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ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

December 12, 2017

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. Introduction of Greeters 3

5. Commendations 4

6. Announcement of Board Training Credit 6

7. Open Forum - Information Only

8. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 7

B. Request to Consider Approval of Contracted Service Submissions 14

C. Request to Consider Approval of Student Incentive Activities RFP 20

D. Request to Consider Approval for Dedication of Water Service Easement to the City of Alvin to

Service Nelson Elementary

27

E. Request to Consider Approval for the Dedication of Electrical Service Easement to Texas New

Mexico Power at Nelson Elementary

30

F. Request to Award Contract for Construction of Domestic Water Line, Sanitary Sewer Line and

Roadway Improvements along FM 1462 and County Road 185 to Serve Nelson Elementary

33

9. Request to Consider Approval of Budget Amendment #2 - Business Action Item 36

10. Request to Consider Approval of Award of Contract for Alvin High School Kitchen Servery

Renovation Project - Business Action Item

38

11. Request to Consider Approval of Purchase of Replacement Bleachers at Harby JH Athletics

Field Under the Guidelines of CH (LEGAL)

41

12. Request to Consider Employments - Personnel Action Item 43

13. Superintendent's Report

14. Future Agenda Items

15. Closed Executive Session

A. 551.072 Discuss purchase, exchange, lease or value of real property

16. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District

December 12, 2017

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Dr. Buck Gilcrease, Superintendent

Daniel Combs, Communications

Attachments None

Rationale The greeters for the evening are members of the Alvin High

School Jacketeers. Last month, the Jacketeers that helped with the TASA/TASB performance could not join us because they

were performing at the Rockets game!

Alexandra George

Ashton Mays

Aleah Barajas Anna Van Dine

Hanna Stuart

Emma Geiman

Budget Implications

None

Recommendation or

Proposed Motion

None

3

Alvin Independent School District December 12, 2017


Agendum

Student & Faculty Commendation

Category Recognition

Resource Personnel Dr. Buck Gilcrease, Superintendent Daniel Combs, Communications

Attachments None

Rationale

Student Commendations Bella Horn, Kindergarten, Pomona Elementary

Bella was a co-author of a best-selling book titled, My Reason, My Hero: Inspirational True Stories from Successful

Entrepreneurs and Their Amazing Kids. It reached #1 on

Amazon’s Best-Sellers Parenting Books. Bella’s name appears on the front cover as the co-author of this book, along with her

father, Brian Ainsley Horn, a bestselling author, investor, and

entrepreneur.

Neev and Neil Shaw, 2nd Grade, Pomona Elementary

Neev and Neil participated in the North/Central Texas State

Elementary Chess Championship. They represented Pomona

Elementary and competed with kids in 2nd grade from all over North/Central Texas. The boys had to play 6 rounds of games

November 3-5, 2017. They won the 4th place Team Trophy for

2nd Grade.

Alvin HS Jacketeers involved in TASA/TASB Performance.

On October 6, students of Alvin ISD performed at the TASA/TASB Convention in Dallas, TX. These students and

directors spent over a year preparing for this event. Their

performance sent a powerful message to all trustees focusing

on every student, every day. The following students were unable to attend the November Board Meeting because they were

performing with the Jacketeers at the Houston Rockets Game!

Alexandra George Ashton Mays

Aleah Barajas

Anna Van Dine

Hannah Stuart Emma Geiman

4

Staff Commendations Allison Perry, music teacher, Brothers Elementary

Emily Whaley, music teacher, Wilder Elementary

Meredith Mooney, music teacher, Duke Elementary

Holly Delatorre, music teacher, Mark Twain Elementary Lauren Summa, music teacher, Passmore Elementary

Several Alvin ISD elementary music teachers applied for and

was awarded music grants for over $700 from the Texas Music Education Association. Through the TMEA-Elementary Music

Instructional Support Program, these teachers were awarded

these grants to pay for ukuleles, Orff tables and stands, and other related music resources!

District Goal(s) None

Budget Implications

None

Recommendation or Proposed Motion

That a commendation be presented to the students listed above.

5


December 12, 2017


Agendum

Announcement of Board Training Credit

Category Operations

Resource Personnel Dr. Buck Gilcrease, Superintendent

Attachments None

Rationale The State Board of Education rules require that the local Board

President report on compliance with continuing education requirements at the last meeting of the calendar year.

All Alvin ISD Board members have exceeded their yearly requirements for continuing education training.

District Goal(s) N/A

Budget Implications

None

Recommendation or

Proposed Motion

N/A

6

On November 14, 2017 the Alvin

Independent School District Board

of Trustees met for a Regular

Meeting at the Alvin Independent

School District, 301 E. House

Street, Alvin, Texas with the

following members present:

Tiffany Wennerstrom, Nicole Tonini, Cheryl Harris, Earl Humbird, Vivian Scheibel, Regan Metoyer and Julie Pickren

Superintendent Gilcrease and other

administrative staff were also

present.

ITEM #1- CALL MEETING TO ORDER AND ESTABLISH QUORUM

President Tonini called the meeting

to order at 7:00 p.m. in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001 stating that a quorum of

Board members was present, notice

was duly posted.

ITEMS 2 & 3 – INVOCATION/PLEDGE

Trustee Pickren gave the invocation

and led the Pledge of Allegiance.

ITEM #4 - GREETERS

The greeters for the evening were

students in the WINGS, STEM and

AP Capstone programs.

ITEM #5 – COMMENDATIONS

STUDENT COMMENDTIONS:

TASA/TASB Student Performers

On October 6th, Alvin ISD students

performed at the TASA/TASB

Convention in Dallas, Texas. The

following student were recognized:

Alvin High School

Brennan Dahl, Louis Meza, Emily

Joseph, Taylor Tywater, Mackenzie

Savage, Alexandra George, Ashton

Mays, Aleah Barajas, Anna Van

Dine, Hanna Stuart and Emma

Geiman

Manvel High School

Gabby Hastings, Ben Berryman,

Elijah Jedkins, Adrian Jasso,

Michael Lombardi, Ethan Marfil,

Kayla Singleton, Evan Read

Shadow Creek High School

Freia Pamintuan, Lauren Green,

Josh Villanueva, Milo Vasquez,

Glydel Obate, Tina Duong, Patricia

Mayoral

Elementary Participants

Haven Marcel, Kate Wilds, Hailey

King, Starae Moctezuma, Aiden

Zamora, Grant Carbine, Trae Reed-

Harrison

Directors

David Soward, Leah Short, Blythe

Hopkins, Kevin Schultz, Eve

Robinson, Lauren Summa, Jane

Rabalais, Lou Boldrighini

Performance Support Staff

Dustin Winson, Lisa Savage, Brenda

Music, Stephanie Lirette

STAFF COMMENDATIONS:

Houston Texans Houston Hero

Alvin High School football coach,

Joel De La Paz, was chosen by the

Houston Texans as a Houston Hero

for his work and dedication to

helping others during the recent

recovery from Hurricane Harvey.

Future Administrators Academy

The following staff members

completed a year-long program:

Latoya Alexander, Patrece Baker,

Brooke Chang, Tres Davis, Corey

Defelice, Sheri Dominique, Danica

Garza, Randall Guikema, Amy

Hasse-Davison, Kelly Hudson,

Christina Kennard, Kyle Kettler,

Joanne Light, Tanisha Owens,

Jason Riley, Adriana Sanchez-

Cantu, David Soward, William Teal,

Elizabeth Urban, Deborah Vann

Aken, Christopher Wells, Rhonda

Wilson, Jon Yancey

ITEM #6 – PRESENTATIONS

Templeton Demographics

Bob Templeton gave an update on

Alvin ISD enrollment projections.

RReegguullaarr BBooaarrdd MMeeeettiinngg NNoovveemmbbeerr 1144,, 22001177

7

Regular Board Meeting November 14, 2017

In Summary:

Alvin ISD has more than 1,300 new home

closings in to date in 2017.

The median new home price within Alvin ISD is nearly $324,000.

5 subdivisions within Alvin ISD had more than 100 closings in the last year.

Brothers Elementary opened this fall with about 770 students, and Pomona Elementary opened with 402 students.

Five-year enrollment growth of 5,938 students, with a fall 2022 enrollment of 30,831.

Ten-Year enrollment growth of 10,305 students with a fall 2027 enrollment of 35,198.27

Financial Audit

The 2016-2017 Financial Audit

was presented by Weaver, the

District’s external auditor. The

District received a Clean

Unmodified Rating.

Advanced Academics

Jackie Caffey, Executive Director

of Advanced Academics, gave a

presentation on the current

status and future goals of

kindergarten through twelfth

programs.

ITEM #7 – OPEN FORUM

No open forum requests were

submitted.

CLOSED EXECUTIVE SESSION

At 8:24 p.m. the Board of Trustees

entered into a Closed Executive

Session to discuss the following:

551.072 Discuss purchase, exchange, lease

or value of real property

At 8:51 the Board of Trustees

returned into an Open Session.

ITEM #8 – CONSENT AGENDA – ITEMS A-I

Trustee Humbird asked for Item C –

Request to Consider Approval of

Properties in Trust, to be removed

from the Consent Agenda.

Trustee Wennerstrom made a

motion to approve consent Agenda

Items A, B, D, E, F, G, H AND I.

Trustee Pickren seconded the

motion. Motion carried

unanimously (7-0).

ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

The following minutes were

submitted for Board Approval:

October 4, 2017

October 10, 2017

October 19, 2017

November 8, 2017

ITEM B – REQUEST TO CONSIDER APPROVAL OF DONATIONS

Savannah Lakes PTO - $11,497.99

To be used specifically for laptops

and laptop charging station.

ITEM C – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST

Pulled from the Consent Agenda

ITEM D – REQUEST TO CONSIDER APPROVAL OF AWARD OF FEDERAL PROGRAMS CONTRACTS AND CONTRACTED SERVICES

Twenty two proposals were received

for service commodity codes as

classified under the Contractor

consultant Proposals (CCP) for a one

year non-excusive award with the

option renew for an additional two

years.

ITEM E – REQUEST TO CONSIDER APPROVAL OF JJAEP MEMORANDUM OF UNDERSTANDING

This inter-local cooperation

agreement and memorandum of

understanding for the Brazoria

County Juvenile Justice Alternative

Education Program shall come

under automatic reviews among

representatives of all parties each

year. The review shall include, but

not be limited to, any funding

formulas obligations by the school

districts or Brazoria County.

The term of this Agreement and

MOU shall be for the 2017-2018

school year only, renewable

thereafter on a year-to-year basis by

written consent of all parties.

8


The cost remain: $100 a day per

student for any student who attends

JJAEP on a discretionary

placement. There is no charge for

students who are expelled for a

mandatory offense.

ITEM F – REQUEST TO CONSIDER APPROVAL OF BRAZORIA COUNTY HEAD START PARTNERSHIP AGREEMENT AND MEMORANDUMOF AGREEMENT

Alvin ISD annually partners with

Brazoria County Head Start to serve

eligible Pre-K children in a

classroom now located at Alvin

Primary.

ITEM G – REQUEST TO CONSIDER APPROVAL OF 2017-2108 TRANSPORTATION REPORT

This report is a brief for the Board of

Trustees on currently operational

status, budget implications and

legal compliance.

ITEM H – REQUEST TO CONSIDER APPROVAL OF DEDICATION OF ELECTRICAL SERVICE EASEMENT TO CENTER POINT ENERGY AT SANCHEZ ELEMENTARY SCHOOL #20

Centerpoint Energy will be providing

electrical service for the new

Sanchez Elementary School #20 in

the Sterling Lakes Development. To

obtain electrical service, Alvin ISD

must dedicate easements for the

placement of underground service

and a pad mounted transformer.

ITEM I – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF WATER SERVICE EASEMENT TO MUNICIPAL UTILITY DISTRICT #55 AT SANCHEZ ELEMENTARY SCHOOL #20

Municipal Utility District #55 will be

providing water service for the new

Sanchez Elementary School #20 in

the Sterling Lakes Development. To

obtain water service, Alvin ISD must

dedicate easements for the water

line and placement of the water

easement.

ITEM #C – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST

The following properties in trust

were presented to the Board of

Trustees for approval:

Account # 0011-0007-000 Legal Descrip. A0011 Henry Austin, Block A Tract 3-5 Acres 9.906 Taxes Due $6,839.36 Offer $14,000.00 Value $22,290.00 Account # 0486-0004-000 Legal Descrip. A0486 Hooper & Wade, Block 2,

Tract 13A8, Sunnyside Unrecd Acres .0737 Taxes Due $11,422.38 Offer $1,680.00 Value $1,680.00

Trustee Humbird made a motion

that Property in Trust 0486-0004-

00 be surveyed and reclassified as

one property as a contingency to

purchase this land and that

Property in Trust 6757-0041-110 be

approved as presented. Trustee

Wennerstrom seconded the motion.

Motion carried unanimously (7-0).

ITEM #9 – REQUEST TO CONSIDER APPROVAL OF 2016-2017 FINANCIAL AUDIT

The 2016-2017 Financial Audit was

presented earlier in the meeting. An

additional regulation of Alvin ISD is

to annually submit the results of the

audit to TEA after the official vote of

the Board of Trustees.

Trustee Scheibel made a motion to

approve the 2016-2017 audit as

presented. Trustee Humbird

seconded the motion. Motion

carried unanimously (7-0).

ITEM #10 – REQUEST TO CONSIDER APPROVAL OF DISTRICT/CAMPUS PERFORMANCE OBJECTIVES

Texas Education code requires that

each District/Campus Improvement

Plan set objectives based on the

TAPR report and periodically

measure progress toward the

performance objectives. These

objectives must be approved by the

local board of trustees and must be

included in the published annual

report.

9


Also as per requirement, the

District/Campus Improvement

Plans will be published to the Alvin

ISD website and updated as needed.

Trustee Harris made a motion to

approve the district/campus

performance objectives as

presented. Trustee Wennerstrom



ITEM #11 – REQUEST TO CONSIDER APPROVAL OF CHANGES TO EIC (LOCAL) POLICY

The Board of Trustees were

presented with changes to EIC Local

Policy.

Trustee Metoyer made a motion to

approve the changes as presented.

Trustee Scheibel seconded the


unanimously (7-0).

ITEM #12 – REQUEST TO CONSIDER APPROVAL OF THE CITIZENS ADVISORY COMMITTEE GOALS, CHARGES & PARAMETERS

Alvin ISD has continued to

experience tremendous student

enrollment growth. It was

requested that a Citizens Advisory

Committee be established to

evaluate student enrollment trends,

projections, current campus and

facility conditions and capacities.

The committee will be asked to

develop a set of recommendations.

Citizens Advisory Committee goals,

charges and parameters were

presented to the Board of Trustees

for approval.

Trustee Pickren made a motion to

approve the goals, charges and

parameters as presented. Trustee

Harris seconded the motion. Motion


ITEM #13 – REQUEST TO CONSIDER APPROVAL OF VOTES FOR BRAZORIA COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS ELECTION 2018-2019

During the September 12, 2017

meeting, the Board of Trustees

approved the adoption of a

resolution nominating Mr. Tommy

King for a position on the ballot of

the Board of Directors for the

Brazoria County appraisal District.

Once the resolution is passed the

Board of Trustees must cast its

votes for a person nominated on the

ballot.

Trustee Humbird made a motion to

cast all of Alvin ISD’s entitled (823)

votes for Mr. Tommy King. Trustee

Scheibel seconded the motion.


ITEM #14 – REQUEST TO CONSIDER APPROVAL OF RESOLUTION AUTHORIZING AN ADJUSTMENT TO THE BOUNDARIES OF ALVIN ISD AND PEARLAND ISD IN THE AREA KNOWN AS MASSEY RANCH

A resolution and petition were

presented to the Board of Trustees

asking for authorization to adjust

the boundaries of Alvin ISD and

Pearland ISD in the area known as

Massey Ranch, located near Harkey

and McKeever Roads in Pearland

based on the following:

The area is contiguous to Alvin ISD

In 1996, the property was transferred to PISD from AISD

Petitioner is the sole owner with no residents or students living on the property

Supports future neighborhood school concept and eliminates future domain confusion if contained in AISD’s jurisdiction


approve the resolution authorizing

an adjustment to the boundaries of

Alvin ISD and Pearland ISD in the

area known as Massey Ranch,

located near Harkey and McKeever

Roads in Pearland. Trustee

Wennerstrom seconded the motion.


10


ITEM #15 – REQUEST TO CONSIDER APPROVAL OF AWARD OF CONTRACT FOR CONSTRUCTION OF SANCHEZ ELEMENTARY

Competitive Sealed Proposals for

construction were received in

October. Brookstone construction’s

proposal of $17,572,300 including

selected alternates, offers the best

value to the District.

Building Programs recommended

the award of contract to Brookstone

Construction.

Trustee Pickren made a motion to

approve Brookstone Construction as

the General Contractor for

construction of Bel Nafegar Sanchez

Elementary School #20 and

authorize the Superintendent or his

designee to review and execute the

final negotiated construction

contract not to exceed $17,572,300.

Trustee Wennerstrom seconded the


unanimously (7-0).

ITEM #16 – REQUEST TO CONSIDER EMPLOYMENTS

As Requested


approve all employments as

presented. Trustee Pickren



ITEM #17 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE STAFFING POSITION – PRINCIPAL OF DR. RONALD E. MCNAIR JUNIOR HIGH SCHOOL

A request was made to approve the

position of Principal at McNair

Junior High School.


approve the position of principal for

McNair Junior High. Trustee

Metoyer seconded the motion.

Motion carried unanimously (7-0). ITEM #18 – SUPERINTENDENT’S REPORT

Superintendent Gilcrease reviewed

current events within the District. ITEM #19 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #20 – ADJOURNMENT


adjourn. Trustee Scheibel seconded

the motion. Motion carried

unanimously (7-0).

Meeting was adjourned at 9:15 p.m.

ATTEST:

Nicole Tonini, President

Vivian Scheibel, Secretary

11

On November 15, 2017 the Alvin


of Trustees met for a Workshop

Meeting at 6:30 p.m. in the Central

Administration Building, AISD,

Alvin, Texas, with the following

members present:

Nicole Tonini, Cheryl Harris, Regan Metoyer, Earl Humbird, Vivian Scheibel, Julie Pickren, and Tiffany Wennerstrom. Superintendent Gilcrease and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER


to order stating that a quorum of

Board members were present, notice

was duly posted, and the meeting

was called to order in accordance



551.001.

ITEM #2 – BOARD OPERATING PROCEDURES

The Board of Trustees reviewed and

discussed Board Operating

Procedures. ITEM #3 – ADJOURNMENT


adjourn the meeting. Trustee

Metoyer gave a second to the


unanimously (7-0).

Meeting was adjourned at 7:43

p.m.

Attest:

________________________________


________________________________


BBooaarrdd WWoorrkksshhoopp

NNoovveemmbbeerr 1155,, 22001177

12

On December 6, 2017 the Alvin


of Trustees met for a Workshop

Meeting at 12:00 noon in the

Central Administration Building,

AISD, Alvin, Texas, with the

following members present:

Nicole Tonini, Cheryl Harris, Regan Metoyer, Earl Humbird, Julie Pickren, and Tiffany Wennerstrom. Trustee Scheibel was unable to attend the meeting. Superintendent Gilcrease and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER


to order stating that a quorum of

Board members were present, notice

was duly posted, and the meeting

was called to order in accordance



551.001.

ITEM #2 – DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (December 12, 2017) BOARD AGENDA

The December 12, 2017 Board

agenda was reviewed and discussed.

ITEM #3 – ADJOURNMENT


adjourn the meeting. Trustee

Wennerstrom gave a second to the


unanimously (6-0).

Meeting was adjourned at 12:40

p.m.

Attest:

________________________________


________________________________


BBooaarrdd WWoorrkksshhoopp

DDeecceemmbbeerr 66,, 22001177

13



Agendum

Request for Award of Contract Service Submissions

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment

Attachments

Memo from Mickie Dietrich, Director of Purchasing

Rationale

Eight (8) proposals were received for Federal Programs

Contract Service (FPCSP) with a one school year non-

exclusive term contract

Twelve (12) proposals were received for service commodity

codes as classified under the Contractor Consultant Proposals (CCP) for a one year non-exclusive award with the

option to renew for an additional two years.

District Goal(s) Fiscal Responsibility

Budget Implications

None


That Board approves the Federal Programs Contracts and Contracted Services as presented.

14

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

November 17, 2017

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: December 2017 Contract Submissions for the 2017 – 2018 School Year

Federal Programs Contract Service Proposal (FPCSP) – #1712FPCSP

Contractor Consultant Proposal (CCP)– #17121CS RFP

____________________________________________________________________________________________

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended

monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant

of 44.031 (a) and 44.031(f). These are October submissions for award by the board at the December board meeting.

All proposals and agreements were extended meeting the specified commodity code qualifications identified per

contracts. The proposals and agreements were made available on the Alvin ISD Website as well as staff were

informed of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors

may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Federal Programs Contract Service Proposal (FPCSP) – #1712FPCSP

Under the guidance of the Education Department General Administrative Regulations (EDGAR) and 44.031(a) (2),

we are requesting a one year term contract award. This is a NON-EXCLUSIVE AWARD, whereby there are no

guarantees until Federal Funding is approved.

Service Providers will be used on an as needed basis throughout the District. The services and commodity codes

included in the FPCSP are listed below.

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

A-924-41 Instructions with Students - Classroom

A-924-74 Staff Development/Training Services

A-948-86 Speech Language Pathology Therapy/Evaluation Services

A-948-67 Occupational Therapy Services

A-948-70 Physical Therapy Services

A-948-56 Music Therapy Services

A-948-76 Licensed Specialist in School Psychology

15



A-948-35 Diagnostician

A-948-77 Orientation and Mobility Services

A-948-68 Vision Services

A-948-64 Skilled Nursing Services

A-961-67 Sign Language Interpreting

A-948-78 In-Home/Parent Training Services

A-961-46 Interpreting Services

A-948-79 Bilingual Assessment/Diagnosis or Evaluations

Under the FPCSP, we are requesting award to the eight (8) qualified responses that we have received this month for

services outlined under the following commodity codes:

COMPANY

NAME COMMODITY CODE SUB-CATEGORY DESCRIPTION

Cumberland

Therapy Services

LLC

A-948-86; A-948-67; A-948-76;

A-948-35; A-948-70; A-948-79:

A-948-64

Speech Language Pathology; Occupational Therapy;

Physical Therapy; Licensed Spec in School Psychology;

Diagnostician; Skilled Nursing Service; Bilingual

Assessment/Diagnosis or Evaluations

EBS –

Educational

Based Services A-948-86 Speech Language Pathology

Edu Healthcare

LLC

A-948-86; A-948-67; A-948-70;

A-948-76; A-948-35; A-948-77;

A-948-68; A-948-64; A-961-67


Physical Therapy; Licensed Spec in School Psychology;

Diagnostician; Orientation and Mobility; Vision Services;

Skilled Nursing Service; Sign Language Interpreting

General

Healthcare

Resources

A-948-86; A-948-67; A-948-70;

A-948-56; A-948-76; A-948-35;

A-948-77; A-948-68; A-948-64;

A-961-67; A-948-78; A-924-74;

A-961-46; A-948-79


Physical Therapy; Music Therapy; Licensed Spec in School

Psychology; Diagnostician; Orientation and Mobility;

Vision Services; Skilled Nursing Service; Sign Language

Interpreting; In-Home Parent Training; Staff Development;

Interpreting Services; Bilingual Assessments/Diagnosis

Evaluations

INVO HealthCare A-948-86 Speech Language Pathology

IXL Learning A-924-74 Staff Development Training Services

KAMICO

Instructional

Media A-924-74 Staff Development/Training Services

Therapy Circles A-948-86 Speech Language Pathology

Contracted Consultant Proposal (CCP)– #1712CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is

awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for

a NON-EXCLUSIVE AWARD.

16



Contracted Service Providers will be used on an as needed basis throughout the District. The services and

commodity codes included in the CCP are listed below:

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

A-050-00 Fine Arts – Misc. Fine Arts General Supplies/Equipment

A-052-55 Murals (Painting of Murals)

A-805-84 Athletic Trainer & Training

A-855-15 Costumes and Accessories to include Alterations

A-910-54 Painting, Maintenance and Repair Services including Caulking

A-915-71 Newspapers Publications Advertising, Provide Athletic

Reviews; Media Release

A-918-00 General Staff Development – Convocations

A-918-06 Consulting Service – Administrative, Board Training, Facilitate

Community Advisory Council, Bond Planning

A-918-19 Building Structures & Components Consulting Including Door

Hardware Specifications and Inspections

A-918-32 Consulting Services – Not Otherwise Classified

A-918-33 Consulting and Training for Student Cheer and Team Building

A-918-69 Insurance Consulting

A-918-93 Safety – Risk Management - Security (Security Audits) Safety

Consulting

A-918-94 Traffic Consulting – Design Service

A-920-00 Data Processing, Computer Programming and Software

Services

A-924-00 Computer Educational Training Services

A-924-10 Assemblies – Student Programs; Theatre Groups; Authors

Visits; Motivational Speaking; Student Training with Multi

Groups in one setting

A-924-15 Staff Development – Motivational Team Building / Leadership

A-924-16 Staff Development – Instructional Based Training/ Child Care

Training/

A-924-20 Instructional Training for Testing /PSAT/SAT/ACT

A-924-41 Classroom Instructional Training within a Single group, Video

Conference, Kickstart, Communities in Schools

A-925-37 Facility Design Services and Consulting – Food Service; Create

student engaging atmosphere; Color schemes; Create better

flow for students

A-939-00 Equipment Maintenance & Repair to Include Calibration

A-946-10 Accounting Services – Auditing, A/P Auditing

A-948-92 Vaccination Program Services

A-961-45 Inspection & Certification Services as per TDLR and TAS

standards; Conduct On Site Inspections

17



A-961-57 Music Production Services Accompanist; Video

Streaming/Taping; Writing of Music; Percussion Tech

A-961-62 Personnel Service to Include PEIMS/ HR Consulting/ Principal

Services

A-961-73 Theatrical Services – Video Taping, Audio Technicians and

Recording, Lighting - Video Tape Board Meetings, Provide

Streaming and Archives

A-961-75 Translation Services

A-962-02 Photography Services

A-962-05 Disc Jockeys and Emcees

A-962-58 Professional Services – Not Otherwise Classified including

Clinicians, Private Music Lessons, Clinic Choir; Consult with

Directors; Catalog & Organize & Pack Music, supplies and

choir items so that class can be ready for fall

A-962-63 Piano Tuning

A-962-66 Misc. Services Not Otherwise Classified – Science Waste

Disposal; Bio-Hazard Service; Purification Services; Stericycle

A-962-98 Choreography Band/Drill/Color Guard, Music Marching Band

Visual Design

A-962-99 Professional Services Judges – Auditions, Art Shows,

Cheerleading, UIL, Sight Reading, Science Projects

Under the CCP process, we are requesting award for twelve (12) qualified responding vendors for services outlined

under the following commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE

SUB-CATEGORY

DESCRIPTION

Amtech Solutions Inc Consulting A-918-19; A-918-32

Consulting/ Building

Structures

Animation and Robotics for

Kids Assemblies A-924-10 Student Programs

Scott Beecher / Unearthly

Comics Assemblies A-924-10 Presentations

Dan Gemeinhart Assemblies A-924-10 Presentations

Mark Kistler Assemblies A-924-10 Presentations

LifeTouch National School

Studios

Photography

Services A-962-02 Photography

Corrie Mathews Disc Jockey A-962-05 Disc Jockey

Mind Research Institute

Data

Processing/Instruc

tional Staff

Development

A-920-00; A-924-00; A-924-16;

A-924-41

Data Processing;

Computer Training; Staff

/ Classroom Instruction

John OBryant Assemblies A-924-10 Presentations

Mark Shepherd / Song Solutions Assemblies A-924-10 Presentations

Torsh Inc

Data Processing;

Computer

Education; Staff

A-920-00; A-924-00; A-924-16;

A-924-41

Data Processing;

Computer Education;

Consulting; Staff

18



Development Development

Instructional

TSG Industries/ The SITHE

Group LLC

Construction

Services A-910-54; A-918-19; A-925-37

Painting, Maintenance

and Repair Services ;

Building Structures &

Components Consulting

Including Door Hardware

Specifications and

Inspections; Facility

Design Services and

Consulting – Food

Service; Create student

engaging atmosphere;

Color schemes; Create

better flow for students

IN SUMMARY:

Federal Programs Contracted Service Proposals – #1712FPCSP – we have received eight (8) qualified responses.

Contract Expiration Date: June 30, 2018 or upon close of grant funding for the 2017-2018 school year.

Contractor Consultant Proposals – #1712CS RFP – we have received twelve (12) qualified responses.

Contract Expiration Date: December, 2020.

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for

the December, 2017 contract submissions.

19



Agendum

Request to Consider Student Incentive Activities Request for Proposal

Category Business

Resource Personnel Mickie Dietrich, Director of Purchasing

Attachments Memo and Backup from Mickie Dietrich, Director of

Purchasing

Rationale Pursuant to Texas Education Code 44.031, contracts for the purchase of goods and services valued at $50,000 or more

will be presented for awarding based on an approved

competitive bidding method. The RFP for Student Incentive Activities (1712 STUDENT INCENTIVE ACTIVITIES RFP)

meets these requirements and is a non-exclusive proposal.

This proposal is requested for award under a one (1) year contract with a two (2) year renewal extension as long as both

parties agree to the terms of contract for use on an as needed

basis and funds are available for these commodities. Renewal

of this contract is not anticipated until December, 2020.


Budget Implications

None


That Board approves 1712 Student Incentive Activities Request for Proposal as presented.

20




Mickie Dietrich

Director of Purchasing

Paula Ursery

Bid Coordinator

November 30, 2017

TO: PATRICK MILLER

FROM: MICKIE DIETRICH, PAULA URSERY

SUBJ: Request for Proposal #1712 Student Incentive Activities

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH

Legal and Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding

method that provides the best value for the district when making purchases valued at $50,000 or more in

the aggregate for a 12-month period. To satisfy this State Law, Alvin ISD extended proposal #1712

Student Incentive Activities.

The proposal was extended based on prior year’s usage determined by the previous RFP, #1412 Student

Incentive Activities, staff requests and vendor requests. Additional information on the proposal was

extended through the legal notice in our county newspaper, emails to budget managers as well as the

District website to solicit participation in our bidding process. The proposal was monitored through our

ION Wave Bidding Program for participation and final award. Some vendors on the previous RFP were

moved to services contracts as it was a better fit for the commodities they provided.

Total Annual Expenditures for this Commodity Code from 1412 Approved Vendors:

VENDOR NAME 2014 2015 2016 2017

AWESOME EVENTS $3,878.98 $5,860.05 $1,705.00 $5,500.00

BATTLEFIELD HOUSTON $0.00 $1,564.90 $2,000.00 $759.10

*HOUSTON PARTY RENTAL $15,395.00 $8,600.00 $4,340.00 $4,075.00

INSPIRE ROCK / ROCK SOLID CHARACTER $0.00 $1,790.00 $895.00 $0.00

JUMP N SPLASH, LLC $12,158.70 $3,536.90 $3,202.20 $6,749.41

MANVEL MOONWALKS & MORE, INC. $12,155.00 $2,750.00 $4,425.00 $2,650.00

SKATETIME HOUSTON $9,270.00 $11,954.00 $12,075.00 $12,580.00

Total Expended Per Year $52,857.68 $36,055.85 $28,642.20 $32,313.51

*This company did not respond to the 1712 Student Incentive Activities proposal.

21



Commodity Code A-962-00 includes:

Animals/Petting Zoos & Ponies, Bungee/Trampoline & Related Games, Dunking Tanks, Hamster Balls,

Inflatable Joust, Inflatable Rides & Equipment, Laser Tag, Mechanical Bulls, Moonwalks, Obstacle

Courses, On-site Mobile Gaming, On-site Roller Skating with Safety Gear, Party/Prom Set-up, Rock

Walls, Velcro Walls, Water Slides & Games, Other Student Incentives.

This Student Incentive proposal was facilitated to assist campuses choose approved vendors for various

student activities and incentives, which have completed the finger printing process required by Senate

Bill 9. All vendors and their representatives will be processed through a background check and cleared

through the FACT Clearinghouse. A non-exclusive award is requested to allow each participating vendor

to supply services that meet our campuses and departments needs at the lowest practical price and best

value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and

conditions established for this contract.

Twenty-six (26) vendors were extended packets with thirteen (13) responses. As State Law requires that

aggregate purchases (an accumulation of purchases), be grouped into categories or commodities, the

following were identified from annual reports with their representative expenditures from vendors that

participated in the previous 1412 proposal.

This proposal is requested for award under a one-year contract with a two (2) year renewal extension as

long as both parties agree to the terms of the contract for use on an as needed basis and funds are

available for these commodities. Renewal of this contract is not anticipated until December, 2020.

Additional proposals of this nature will be extended for vendor participation; however, this will not

disqualify any vendors awarded under this contract, but will allow for additional vendor participation in

the future under these commodities.

Attached please find the vendors information that details the categories and estimated costs for their

services. Request approval for award to all vendors meeting specifications outlined under the Proposal

#1712 Student Incentive as a non-exclusive award.

22

Request for Proposa l#1712 Student Incentive Activities RFP

3W Consulting Group LLC Line Categories Bid PricingDr. Rochelle L. Webb 13 PARTY/PROM SET-UP $175.00602-748-6065 17 OTHER STUDENT INCENTIVE RELATED ITEMS $200.00469-910-0488 [email protected]

New Vendor

Awesome Events Line Categories Bid PricingOliver Meili 1 ANIMALS/PETTING ZOO/PONIES $175.00713-910-4386 2 BUNGEE/TRAMPOLINE and RELATED GAMES $250.00713-910-3293 Fax 3 DUNKING TANKS [email protected] 4 HAMSTER BALLS $225.00

5 INFLATABLE JOUST $150.006 INFLATABLE RIDES and EQUIPMENT $125.007 LASER TAG $225.008 MECHANICAL BULLS $250.009 MOONWALKS $75.0010 OBSTACLE COURSES $150.0014 ROCK CLIMBING WALLS $200.0015 VELCRO WALLS $150.0016 WATER SLIDES and RELATED GAMES $175.00

Battlefield Houston Line Categories Bid PricingJohn Pittman or Dwayne VonSchmidt 7 LASER TAG $699.00713-409-1990 Ext. 2 13 PARTY/PROM SET-UP $432.00None 17 OTHER STUDENT INCENTIVE RELATED ITEMS [email protected] 18 PACKAGE PRICING Varies

Crocodile Encounter Line Categories Bid PricingChris Dieter 1 ANIMALS/PETTING ZOO/PONIES $250.00281-595-2232 [email protected]

New Vendor

Jump N' Splash Line Categories Bid PricingLorri Landers 3 DUNKING TANKS Varies281-388-2948 5 INFLATABLE JOUST VariesNone 9 MOONWALKS [email protected] 10 OBSTACLE COURSES Varies

16 WATER SLIDES and RELATED GAMES Varies18 PACKAGE PRICING Varies

Game Truck Arlington Line Categories Bid PricingDavid Richardson 7 LASER TAG $275.00214-755-7363 8 MECHANICAL BULLS VariesNone 11 ONSITE MOBILE GAMING [email protected] 12 ONSITE ROLLER SKATING with SAFETY GEAR Varies

New Vendor

23


House Of Bounce Alvin Line Categories Bid PricingMelissa Knapp 3 DUNKING TANKS $200.00713-391-4066 5 INFLATABLE JOUST $200.00None 6 INFLATABLE RIDES and EQUIPMENT [email protected] 9 MOONWALKS $125.00

10 OBSTACLE COURSES $300.0015 VELCRO WALLS $220.0016 WATER SLIDES and RELATED GAMES $220.0017 OTHER STUDENT INCENTIVE RELATED ITEMS $220.0018 PACKAGE PRICING $125.00

New Vendor

Infinite Gaming Line Categories Bid PricingDaimon or Judith Tamez 11 ONSITE MOBILE GAMING $300.00346-410-8451 [email protected]

New Vendor

King's Portable Mini Golf Line Categories Bid PricingReynaldo Marfil 9 MOONWALKS $150.00281-850-7018 10 OBSTACLE COURSES $300.00None 17 OTHER STUDENT INCENTIVE RELATED ITEMS [email protected] 18 PACKAGE PRICING $1,100.00

New Vendor

Moonwalks & More Line Categories Bid Pricing(Formerly Manvel Moonwalks) 3 DUNKING TANKS VariesRobert Puga 5 INFLATABLE JOUST Varies713-569-8134 6 INFLATABLE RIDES and EQUIPMENT VariesNone 9 MOONWALKS [email protected] 10 OBSTACLE COURSES Varies

16 WATER SLIDES and RELATED GAMES Varies

Rock Tha House Moonwalks, LLC Line Categories Bid PricingRaymond Trevino 1 ANIMALS/PETTING ZOO/PONIES $300.00409-945-7625 2 BUNGEE/TRAMPOLINE and RELATED GAMES $333.33None 3 DUNKING TANKS [email protected] 4 HAMSTER BALLS $200.00

5 INFLATABLE JOUST $300.006 INFLATABLE RIDES and EQUIPMENT Varies7 LASER TAG $200.008 MECHANICAL BULLS $200.009 MOONWALKS Varies10 OBSTACLE COURSES Varies11 ONSITE MOBILE GAMING $200.0013 PARTY/PROM SET-UP Varies14 ROCK CLIMBING WALLS $200.0015 VELCRO WALLS $325.0016 WATER SLIDES and RELATED GAMES Varies17 OTHER STUDENT INCENTIVE RELATED ITEMS Varies18 PACKAGE PRICING Varies

24

mailto:[email protected]


25


Skatetime Houston Line Categories Bid PricingJennifer Capps 12 ONSITE ROLLER SKATING with SAFETY GEAR $10.00 each832-344-6464281-489-0363 [email protected]

Southern Ice Cream Line Categories Bid PricingAnna Lisa Famania 17 OTHER STUDENT INCENTIVE RELATED ITEMS $300.00281-499-9837281-499-6415 [email protected]

New Vendor

26


December 12, 2017


Agendum Request to Consider Approval for the Dedication of Water

Service Easement to the City of Alvin to serve Bob & Betty

Nelson Elementary

Category Business

Resource Personnel Patrick Miller, Associate Superintendent, Student

Learning Environment

Attachments Memo from Jeff Couvillion, Executive Director of Building Programs

Rationale The City of Alvin has requested an easement from AISD on which to locate the water meter that will serve Nelson

Elementary.


Budget Implications None

Recommendation or

Proposed Motion

The Board approve the dedication of an easement and

authorized AISD Administration to execute the final easement agreement once the area survey is finalized and

the legal description is drafted.

27

Building Programs Dept. 2200 Stapp Maxwell – Bldg A Alvin, TX 77511 281-388-1130

MEMORANDUM

DATE: November 28, 2017

TO: Patrick Miller – Associate Superintendent, Student Learning Environment

FROM: Jeff Couvillion – Executive Director, Building Programs

SUBJECT: Water Infrastructure Easement for the City of Alvin at Bob and Betty Nelson

Elementary School

The City of Alvin has requested an easement from AISD on which to locate the water meter

that will serve Nelson Elementary. The easement is approximately 10’x10’ easement. Attached for

your review is a site plan indicating the approximate location of the proposed easement.

The Building Programs Department is requesting that the Alvin ISD Board of Trustees grant

the dedication of an easement and authorized AISD Administration to execute the final easement

agreement once the area survey is finalized and the legal description drafted.

28


December 12, 2017


Agendum Request to Consider Approval for the Dedication of

Electrical Service Easement to Texas New Mexico Power at

Nelson Elementary School #19

Category Business

Resource Personnel Patrick Miller, Associate Superintendent, Student Learning

Environment

Attachments Memo from Jeff Couvillion, Executive Director of Building Programs

Rationale Texas New Mexico Power will be providing electrical service for the new Bob & Betty Nelson Elementary. To obtain

electrical service, Alvin ISD must dedicate easements for

the placement of underground/overhead service and a pad mounted transformer.

District Goal(s) Provide engaging learning environment and educational

opportunities for students

Budget Implications None

Recommendation or

Proposed Motion

The Board approve the dedication of necessary easement

and authorized AISD Administration to execute the final

easement agreement once the area survey is finalized and

the legal description is drafted.

30


MEMORANDUM


TO: Patrick Miller – Associate Superintendent, Student Learning Environment

FROM: Jeff Couvillion – Executive Director of Building Programs

SUBJECT: Electrical Easement for Texas New Mexico Power at Bob and Betty Nelson

Elementary

Texas New Mexico Power will be building and providing electrical service for the new

Bob and Betty Nelson Elementary. To obtain this new electrical service, Alvin ISD must

dedicate easements for the placement of underground service. Our feed for the site is located on

the north side of the site off of 1462 and runs approximately 611’x10’ along the east side of the

west leg of the property with a 15’x21’ easement required for the pad mounted transformer. For

your review a site plan has been provided indicating the approximate location of the proposed

easement.

The Building Programs Department is requesting that the Alvin ISD Board of Trustees

grant the dedication of an easement and authorize AISD Administration to execute the final

easement agreement once the area survey is finalized and the legal description has been drafted.

31


32


December 12, 2017


Agendum Request to Award Contract for Construction of Domestic

Water Line, Sanitary Sewer Line, and Roadway Improvements along FM 1462 and County Road 185 to serve Alvin ISD’s Bob

& Betty Nelson Elementary.

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment

Attachments Memo from Jeff Couvillion, Executive Director Building

Programs

Rationale Competitive Sealed Proposals were received for

construction of Domestic Water Line, Sanitary Sewer

Line, and Roadway Improvements along FM 1462 and County Road 185 to serve Alvin ISD’s Bob & Betty

Nelson Elementary.

District Goal(s) Fulfillment of 2015 Bond charge and provide student opportunity and achievement

Budget Implications Existing funds from 2015 Bond Referendum

Recommendation or

Proposed Motion

That the Board of Trustees approve a contract award to

Diffco for the not to exceed sum of $1,072,964.00 and

authorize the Superintendent or his designee to execute the final negotiated contract.

33

Memo

Date: November 28, 2017

To: Patrick Miller, Associate Superintendent, Student Learning Environment

From: Jeffery Couvillion, Executive Director of Building Programs

RE: Award of Contract for Construction of Domestic Water Line, Sanitary Sewer

Line, and Roadway Improvements along FM 1462 and County Road 185 to serve Bob & Betty Nelson Elementary.

Competitive Sealed Proposals were received on November 16, 2017 for the Construction of Domestic Water Line, Sanitary Sewer Line, and Roadway Improvements along FM 1462 and County Road 185 to serve Alvin ISD’s Bob & Betty Nelson Elementary. Evaluations of contractors and their proposals have been completed and the Alvin ISD Building Programs Department is recommending award of a contract to Diffco. (Proposal Tabulation is provided).

AISD Building Programs request that the Board of Trustees consider and approve a contract award to Diffco for the not to exceed sum of $1,072,964.00 and authorize the Superintendent or his designee to execute the final negotiated contract. Funds for this project were provided for in the 2015 Bond Referendum for Elementary #19 and are within budget.

34

Proposal Tabulation November 16, 2017

Contractor Diffco Joslin Triple B

Time Received Base Bid 12:56 PM 12:39 PM 12:32 PM

Base Bid $1,072,964.00 $1,261,908.00 $1,161,162.85

Total $1,072,964.00 $1,261,908.00 $1,161,162.85

Bob & Betty Nelson Off Site Civil - Domestic Water Line, Sanitary Sewer Line, and Roadway Improvements

35



Agendum

Request to Consider Budget Amendment #2

Category Business/Action

Resource Personnel Jimmy Adams, Chief Financial Officer

Attachments Memorandum from Jimmy C. Adams, Chief Financial Officer

Rationale

The renovation of the Alvin High School Servery is deemed necessary for

the efficient serving of meals. Funds are needed to make this remodeling project happen. The cost of kitchen equipment, $1,278,154 requires a budget amendment

to be taken out of fund balance. The cost of building related improvements will be out of excess funds from

the 2010 B Bond program.


Budget Implications Food Service Fund Balance Impact

Recommendation or

Proposed Motion

That the Board approve Budget Amendment #2 to provide

funding needed to complete Alvin High School Servery remodel.

36

Memorandum

Date: November 30, 2017 To: Board of Trustees James Gilcrease, Superintendent From: Jimmy C. Adams, Chief Financial Officer Re: Alvin High School Servery Remodel As of June 30, 2017 Fund Balance for the National School Breakfast and Lunch Program was $3,875,085. The total cost for the renovation is projected to be $2,200,000 and can be broken into two parts. Cost of kitchen equipment is $1,278,154 and cost of building related improvements is $921,846. Texas Department of Agriculture (TDA) is the state agency overseeing the use of the funds in the National School Breakfast and Lunch Program. TDA will allow the cost of kitchen equipment to be used from these funds. Building related improvements are not allowed. Therefore, the District will provide the funding in this manner. The cost of kitchen equipment will require a budget amendment to capital outlay of $1,278.154 taking this money out of fund balance. There are excess funds left in the 2010 B bond issuance to fund the cost of building related improvements. In discussions with the District’s bond financial advisor, he stated the flexible language in the authorizing resolution the District originally approved at the issuance of the bond, the District can use funds from old capital projects towards new unfunded capital projects. Therefore, the District will use these excess funds from the 2010 B bond issuance to cover the cost of building related improvements.

37


November 28, 2017


Agendum Request to Award Contract for Alvin High School Kitchen Servery Renovation Project

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning

Environment

Attachments Memo from Jeff Couvillion, Executive Director Building

Programs

Rationale Competitive Sealed Proposals were received on November 29, 2017 for the Alvin High School Kitchen Servery

Renovation Project.

After evaluation of the contractor and proposal, Stewart Builders has submitted the proposal that offers the best

value to Alvin ISD.

Alvin ISD Building Programs recommends awarding a contract not to exceed $2,200,000 to Stewart Builders for

the Alvin High School Servery Renovation Project.

District Goal(s) Provide student opportunity and achievement

Budget Implications Funded through Child Nutrition Operational Funds.

Recommendation or

Proposed Motion

That the Board of Trustees approve a contract award to

Stewart Builders for the not to exceed sum of $ 2,200,000 and authorize the Superintendent or his designee to

execute the final negotiated contract.

38

Memo

Date: November 28, 2017

To: Patrick Miller, Associate Superintendent, Student Learning Environment

From: Jeffery Couvillion, Executive Director of Building Programs

RE: Award of Contract for Alvin High School Kitchen Servery Renovation Project

Competitive Sealed Proposals were received on November 29, 2017 for the Alvin High School Kitchen Servery Renovation Project. Evaluations of contractors and their proposals have been completed and the Alvin ISD Building Programs Department is recommending award of a contract to Stewart Builders. (Proposal Tabulation provided)

AISD Building Programs request that the Board of Trustees consider and approve a contract award to Stewart Builders for the not to exceed sum of $ 2,200,000 and authorize the Superintendent or his designee to execute the final negotiated contract. Funds for this project are provided for in Budget Amendment #2.

39

Alvin High School Kitchen Servery Renovations

Proposal Tabulation November 29, 2017

Contractor C.A. Walker

Construction Stewart Builders Maxcon Construction Division One Bass Construction

Time Received Base Bid 1:47 PM 1:52 PM

Base Bid $2,360,000.00 $2,200,000.00 No Bid No Bid No Bid

Total $2,360,000.00 $2,200,000.00 $0.00 $0.00 $0.00

40


December 12, 2017


Agendum

Request to Consider Purchase of Replacement Bleachers at Harby JH Athletics Field under the Guidelines of CH (Legal)

Category Business

Resource Personnel Patrick Miller, Associate Superintendent, Student Learning

Environment

Jimmy Adams, Financial Services Manager

Attachments Memo from Mickie Dietrich, Director of Purchasing and Jeffery Couvillion, Executive Director of Building Programs

Rationale District Athletic Department is purchasing and installing

replacement bleachers for the Harby JH Athletic Field. The recommended best value to the District is through direct

purchase utilizing the State approved Buy Board resource

with an award to Sturdisteel Company not to exceed $99,579.00

District Goal(s) Fiscal Bond Responsibility

Budget Implications

Funds Athletics 5 year plan, Capital Improvements

Recommendation or

Proposed Motion

That Board approves the purchase of Replacement Bleachers

at Harby JH Athletics Field under the Guidelines of CH (Legal

41

2200 Stapp Maxwell Drive Alvin, TX 77511 Phone 281-245-2555 FAX 281-331-3319



TO: Patrick Miller, Associate Superintendent, Student Learning Environment

FROM: Jeff Couvillion, Executive Director of Building Programs

SUBJECT: Request to Purchase under the guidelines of CL Legal

In order to insure the best value to the District, the purchase and installation of Replacement Bleachers

for the Harby JH Athletics field are being requested utilizing State Buy Board. As directed by the District

Athletics Department, a Request for Quote was delivered to Sturdisteel Company for this product and

service.

Under the state purchasing law CH Legal, whereby expenditures over $75,000.00 per line item must be

awarded by the Board of Trustees, we are requesting approval of the project and funding to Sturdisteel

Company for a total project expense not to exceed $99,579.00.

Funding for this scope of work shall be provided from the District Athletics Departments 2016/2017 Five

Year Capital Request / 5 Year Plan.

42


December 12, 2017


Agendum

Request to Consider Personnel Items – Requested Personnel

Category Personnel/Action

Resource Personnel Dr. James “Buck” Gilcrease, Superintendent

Allen Roberts, Associate Superintendent

Attachments Memo related to personnel

Rationale Requested personnel actions

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

43

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