ALTERNATIVE PROCEDURE FOR UPLOADING TENDER ATTACHMENTS IN THE C-FOLDERS

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Objective:

This procedure is to be used as an alternative to the standard procedure for attaching documents in the

C-folders (collaboration folder). This is as a result of the error experienced by bidders while trying to

upload documents against the response number generated during tender processing. This procedure

will apply after generation of the response number 40000xxxxx.

Procedure:

1. Click on the response number 4000xxxx

Below screen opens.

2. Click on Edit

ALTERNATIVE PROCEDURE FOR UPLOADING TENDER ATTACHMENTS IN THE C-FOLDERS

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3. On the RFX information tab enter ‘Bank area code’ and ‘Bid bond details’

4. Click on the items tab and below screen appears. Enter the prices and save your document, then click

on edit. While this response is on edit mode

ALTERNATIVE PROCEDURE FOR UPLOADING TENDER ATTACHMENTS IN THE C-FOLDERS

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5. Minimize the above screen and the screen below appears. Go to the event number (RFX number)

e.g 1000001472 and double click to open it.

NOTE: This RFX number refers to the tender that you are responding to.

6. The screen below appears. Click on notes and attachments

ALTERNATIVE PROCEDURE FOR UPLOADING TENDER ATTACHMENTS IN THE C-FOLDERS

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7. Click on collaboration Room

NOTE: This is a public area where KPLC puts documents e.g tender document, specs, addendums etc

that can be accessed by all bidders. DON’T ATTACH YOUR DOCUMENT HERE but instead click on the

arrow indicated and select your response number 4000xxxxxx.

ALTERNATIVE PROCEDURE FOR UPLOADING TENDER ATTACHMENTS IN THE C-FOLDERS

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8. Click on the response number to change from the public area

9. The screen below appears. Note that the public area is no longer visible

Click on collaboration folders and the screen below appears then click on create to start

attaching your documents

ALTERNATIVE PROCEDURE FOR UPLOADING TENDER ATTACHMENTS IN THE C-FOLDERS

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10. Select document and the screen below appears then select ‘upload’ and press continue

ALTERNATIVE PROCEDURE FOR UPLOADING TENDER ATTACHMENTS IN THE C-FOLDERS

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11. Browse to select the desired attachments and save.

12 . ONCE YOU SAVE ALL YOUR ATTACHMENTS, MINIMISE THIS SCREEN and submit