insurance, a third party payment authorization form and an exhibitor payment authorization is not completed by an authorized representative and received by Shepard by the due date indicated above. The Form must be completed for every third party (as well as any other ordering third party ordering or requesting services from Shepard on behalf of exhibitor) at the above event. Multiple booths are not to be listed on one form. If form is not submitted by deadline date, the EAC will not be allowed to perform work in the hall except to supervise the official contractor provided labor.
Exhibiting Company Name
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 15, 2018
Contact Email Address
An Exhibitor Appointed Contractor (EAC) is a company other than the "general or official" service provider on the show that requires access to your booth during installation and dismantling. The EAC may only provide services in the facility that are not designated by the facility as "exclusive" to a designated provider, or by the event organizer in a contract as an exclusive service for the "general or official: service provided or other third party.
This form is to be completed by the Exhibitor and returned to Shepard by deadline date noted above.
Booth #
Exhi
bito
r App
oint
ed
Con
tract
or
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Exhibitor Please Sign
Company Name: Booth #
Contact Name Contact Email Address
mailDiscount Deadline Friday, June 22, 2018
Left
Boot
h #
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
If you are using this grid for a hanging sign, include the total height from the floor to the top of the sign.
Grid
s
Rig
ht B
ooth
#
7079 Oakland Mills Rd, Columbia, MD 21046
Save Time and Money! Use this grid when placing Hanging Sign, Electrical, or other Utility Orders. Make as many copies as you need!
Enter in the booth numbers above, below, and on each side of your booth to ensure proper placement!
Below Booth #
Above Booth #
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018
Email AddressStep 2: Tell us the Location of items for pick up:
Company
Street Address City State ZipIs there a loading dock? Do we need a lift gate on our truck?Is your building in a residential area? Do we need to go inside your office to pick up your items?Any thing else we should know about your building
Date Hours of Operation
Step 4: Tell us Where this is going: Advance Warehouse Direct to showsite
Step 5: Tell us What we are shipping:
Qty QtyCrates Carpet (color)Cartons (cardboard) MonitorsCases/trunks OtherSkids/pallets Total
Step 6: Tell us what Type of Service do you need (how fast do you need it?) Standard Ground 2nd day Air Next Day Air Other (Truckload, Specialized)
Step 7: After the event is over, are we going to Ship Back to you? No, I will arrange another carrier
Company Booth #
Street Address City State Zip
ALOA Convention & Security Expo Connect With Us!
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (888) 568-8858fax (404) 596-5620July 13 - 14, 2018
Event Code: M111780718
7079 Oakland Mills Rd, Columbia, MD 21046
Step 1: Complete Exhibiting company information:
A credit card must be on file to order Shipping Services. Please complete the Payment Authorization form. Shipping services do not include material handling charges at show site. Material handling fees will be charged to the credit card on file.
YES!
Service level may be changed to meet delivery date.
Booth # Shep
ard
Logi
stic
s Se
rvic
es
L W H L W H
Thursday, July 12, 2018
Weight
Exhibiting Company Name
Contact Name Phone # State Zip
Order must be received within 24 hours of requested pick up date
Weight
Step 3: Tell us When we are picking it up:
PROOF
Advantages of Shepard Logistics
10% material handling discount for round trip SLS customer shipmentsVolume discounting for larger shipmentsGuaranteed price quotes online with online booking and scheduled pick upPreferred and confirmed target times inboundPre printed bills and shipping labels correctly formatted inbound or outboundFree 30 day pre event storage chargesShip direct to show site and avoid warehouse charges when facility permitsAutomated tracking and delivery status reports via emailNo driver waiting time charges inbound or outboundNo additional trade show feesPriority Empty Return Labels to all inbound Logistics CustomersGuaranteed pick up outbound from show, with immediate loading following empty returnGuaranteed on time delivery to destination city, facility, or warehouse or it is free
Benefits of Shepard LogisticsSecurity; immediate outbound loading reduces risk of pilferage or misloadingConvenience; less paperwork and less trackingEfficiency; scheduling travel, labor reliably, and possibly avoiding weekend overtime charges inboundCost Saving; discounting of material handling charge
To take full advantage of the Shepard Advantage, contact888.568.8858
Complete Transportation ServicesShepard Logistics
SHIPPING VERSUS MATERIAL HANDLING
ONE EASY WAY TO KEEP YOUR
CHARGES LOWER?Consolidate, Consolidate,
Consolidate!Skid items as much as possible so that they are sure to arrive together. Each
shipment that arrives at a separate time is assessed the minimum charge. Whether you ship to the advance warehouse or show site it is in your best interest to
consolidate as much as possible.
WHAT IS SHIPPING?
WHAT IS MATERIAL HANDLING?
Material Handling Process:
• Returning empty shipping containers to your booth once the
TO: TO:
First day freight can arrive w/o a surcharge: First day freight can arrive w/o a surcharge:
Last day freight can arrive w/o a surcharge: Last day freight can arrive w/o a surcharge:
TO: TO:
For: For:
@ @
Ship
ping
Lab
els
RUSH
RUSH
ADVANCE WAREHOUSE ADVANCE WAREHOUSE
(Exhibiting Company Name) (Exhibiting Company Name)
Delivery Hours: M-F, 8-4:30 PM Delivery Hours: M-F, 8-4:30 PM
Adva
nce
Ship
ping
Lab
els
Booth #: Booth #:
c/o Shepard Exposition Services c/o Shepard Exposition Services
7079 Oakland Mills Rd 7079 Oakland Mills Rd
Columbia, MD 21046 Columbia, MD 21046
For: For:
June 15, 2018 June 15, 2018
Gaylord National Resort and Convention Center (Potomac)
c/o Shepard Exposition Services c/o Shepard Exposition Services
Dire
ct S
hipp
ing
Labe
ls
DIRECT TO SHOW DIRECT TO SHOW
(Exhibiting Company Name) (Exhibiting Company Name)
Gaylord National Resort and Convention Center (Potomac)
701 Waterfront Street 701 Waterfront Street
National Harbor, MD 20745 National Harbor, MD 20745
ALOA Convention & Security Expo ALOA Convention & Security Expo
Booth #:
Print at least one label for each box. Include the exhibiting company name and booth number. If you are creating your own labels, make sure the same information below is on your labels.
MUST NOT BE DELIVERED PRIOR TO: MUST NOT BE DELIVERED PRIOR TO:July 12, 2018 8:00 AM July 12, 2018 8:00 AM
July 5, 2018 July 5, 2018
RUSH
RUSH
Booth #:
ALOA Convention & Security Expo ALOA Convention & Security Expo
Step 1: Complete Exhibiting Company Information:
Email Address
Step 2: Tell us Where your items are going:
Company
Street Address City State Zip
Step 3 How many Pieces are in your shipment?
# of Crate # of Skids # of Cases # of Cartons Approx Total Weight
Step 4: How many Labels do you need?
Step 5: Who is picking up your shipment?
OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS OTHERIf selecting a carrier other than Shepard Logistics, you must schedule the pickup. This includes Fed Ex, UPS, etc.If using FedEx or UPS you must have and apply their shipping labels.
Ground 2nd Day Overnight
Reroute via the show carrier (Shepard Logistics)Return to warehouse ($400.00 minimum charge)
Exhibiting Company Name Booth #
7079 Oakland Mills Rd, Columbia, MD 21046
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
All outbound shipments require Shepard Outbound Material Handling Authorization form and shipping labels. Shepard offers complimentary pre-printing of these items. To take advantage of this service, please complete this request and submit to Shepard. Your pre-printed MHA and labels will be delivered to your booth prior to the close of the show. *Note: All third parties must pick up MHA/labels at the Shepard Service Desk.
Contact Name Phone #
Out
boun
d M
ater
ial H
andl
ing
Auth
oriz
atio
n &
Ship
ping
Lab
els
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!
In order to process your order, we require payment on file. Please complete the Payment Authorization Form and return to Shepard Exposition Services. If you have already placed an order with Shepard, we will automatically use the credit card on file for your company.
Step 7: If your carrier doesn't show up, what do we do with your items?
Step 6: What type of Service do you need? (how fast does it need to get there?)
$$ Saving Tip! Use Shepard Logistics for inbound
and outbound and receive a discount on your Material Handling
fees!
A
International Shipping Agility Fairs & Events is the preferred International Freight Forwarder and Customs Broker for Shepard Exposition Services events.
Agility has a network of offices around the globe providing specialist transportation services for exhibitions and events.
Agility can provide the following services:
Advance scheduling and shipment planning Complete and accurate documentation Transportation to the USA by air or sea freight US Customs clearance formalities Delivery to Shepard advance warehouse or direct to show site Collection from the show Return freight services
Please click on this link for a free quotation of services:
www.agilitylogistics.com/fairseventsenquiry.
For assistance with your international shipment planning please contact: Rick Blumberg International Project Manager Email: [email protected] Agility – Fairs & Events USA 1100 S. Tamiami Trail, Ste B. Venice, FL 34285 USA Tel: 714-617-6675 Fax: 941-484-1017
AGILITY FAIRS & EVENTS The experts in International Logistics
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total:Tax*:
Amount Due:Rental items found and in use in your booth are subject to "Standard" pricing.
Contact Name Contact Email Address
Payment Enclosed
Total
Total
Showsite (delivered to the showsite with a weight ticket) ( 35170)
Privately Owned Vehicles Uncrated safes delivered to show site in privately owned vehicles and/or without a weight ticket (Roundtrip)
(35172)
$80.00
$61.60
$145.00
No. of lbs. Description Price/cwtWarehouse (delivered to the warehouse with a weight ticket)
(35169)
MATERIAL HANDLING SAFE RATES
Discounted Material Handling Rates for SAFES ONLY
To qualify for a Safe Rate Scale, all safes must by skidded. Otherwise they will be classified as uncrated and loose shipments and will be charged accordingly.
When recording weight, round up to the next 100 lbs. For example, 285 lbs. = 300 lbs., 3 x Rates (per 100lbs.) = dollars or minimum charge, whichever is greater.
Ma
teria
l Ha
nd
ling
Sa
fe R
ate
s
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Friday, June 22, 2018Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.
Gaylord National Resort and Convention Center - Natio phone (410) 737-9270
fax (410) 737-9274July 13 - 14, 2018
Discount Deadline
7079 Oakland Mills Rd, Columbia, MD 21046
$
Card Holder Signature
$
Company Name: Booth #
6.000% $There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Please Sign
Advance Warehouse Tips
Direct to Show Site TipsFreight must arrive only during published move in dates and times.
Great for last minute shipments.Large pieces of machinery can be accepted.
Light Weight (Shipments 40 pounds or less) Light Weight Shipment Tips
Overtime - 30% for each overtime application based on ST rate Double Time - 50% fee for each double time application based on ST
Company Booth #
Consolidate! Shipments that weigh 40 pounds or less total will receive this special pricing. If you have multiple lightweight shipments, bundle them together so that you are charged for (1) one 40 pound shipment as opposed to multiple charges for shipments that arrive separately and at different days or times. All shipments must have certified weight noted on the packge or bill of lading.
Blended Rates: The rates stated are blended to include overtime based on the schedule at publication. Changes in schedule may result in additional fees.
Single pieces over 5000 pounds or uncrated machines cannot be accepted at warehouse.
35010 35036
TotalSpecial Handling
Advance freight is typically delivered to your booth before direct shipments.
Total
(410) 737-9270
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland
Mat
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ates
Event Code: M111780718
ALOA Convention & Security Expo Connect With Us! phone
(410) 737-9274
Ship Roundtrip with Shepard Logistics and receive a 10% discount on Material Handling*
fax
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site.
Weight Crated
Direct to Showsite Shipments
$140.40 $210.50
TotalSpecial HandlingWeight Crated
Shipments can arrive to the Advance warehouse up to 30 days prior to move in.
35400
Card Holder Signature
I acknowledge that all Material Handling charges are billable and will be charged to the credit card on file.
$154.70 $201.00
Reweigh of Shipments: An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or an understated weight on delivery document.
Disposal Fee: A disposal fee & minimum 1 hour labor will be charged for all booth materials (booth displays, flooring, etc.) left unclaimed after show move-out.
$77.25
Advance Warehouse Shipments
Total Shipment
Early/Late Shipments to Warehouse: A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site
35030
How to Calculate Material Handling Services: The following services whether used completely or in part are offered as a package. When estimating weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
7079 Oakland Mills Rd, Columbia, MD 21046
Discount does not apply to shipments considered small package, local deliveries, "Light Weight" shipments, or shipments over 10,000 lbs. Roundtrip SLS shipping is required to qualify for discount. (35572)
What is Material Handling?
July 13 - 14, 2018 mail
Material Handling is the unloading and delivery of exhibit freight to the exhibitor's booth on the show floor, the storage of empty containers, the return to booth for packing, and the loading back onto the exhibitor's outbound carrier. This is an automatic service and is billed based on weight. This service, whether used completely or in are part, are billed as a package.
Uncrated
3503835043
$182.50
Standard Material Handling Rates: All rates are per 100 pounds with a 200 pound minimum charge. Certified weight tickets are required on all shipments.
Please Sign
Important!All Material Handling
fees will be automatically billed to the credit card on file!
GROUND RIGGING FORKLIFT RENTALStep 1: Tell us what we are moving: # of pieces to be spotted Heaviest piece to be spotted
Step 2: When are we moving it? Install Date/Time: Dismantle Date/Time:
Step 3: Describe the work to be performed:Step 4: Choose your lift size:Forklift Rental - Up To 5,000 # Capacity Forklift Rental - Up To 20,000 # Capacity
Forklift Rental - Up To 10,000 # Capacity
Rate structure includes forklift and (1) operator only. Minimum crews are based on scope of work and area jurisdiction. Additional labor and groundmen will be billed at the hourly rate.
Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation fee.
Rigging Labor Rates (per man hour) Riggers and Material Handlers (per man hour)
The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments.Orders cancelled without 24-hour written notice will be charged a one (1) hour cancellation fee.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Forklift:No refunds or exchanges once item has been delivered to your booth. Tax*:Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:
Contact Name Contact Email Address
Card Holder Signature
The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments.
Code Qty. Item
DT Hourly Rental
350873510035101
ST Hourly RentalOT Hourly RentalDT Hourly Rental
350853508635099
Company Name: Booth #
$113.75$170.60$227.50
$147.90$221.80$295.75
$142.19$213.25$284.38
$184.85$277.25$369.70
ST Hourly RentalOT Hourly Rental
$2,100.75
Code Qty. Item Discount Regular Amount Discount Regular Amount
DT Hourly Rental
350353506635070
$1,338.70$1,061.55
$707.70
Item Discount
$892.45$1,077.40
$920.00$1,160.25$1,400.50
Discount Regular Amount
Regular AmountST Hourly RentalOT Hourly Rental
$1,380.00$1,740.25
Code Qty.
35067
Qty.
DT Hourly Rental
$353.85$446.25
Discount Amount$460.00Regular
$1,616.05$538.70$580.25$700.25
Code Qty.
ItemST Hourly RentalOT Hourly Rental
OT Hourly RentalDT Hourly Rental
ST Hourly RentalItem
35029
Fork
lift R
enta
l
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270
Discount Deadline Friday, June 22, 2018Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
7079 Oakland Mills Rd, Columbia, MD 21046
NA
fax (410) 737-9274July 13 - 14, 2018 mail
Labor HoursST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM
OT - Overtime: Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
DT - Double-time: All other hours and holidays
(times are not guaranteed)
Code3502835039
3504935069
Please Sign
Cranes, Scissor Lifts, and 4 Stage Forklifts are available
upon request. Contact Us for Pricing!
M
Will there be any additional charges?Additional charges may apply. Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees.What are Light Weight shipments?
How do I calculate my Light Weight shipment? Charges for Light Weight shipments are total shipment weight, per delivery. Any shipment above 40lbs will not qualify for this rate.What are Crated materials?
What are Uncrated materials?
What is Special Handling?
What are Advance Shipments?All shipments that are addressed to the advance warehouse address (please refer to "Advance Warehouse" shipping labels included in this manual).Shepard will begin accepting your shipments 30 days prior to first show open day (date may vary depending on show schedule). The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm, excluding holidays.Shipments must arrive by advance warehouse deadline date to avoid a late surcharge. (Please refer to the "Show Information" page included with this manual for deadline date.)
All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.All shipments must be prepaid, no collect on delivery shipments will be accepted.What are Direct Shipments?All shipments that are addressed directly to the exhibit facility (please refer to "Direct to Show" shipping labels included in this manual).
All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.Crates weighing over 5,000 lbs. or loose/uncrated shipments must be shipped direct to show site to arrive during exhibitor move-in times.All shipments must be prepaid, no collect on delivery shipments will be accepted.What is and why would I need liability insurance?Accidents happen, therefore, most show organizers and facilities require liability insurance. Please refer to your booth contract for exact minimums required.Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show.If applicable, included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials.Outbound Shipping
If you are NOT using the designated shipping carrier, you must call your carrier with pick-up information. If your carrier fails to pick up your shipment, Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse (whichever is indicated on your MHA).
Shipments delivered that require extra labor for stacking or unstacking containers on a truck, tarping or untarping freight or containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials. Cannot be completed solely with one forklift and operator.
Crates, cartons, skids, fiber cases, and carpets can be accepted at the warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated shipments and/or machinery to warehouse. You must ship those items direct to show site.
You must complete a Shepard Material Handling Agreement (MHA) for all outbound shipments. A MHA will be distributed at show site if all services have been paid in full, or you can request one at the customer service desk.Upon completion of packing and labeling of your materials, complete the bill of lading with all required information, and return to customer service. If you have questions on how to complete your bill of lading, please ask a Shepard customer service representative located at the customer service desk.
Shipments must arrive during published exhibitor move-in times only. Do not ship direct to show site in advance. If delivery cannot be guaranteed to arrive during exhibitor move-in, shipment must go to advance warehouse.
What determines how much I'm charged? Charges are based off the weight from your inbound weight ticket included with your shipment. How do I calculate material handling charges?
Materials delivered that are loose, pad-wrapped or unskidded without proper lifting bars and/or hooks.
Materials delivered that are skidded or in a container that can easily be unloaded/reloaded with no special handling required.
Please be advised that your whole shipment may not arrive to its destination at one time. Therefore you may be charged per each delivery.
All shipments, regardless of carrier, weighing 41 lbs and up will be billed using the standard material handling rates listed in the kit and billed at a 200 lb minimum as usual
Material handling services whether used completely or in part are offered as a package. When recording weight, round up to the next 100 lbs. EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
All shipments regardless of carrier that weigh 40 pounds or less. Shipments need to have certified weight tickets or other verifiable weight noted upon delivery. Shipements without certified weight tickets may be subject to special handling or reweigh fees. Packages that arrive separately at different times or days will be billed separately.
Shipping is the process of carrying your shipment from your location, pick-up area to it's destination and also the process of returning your shipment back to your location after the close of the show. Material handling begins at the time your shipment arrives to the docks (please refer to "What is material handling?" for the full definition.) These are 2 different items and are billed differently.
What is material handling (also referred to as drayage)?
What is the definition of "freight"?
What is the difference between material handling and shipping?
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Material handling is the process of unloading your freight from your shipping carrier, either at the warehouse or show site, delivering it to your booth, storing your empty containers (empties) if required, returning of your empties at the close of show, and then reloading your freight back onto your shipping carrier.
Any exhibit materials shipped or delivered to the advance warehouse or show facility via shipping carrier, POV, or delivery truck.
Do I need to order a fork lift to unload or reload my freight? No, please do not order a forklift for unloading/reloading of your materials.What does CWT mean? CWT is an acronym for Century Weight. Your crated shipment is billed per 100 lbs.
SPECIAL HANDLING DEFINITIONS Rate as shown on Material Handling Rate Form, approx 30%
DISPOSAL FEE Fee: .75 Per Lb Labor Rate A disposal fee & minimum 1 hr labor will be charged for all booth materials (booth displays, flooring, etc.) that are left unclaimed after show move-out.OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50%
WAREHOUSE OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50%
EARLY/LATE SHIPMENTS TO WAREHOUSE Surcharge: 25% Minimum:
UNCRATED SHIPMENTS Rate as shown on Material Handling Rate Form
OFF-TARGET DELIVERIES Surcharge: 15% Minimum:
PADDED VAN DELIVERIES Surcharge: $8.00/CWT
MARSHALING YARD Surcharge: $30 per Shipment
REWEIGH OF SHIPMENTS Surcharge: $25.00 per forklift load
EMPTY CRATE STORAGE Surcharge:
LIGHT WEIGHT SHIPMENTS
ENVELOPE DELIVERIES Surcharge:
MOBILE SPOTTING Fee: per round tripAll vehicles must be escorted in and out of building by Shepard personnel.
35106
mailDiscount Deadline Friday, June 22, 2018
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(410) 737-9274July 13 - 14, 2018
A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges.
35105
During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
$25.00 per piece, Minimum $50.00
An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document.
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!
Advanced shipments may be received during straight time hours at the warehouse location, however an overtime/double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move-in and move out hours beyond our control. This would also be true if freight was received after hours at the warehouse trapping facility.
Shipments that are moved and/or handled on overtime and/or double time hours will incur a surcharge based on the handling times noted on the receiving/shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.
Per Hour (OT/DT may apply)$113.75
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Shipments received that are packed in a manner as to require additional handling/labor are deemed special handling. Examples of shipments falling into this category would be constricted space unloading, ground unloading, stacked shipments, designated piece unloading, shipment integrity, mixed shipments, no bill of lading or documentation, carpet/pad only shipments.
(410) 737-9270fax
7079 Oakland Mills Rd, Columbia, MD 21046
•Constricted Space - Freight packed in trailer to full capacity. Shipments are not easily accessible because trailer is loaded by cubic space, or top to bottom and side to side.•Stacked Shipments - Shipments with multiple pieces stacked on top of one another throughout the majority of the truck or trailer requiring unstacking during the unloading process.
•Shipment Integrity - Shipments loaded on a carrier in a manner requiring separating or sorting to reestablish the integrity of each shipment.•Carpet/Pad Only - Carpet and/or pad only shipments are time and labor intensive, and require additional manpower and tools (e.g. carpet poles, flatbed carts or scooters, dollies). •No Documentation - Shipments received from small package carriers (including, among others, Fed Ex, UPS, & DHL) that are delivered without documentation or bills of lading that require additional sorting, processing, and tools for delivery. •Designated Piece Unloading - Shipments loaded in such a manner that require the unloading/loading crew to be directed by driver remove items in a particular order, or unloading and reloading items to reach certain pieces behind others remaining on the trailer.
•Mixed Shipments - Mixed shipments are shipments that contain a mixture of uncrated and crated materials, and the uncrated portion is minimal deeming the shipment special handling but not uncrated. But in cases where greater than 50% of the load by volume is uncrated the load will be categorized as uncrated.
35041
35250
35282
$10.50 per envelope
An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and move-out of the show, and is based on the weight of the shipment handled.
For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked in) during assigned target date/time.
This applies to van line carriers that transport freight at cubic displacement rates, operate a non-standard dock height equipment, require freight on the truck to be unloaded in a specific order or orientation, or require that freight on the truck be moved to unload the actual delivery.
Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility, Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard.
200.00$
$50.00 35003A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site after show opening. Any shipment arriving to showsite after show open will be charged a surcharge.
35007
Shipments weighing 40lbs or less will qualify for the light weight shipment rate. Shipments exceeding 40lbs will be billed standard Material Handling fees at the prevailing show rates. All shipments must have certified weight tickets. Shipments without certified weight will be subject to special handling or reweigh fees.
$50.00 35004
All vehicles must be escorted on and off the floor by a Shepard representative.Shepard charges a round-trip fee, per vehicle, to place a vehicle on the tradeshow floor.
All vehicles must be removed no later thanAny vehicles left after that time are subject to removal by towing or other means. Exhibitors areresponsible for all removal charges.
*Additional fees may apply if mobile spot cannot be driven into place and must be assisted or if scheduled mobile spot time is missed.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Bar:No refunds or exchanges once item has been delivered to your booth.Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due: $
Contact Name Contact Email Address
Card Holder Signature
mailDiscount Deadline Friday, June 22, 2018
Mob
ile/V
ehic
le S
potti
ng
Displaying a vehicle at the event? (including rolling stock, self-propelled, towed and/or pushed vehicles/machinery.)
Step 1: If you have a vehicle, make sure it is shown on the official floorplan by alerting Customer Service or your Event Management.
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 7079 Oakland Mills Rd,
Columbia, MD 21046
Step 2: Contact Customer Service to schedule your move in and out. Vehicle placement must be supervised by the Exhibitor.
ItemMotorized Unit/Vehicle Spotting
Roundtrip200.00$
Code35106
Qty
12:00 PMSunday, July 15, 2018
Exhibitor is responsible for checking local Fire Marshal rules and regulations for additional requirements.
Keys must be given to Shepard Exposition Services to be held onsite.
Important Rules and RegulationsBattery Cables must be disconnected
Gas Cap must either be taped shut or have a lockable gas cap.Must contain less than 1/4 tank of gas.
$
Company Name: Booth#
NA Tax*:$
Please Sign
# of Trips
ST - Straight time:OT - Overtime: Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PMDT - Double-time:
Total Estimate:Tax*:
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due:No refunds or exchanges once item has been delivered to your booth.Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in.Rental items found and in use in your booth are subject to "Standard" pricing.Company Name: BOOTH #
Contact Name Contact Email Address
Event Code: M111780718ALOA Convention & Security Expo
Car
tload
Ser
vice
Cartload services are provided to those exhibitors arriving in privately-owned vehicles and have small hand-carried items that need to be delivered to and from the dock/booth location.
Connect With Us!
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274
July 13 - 14, 2018
Monday-Friday, 8:00 AM - 4:30 PM
All other hours and holidays
Code Item Rate
35151 Dock to Booth ST 153.75
Total
35152
Card Holder Signature
$
Dock to Booth OT 210.60
All items must fit on flat bed cart (approximately 3'x4' in size) and weigh less than 200 pounds. If items are designated by Shepard personnel to be too large or too heavy, materials will be billed at regular material handling rates.
Booth to Dock ST 153.75
Your vehicle must unload on the receiving dock of the exhibit hall. Shepard personnel will direct vehicles. The cart is not authorized to enter or go to any parking structure. There must be two (2) people with the vehicle; one person to go with your product to the booth space and one person to remove your vehicle from the unloading area to the parking area.
35153
No personal trucks (one (1) ton & over), no rental trucks, trailers, or bobtails will be unloaded through cartload service.
If you arrive with a truck, van, trailer, or truck with trailer filled with exhibit material you will not qualify for this service and will be redirected.
7079 Oakland Mills Rd, Columbia, MD 21046
$NA$
35154 Booth to Dock OT 210.60
Cartload Service includes one laborer, one cart, one trip per rate listed above
Please Sign
Step One: Tell us who you are:
Accessible Storage Use this type when you need to pull items out of storage during the show.
Per DayPallets/Skids1/2 a TrailerFull TrailerLabor ST
OTDT
Secured Storage Use this type only if you do not need your items again until the end of the event.
Per Day
Labor STOTDT
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Onsite Storage:No refunds or exchanges once item has been delivered to your booth. Tax*:Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:Rental items found and in use in your booth are subject to "Standard" pricing.
Contact Email Address
On-
site
Sto
rage
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline
Card Holder Signature
$NA $
$
Exhibiting Company Name
Onsite Contact Onsite Cell Phone #
Contact Name
35101
Booth #
Onsite Storage is used when you have product you need to replenish during the event, or if you have items you don't want stored with the empty crates. Do not use this service for "Empty" storage.
Booth #Company Name:
Per Sq Ft$113.75$170.60$227.50
Materials will be placed into secured storage and will be returned to your booth after the close of the show. The materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show rates will apply each time material is handled to or from storage. ($100.00 Minimum).
0.80
For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services.
350873510035101
35087
(35400)
$227.50
(35166)
Materials in Accessible Storage will be accessible during the event, but not necessarily by exhibitors. The charge for Accessible Storage is a daily storage fee plus a per hour labor fee each time materials are moved. ($100.00 Minimum)
$35.00$80.00$120.00$113.75$170.60 35100
Friday, June 22, 2018
All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per package or container, whichever is less. No uncrated material will be accepted at the warehouse.
Step Two: Choose the Type of storage to fit your needs
7079 Oakland Mills Rd, Columbia, MD 21046
Please Sign
For both storage options, there is no charge to return items back to
your booth at the end of the event.
Booth Package 10' X 10' (50447)
Each Economy 10x10 booth package includes:1 - 6'L x 24"W x 30"H Skirted Table - Color Black 5004606
2 - Upholstered Side Chairs 50020
1 - Wastebasket 50091
1- 10 x 10 Carpet - Color Tuxedo 5025550
No substitutions will be accepted.
Booth Package 10' X 10' (50448)
Each Economy 10x10 booth package includes:2 - 6'L x 24"W x 30"H Skirted Tables - Color TBD 5004606
4 - Upholstered Side Chairs 50020
4 - Wastebasket 50091
1- 10 x 20 Carpet - Color Tuxedo 5025650
No substitutions will be accepted.
To qualify for the discounted rate listed above, order must be received with payment by
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Econo Booth Pac:Tax*:
Amount Due:
Contact Name Contact Email Address
7079 Oakland Mills Rd, Columbia, MD 21046
Friday, June 22, 2018
Orders received after the discount deadline will no longer be package orders and will be placed for each individual item at the Regular catalog rates.
Qty
498.90Regular AmountDiscount
863.15
Qty Discount Regular Amount
997.80 1680.10
6.000% $$
Company Name: Booth #
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
Card Holder Signature
Eco
no
my
Bo
oth
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - Natio phone (410) 737-9270
fax (410) 737-9274
$
July 13 - 14, 2018mail
Discount Deadline Friday, June 22, 2018Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.
A Budget and Time Friendly Solution!
Please Sign
Choose your package100 Series 200 Series
10x10 Expo Carpet 50255 10x10 Expo Carpet 50255
(1) 6'x42" Skirted Counter 50047 30" High Pedestal Table 50032
(2) Padded Stools 50024 (2) Padded Arm Chairs 50021
(1) Wastebasket 50091 (1) Wastebasket 50091 One time vacuuming for 100 sq. ft. 47001 One time vacuuming for 100 sq. ft. 47001
200 lbs. of Material Handling* 35030/35010 200 lbs. of Material Handling* 35030/35010
300 Series 400 Series*10x10 Expo Carpet 50255 10x10 Expo Carpet 50255
(1) LC3 Locking Cabinet 66284 10x10 Pierce Booth 66477
(1) Wastebasket 50091 (1) Wastebasket 50091
One time vacuuming for 100 sq. ft. 47001 One time vacuuming for 100 sq. ft. 47001
200 lbs. of Material Handling* 35030/35010 200 lbs. of Material Handling* 35030/35010* Must be ordered 30 days before move in
Choose your colorsCarpet Colors Skirt Colors
(01) Red (13) Teal (06) Black Red (01) White (03) Black (06) Grey (10)
(05) Blue (50) Tuxedo (07) Burgundy Green (02) Blue (05) Burgundy (07) Teal (13)
Upgrade Yourself!
Signature indicates you read and accept the Payment Policy and Terms & Conditions.Signature Series Package:
Tax*: Amount Due:
Contact Name Contact Email Address
Sign
atur
e Se
ries
Pack
ages
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - Natio phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.
1055.00 1371.5066320
Make Exhibiting Easier with Signature Series Packages! Signature Series Packages offer one stop shopping for all of your trade show needs.
Regular Amount
7079 Oakland Mills Rd, Columbia, MD 21046
6.000% $
4537.0066329 3490.00
GO GOLD!! Upgrade your package to include 100 sq. ft. of 1/2" Carpet Padding (50009) and Visqueen (50010).
GO PLATINUM!! Includes the Gold Upgrade plus daily vacuuming and (1) 500 watt electrical drop.
1813.50
*Some restrictions may apply - 200 LBS. Material Handling is based on Regular LTL freight and does NOT include small packages (such as FedEx, UPS, DHL), late to warehouse surcharges, special handling, marshaling yard or other applicable fees. No substitutions on any options.
131.05379.30
170.35493.10
Regular
$
Qty. Discount66326
Qty.1395.00
Discount Regular Amount
Discount
Card Holder Signature
$
Qty. Discount Regular Amount Qty. Discount
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
Regular Amount
Company Name: Booth #
66323 1020.00 1326.00
Please Sign
Vacuum Once
Daily Vacuum
Porter Service (includes emptying wastebaskets within the booth every two hours during the show)
Specialty ServicesMopping and Carpet Shampooing
Display Wipe Down (invoiced by man hours)
Vacuuming, Porter Service, Mopping, and Shampooing are based on total booth sq ft regardless of area being cleaned. Minimum order of 100 sq ft.Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Cleaning:No refunds once the service has been performed in your booth. Tax*:Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:
Contact Name Contact Email Address
47044
As the General Service Contractor, Shepard has the exclusive cleaning contract for this show. Other service contractors will not be permitted to provide this service on the show floor.
47042Code
4702247013
Code
47043
47056
Code
47057
Code
4703047031
Booth Vacuuming
Code
470504705147052
47055
Daily $113.75 $170.60
TotalHours Service ST OT
One Time $113.75 $170.60
Sham/One Time $0.65 $0.85Mop Daily $1.15 $1.50
TotalSq Ft Service Discount Regular
Mop One Time $0.65 $0.85
Daily Porter $1.05 $1.35
TotalSq Ft Service Discount Regular
One Time Porter $0.50 $0.65
900+ sq. ft $0.85 $1.10400-900 sq.ft. $0.95 $1.25
$0.70
TotalSq Ft Service Discount Regular0-399 sq. ft $1.04 $1.35
Card Holder Signature
$
Company Name: Booth #
TotalDiscount RegularServiceSq Ft
Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.
$6.000% $
0-399 sq. ft
Boot
h an
d
C
arpe
t Cle
anin
g
400-900 sq.ft.900+ sq. ft
$0.45$0.40
$0.60$0.50
$0.52
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
7079 Oakland Mills Rd, Columbia, MD 21046
Please Sign
Did you know....Booth carpet is the first product installed
on an exhibit floor. While carpet is installed clean, it will get dirty during the move in process due to debris in the air, aisles and other exhibitors. It is always
recommended to order a one time vacuuming prior to the show opening.
If you have any issues at all regarding cleaning during the
show, please contact the Service Desk immediately so
we can make it right. Please do not wait until the end of the
event.
Step Two: Check the box of your selected colorStep Three: Determine your booth size (length x width = square footage)
Premium Plush Carpet 50 oz
Premium Vinyl Flooring
Elevated Hardwood
Light OakDark Oak
Total Signature Flooring:Signature indicates you read and accept the Payment Policy and Terms & Conditions. Tax*:Due to the custom nature of this product, no refunds or exchanges once item has been ordered. Amount Due:
Contact Name Contact Email Address
(83)
ItemCall for Quote!
Sq Ft
(62) (63)
Sq Ft
(89) (82) (64)
Code
Per Sq FtItemCode Amount
Booth #
$
Card Holder Signature
White Black Crimson Dark Grey Electric Blue
Silver Dollar Sand
Laurel Brown
46005
5071250711
Per Sq Ft
Company Name:
Premium $13.50
6.000%
(61)Light Maple Vineyard Brown Snow
Step One: Choose the flooring to enhance your design
Order must be received 30 days in advance of show move in. 100 sq ft minimum
phone
Rental includes installation and removal of carpet and visqueen. Minimum 100 sq. ft. required.
ItemPremium
July 13 - 14, 2018 mailDiscount Deadline Wednesday, June 13, 2018
7079 Oakland Mills Rd, Columbia, MD 21046
Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.
Gaylord National Resort and Convention Center - National Harbor, Maryland
Navy
Mountain Grey Checkerboard Rosemary Stone
[email protected] Convention & Security Expo
$10.45
Sign
atur
e Fl
oorin
g Event Code:Connect With
Us!
46004
(410) 737-9270fax (410) 737-9274
Code Sq Ft Per Sq Ft Amount
Labor not included in hardwood flooring. Please order labor for the installation of your elevated floor.
Code Sq Ft Item Per Sq Ft Amount½" Padding
for Vinyl$4.9546007
$$
Please Sign
Quick and Easy Luxury!
Stand above the rest with an Elevated Hardwood Floor! Contact an ESS
Representative for pricing!
03 06 74 35 91 34 33 22
Step Two: Check the box of your selected colorStep Three: Determine your booth size (length x width = square footage)
Premium Carpet 28 oz, 100% Ultra cut pile with action back or jute backing
Minimum 100 sq. ft. is required for purchase carpet. No refunds on cancellations.
Padding & Visqueen Entice attendees to linger in your space with soft, comfortable padding!
Expo Carpet 13 oz. 2 Options: Regular and Special Cut!
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Carpet and Padding:Tax*:
Amount Due:Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Regular Booth Sizes, Great for inline booths! Special Cut, Recommended for Island and large area exhibits!
Card Holder Signature
Code Qty Item Discount Regular Amount
505805058150582
0 - 399 sq ft*400 - 900 sq ft
900+ sq ft
$8.15
$6.000% $
$
Company Name: Booth #
$642.00$957.65$1,273.15 Order Special Cut when it is important that dye lots match. Rental includes
installation and removal of carpet and visqueen protective covering.
10' x 20'10' x 30'10' x 40'
$493.85 $7.35$6.70
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. No refunds on "Special Cut" carpet once order is placed.
Code Qty Item Discount Regular Amount
50255 10' x 10' $264.70 $344.10
$0.40
502565025750258
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may become dirty. Please order cleaning service at least once before show opening.
Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet.
46002 Purchase sqft $18.55 $24.10
$1.75$3.45$0.50
1/2" Padding1" PaddingVisqueen
$736.65$979.35
$6.25$5.65$5.15
50010
Code
46003$7.55 $9.80
5000950008
46001
Discount Deadline Friday, June 22, 2018Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.
Code Qty
Item Discount Regular Amount
$1.35$2.65
Qty
Step One: Choose the carpet to fit your budget
Rental includes installation and removal of carpet and visqueen. Minimum 100 sq. ft. required.
Discount Regular AmountRental/sqft
Rental 1000+ sqft $6.55 $8.50
Item
Car
pet a
nd P
addi
ng Event Code:ALOA Convention & Security Expo Connect With
Gaylord National Resort and Convention Center - National Harbor, Maryland (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
M111780718emailphone
7079 Oakland Mills Rd, Columbia, MD 21046
Red (01) Silver Cloud (18) Deep Navy (22) Charcoal (17) Black (06) Beige (14)
Please Sign
Red (01) Tuxedo (50) Black (06) Teal (13) Burgundy (07)Blue (05)
Need something extra special? Check out our Signature Flooring Option Page
Order in just3 Easy Steps!
Regular Skirted Tables
Choose drape color (place color code next to order):Red (01) White (03) Blue (05) Burgundy (07)Green (02) Gold (04) Black (06) Grey (10) Teal (13)
Unskirted Regular TablesDiscount
Table is delivered with plastic sheeting on top
Stretch Fabric Table Covers
White - Fabric Table Cover w/ TableRed - Fabric Table Cover w/TableBlue - Fabric Table Cover w/TableBlack - Fabric Table Cover w/Table
Total Tables:Tax*:
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due:
Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Total
$179.35
$351.20$116.60$116.60
$229.70$270.15$89.70
$192.25$154.00
$89.70
Regular
Regular Total
$235.75$298.85$233.15$298.60
$191.80
5070050700
5070050700
Qty.
$214.55$192.25
$
Code
5004550049
6.000%
$147.90$165.05
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. No refunds or cancellations on Stretch Fabric once order is placed.
Company Name: Booth #
Card Holder Signature
Discount Deadline Friday, June 22, 2018
M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Event Code:
7079 Oakland Mills Rd, Columbia, MD 21046
Expo
Tab
les
$147.55$181.35$229.90
Skirted tables are skirted on 3 sides, you must order 4th side skirt for all sides to be draped on 6' and 8' tables
Qty.Code Color Size 50042
5004650050
Discount4'L X 30"H X 24" W6'L X 30"H X 24'W8'L X 30"H X 24"W
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
500525005150047
4'L X 42"H X 24"W6'L x 42"H x 24"W8'L x 42"H X 24" W4th Side 30"4th Side 42"
Qty.
500445004850041
Code Size4'L X 30"H X 24" W6'L X 30"H X 24'W8'L X 30"H X 24"W4'L X 42"H X 24"W
$268.95$268.95$268.95$268.95
Item
Stretch Fabric Table Covers must be ordered 30 days in advance
$
Regular Total
$
6'L x 42"H x 24"W8'L x 42"H X 24" W
50043
50040
50171
$105.10$125.45$147.90$118.45
$136.65$163.10
Modernize your look!
Please Sign
Natural Feel PedestalMaple Top Discount Regular
Regular Pedestal Gray fleck top
Discount Regular
Side Tables18" H X 24"W Discount Regular
Total Sp Tables:Tax*:
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due:
Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
7079 Oakland Mills Rd, Columbia, MD 21046
Total
TotalItem
5070750706
Code Qty
42"H X 30"R30"H X 30" R
Code Qty Item Total
$337.85$324.10
$439.20
30"H X 36" R $247.70 $322.00
$421.35
$264.95 $344.45
Card Holder Signature
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
6.000%$$$
ALOA Convention & Security Expo
Discount Deadline Friday, June 22, 2018
Spec
ialty
Tab
les
Event Code: M111780718Connect With
Us!
$124.65 $162.0550031 $124.65 $162.05
Code
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Company Name: Booth#
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Qty Item
50030 Rnd 18"H X 24"R
51089 42"H X 36"R
Sq 18"H X 24" W
50032
Please Sign
Brand our table with your custom
Graphic!See Graphic and
Sign Order for Details!
Natural Feel tables also have matching chairs and accessories to complete your look!
Natural Feel
Regular Seating
Specialty Seating
Total Chairs:
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due:
Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Discount
Code Qty
Tax*:
Total
Total
Total
$193.10 $251.05$206.20
$124.65$207.05Regular
Regular
Regular
$95.90
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Code Qty Item
50705 Natural Feel StoolNatural Feel Chair $158.60
$159.2550020 Side Chair
50704
Discount
Discount
Item
Card Holder Signature
Booth#Company Name:
6.000% $
Director Stool
$
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. C
hairs
and
Sto
ols
$
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Safety First! Chairs and Stools are meant for sitting only. Do not use as a ladder or step stool!
$98.95 $128.6551086 Director Chair
$130.70 $169.9050021 Arm Chair
$177.05 $230.1551090
Padded Stool
Code Qty Item
50024
email [email protected]
7079 Oakland Mills Rd, Columbia, MD 21046
Please Sign
Natural Feel chairs and stools also have matching tablesand accessories to complete your look!
Standard Display Accessories
Grids
Tack/Posterboards
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Display Furnishings:
Amount Due:Rental items found and in use in your booth are subject to "Standard" pricing.
Contact Name Contact Email Address
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274
July 13 - 14, 2018 mailDiscount Deadline Friday, June 22, 2018
7079 Oakland Mills Rd, Columbia, MD 21046
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Code Qty. Discount
$53.05$195.85
Item
Regular Total
50093
5009450245 Literature Rack
Floor Easel
50175
$254.60
50095 22x28 Sign Holder $120.85 $157.10$68.95
TotalRegular
50092Bag RackCoat RackGarment Rack
$259.35$92.05$259.35
$337.15$119.65$337.15
6" Hooks (12)50104 $51.50 $66.95
$411.45$411.454' x 8' Vert. $316.5050061
Total
$233.75 $303.9050237
Code Qty. Item Discount
4' x 8' Horz. $316.50
$175.10$16.05
$227.65$20.85
2'x8' w/legs, each2'x8' w/o legs, each7-Ball Waterfall
Regular
50236
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Card Holder Signature
Other accessories available, please contact customer service for more information.
Booth #
$6.000% Tax*: $
$
Company Name:
Code Qty. Item Discount
50060
50242
Dis
play
Fur
nitu
re
Please Sign
Showcases
Stacking Shelves
Skirting of Exhibitor Equipment
Red 01 Gold 04 Burgundy 07Green 02 Blue 05 Grey 10White 03 Black 06 Teal 13
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Showcase & Risers:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Show
case
s &
Ris
ers Event Code: M111780718
ALOA Convention & Security Expo Connect With Us!
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
7079 Oakland Mills Rd, Columbia, MD 21046
Safety First! Showcases and Risers are meant for display items only. Do not use as ladders or step stools!
Code Qty Item Total
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018
RegularDiscount
Total
50297 6' x12" Display Shelf50296 4'x12" Display ShelfCode Qty Item
Card Holder Signature
4' Quarter View 6' Quarter View
5006950070
$977.35 $1,270.55
$6.000% Tax*: $
$142.40$109.55$177.20$136.30
Company Name:
$1,077.95 $1,401.35
Booth#
Order per linear foot
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Each Shelf comes with (2) black bases. They are stackable up to (4) units high. All stacking shelves will be delivered to your booth, it is up to your
creativity how you want to stack them.
Code Ft Color Item Total50058 Sateen Skirting 20.30 26.40
Discount Regular
Discount Regular
Regular showcase color is white, call to inquire about other colors
50068 6' Full View $1,077.95 $1,401.3550067 4' Full View $977.35 $1,270.55
Please Sign
Don't See what you are looking for?See our "Exhibit Counters" page for custom counters and create
something just for you! Contact an ESS Representative to get started!
Wrap your stacking shelves with colorto show off your products!
Drapes and Bars
Red 01 Blue 05 Grey 10
Drape is per linear foot, 10' minimum order White 03 Black 06 Burgundy 07
Skirting of Exhibitor EquipmentRed 01 Gold 04 Burgundy 07Green 02 Blue 05 Grey 10White 03 Black 06 Teal 13
Accessories
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Drape and Accessories:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Dra
pe, S
kirti
ng &
Mis
c
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
7079 Oakland Mills Rd, Columbia, MD 21046
Qty Color Item Total
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018
Discount Regular
3' high drape $18.40 $23.908' high drape $24.85 $32.30
8' upright with base $34.25 $44.556'-10' cross bar $22.80 $29.65
Qty Color Item Total
$98.60
Total
$224.10$124.15 $161.40
507095071050708
RegularDiscount
Card Holder Signature
Code
500735007450088 NA50349 NA
$6.000% Tax*: $
$109.40 $142.20$48.70 $63.30
$34.00
Code
50058Order per linear foot
ItemQty
50348 NA 7'-12' crossbar $22.80 $29.65
Sateen Skirting $20.30 $26.40Discount Regular
Code
500915018550427
Company Name: Booth#
$26.15
$172.40
$75.85
Natural Feel Flr LampNatural Feel Tab LampNatural Feel ReceptWastebasketDrawing BowlTensa Stanchion, each
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Please Sign
3' High sidewall
drape
8' High backwall drape
Natural Feel accessories also have matching chairs and tables to complete
your look!
Power UpIn Style.
Empower attendees at your next show with functional charging furniture and make searching for wall outlets history. From soft seating and tables to pedestals and lamps, our complete charging collection lets you Power Up the Possibilities. Charging adapters are available to rent for all powered products.
Powered SeatingO R
TA
Denotes Powered Products
SFAPWR Sofa, Powered (white vinyl) 78"L 31"D 33"H
ROMA
CHRPWR Chair, Powered (white vinyl) 37"L 31"D 33"H
ROMA
O RTA
O RTA
Powered Tables
Powered SeatingPlease Note: C ient is responsi e or pro i in a or an an e e tri a power so r e to the rnit re. One 110 power so r e is re ire or ea h har in pane . Two har in nits an e aisy haine to ether. 10A ma per har in pane .
Sydney Powered Cocktail Tables D) C1WP(white, brushed steel) 48"L 26"D 18"HE) C1YP (black, brushed steel) 48"L 26"D 18"H
1
A.B.
C.
A) NPLCHP Naples Chair, Powered (black vinyl) 36"L 30"D 33.25"H
B) NPLSOP Naples Sofa, Powered (black vinyl) 87"L 30"D 33.25"HC) NPLLOP Naples Loveseat,Powered (black vinyl) 62"L 30"D 33.25"H
A.
D.
E.
O RTA
O RTA
F.
G.
Charging adapters are available to rent for all
powered products.
Charging Adapters F) A A T (white)G) A A TB ( a k)
Ventura Powered TablesA) VNTWHT Bar(white top) 72.25"L 26.25"D 42"HB) VNTBLK Bar(black top)72.25"L 26.25"D 42"H
G30 Powered Tables(white top)C) G30DWP Café 72"L 26"D 30"H
C.
B.
PoweredBanquettes.
BNQ417 Full Banquette w/Electrical Charging Outlet(white vinyl) 72"RND 51"H
MODULAR SYSTEM
BNQTL7 Center Cone w/Electrical Charging Outlet(white vinyl) 38"RND 51"H
BNQ7 Quarter Curve Ottoman(white vinyl) 53"L 22"D 18"H
WHT12 Half Bench Ottoman (white vinyl) 39"L 22"D 18"H
Create round banquettes or custom serpentine seating. The Power Banquette system has 3 AC and 2 USB plugs built into the center cone so your client will never be left powerless. Center power cone may also be rented as a free standing charging station.
Detail of Electrical Charging Outlet
POWEREDDETAIL
BNQR17 Ottoman Ring (4 ottoman seats) (white vinyl) 72"RND 18"H
Denotes Powered Products
8
Soft Seating
HOPI(gray linen)HOPCH, Chair21"L 25"D 34"H HOPLV, Loveseat 48"L 25"D 34"H
REGISREGOTT End Table (brushed metal) 16"L 15.5"D 16.5"H
PEDESTALPDL42W Powered Locking(white) 24"L 24"D 42"H
MARCHEMAR010 Swivel Ottoman (blue fabric) 17"RND 18"H
CAFÉ TABLE30WHHC Hydraulic Chrome Base (laminate white top) 30"Round 29"H
Create Engaging Booth Environments
Soft Seating Collections
NAPLESA) NPLCHR Chair(black vinyl)36"L 30"D 33.25"HNPLCHP (Powered)
B) NPLSOF Sofa(black vinyl) 87"L 30"D 33.25"H NPLSOP (Powered)
C) NPLLOV Loveseat(black vinyl) 62"L 30"D 33.25"HNPLLOP (Powered)
FAIRFAXA) FAIRSW Sofa(white vinyl, brushed metal)62"L 26"D 30"H
B) FAIRCW Chair(white vinyl, brushed metal)27"L 26"D 30"H
A. B.
Available in Power
A.
C.
B.
BAJAA) BCHWHT Chair(white vinyl) 36"L 30.5"D 28"H
B) BLVWHT Loveseat(white vinyl) 61"L 30.5"D 28"H
A. B.
10
MunichCollection
MNCHCH Munich Armless Chair (gray fabric) 22.5"L 27"D 28.5"H
MNCHCC Munich Corner Chair (gray fabric) 26"L 27"D 28.5"H
MNCHLV Munich Armless Loveseat (gray fabric) 45"L 27"D 28.5"H
MUNICHMNCHSC Sectional 3pc. (gray fabric) 93.5"L 27"D 28.5"H
SILVERADOC1E Cocktail Table (glass, chrome)36" Round 17"H
Modular Seating to Design Custom Exhibits
Soft Seating Collections
SOUTH BEACHA) SO1 Sofa (platinum suede) 69"L 29"D 33"HB) OTS Ottoman(platinum suede) 25"L 31"D 18"H C) SO2Sofa Sectional 3pc. (platinum suede) 152"L 40"D 33"H
B. C.
A.
ALLEGROA) CHR002 Chair(blue fabric) 36"L 34.5"D 30"H B) SFA002 Sofa(blue fabric) 73"L 34.5"D 30"H
A. B.
A. B.
TANGIERSA) TANSOF Sofa(beige textured) 78"L 37"D 36"HB) TANCHR Chair(beige textured) 34"L 37"D 36"HC) TANLOV Loveseat(beige textured) 57.5"L 37"D 37"H
KEY LARGOA) KEYCHR Chair(black fabric) 35"L 35"D 34"H B) KEYLOV Loveseast(black fabric) 57"L 35"D 34"H C) KEYSOF Sofa(black fabric) 79"L 35"D 34"H
A.
B.
C.
C.
12
Accent ChairsKEY WEST OCB Chair (black) 31"L 31"D 31"H
MADGRY Arm Chair (light gray vinyl) 27"L 32"D 33"H
MADDEN
SWAN Swivel Chair (white vinyl) 28"L 25"D 30"H
SWANSON
Accent Chairs
Meeting & Stage Chairs
| 13
A) BCWMadrid Chair (white vinyl) 30"L 30"D 31"H
B) OCHMadrid Chair (black vinyl) 30"L 30"D 31"H
C) FAIRCW Chair(white vinyl, brushed metal)27"L 26"D 30"H
D) LABREALa Brea Swivel Chair (charcoal gray, fabric) 35"L 27"D 40"H
E) MNCHCHMunich Armless Chair (gray fabric) 22.5"L 27"D 28.5"H
F) HOPCH, Chair(gray linen)21"L 25"D 34"H
Meeting Chair25.5"L 23.5"D 34"H A) OCMESP (espresso vinyl)B) OCMTAU (taupe fabric)C) OCMWHT (white vinyl)
A.
D.
B.
E.
C.
F.
A. B. C.
14
Group Seating
C) LMCHR Chair (maple, chrome) 18"L 19"D 34"H
D) 30WHHC Round Café Table (white laminate top, chrome hydraulic base) 30" Round 29"H
LAGUNAA) ZENCHR Chair (white, chrome) 18.25"L 22"D 32"H
B) 30MAHCMadison Hydraulic Café Table (chrome base, gray acajou top) 30"RND 29"H
ZENITH
MALGRN Chair (green) 20"L 20"D 32"H
MALBAMALGRY Chair (gray) 20"L 20"D 32"H
MALBA
C.D.
A.B.
Styles & Shapes
Berlin Chair18"L 22"D 32"HA) CS8 (black, white)B) CS9 (red, white)
C) CS4Syntax Chair (black, chrome) 23"L 19"D 32.25"H
D) XCHR Christopher Chair (white vinyl, chrome) 17"L 19"D 35"HE) CH002Wendy Chair (clear acrylic) 15"L 20"D 36"HF) SC10 Razor Armless Chair (white) 15.38"L 15.5"D 30.5"H
G) SC3 Brewer Chair (onyx, black) 20"L 20"D 32"HH) XC6Altura Guest Chair (black crepe) 25"L 20"D 34"H
G.
D.
Choose from a variety of shapes and sizes to design the perfect look.
Mix & Match
C.
F.
A. B.
I.
E.
H.
J.
I) RSTDIN Rustique Chair w/arms (gunmetal) 20"L 18"D 31"H J) DUET Duet Chair (black, chrome) 21"L 23"D 33"H
16
Ottomans
F.
K.
H. I.
J.
L.
M.
G.
A. B.
C.
D.
E.
VIBE CUBE 18”L 18”D 18”HA) VIB09 (white vinyl)B) VIB10 (black vinyl)C) VIB11 (steel blue vinyl)D) VIB13 (purple vinyl) E) VIB12 (silver vinyl)F) VIB07 (beige vinyl)G) VIB04 (red vinyl)H) VIB06 (gold/bronze vinyl)I) VIB01 (green vinyl)J) VIB03 (pink vinyl)K) VIB05 (yellow vinyl)L) VIB02 (blue vinyl)M) VIB08 (orange vinyl)
Styles & Shapes
Marche SwivelMarche Swivel Ottomans 17"RND 18"HA) MAR001 (white vinyl)B) MAR005 (red fabric) C) MAR009(pear yellow fabric)D) MAR007 (plum fabric) E) MAR010 (blue fabric)F) MAR002 (gray fabric)G) MAR006(rose quartz fabric) H) MAR003 (linen fabric) I) MAR004(raspberry fabric)J) MAR008(meadow green fabric)
ENDLESS Square 34"L 34"D 15"H I) END02B (black) J) END02W (white)ENDLESS Curved 60.5"L 37.5"D 15"H K) END01B (black)L) END01W (white)
Beverly Bench 60"L 20"D 18"HA) BVLYWH (white vinyl)B) BVLYBK (black vinyl) C) BVLYGR (gray fabric)D) BVLYRD (red fabric) E) BVLYOB (ocean blue fabric) F) BVLYLN (linen fabric) G) BVLYBN (brown fabric)
H) WHT12 Half Bench (white vinyl) 39"L 22"D 18"H
Q) REGBENRegis Bench (brushed metal) 47"L 15.5"D 16"H
M) BNQ7 Quarter Curve(white vinyl) 53"L 22"D 18"HN) BNQR17 Ring (4 ottoman seats) (white vinyl) 72"RND 18"HO) SAL Sally Stool(white) 12" Round 17"HP) CUBL20 EdgeLED Cube (white plastic) 20"L 20"D 20"HA/C power only
C.
F.
I.
L.
O.
D.
A. B.
G.
J.
M.
P.
E.
H.
K.
N.
Q.
D.
H.
I.
J.
C.
G.
A. E.B.
F.
18
Accent Tables
A.C.
B.
D.
A.C.
B.
D.
Cocktail Table47"L 24"D 16"H A) ALC100 (glass, chrome)B) ALC200 (wood, chrome)
ALONDRA
End Table20"L 20"D 20"H C) ALE100 (glass, chrome)D) ALE200 (wood, chrome)
ALONDRA
End Table26"L 26"D 20"HC) E1C (glass, chrome)D) E1FWB (wood, black)
GEO
Cocktail Table50"L 22"D 16"H A) C1C (glass, chrome)B) C1FWB (wood, black)
GEO
Styles & Shapes
E.
F.
K.
M.
L.J.
I.
N.
H.
G.
(brushed steel) Cocktail Tables48"L 26"D 18"H A) C1W (white)C1WP (Powered) B) C1Y (black)C1YP (Powered)
End Tables27"L 23"D 22"H C) E1W (white)D) E1Y (black)
(brushed metal)E) REGBEN Bench Table47"L 15.5"D 16"H F) REGOTT End Table16"L 15.5"D 16.5"H
(glass, chrome)G) E1E End Table24" Round 22"HH) C1E Cocktail Table36" Round 17"H
(walnut finish) I) EOLI End Table22" Round 22"HJ) COLI Cocktail Table47"L 27"D 19"H
(wood) K) ETBL E-Table 21"L 15.5"D 27.5"HL) TMBTBL Timber Table16" Round 17"H
M) AURA Aura Round Table (white metal)15" Round 22"H
N) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"HA/C power only
A.
B.
C.
D.
SYDNEY
REGIS
SILVERADO
OLIVER
RUSTIC
Available in Power
26
ConferenceTables PWRUSB
Powered Conference Table Module(black) 5"L 2.25"D 2"H
Includes 2 AC and 2 USB outlets. Available for all conference tables except the Geo, Merlin, Atomic and Work Tables.
A.
B.
C.
D.E.
F.
(Madison/gray acajou) D) MADC05 5' Table 60"L 48"D 29"HE) MADC08 8' Table 96"L 60"D 29"H F) MADC10 10' Table 120"L 48"D 29"H
MADISON
42" Round Conference Table42"RND 29"H A) CONF42 (white laminate)B) CB1 (graphite nebula)C) CB8 (Madison/gray acajou)
Styles & Shapes
N) PROEXB Pro Executive High Back Chair (black vinyl) 25"L 24"D 48"H Adjustable.O) PROMID Pro Executive Mid Back Chair (white vinyl) 24"L 22"D 40"H Adjustable.
Atomic Round Tables (glass, chrome) A) 42ATO 42"RND 30"H(not shown)36ATO 36"RND 30"H
Geo Rounded Square Tables 42"L 42"D 29"HC) CE1 (glass, chrome)D) CF1 (glass, black)
Geo Rectangular Tables60"L 36"D 29"H E) CF2 (glass, black)D) CE2 (glass, chrome)
G) MERLIN Merlin Multi Use Table (gray laminate, black)46"L 29"D 30"HH) WD3 Work Table(white laminate, white) 48"L 24"D 30"H
Conference Tables(graphite nebula) I) CB3 8' 96"L 48"D 29"HJ) CB2 6'72"L 42"D 29"H
Conference Tables(granite) K) C508GR 8'96"L 44"D 29"HL) CT10GR 10'120"L 46"D 29"HM) CT06GR 6' 72"L 36"D 29"H
I.
J.
Mix & Match
K. | L.
M.
O.N.
A.
C.
D.
E.
F.
G.
H.
28
ExecutiveSeating
SY1 Altura Steno Chair (black crepe) 25"L 26"D 21"H
PROGB Pro Executive Guest Chair(black vinyl) 24"L 22"D 36"H
PROMID Pro ExecutiveMid White Chair(white vinyl)24"L 22"D 40"H Adjustable
PROMDB Pro ExecutiveMid Back Chair(black vinyl)24"L 22"D 40"H Adjustable
Pro Executive High Back Chair25"L 24"D 48"H Adjustable. A) PROEXE (white classic vinyl) B) PROEXB (black vinyl)
A.B.
20
C.
Café TablesA) 30MAHC Madison Hydraulic Café Table (chrome base, gray acajou top) 30"RND 29"H
B) MALGRN Malba Chair (green) 20"L 20"D 32"H
A.
30" Round Café TablesStandard Black Base 30" Round 29"H A) ZTH (liquid steel blue top)B) ZTB (red top)
Hydraulic Chrome Base30" Round 29"HC) 30WHHC (white laminate top)D) 30STHC (silver textured)
E) CS4 Syntax Chair(black, chrome) 23"L 19"D 32.25"H
B.
A.B.
D. E.
Customize And Create
B. | G.
A) ZENCHR Zenith Chair (white, chrome) 18.25"L 22"D 32"HB) DUET Duet Chair (black, chrome) 21"L 23"D 33"H
Café TablesStandard Black Base 30" Round 29"H A) ZTG (silver textured) B) ZTJ (graphite nebula)C) ZTK (maple)D) 30WH29 (white laminate)E) ZTA (Madison/gray acajou)
36" Round 29"H F) ZTQ (white laminate)G) ZTN (graphite nebula)H) ZTP (maple)
Create the ultimate look. Choose from a wide variety of colorful Group Seating for the perfect style.
Mix & Match
K. | O.J. | N. M.
C. | H. E.
B.
L.
A.
A.
Café Tables Hydraulic Chrome Base 30" Round 29"HI) 30SBHC (liquid steel blue)J) 30GRHC (graphite nebula)K) 30MTHC (maple)L) 30BRHC (red)
36" Round 29"HM) 36WTHC (white laminate)N) 36GRHC (graphite nebula)O) 36MTHC (maple)
D. | F.
Choose your base, black or chrome, then pick a color that suits your design.
A H T A AT R T T R RA H T B A
T B A O RA ACA OR
I.
A.
O RTA
and Powered Tables
Communal
G30 Communal Café Tables (silver frame)72"L 26"D 30"
Maple TopB) G30DMS (solid)C) G30DMW (grommets)
White TopD) G30DWS (solid)E) G30DWW (grommets)
Choose from Powered, Solid or Grommet Hole Table Tops.
Colors not available in all table options. Please check options listed to the right.
Table Top Options
MAPLEWHITEBLACK
Denotes AC and USB charging outlets
G30CAFÉ TABLES
VenturaBAR TABLES
Ventura Powered Bar Tables (silver frame)72.25"L 26.25"D 42"H
A) VNTBLK (black top)VNTWHT (white top)
Ventura Communal Bar Tables (silver frame)72.25"L 26.25"D 42"H
Maple TopB) VNTMNP (solid)VNTBMW (grommets)
White Top C) VNTBWW (grommets)VNTWNP (solid)
Black Top VNTBNP (solid)
G30 Powered Café Tables72"L 26"D 30"H.
A) G30DWP(silver frame, white top)
Charging adapters are available to rent
for all Powered Table Products.
(ADAPTW)
B.
C.
D.
E.
B.
C.
O RTA
A.
22
Bar TablesA.
B.
E) RSTSQTRustique Square Metal Bar Table (gunmetal) 23.75"L 23.75"D 41.25"H
F) RSTSTL Rustique Barstool (gunmetal) 13"L 13"D 30"H
A) 30WHHB 30" Round Bar Table (white laminate top, chrome hydraulic base) 30"RND 45"H B) APS12Apex Barstools (blue ultra suede) 21"L 21"D 33"H
C.
D.
E.
F.
C) 30SBHB30" Round Bar Table (liquid steel blue top, chrome hydraulic base) 30"RND 45"H
D) LMBARLaguna Barstool (maple, chrome) 18"L 20"D 47"H
Customize And Create
| 23
Bar TablesStandard Black Base 30" Round 42"HA) VTJ (graphite nebula)B) VTK (maple)C) VTG (silver textured) D) VTB (red)E) 30WH42 (white laminate)F) VTH (liquid steel blue)G) VTA (Madison/gray acajou)
36" Round 42"H H) VTW (white laminate)I) VTN (graphite nebula)J) VTP (maple)
R) 30MAHB 30" Round Bar Table w/Hydraulic Chrome Base (Madison/gray acajou) 30" RND 45"H
S) ZENBAR Zenith Barstool (white, chrome) 19"L 20"D 44"H
D.C.B. | J.A. | I.
K. | P. L. | Q. N. O.M.
E. | H.
G.
Bar TablesHydraulic Chrome Base 30" Round 45"HK) 30GRHB (graphite nebula)L) 30MTHB (maple) M) 30STHB (silver textured) N) 30BRHB (red)
36" Round 45"HO) 36WTHB (white laminate)P) 36GRHB (graphite nebula)Q) 36MTHB (maple)
F.
Choose your base, black or chrome, then pick a color that suits your design.
A H T A AT R T T R RA H T B A
T B A O RA ACA OR
Create the right look. Choose from a wide variety of Bar Table heights and colors for the perfect look.
Style & Design
R.
S.
24
Barstools
A.
B.
D.
C.
15" Round 23–33.5"H A) ROLLWH (white vinyl)B) ROLLRD (red vinyl) C) ROLLBL (black vinyl)D) ROLLGY (gray vinyl)
LIFT BARSTOOLS
Styles & Shapes
N.
O.
P.
Apex Barstools21"L 21"D 33"HA) APS08 (black vinylB) APS59 (red vinyl)C) APS75 (white vinyl)D) APS12 (blue ultra suede)
Zoey Barstools15"L 16"D 30-34.75"HE) BS002 (white, chrome)F) BS003 (black, chrome)
Banana Barstools21"L 22"D 41.75G) BSS (black, chrome) H) BST (white, chrome)
Oslo Barstools17"L 20"D 45"H I) BSD (blue)J) BSC (white)
K) XBAR Christopher Barstool (white vinyl, chrome) 19"L 15"D 41"H
L) BS001 Shark Barstool(white, chrome) 22"L 19"D 34-44"H
M) BSR Syntax Barstool (black, chrome) 23"L 19"D 43.25"H
N) RSTSTL Rustique Barstool (gunmetal) 13"L 13"D 30"H
O) ZENBAR Zenith Barstool (white, chrome) 19"L 20"D 44"HP) LMBAR Laguna Barstool (maple, chrome) 18"L 20"D 47"H
Create the ultimate look. Choose from a wide variety of select Bar Seating for the perfect style.
Mix & Match
A. C.B. D.
F.E. H.G.
J.I. K. L.
M.
3
A) JD8 Madison Executive Desk (gray acajou) 60"L 30"D 29"H B) CR8 Madison Credenza (gray acajou) 60"L 20"D 29"H
C) PROMDB Pro ExecutiveMid Back Chair(black vinyl)24"L 22"D 40"H AdjustableD) PROEXE Pro Executive High Back Chair(white classic vinyl) 25"L 24"D 48"H Adjustable
MADISON
EssentialsA. DESK FRONT
DESK BACK
B. CREDENZA FRONT
CREDENZA BACK
D.C.
TECH COLLECTION
A) TECH3B Tech Desk, Powered, w/3 Drawer File Cabinet (black metal, laminate) 60"L 30"D 30"H B) TECH Tech Desk, Powered (black metal, laminate) 60"L 30"D 30"HC) TECH3 3 Drawer File Cabinet on Castors (black metal, laminate) 16"L 20"D 28"H
Denotes AC and USB charging outlets
C.
A.
B.
Charging Adapters D) ADAPTB (black)
D.
A.
B.
C) PSHCCSPosh Shelving(Chrome, Acrylic) 36"L 18"D 72"HD) BC8Madison Bookcase (gray acajou) 36"L 12"D 72"H
SHELVING
MASON LAMPS(brushed silver)A) LA15 Floor Lamp18" Round 55"HB) LA14 Table Lamp16" Round 26"H
ACCENT LAMPS
POWEREDDETAIL
LIGHTING & PRODUCT DISPLAY
Charging adapters are available to rent for all powered products.
C. D.
Powered Pedestals
Powered Tech Desk
1
E.
F.
Charging adapters are available to rent for all powered products.
Charging Adapters E) ADAPTW (white)F) ADAPTB ( a k)
Powered Locking Pedestal A) PDL36W (white)24"L 24"D 36"H B) PDL42W (white)24"L 24"D 42"HC) PDL36B (black) 24"L 24"D 36"H D) PDL42B (black)24"L 24"D 42"H
(The flip top electrical units rotate 180 degrees, allowing devices to be charged from inside the locked cabinet or on the surface)
POWEREDDETAIL
A. | B.
POWEREDDETAIL
C. | D.
Denotes AC and USB charging outlets
Denotes AC and USB charging outlets
Please Note: Client is responsible for providing labor and an electrical power source to the furniture. One 110V power source is required for each charging panel. Two charging units can be daisy chained together. 10A max per charging panel.
A) TECH3B Tech Desk, Powered w/3 Drawer File Cabinet (black metal, laminate) 60"L 30"D 30"H
B) TECH Tech Desk, Powered (black metal, laminate) 60"L 30"D 30"H
C) TECH3 3 Drawer FileCabinet on Castors (black metal, laminate) 16"L 20"D 28"H
Charging Adapter D) ADAPTB (black)
Charging adapters are available to rent for all powered products.
C.
POWEREDDETAIL
D.
A.
B.
32
Show Essentials
A.
B.
Suggested Uses of Martini Bar
A) BRC Martini Bar CircleComprised of three BR1 Martini Bars 100"L 100"D 45"H
B) BR1 Martini Bar (gray metal, frosted glass top) 67"L 22"D 45"H
MARTINI BAR
D.
C.
C) R1R Large(White, 14.0 cubic feet) 28"L 28"D 64"HD) R1Q Small (White, 4.0 cubic feet) 20"L 22"D 33"H
REFRIGERATORS
LIGHTED PRODUCTS
MOBILE TABLET STANDS & ACCESSORIES
A) CUBL20 Edge LED Cube Ottoman (white plastic) 20"L 20"D 20"HA/C power only
B) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"HA/C power only
TABLET STANDS
A) TBSTND (black)14"L 13"D 44.5"H
B) TBSTDW (white)14"L 13"D 44.5"H
ACCESSORIES
C) TBBCHR Brochure Holder(black)8.625"L 1.1"D 11.325"H
D) TBSHLF Charging Shelf(black)14.85"L 7.17"D 1"H
E) TBPNTR Wireless Printer Holder(black) 3.3"L 1.9"D 5.28"H
Denotes AC and USB charging outlets
A. B.
D.
(BACK VIEW)
Mobile Tablet StandsInclude 3 AC and 2 USB
Charging Outlets
C.
E.
LED light available in white, red, green, blue and rolling color. Red BlueGreenWhite
A.
B.
Adapters/ChargersQty.
C1WP-Sydney White, Powered!
C1YP-Sydney Black, Powered!
E1E-SilveradoALE100-Alondra, Glass/ChromeALE200-Alondra, Wood/ChromeE1FWB-Geo, Wood/BlackE1C-Geo, Glass/Chrome
EOLI-Oliver End TableE1W-Sydney, WhiteE1Y-Sydney, BlackCUBTBL-Edge LED CubeAURA End TableETBL-E Table, WoodTMBTBL Timber Table, WoodREGOTT-Regis End Table
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Exec Tables Furnishings:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Occasional End Tables
$330.20
$379.60$457.60
$488.80
$493.50$594.90
$635.45
C1E-SilveradoALC100-Alondra, Glass/Chrome
$488.80 $635.45C1Y-Sydney, Black $384.80 $500.25
C1W-Sydney, White
$270.40
$244.40
$348.40 $452.90
$197.60 $256.90$351.50
$452.90
$348.40
$348.40
Card Holder Signature
$304.20$288.60 $375.20$234.00
$6.000% Tax*: $
Company Name: Booth#
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
$317.70
REGBEN-Regis Bench Table
$291.20 $378.55
$452.90
$392.60 $510.40
$338.00 $439.40
Qty. Item Discount Regular Amount$361.40 $469.80
$429.25$429.25$330.20
$43.95Regular Amount
ADAPTW-Charging Adapter,white $33.80
$384.80 $500.25 DiscountADAPTB-Charging Adapter, black
Item$33.80
$43.95
COLI - Oliver Cocktail Table $327.60 $425.90C1C-Geo Rect., Glass/Chrome $343.20 $446.15C1FWB-Geo, Wood/Black $400.40 $520.50ALC200-Alondra, Wood/Chrome $457.60 $594.90
phone
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Qty. Item Discount Regular AmountCocktail Tables
Coc
ktai
l &
O
ccas
iona
l Tab
les
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email
7079 Oakland Mills Rd, Columbia, MD 21046
Gaylord National Resort and Convention Center - National Harbor, Maryland
Please Sign
Don't forget device adapters/ chargers for your powered
tables!
Qty. Qty.END02B-Square, Black LeatherEND02W-Square, White LeatherEND01B-Curved, Black LeatherEND01W-Curved, White Leather
CUBL20-Edge Lighted CubeWHT12-Half Bench, White VinylBNQ7-Quarter Curve, White VinylBNQR17-Ottoman Ring, White Vinyl
Qty.
Qty.VIB01-Vibe Cube, GreenVIB02-Vibe Cube, BlueVIB03-Vibe Cube, PinkVIB04-Vibe Cube, RedVIB05-Vibe Cube, YellowVIB06-Vibe Cube, Gold/BronzeVIB07-Vibe Cube, ChampagneVIB08-Vibe Cube, OrangeVIB09-Vibe Cube, White WtrproofVIB10-Vibe Cube, Black WtrproofVIB11 Vibe Cube, Steel Blue VinylVIB12 Vibe Cube, Silver VinylVibe13-Vibe Cube, Purple Vinyl
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Ottomans:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Card Holder Signature
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Styles and Shapes
Vibes
Marche Swivel
Item
Otto
man
s
$6.000% Tax*: $
Company Name: Booth#
$673.40 $875.40$2,412.80 $3,136.65
$358.80 $466.45$358.80
$192.40 $250.10
$192.40 $250.10
$192.40 $250.10
$254.80 $331.25$192.40$254.80
$254.80$254.80
$331.25MAR001-Marche Swivel, White
$254.80
$192.40 $250.10$331.25
$192.40 $250.10
Amount$331.25
MAR008-Marche Swivel, Mdw GrnMAR009, Marche Swivel, PearMAR007-Marche Swivel, PlumMAR004-Marche Swivel, RaspberryMAR005-Marche Swivel, Red
$331.25
$331.25$254.80
MAR010-Marche Swivel, Blue
$254.80 $331.25$254.80 $331.25
$254.80 $331.25
$572.00 $743.60
$514.80 $669.25
$124.80 $716.55$572.00 $743.60 $551.20 $716.55
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
phone
Item Discount Regular Amount
Item
(410) 737-9270fax (410) 737-9274
Discount
$270.40 $351.50
MAR006-Marche Swivel, Rose Qtz
SAL Sally Stool $551.20
Discount Deadline
7079 Oakland Mills Rd, Columbia, MD 21046
BVLYGR Bev Bench Grey FabricBVLYLN Bev Bench Linen FabricBVLYOB Bev Bench Ocean FabricBVLYRD Bev Bench Red FabricBVLYWH Bev Bench White Vinyl
$551.20 $716.55
$162.25
REGBEN Regis Bench, Brushed Metal $392.60
$192.40$192.40
$254.80 $331.25MAR002-Marche Swivel, Grey
Friday, June 22, 2018
$466.45
Beverly Bench
BVLYBN Bev Bench Brown Fabric $551.20 $716.55
Gaylord National Resort and Convention Center - National Harbor, Maryland
July 13 - 14, 2018 mail
Item Discount Regular Amount$551.20 $716.55BVLYBK Bev Bench Black Vinyl
$250.10
$551.20 $716.55$551.20 $716.55
$510.40
Regular Amount
$250.10$250.10
MAR003-Marche Swivel, Linen
Discount Regular
$192.40$192.40$192.40
$250.10$250.10$250.10
$250.10
$192.40 $250.10
$192.40
Please Sign
SWAN-Swanson Swivel, White VinylOCB-Key West Tub, BlackMADGRY-Madden Arm Chair,Grey
SO2-3pc. South Beach, P. Suede BCW-Madrid Chair, WhiteLABREA-La Brea Swivel ChairHOPCH-Hopi Chair, Grey LinenMNCHCC Munich Corner Chair
Loveseats OCH Madrid Chair, BlackQty. Meeting Chairs
KEYLOV-Key Largo Loveseat Qty.HOPLV-Hopi Loveseat, Grey Linen OCMTAU-Meeting Chair, Taupe
TANLOV Tangiers Loveseat OCMWHT-Meeting Chair, White
BLVWHT Baja Loveseat White Vinyl OCMESP-Meeting Chair, ExpressoMNCHLV- Munich Armless LoveseatNPLLOV- Naples Loveseat, Blk Vinyl Modular System
Club Chairs Qty.Qty. BNQ417-Full Banquette-Powered!
BCHWHT Baja Chair, White Vinyl BNQR17-Ottoman Ring, White VinylNPLCHR-Naples Chair, Black Vinyl BNQ7-Quarter Curve, White VinylTANCHR-Tangiers Chair, Beige BNQTL7- Center Cone, White VinylCHR002-Allegro Chair WHT12-Half Bench, White VinylKEYCHR-Key Largo Chair OTS-South Beach WedgeFAIRCW-Fairfax Chair
Qty.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Soft Seating:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Item Discount Regular Amount$865.80 $1,125.55
$611.80
$990.60 $1,287.80
$1,131.00 $1,470.30$962.00 $1,250.60
$429.00
$590.20 $767.25
$557.70$872.05$670.80 $514.80
$1,021.80 $1,328.35
$327.60FAIRSW-Fairfax Sofa
$2,181.40 $2,835.80
KEYSOF-Key Largo Sofa $425.90
$907.40 $1,179.60
$1,328.35$730.10
Item
$434.20
$706.40$753.75
$488.80
$501.80$509.60 $374.40 $486.70
$2,540.20$956.80$1,144.00
$907.40$647.40$652.60
$1,021.80$561.60
$543.40$579.80
Booth#
$343.20 $446.15
$669.25
$673.40 $875.40$743.60$798.20
Amount$966.70$1,037.65
$4,079.65$3,136.65
CHRPWR- Roma Chair, powered
Card Holder Signature
$564.45
$1,393.60$865.80$1,393.60$1,198.60
Powered Seating
NPLCHP-Naples Chair, poweredNPLSOP-Naples Sofa, poweredNPLLOP-Naples Loveseat, powered
$1,811.70$1,125.55$1,811.70$1,558.20
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
$6.000% Tax*: $
Company Name:
SFAPWR-Roma Sofa, powered
$470.60
Item Discount Regular
$946.40
TANSOF-Tangiers Sofa, Beige
Item Discount Regular Amount
$652.35$662.50
$841.60$848.40
S01- South Beach Sofa, P.Suede
Item Discount Regular Amount
$1,089.40 $1,416.20
$635.45Discount Regular
Friday, June 22, 2018
Sofas and Sectionals Accent Chairs
Soft
Seat
ing
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
phone (410) 737-9270Gaylord National Resort and Convention Center - National Harbor, Maryland
7079 Oakland Mills Rd, Columbia, MD 21046
Qty. Item Discount Regular
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Amount
fax (410) 737-9274July 13 - 14, 2018 mailDiscount Deadline
$1,230.30
MNCHSC Munich Sectional, 3 pcSFA002- Allegro SofaNPLSOF-Naples Sofa, Black Vinyl
$3,302.25
$1,487.20
$1,179.60
$1,243.85
Qty.
$3,138.20$2,412.80
Discount
Item
$637.00 $828.10MNCHCH Munich Armless Chair $772.20 $1,003.85
Amount
Regular Amount
$379.60 $493.50
Please Sign
Get some extra timewith your customers as they sit, relax, and charge their mobile
devices in your booth!
Qty. Qty.
Executive SeatingQty.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Conference:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
7079 Oakland Mills Rd, Columbia, MD 21046
419.10432.65
Group & Guest Seating
Item Discount Regular Amount
PROMID-Executive Chair Mid Back
507.00507.00356.20322.40332.80
PROEXE-Pro Executive ChairPROEXB-Executive Chair High Back
659.10659.10
$855.15
$564.45$801.05$841.60$990.35
CB1-42" Round, Graphite Nebula
$104.00
Con
fere
nce
Tabl
es &
Gro
up S
eatin
g
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Item Discount Regular Amount
$1,706.90$682.75
$682.75$990.35$1,487.20$841.60
MADC05-5' Madison, GreyMADC08-8' Madison, GreyCONF42-42" Round, White lam
C508GR-8', Granite
$1,313.00$525.20
$525.20$761.80$1,144.00$647.40
CF2-Geo Table, Black
CF1-Geo Table, Sq. BlackCE2-Geo Table, ChromeCB2-6' Graphite TableCB3-8' Graphite Table
$616.20$434.20$434.20$616.20$647.40$761.80
SY1-Altura Task Chair
XCHR-Christopher Chr, White VinylCH002-Wendy Chair, AcrylicSC10 Razor ChairSC3-Brewer Chair, OnyxXC6-Altura Guest ChairLMCHR-Laguna Chair, Maple/ChromeMALGRY-Malba Chair, Grey
$236.60$1,313.00$657.80
$135.20$307.60$1,706.90
PROMDB-Exec Mid-Back, Black
CT10GR-10', GraniteCT06GR-6', GranitePWRUSB-Powered Table ModuleCB8-42" Round Madison, Grey
$114.90$233.20$226.45$226.45$185.90
$161.20$106.60$239.20
$351.50
$209.55$138.60$310.95$547.55$263.65
CS4-Syntax Chair, Black/Chrome
Card Holder Signature
AmountRegularDiscount
$88.40$179.40$174.20
$143.00$174.20
$6.000% Tax*: $
PROGB-Guest Executive Chair
ZENCHR-Zenith Chair-White/Chrome
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!
Booth#Company Name:
463.05
CS9-Berlin Chair, Red
Conference Tables
Duet-Black, ChromeRSTDIN-Rustique w/ arms, GunmetalCS8-Berlin Chair, Black
Item
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
MADC10-10' Madison, Grey
$156.00$156.00$283.40$228.80$270.40
$202.80$202.80$368.40$297.45
MALGRN-Malba Chair, Green
$421.20$202.80
Friday, June 22, 2018
CE1-Geo Table, Sq. Chrome$801.05
Discount Deadline
$434.20$434.20
$564.45$564.45
36ATO Atomic 36" Round, Glass42ATO Atomic 42" Round, Glass
$564.45
Please Sign
Café TablesCafé Tables - Chrome Base 30", Hydraulic
Qty. Qty.
Café Tables - Chrome Base 36", Hydraulic
G30 and Ventura Communal Tables30" High TablesQty.
Adapters/ChargersQty.
ADAPTB-Charging Adapter, blackADAPTW-Charging Adapter, white
42" High Tables Powered! 42" High Tables
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Cafe:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
7079 Oakland Mills Rd, Columbia, MD 21046
Discount$410.80$410.80$410.80$410.80$452.40
$444.60
Regular
30MAHC-Grey Top, Chrome
$534.05
$534.05$534.05$588.10
$578.00$534.05
30SBHC-Steel Blue Top, Chrome
30WHHC-White Laminate
$306.80$335.40$306.80$335.40$306.80$335.40 $436.00$306.80 $398.85
$436.00$398.85
Company Name: Booth#
$1,179.60
Item
$33.80
G30DMS-Café, Maple TopG30DMW-Café w/ Grmt, MapleG30DWS-Café, White TopG30DWW-Café w/ Grmt, WhiteG30DWP-Café Table-Powered!
VNTBNP Communal Table Black Top
$725.40$725.40$725.40
$43.95$43.95
$
$1,179.60
$943.00Discount Regular Amount
6.000% Tax*:
VNTMNP Communal Table Maple TopVNTWNP Communal Table White TopVNTBMW Comm Table Maple Top w/ Grom
VNTBWW Comm Table White w/ Grom
$907.40$907.40$907.40$907.40
$1,179.60$1,179.60
$725.40$834.60
$907.40
$33.80
$943.00$943.00
ALOA Convention & Security Expo Connect With Us!
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland
Card Holder Signature
(410) 737-9274July 13 - 14, 2018 mailDiscount Deadline Friday, June 22, 2018Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
Discount
Item
$317.20 $412.35
$410.80
$436.00$398.85
$
ZTK-30" Maple Top/Black BaseZTP-36" Maple Top/Black BaseZTJ-30" Graphite Top/Black BaseZTN-36" Graphite Top/Black BaseZTG-30" Silver Textured TopZTQ-36" White Laminate TopZTB-30" Red Top/Black BaseZTH-30" Steel Blue Top/Black Base
30WH29 -30" White LaminateZTA-30" Grey Top/Black Base
Item Discount
Caf
é an
d C
omm
unal
Tabl
es
Event Code: M111780718
$325.00$317.20 36MTHC-Maple Top, Chrome
36GRHC-Graphite Nebula, Chrome36WTHC-White Top, Chrome
$447.20$447.20$447.20
$581.35$581.35
$412.35
phone (410) 737-9270fax
$534.05
$422.50
Regular Amount$398.85
AmountCafé Tables- Black Base
Item30MTHC-Maple Top, Chrome30GRHC-Graphite Nebula, Chrome30STHC-Silver Textured, Chrome30BRHC-Brushed Red Top, Chrome
Regular Amount
$1,179.60
$1,071.20 $1,392.55$1,071.20 $1,392.55
VNTBLK Communal Table Black TopVNTWHT Communal Table White Top
$943.00$1,085.00
$581.35
Please Sign
Don't forget device adapters/ chargers for your powered tables!
Barstools
Qty. Qty.
Bar Tables - Chrome Base 30", HydraulicQty.
BarsBar Tables - Chrome Base 36", Hydraulic
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Bar:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
7079 Oakland Mills Rd, Columbia, MD 21046
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Bar T
able
s, B
arst
ools
&
Bars
Regular
$6,888.45$2,393.05
$375.20$375.20
Item Discount Regular Amount
$321.10$331.25
$340.60$434.20$397.80$397.80$197.60$306.80$306.80$306.80$306.80
$398.85$398.85$398.85
$247.00
$228.80
$442.80
$534.05$578.00
ZENBAR-Zenith, White/Chrome
APS12-Apex Blue Ultra Suede
$402.20$309.40
$256.90$398.85
XBAR-Christopher White Vinyl$254.80LMBAR-Laguna, Maple/Chrome
BSR-Syntax, Black/Chrome
$463.05$439.40
$439.40$469.80$439.40
$340.60 $442.80BST-Banana, White/ChromeBSS-Banana, Black/ChromeBS001-Shark, Swivel WhiteBS002-Zoey, Swivel WhiteBS003-Zoey, Swivel BlackRSTSTL-Rustique Barstool, GunmetalAPS08-Apex Black VinylAPS59-Apex Red VinylAPS75-Apex White Vinyl
$564.45$517.15
$361.40$338.00$361.40$338.00$361.40$338.00VTB-30" Red Top/Black Base
$356.20$338.00
Item Discount
30MTHB-Maple Top, Chrome
VTW-36" White Laminate Top
$469.80$439.40$469.80$439.40
$534.05
$517.15
Card Holder Signature
VTK-30" Maple Top/Black BaseVTP-36" Maple Top/Black BaseVTJ-30" Graphite Top/Black BaseVTN-36" Graphite Top/Black BaseVTG-30" Silver Textured Top
$358.80$288.60$288.60
BSD-Oslo, BlueBSC-Oslo, White
RSTSQT Rustique Square Metal Bar Table $374.40 $486.70
$581.35
Amount
$581.35
ROLLWH-Lift Barstool, White Vinyl
$410.80
VTH-30" Steel Blue/Black Base30WH42 30" White Laminate,
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email
Company Name: Booth#
BR1-Martini BarBRC-Circle Martini Bar $5,298.80
$1,840.80
$338.00Discount Regular Amount
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
36WTHB-White Top, Chrome$447.20$447.20
$288.60$288.60
$6.000% Tax*: $
$534.05
$410.80$444.60
36MTHB, Maple Top, Chrome36GRHB-Graphite Nebula, Chrome $447.20 $581.35
30MAHB-Grey Top, Chrome
$534.05$534.05
$534.05$297.45
30STHB-Silver Texture, Chrome30BRHB-Brushed Red, Chrome30SBHB-Steel Blue Top, Chrome30WHHB White Laminate, Chrome
$410.80
$410.80 $375.20$375.20
30GRHB-Graphite Nebula, Chrome $410.80$410.80
ROLLGY-Lift Barstool, Grey Vinyl
$466.45$466.45
ROLLBL-Lift Barstool, Black Vinyl
$358.80
ROLLRD-Lift Barstool, Red Vinyl
VTA-30" Grey Top/Black Base
$348.40 $452.90
Friday, June 22, 2018
ItemBar Tables - All Black Base
July 13 - 14, 2018 mailDiscount Deadline
Please Sign
Desks, Credenzas, Files, BookcasesQty.
Qty.ADAPTB-Charging Adapter, black
Product Display- Pedestals ADAPTW-Charging Adapter, white
Work & Multi-Use Tables
Product Display- Shelving
Refrigerators
Lamps
Mobile Tablet StandsTBSTDW-Mobile Tablet Stand, BlackTBSTND-Mobile Tablet Stand, White
Mobile Tablet Accessories*TBBCHR-Tablet, brochure holderTBSHLF-Tablet, charging shelfTBPNTR-Tablet, print stand
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Exec Accessories:
Amount Due: $Rental items found and in use in your booth are subject to "Regular" pricing.
Contact Name Contact Email Address
Regular Amount
LA14-Mason Silver Table Lamp$301.60$197.60
$392.10$256.90
$816.40
$895.70$1,061.30$895.70$1,061.30
Discount
$202.80
PSHCCS-Posh Shelving $704.60 $916.00
Item
Card Holder Signature
CR8-Madison Credenza, GreyJD8-Madison Executive Desk, GreyBC8-Madison Bookcase, GreyTECH3B-Tech Desk w/drawers-Powered!TECH-Tech Desk-PoweredTECH3-3-drawer File Cbnt w/Casto
$192.40$192.40
$250.10$250.10
R1R-White 14 Cubic FeetR1Q-White 4 Cubic Feet
$1,185.60$416.00
$1,541.30
Chargers and Adapters
$33.80$33.80
$43.95$43.95
$1,078.20$780.80
$990.35$801.05$263.65
Exec
utiv
e Ac
cess
orie
s
$6.000% Tax*: $
Company Name: Booth#
PDL36B-Ped, Locking-Powered! $689.00
$540.80
LA15-Mason Silver Floor Lamp
Item Discount
$702.00$829.40$600.60
$761.80$616.20
Regular
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
$912.60
7079 Oakland Mills Rd, Columbia, MD 21046
There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day.
$88.40$88.40
$114.90$114.90
PDL42B-Ped, Locking-Powered!PDL36W-Ped, Locking-Powered!PDL42W-Ped, Locking-Powered!
$816.40$689.00 MERLIN-Multi Use Table
WD3-Work Table$470.60$452.40
$611.80$588.10
$88.40 $114.90
Amount
Please Sign
Have a Powered product? Order the Adapter to make charging
easy!
Ordering Tablet Accessories?
Don't forget to also order the Tablet Stand!
LABOR JURISDICTIONS MARYLAND/DC AREA
LABOR Maryland is NOT a “right-to-work” state. The installation and dismantling of prefabricated displays comes under the jurisdiction of the Carpenters union. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order forms. EXHIBIT LABOR JURISDICTION Carpenter union exhibit labor claims jurisdiction for the installation, dismantling, and first cleaning of prefabricated exhibits and displays. However, two (2) full-time exhibiting company employees may work without Carpenter Labor for one (1) hour on the installation (move in) and (1) one hour on the dismantle (move out), without union labor on booths that are larger than 10x10. Exhibitors may work in booths 10x10 or smaller without the use of union labor. Exhibitors are not permitted to use Power Tools (electric drills, power saws, etc.) on booths of any size. Manual tools such as hammers, screwdrivers, ratchets, pry bars, etc. are allowable for exhibitor use within the size and time frame limitation. Exhibitors may not borrow tools, ladders or other equipment from the exhibit facility or from Shepard Exposition Services. MATERIAL/FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that comes in via over the road carriers. It is Shepard’s responsibility to manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the exhibition. Shepard will not be responsible, however, for any materials they do not handle. Unloading or reloading of any freight into the exhibit hall by any and all private vehicles and contracted carriers will be handled by Shepard Exposition Services. Rates for material handling services are enclosed in this exhibitor service manual. One individual from each exhibiting company is permitted one trip to hand carry items into exhibit facility. The use of dollies, hotel baggage carts, flat trucks, and other mechanical equipment is not permitted. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense. The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made with Shepard Exposition Services to store empty crates. Please refer to the Material Handling Information sheet in this service manual for the handling of empties, disposal of skids, etc. GRATUITIES /BREAKS Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15-minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services. IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately. SAFETY Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided.
Shepard Blue Supervised Labor **Supervisory fee is 30% of total cost or $60, whichever is greater.
STOTDT
(68070/68071/68072)
Step One: Step Two: Step Three: Step Four: Choose Your Service How Many People? How Many Hours? When Should the Build be Complete?
Installation # # Date: Time:Dismantling # # Date: Time:Both # # Date: Time:
Step Five: Tell Us About Your Exhibit! (this portion must be completed before Shepard can begin any work on your exhibit)
Inbound FreightCarrier Name Tracking or Pro # Estimated Weight# of Pieces Advance Warehouse or Direct to Show site? Estimated Arrival Date Set Up Information:Company Contact Name: Email Cell Phone #Contact Arrival DateBooth Size: Carpet: Ordered from Shepard Exhibitor Owned Carpet Carpet Padding
Drawings/Photos/Instructions: Attached Emailed to Shepard With the Exhibit In crate #
Emailed to Shepard Drawing Attached Drawing with ExhibitDoes Electrical go UNDER carpet? Yes No
Graphics: With Exhibit Shipped Separately
Other Services Ordered: Overhead Rigging Cleaning AV
Outbound Shipping: # of Crates # of Cartons #of Fiber Cases # of PalletsShip To: Phone #
Must Arrive at Destination By:Name of Carrier
Method: Common Air Van Other Date Carrier is Scheduled to Pick Up FreightIf Your Carrier doesn't show? Reroute with SLS *Allow time for empty return when scheduling your pick up
Send to warehouse for pick up ($400 minimum charge)
Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply. Tax*: Amount Due:Company Name: Booth #
Contact Name Contact Email Address
$
Code Discount Regular +30%
Shep
ard
Blue
Su
perv
ised
Lab
or
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline
$NA $
Electrical Placement (exhibitor is responsible to order)
X
Hours are based on estimates, you will be invoiced for actual time incurred. Minimum one hour per person ordered.
Labor Hours
Friday, June 22, 2018
OT - Overtime:
7079 Oakland Mills Rd, Columbia, MD 21046
Card Holder Signature
Estimated SES Blue Labor:
All other hours and holidays
$170.60$113.75
$227.50
Time Build Should be Complete
68066 $147.90 30%68067 $221.80
$295.7530%30%68068
ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PMMonday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
DT - Double-time:
Spend a Little, Save a Lot Shepard will supervise* the labor, set up your exhibit according to your instructions, dismantle it, pack it, and ship it out per your information!
Choose Shepard Blue for your labor needs and leave
your worries behind!
Please Sign
Exhibitor Supervised Labor
STOTDT
(68063/68064/68065)
Step One: Step Two: Step Three: Step Four: Choose your service How many people? How many hours? Any other details?
Installation # # Any special tools needed? Ladders? Lifts?Dismantling # # Details:Both # #
Step Five: Schedule Date Start Time End Time Step Six: Onsite Contact InfoNameCell # Email:
Requested times are not guaranteed and are based on availability.
Exhibitor Owned Carpet Installation/RemovalUse if you are shipping carpet to the event and require Shepard to install it for you.To determine square footage amount, multiply the width of your booth space by the length of your booth space.Carpet and flooring must be shipped to the advance warehouse.
Flooring Type:Carpet Rolls PaddingCarpet Squares Other
Is electrical to be installed under your carpet? Yes No (Please forward Shepard a diagram of your electrical layout.)
Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply. Tax*: Amount Due:Company Name: Booth #
Contact Name Contact Email Address
Hours are based on estimates, you will be invoiced for actual time incurred. Minimum one hour per person ordered.NA
$
Card Holder Signature
Labor Estimate $$
Exh
ibito
r
Su
perv
ised
Lab
or
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Discount Deadline Friday, June 22, 2018
7079 Oakland Mills Rd, Columbia, MD 21046
Labor HoursST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM
Installation Request Dismantle Request
OT - Overtime: Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PMDT - Double-time: All other hours and holidays
68060 $113.75 $147.90Code Discount Regular Estimate
68061 $170.60 $221.8068062 $227.50 $295.75
MINIMUMPadding + Flooring
68079
DescriptionSQ FTCode
6808068083
Flooring Only
Discount
1.001.50
227.50
AmountRegular
1.301.95
295.75
Helpful Hints!Send your booth to the Advance Warehouse so it will be onsite when you arrive.Send a detailed drawing and instructions to us prior to the event.When ordering dismantle labor, factor in the time it takes to remove aisle carpet and return empty containers.
In a Hurry or Have a Plane to Catch? Choose Shepard Blue for your labor needs and leave the work to
us!
Please Sign
The Eddie The Jonathon The Pierce The Madison
Qty Qty
The Grant The Harrison The Hamilton The Lucy
Qty Qty
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Inline Rentals:Tax*:
Amount Due:
Contact Name Contact Email Address
66486
$2,414.25
66467
6649266493
Card Holder Signature
Regular Code Item DiscountCode Discount
66487The Hamilton- 10' x 10'The Hamilton- 10' x 20'
$3,472.70$6,083.75
Regular
$2,671.30$4,679.80
Item
$4,170.00
Company Name: Booth #
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
66473 The Lucy - 10' x 10' $3,138.55$5,633.15
$4,983.55$7,323.10
$3,833.50The Harrison - 10' x 20'
$6.000% $
$
Carpet and Electricity not included. Please order as needed. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
The Harrison - 10' x 10'$5,779.50
$5,421.00$7,513.35 66468
The Grant- 10' x 10'The Grant- 10' x 20'
$3,950.55
$4,894.20$7,969.80$3,414.30
The Pierce - 10' x 10'The Pierce - 10' x 20'The Madison - 10' x 10'The Madison - 10' x 20'
6648466485
66478
$4,682.15
$4,235.10$8,041.30$5,135.70$6,086.80
66470664716647466475
66477$3,764.75$6,130.60$2,626.40$4,597.25
The Eddie- 10' x 10'The Eddie- 10' x 20'The Jonathon - 10' x 10'The Jonathon - 10' x 20' $5,976.45
$3,257.75$6,185.60
M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 7079 Oakland Mills Rd,
Columbia, MD 21046
Code Item Discount Regular Code Item Discount
Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.
mailOrder Deadline Wednesday, June 13, 2018
Turnkey Rental Designs Make Exhibiting Easier!
Inlin
e Bo
oth
Ren
tals
Regular
Event Code:
Please Sign
Don't See what you are looking for or need a tweak to a design? Let one of our incredible designers create a space just for you! Contact an ESS Representative to get started!
Choose Your Counter & Customize to Fit Your Exhibit!Color choices for all products Metal Colors Black (06) Silver (15) Panel Colors Black (06) White (03
Qty
Qty
1075mm x 885mm
Computer Stands-Silver Metal Only (graphic included!)
Qty
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Counter Rentals:Tax*:
Amount Due:
Contact Name Contact Email Address
6628366284
Reception Counters
$925.60 $1,203.30
$682.75$1,460.15$887.60
$1,123.20LC1
6627566276
66285Product Size
RC2RC3
' 9"L x 2' 3"D x 3' 3"H x 2' 3
5' 3"L x 3' 6"H x 3' 3"D
RC2
CS2
CS1
Code
662863' L x 6' 3" H x 1' 9" D
2' 3" L x 6' 3" H x 1' 6" D
Item Product Size
CS2
Item Discount Regular Panel Color$1,200.75$699.85
$1,561.00$909.80
CS1
Code
Graphic size:
250mm x 700mm 380mm x 580mm
Graphic Size
$951.85$2,064.75
$1,237.40$2,684.20
Discount Regular
RC3
Card Holder Signature
$
Company Name: Booth #
$6.000% $
LC2LC3
3' 6" L x 3' 6" H x 1' 9" D
5' L x 3' 6" H x 1' 9" D
3' 9" L x 3' 6" H x 2' 3" D Silver Only
Panel ColorProduct Size
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Order Deadline Wednesday, June 13, 2018
7079 Oakland Mills Rd, Columbia, MD 21046
Metal ColorItem
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
Cus
tom
Exh
ibit
C
ount
ers
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.
Locking CabinetsLC1 1Meter Wide LC2 1.5 Meters Wide LC3
Code Regular
66282Discount
Metal Color Panel Color
Please Sign
Don't See what you are looking for or need a tweak to a design?
Let one of our incredible designers create something just for you!
Choose Your Unit & Customize to Fit Your Products!Color choices for showcase and displays Metal Colors Black (06) Silver (15)
Qty
Qty
Charging UnitsSCS3 PCS
Qty
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Custom Product Display Rentals:Tax*:
Amount Due:
Contact Name Contact Email Address
$455.00 $591.50Panel Color
Silver Only NA 674mm x 1682mm
$1,248.80 $1,623.45
Metal Color
Showcases
Code Item Product Size Discount
Code Item Product Size Discount Regular
66272 Square 1' 9" L x 1' 9" D x 7' H
$1,105.20 $1,436.75
Graphic Size
Silver Only
66270 Qtrview 4' 6" L X 1' 9" D x 3' 3" H
NA 674mm x 1682mm
$1,347.80 $1,752.15
4' 3" L x 7' H x 1' 3" D
Card Holder Signature
SquareQuarterview
66278 GL1
NA
$6.000% $
$
Company Name: Booth #
66166 SCS3 20" L x 2' H x 20" D
Panel Color
Panel Colors Black (06) White (03)
Product DisplaysGL Display UnitsGondolas
Metal Color Panel Color Graphic Size
66277 Gondola 3' 6" L x 1' 9" D x 5' H NA
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone
Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.
(410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Order Deadline Wednesday, June 13, 2018
7079 Oakland Mills Rd, Columbia, MD 21046
Cus
tom
Pro
duct
D
ispl
ay a
nd C
harg
ing
Stat
ions
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
$648.55 $843.10Code Item Product Size Discount Regular
Regular
66430 PCS 3' L x 6' 3" H x 1' 9" D $2,121.60 $2,758.10 Black Only 250mm x 700mm
5' 4" L x 8' H x 1' 3" D $641.15 $833.5066279 GL2
Please Sign
GL1 GL2
10x10 Fabric Booth Rental Display
Qty Qty
Side panel colors are either white or black Side panel colors are either white or blackBackwall graphic size 3042mm x 2432mm Backwall graphic size 3042mm x 2432mmCounter graphic size 1070mm x 1020mm Counter graphic size 1070mm x 1020mm
Header graphic size 2440mm x 380mm
10x20 Fabric Booth Rental DisplayQty
Side panel colors are white or blackBackwall graphic size 6012mm x 2432mmCounter graphic size 1070mm x 1020mmHeader graphic size 2440mm x 380mm
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Fabex Rental:Tax*:
Amount Due:
Company Name:
Contact Name Contact Email Address
Code66561
Discount
Item Discount Regular
$6.000% $
FX22 10' x 20' FX2M2 10' x 20' w/MonitorFX2H2 10' x 20'
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
$4,303.00$6,311.50
FX2M2H 20' w/Monitor
**Please Note** Carpet is not included, to order please refer to the Carpet Order form.All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees
may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any customizations at 404-720-8652.
66559665606656766563
$4,799.55$6,808.05
$5,593.90
$6,239.40$8,850.45
FX2M1H 10' w/Monitor $5,046.15 $6,560.00
Code Item
$8,204.95
Regular
Card Holder Signature
Booth #
$4,491.00 $5,838.30
Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.
$
Code6655766558
FX21 10' x 10' $2,482.50Item Discount Regular
FX2H1 10' x 10' $3,037.65 $3,948.95$3,227.25FX2M1 10' w/Monitor 66562
Fabe
x Bo
oth
R
enta
ls
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018
Wednesday, June 13, 2018Order Deadline
7079 Oakland Mills Rd, Columbia, MD 21046
Please Sign
Freestanding 8' high Backlit Backwalls with Full Color Graphics
FX 11- 8'h x 10' Step 1: Choose Your Booth SizeStep 2: Send Us Your Full Color Graphics
Qty3042mm x 2436mm
FX12 10' x 20' Backlit 6088mm x 2436mmFX13 10' x 30' Backlit 8992mm x 2436mm
FX 12- 8'h x 20'
FX 13- 8' h x 30'
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Fabex Backlit:Tax*:
Amount Due:
Company Name: BOOTH #
Contact Name Contact Email Address
Fabe
x Ba
cklit
Bo
oth
Ren
tals
Event Code: M111780718ALOA Convention & Security Expo Connect With
Us!email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone (410) 737-9270fax (410) 737-9274July 13 - 14, 2018 mail
Card Holder Signature
Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.
$6.000% $
$
Code
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
66566
FX11 10' x 10' BacklitItem
6656466565
Graphic Sizes
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
Order Deadline Wednesday, June 13, 2018
Carpet/Flooring, Furnishings, and Accessories not included.
Discount Regular
$2,503.20$3,868.55$5,233.95
$3,254.15$5,029.10$6,804.15
7079 Oakland Mills Rd, Columbia, MD 21046
Please Sign
Don't forget to order Power for your backlighting!
The Monroe The Tyler
Qty
The Washington The Garfield
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Island Rentals:Tax*:
Amount Due:
Contact Name Contact Email Address
1531 Carroll Drive, NW Atlanta, GA 30318
Card Holder Signature
Company Name:
The WashingtonThe Tyler
The Garfield
$13,753.70
Code Discount Regular
664946636866495
$
Booth #
Carpet and Electricity not included. Please order as needed. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
$17,879.80
$13,305.30
$13,029.40
Wednesday, June 13, 2018
$6.000% $
Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.
Turnkey Rental Designs Make Exhibiting Easier!
$12,458.75
Want more inspiration? Check out our gallery @ http://www.shepardes.com/shep-gallery.html
The Monroe $9,583.65
$10,234.85$10,022.60
All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change.
66496
Item
Isla
nd B
ooth
Ren
tals Event Code: M111780718
ALOA Convention & Security Expo Connect With Us!
email [email protected]
Gaylord National Resort and Convention Center - National Harbor, Maryland phone 404-720-8652fax 404-720-8757July 13 - 14, 2018 mail
Order Deadline
Please Sign
Don't See what you are looking for or need a tweak to a design?
Let one of our incredible designers create a space just for
you! Contact an ESS Representative
to get started!
Monitors alsoavailable!
Contact us for details!
Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens.
RULES AND REGULATIONS FOR EXHIBITS AND DISPLAYS Fax or Mail to: Gaylord National Resort & Convention Center
Attn: Exhibit Service Department 201 Waterfront Street National Harbor Md. 20745
Office: (301)-965-3710 Fax: (301)-965-3797
A discounted rate is provided to exhibitors who order services in advance. Full payment must be received at Least Fourteen (14) days prior to the first day of show to qualify for the Advance Price. Payment is accepted through exhibit services in the form of VISA, MASTERCARD, AMERICAN EXPRESS, DISCOVER, DINERS CLUB and Money Order (U.S. funds drawn on U.S. banks only). Maryland State Sales Tax (6%) will be applied to all equipment & service orders. Checks and cash are not accepted.
The hotel is not responsible for any injury, loss, or damage that may occur to the exhibitor, the exhibitor’s agents, employees, or property, or the any other person or property prior, during, or subsequent to the period covered by the exhibit contract.
In accordance with the Prince Georges County Fire department, no exhibit, display or drape will obstruct, impede or otherwise hinder access to fire strobes, fire speakers, fire department access cabinets or fire pulls.
Credit will not be given for services ordered and not used. Cancellations must occur prior to the installation of services.
Exhibits, displays, and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only.
Stick-on decals (except name tags) may not be distributed or used in the convention center.
Holes may not be drilled or punched into any surface in the convention center.
The painting of exhibits or signs is not allowed anywhere inside the convention center.
Decorations, banners, signs, etc. are not to be affixed to any wall, door, window, column, ceiling, or any surface in the convention center.
Static helium balloon displays are permitted in the convention center. Helium balloons may not be used as giveaways. Helium tanks must be removed daily. Storage of tank within the building is not permitted. Any balloons that end up in the ceiling area will be removed at $25.00 per balloon with a $100.00 minimum charge.
Tape used on the floor of the exhibit must be low residue carpet tape and low residue safety tape. Accepted brand are Polyken 105C, Renfrew #147, and Asiachem SST-736 or approved equivalent. It is the responsibility of the Official contractor to remove ALL tape from the floor at the end of the event.
The hotel reserves the right to purchase, prepare and provide all food and beverage items provided in Exhibit Booths. For product(s) specific to a Company’s trademark, those which are not procurable by Gaylord National, 2oz. sample sizes may be provided with approval from show management. A Certificate of Insurance naming Gaylord National additional insured as well as a food waiver are required prior to samples being distributed on the show floor.
Cooking permits must be obtained before any cooking activity is permitted within the convention center. Certificates
of Insurance are required naming Gaylord National as additionally insured. A signed Food Waiver will be required. A 3A40 B.C. fire extinguisher must be in the booth, within 30 feet of the each cooking device. Compliance with all Prince Georges County Health and Fire Department rules and regulations is required. Holding tanks for cooking residue (oils, grease, etc.) are required. Cleaning of equipment is not permitted in hotel restrooms. Clean-up arrangements must be coordinated in advance through show management.
Permission to cook any food within the exhibit area must have prior approval by the Gaylord National Event Manager. The use of “Day tanks” bottled gas may be used in conjunction with an approved exhibit or display for cooking or demonstration purposes. Tanks must have a release valve and be removed from the convention center at the close of daily activities. Storage of tanks inside the building is prohibited.
Gaylord National reserves the right to request the cease of food production/distribution in an exhibit booth without
proper authorization and paperwork on file.
Vehicles that are used as part of a display should have no more than a 1/4 tank of fuel or 10 gallons whichever is less. The tank must be taped shut or have a locking gas cap and the battery cables must be disconnected.
Covered or multi-leveled booths over 300 sq. ft are required to have an automatic extinguishing system or required fire watch personnel. A battery operated smoke detector will be required for each covered booth, structure or tent regardless of square footage. Engineered approved Scaled, stamped plans of the booth must be submitted to the Gaylord National. Cost of fire watch personnel is determined by Prince Georges County Fire and Rescue. Contact Exhibit Services for additional information.
Haze and/or smoke producing devices must use water-based fluids. The use of these devices must be approved in advance through Conference Services in conjunction with Prince Georges county Fire and Rescue Services.
Freight Services: Material Handling/Freight Deliveries including but not limited to, small package, overnight, LTL & van line carriers will not be accepted by Gaylord National Resort & Convention Center Exhibit Hall representatives prior to your event, during your event & after your event. Shipments during the event contract dates should be in the attention of the events Official Service Contractor. Those events without a service contractor should contact the business center at Gaylord National. Please call your Official Service Contractor with any shipping questions.
GUIDELINES FOR ALL CARPETED AREAS
The following policy and procedure will be in effect for all areas of the hotel with existing carpet.
Gaylord National does not provide cleaning supplies, vacuums, large waste receptacles, whales or janitorial services for the exhibit hall area unless it is included in the sales contract. Trash removal from the exhibit hall and/or ballroom is the responsibility of the decorating/production company. Any property damaged or destroyed must be replaced to its original condition.
It is the responsibility of the decorating/production company to return exhibit hall and/or ballroom space to “Move-In Condition”. All tape and tape residue as well as stains and debris must be removed. The decorating/production company is responsible for vacuuming the exhibit hall and/or ballroom prior to departure.
Chalk marks or the use of chalk lines will be prohibited on any carpeted area for event layout. All carpeted areas must be covered with visqueen or Polytac before any decorating/production equipment or freight
is brought into the space. Prior to installation, the exhibit hall staff must approve any tape applied to the hotel carpet. It is required that low
tack tape is applied to the carpet and contractor’s double-face tape be applied to the low tack tape.
Welcome to Gaylord National Online Ordering
Gaylord National is excited to be hosting ALOA 2018 Convention & Security Expo
We're happy to provide access to on-line ordering for all of your facility needs (electric, internet, food/beverage), and we invite you to use our safe and secure online ordering web
site to place your order. To create an account or log in, click on the link below.
https://gaylordnational.boomerecommerce.com
Discount Schedule
Advance Price Beginning: Monday, January 22, 2018
Standard Price Applies:
Saturday, June 30, 2018
Exhibit Show Floor Manager: Mae Dioquino
Important Information Regarding Food & Beverage
Please note that per our contract agreement and for liability reasons, the hotel is the exclusive provider for all food and beverage. Absolutely NO outside food and/or beverages may be served from your booth during this upcoming event (this includes but is not limited to, logo bottled water or any type of pre-packaged food). If you wish to serve these items, you must request permission via e-mail in advance, and a corkage fee will apply if your items are approved. These requests can be sent to [email protected].
Tax Exempt Exhibitors
If your organization is Tax Exempt in the state of Maryland, please create your account first and then contact us at [email protected]. We'll need to receive a copy of your Maryland Tax Exempt Certificate before you can process your order.
Please contact an Exhibitor Services Representative at (301) 965-3710 or [email protected] for any questions or additional assistance.
Gaylord National Exhibits Electrical Pricing *FOR REFERNCE ONLY*
Note: There will be a 16% installation/removal fee and 6% Maryland State tax assessment on all orders.
ADVANCE PRICE IS 2 WEEKS PRIOR TO THE SHOW DATE
Electrical Packages Advanced
Price Standard Price
Package A 5 amp 120 volt with an Extension cord
and a 6 outlet Multistrip $165.00 $205.00
Package B 20 amp 120 volt with an Extension
cord and a 6 outlet Multistrip $240.00 $275.00
Volts Max Watts Circuit Amps Phase Advanced
Price Standard Price
EACH UNIT OF POWER COMES WITH ONE OUTLET
120 500 5 Single $138.00 $175.00
120 2,000 20 Single $220.00 $245.00
208 3,300 20 Single $300.00 $350.00
208 5,700 20 Three $400.00 $475.00
208 5,000 30 Single $410.00 $490.00
208 8,600 30 Three $550.00 $655.00
208 9,900 60 Single $700.00 $840.00
208 17,000 60 Three $1,100.00 $1,300.00
208 20,800 100 Single $1400.00 $1700.00
208 100 Three $1900.00 $2300.00
208 200 Three $3400.00 $3900.00
208 400 Three $5200.00 $6500.00
1 Outlet Extension-cord. RENTAL ONLY $15.00
6 Outlet Multi-strip. RENTAL ONLY $25.00
Compressed Air: Hotel supplies 3/4",1/2",1/4" quick release female connection. 80-100 PSI 125 CFM
$350.00
Water: Hotel supplies 1/2" male threaded connector. Exhibitor is responsible for bringing adaptors. ( Not available in Ballrooms)
$350.00
Drainage: Available depending on booth location. A pump may be required at an additional cost. ( Not available in Ballrooms)
$350.00
One time fill and drain. Maximum of 300 gallons $400
Transformer Rental $150.00
Special orders Example: Overhead electrical, 24 hour service
Charges: $
Labor: * If Applicable
Installation & Removal (16%):
$
SUBTOTAL: $
Tax (6%): $
TOTAL: $
Gaylord National Exhibits Internet Pricing *FOR REFERNCE ONLY*
ADVANCE PRICE IS 2 WEEKS PRIOR TO THE SHOW DATE
Note: There will be a 25% service charge and 6% Maryland State tax assessment on all orders
Charges: $
Labor: * If Applicable
Installation & Removal (16%):
$
SUBTOTAL: $
Tax (6%): $
TOTAL: $
Gaylord National Exhibits Food & Beverage
Pricing *FOR REFERNCE ONLY*
**Please be aware there may be charges and fees associated with your order. For a full quote please reach out to
[email protected] or call 301-965-3710**
Charges: $
Labor: * If Applicable
Installation & Removal (16%):
$
SUBTOTAL: $
Tax (6%): $
TOTAL: $
AUDIOVISUAL EXHIBITOR SERVICES
©2017 PSAV. All Rights Reserved.
If you have a special request or need additional equipment, send completed forms to [email protected] or fax 877.917.1223
PSAV WILL CONTACT YOU DIRECTLY FOR PAYMENT INFORMATION. PRICING IS PER DAY.
NAME OF CONFERENCE: START DATE: END DATE: # EVENT DAYS: ROOM/EXHIBIT BOOTH #:
COMPANY NAME: ON-SITE CONTACT NAME: ONSITE PHONE #:
STREET ADDRESS: CITY & STATE : ZIP CODE:
TELEPHONE NUMBER: DELIVERY DATE DELIVERY TIME
EMAIL ADDRESS: PICKUP DATE PICKUP TIME
ORDERED BY:
AM PM
AM PM
SPECIAL REQUESTS/NOTES
O R D E R I N G I N S T R U C T I O N S
To guarantee equipment availability and advanced rate, this order should reach us 21 days prior to delivery.
Operator labor, if requested, is subject to the prevailing hourly rate with a 5 hour minimum. An electronic receipt will be emailed to you.
The total charge per item is determined by multipying the price by the quantity ordered.Please include applicable Service Charge and Sales Tax on equipment rental.
Power and Internet must be ordered from the hotel
Gaylord National [email protected]
TAX EXEMPT STATUS – If you are exempt from payment of sales tax, we require you to forward an exemption certificate for the state in which the services are to be provided.
CANCELLATIONS:A) Cancellations received within 48 hours of
the scheduled delivery date are subject to a 50% fee applicable to equipment and tax.
B) Cancellations received on the day of scheduled delivery or “no-shows” are subject to the full amount of the order to include installation, drayage and tax.
Labor starting at $105 per hour and
Service Charge (24%) will apply
ALL RENTAL PRICES ARE SUBJECT TO A 20% FEE IF ORDERED LESS THAN 10 BUSINESS DAYS PRIOR TO SHOW OPENING.
PSAV at Gaylord National Resort & Convention Center201 Waterfront StreetNational Harbor, MD 20745
Exhibitor Services: 301.965.2047Fax: 877.917.1223Email: [email protected] is valid until December 31, 2017
VIDEO/DATA DISPLAY QTY PRICE
Projector Package w/Tripod Screen $760
LCD Support Package w/Tripod Screen $235
Laptop computer $250
DVD/Blu-Ray Player $165
Wired Keyboard or Mouse (each) $30
AUDIO EQUIPMENT QTY PRICE
Large Monitor Speaker Package $315includes mixer, speaker & accessories
Sound System: (2) speakers (2) stands $505(1) Mixer Wired Microphone (up to 20 people)
Wired Microphone: $100 Handheld Lavalier
Wireless Microphone Unit: $230 Handheld Lavalier
LIGHTING
Please call for designs and special packages
CUSTOM ITEMS QTY PRICE
$
$
$
$
$
MONITORS QTY PRICE
Please check the correct boxes to indicate your source (HDMI, VGA, DVI or USB) and what stand will be needed. Includes Standard Cable lengths (5’).
17”-19” LCD Monitor (4:3) $170
Table stand only VGA Only
24” Multi Sync (16:9) Wallmount Table Pole Stand $270 HDMI VGA DVI USB
32”- 40” Monitor (16:9) Wallmount Table Pole Stand
$380
Shelf ($35) Speakers ($30) HDMI VGA DVI USB
42”- 46” Monitor (16:9) Wallmount Table Pole Stand
$670
Shelf ($35) Speakers ($30) HDMI VGA DVI USB
50”- 55” Monitor (16:9) Wallmount Table Pole Stand
$870
Shelf ($35) Speakers ($30) HDMI VGA DVI USB
70”- 80” or larger Monitor (16:9) Please contact PSAV for quote
Wallmount Table Pole Stand Shelf ($35) Speakers ($30) HDMI VGA DVI USB
Updated 11/2016 RY
✔
EXHIBITOR SERVICES – RIGGING
©2017 PSAV. All Rights Reserved. Updated 11/2016 RY
ALL RENTAL PRICES ARE SUBJECT TO A 20% FEE IF ORDERED LESS THAN 21 BUSINESS DAYS PRIOR TO SHOW OPENING.
PSAV WILL CONTACT YOU DIRECTLY TO PROVIDE A DETAILED PROPOSAL AND PAYMENT INFORMATION.
To request exhibitor Rigging, please submit a request at http://www.psav.com/ igging orm/
• PSAV will review all rigging request and will determine if your request requires motors/ truss or additional items based on the location of your booth.
• PSAV must make all attachments to the rigging system, ceiling, and supporting structure of the building.
• Orders must be received 21 days prior to delivery to avoid penalty rate, and guar-antee equipment and crew availability.
• All rigging must conform to Show Management regulations.
• Signs must include necessary harnesses. PSAV can build custom harnesses with adequate notice and at an additional charge.
• Electrical signs must be in good working order and conform to the National Electrical Code.
• Electrical service must be ordered through Gaylord National Exhibits Department: 301.965.3710 or [email protected]
• All overhead signs and banners must be assembled prior to the rigging call time.
• Riggers work in minimum teams of 3. Clients cannot be used as a substitute for riggers.
• PSAV will not “dead hang” items over 100 lbs or 15’ in length. Chain hoists may be used for these items.
• Show Management and Gaylord National Conference Services must approve banner placement in advance.
• PSAV does not build exhibit signs. All signs must be built prior to scheduled rigging time.
• A service charge of 24% on equipment will be added to the subtotal before
tax. Please include applicable sales tax on equipment rental.
• TAX EXEMPT STATUS - If you are exempt from sales tax payment, we require a State of Maryland exemption certificate.
Power and Internet must be ordered from the hotel
Gaylord National [email protected]
PSAV at Gaylord National Resort & Convention Center201 Waterfront StreetNational Harbor, MD 20745
Exhibitor Services: 301.965.2047Fax: 877.917.1223Email: [email protected] is valid until December 31, 2017
If your show has multi-day setup, labor may apply.
All rigging calls require 3 Riggers and a 3 hour minimum for setting and 2 hour for striking. We will provide an estimate for equipment and labor based upon our experience. Actual hours will be billed.
Upon receiving a rigging request a PSAV representative will send over an order based on your request with pricing and payment information.
EQUIPMENT PRICE PER DAY
Hang Point $70
Motor & Point package $230
Truss – 12”x12”x10’ $80
Truss – 12”x12”x5’ $45
Truss – Corner Block $50
Additional Truss sizes available on request
House Lift (hourly) $45
LABOR PRICE/HR
CAD Safety Review $100
Rigger $125
Truss Builders $100
OVERTIME CONDITIONS
Monday - Friday, 8 a.m. - 5 p.m. Straight Time
Monday - Friday, 5 p.m. - Midnight Time and 1/2
Monday - Sunday, Midnight - 8 a.m. Double Time
Saturday, 8 a.m. - Midnight Time and 1/2
Sunday, All Day Double Time
Holidays**, All Day Double Time