amendment to existing contract (pdb-psa-rincon-005!13!14) with rincon consultants 10-07-14
TRANSCRIPT
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Agenda Item: 7.D
CITY OF CARMEL-BY-THE-SEA
Council Report
October 7, 2014
To: Honorable Mayor and Members of the City Council
From: Douglas J. Schmitz, Interim City Administrator
Submitted by: Rob Mullane, AICP, Community Planning and Building Director
Subject: CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITYADMINISTRATOR TO ADOPT AN AMENDMENT TO ANEXISTING CONTRACT (PDB-PSA-RINCON-005-13-14) WITHRINCON CONSULTANTS, INC. FOR CONTINUED CONTRACTPLANNING SERVICES, IN AN ADDITIONAL AMOUNT NOT TO
EXCEED $70,720RECOMMENDATION(S):
Adopt a Resolution (Attachment A) authorizing the City Administrator to amend(Attachment B) an existing contract (PDB-PSA-RINCON-005-13-14) with RinconConsultants, Inc. for continued contract planning services, in amount not to exceed$70,720 for up to an additional 12 months duration.
______________________________________________________________________EXECUTIVE SUMMARY:In November 2013, the City Administrator entered into an agreement for consultingservices with Rincon Consultants to provide contract planning services to theCommunity Planning and Building Department. The term of the contract was for oneyear, with the initial contract amount established at $25,000. The contract wasextended and augmented by the City Council in February 2014, to a not to exceed totalcontract limit of $106,600.
ANALYSIS/DISCUSSION:Rincons assigned contract planner, Christy Sabdo, assists with the Planning Divisionscurrent planning case load. This includes administrative (staff level) approvals,discretionary approvals, and providing assistance with Planning Counter questions 3 or4 days per week.
A full-time assistant/associate was approved by the City Council, and a recruitment for
that position was recently initiated. The recruitment and hiring phase is expected totake a minimum of 3 to 4 months. In the interim, and since the FY 2014-2015 budget
approval, Ms. Sabdo has been able to provide staffing for 4 days a week at 8 hours per
day. This has provided crucial support for the Department in managing the current
planning workload.
This contract amendment would allow for continued staff support for the Community
Planning and Building Department until the full-time position is filled and that new staff
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Agenda Item: 7.D
person trained, and may also assist with some level of ongoing support as needed
following the recruitment, hiring, and training of a full-time planner.
FISCAL IMPACT:The contract amendment specifies a not to exceed limit of $70,720. This would be inaddition to the $106,600 current authorization, so the amended contract amount would
be $177,320. The contract amendment would provide for an average of 70 hours ofassistance per month. The cost to the City is partly defrayed by Planning and BuildingPermit fee revenue.Budgeted (yes/no) Funding Source( general fund, grant,
state)Yes General Fund
ALTERNATIVES:The Council could opt to not amend the contract, in which case it would expire uponreaching the limit of the current contract, which is $106,600. That would likely occur
sometime later this month. This would have a substantial adverse impact on Planningapplication review turn-around times, customer service levels, and Departmentalfunctions for at least 4 to 6 months while a full-time planner is recruited, hired, andtrained.
PREVIOUS COUNCIL ACTION/DECISION HISTORY:
1. Approved Contract Amendment #1 on February 4, 2014
2. Approved FY 2014-2015 Budget in July 2014, which provided for additional
planning staff resources.
ATTACHMENTS:
1. Resolution 2014-__
2. Contract Amendment No. 2
3. ExistingContract including Amendment No. 1
REVIEWED BY:
City Administrator City Attorney Administrative Svcs
Assistant City Admin. Director of CPB Director of Public Svcs
Public Safety Director Library Director Other: ___________
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Agenda Item: 7.D
Attachment ACITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2014-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEAAUTHORIZING THE CITY ADMINISTRATOR TO AMEND AN EXISTING CONTRACT(PDB-PSA-RINCON-005-13-14) WITH RINCON CONSULTANTS, INC. FOR
CONTINUED CONTRACT SERVICES IN AN ADDITIONAL AMOUNT NOT TOEXCEED $70,720.
WHEREAS, the City of Carmel-by-the-Sea entered into a contract forprofessional services with Rincon Consultants to provide contract planning services onNovember 7, 2013; and
WHEREAS, the City Council of the City of Carmel-by-the-Sea authorized a
contract amendment of $81,600 on February 4, 2014; andWHEREAS, the funds are planned and budgeted for and will be authorized from
the Community Planning and Building Departments budget.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THECITY OF CARMEL-BY-THE-SEA does hereby:
Authorize the City Administrator to amend the existing contract with RinconConsultants, for continuation of contract planning services for a period of 12months for an additional amount not to exceed $70,720, with all other terms ofthe existing contract remaining unchanged.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7thday of October 2014 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED: ATTEST:
Jason Burnett, Mayor Lori Frontella, MMCInterim City Clerk
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Agenda Item: 7.D
Attachment BAMENDMENT NO. 2
TO PDB-PSA-RINCON-005-13-14
THE EXISTING CONTRACT IS AMENDEDAS FOLLOWS:
CONTRACT AMENDMENT NO. 2
Term of the Contract: The term of the contract is extended to October 6, 2015, withadditional extensions subject to City Council approval.
Compensation: The compensation amount is increased by an amount of up to$70,720, for a revised not-to-exceed total of $177,320.
City Signatures:
_____________________________Douglas J. SchmitzCity Administrator
Date: ___________________, 2014
ATTEST:
_____________________________Lori Frontella, MMCInterim City Clerk
Contract Signatures:
_____________________________Stephen Svete, AICP, LEED AP NDPrincipal
Date: -------------------------------, 2014
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 72
PBl> PS Rtll iCLJi l oo
13 ty
CONTRACT #
CONTRACT
FOR
PROFESSIONAL CONSULTING SERVICES
~ 1M
. .w
THIS
CONTRAG T
is
executed l-
~ d a y ~ ~
2013, by and between
the
CITY
OF
CARMELBYTiiESK\, hereinafter
referred
to as C:I'I'Y
and
Rincon
Consultants INC., hereinafter called CONSU1JfAN1' .
f i
IS
HEREBY
MUTUALLY
AGREED
AS
FOLLOWS:
1.
Scone. CONSUL'rANT hereby agl.'ees
to provide
to
CITY,
as
the
scope
of
services under this Contract tbe services Ret forth
in
Exhibit
A
Attached hcr0to and
inc
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 73
6. Meet
and
Confer. CONSULTANT agrees to meet and
confe1
with CITY or
its
agents
or
employees with
regard
to
s e r v i c e ~
as set
forth herein as
may be required by
City
Administrator
to
insure
i m e ~ y and adequate perf01manee of this Contract.
7. Indemnifi ,lSti.Q:q.
CONI::lUI...TANT
hereby
agrees
to
the
following
indemnjflcation clause:
'l'o
the
fullest extent
permitted
by law (including, without limitation,
Califomia Civil Code
Sections
2782
and
2'182.6), CONSULTANT s hall defend (with legal
counsel reasonably acceptable to designated agents,
departments,
offieials, represen tatives,
and employees (collectively "Indenmitees") tiom and against claims, loss, cost, damage,
injllly expensf' and liability (including incidental and consequential damages, court costs,
reasonable attorneys' fees, Jitigabon expenses and fees
of expert consultants or
expert
witnesses incw.-red
in
connection
therewith and
eosts
of
investigation) to
the e)l.1;ent
they
arise out
of,
pertain to, or relate
to,
the
negligence, recklessness,
or
willful misconduct of
CONSULTANT, flny SUB-CONSULTANT, anyone directly or indirectly employed by them,
or anyone thai
they
control (co1lectively "Liabilities").
Such
obligations to defend, hold
harmless and
Indemnify
any
Indemnitee
shall
uot
apply
to the extent
that
such Liabilities
are
caused in
part by
the
negligence,
or
willfulmisconduc.;t of such Indemnitee.
Notwithstanding the
provisions
of the
above
paragraph,
CONSULTANT
agrees
to indemnify and hold hal'mless CITY from and against any and all claims, demands,
defense costs, liability, expense,
or
damages
arising out
of
or
in connection with damage to
or
loss
of
any property belonging to CONSULTANT
or
CONSULTAN'l"S employees,
contractors, representatives, patrons,
guesis or
invitees.
CONSULTANT
further
agrees to indemnify
CITY
for
damage
to or
l o t ~ s
of
CITY OF C A l ~ M E L - B Y I H E S J l : ; A property to the proportionate extent they arise out of
CONSULTANT S negligent pe1formance of the work associated with
this
Contract or to
the
proportionate
extent the:v
arise
out of any
negligent
act or
omission
of
CONSUL'fANT
or any
of CONSULTANT'S employees, agents, contractors, representatives, patrons, guests Ol
invitees; excepting
such damage or
loss arising
out
of the negligence
of
CITY.
8. Insurance. CONSULTANT shall submit and maintain
in
full force
insurunce as described herein.
Without
altering or Jimiting CONSULTANT'S duty to
indemnify, CONSULTANT
shall
maintain effect th1oughout the term
of this
Contract, a
policy
or
polieies of insurance with the following minimum limits of liability:
Commercial general, liability
insurance
including but
not limited
to premises,
personal injuries,
bodily injuries, products, and completed operations,
with
a combined
single
limit
of
not
less than $1,000,000
per
occurrence
and
$2,000,000 in tl1e aggregate.
Profesaional Liability Insurance CONSULTANT ,c;hall maintain in effect
throughout
the
term
of
this
Contract
professional
liability
insurance with limits of
not lesR
than $1,000,000 per claim
and
.$2,000,000 jn the aggl'egate. CONSUL1'AN1' will either
maintajn or cause
to
e maintained
professional liability coverage in full force
Ol
obtain
extended
reporting
(tail) coverage (with the
same
liability limits) for
at
leLtst three 3) year
following CITY'S acceptance
of
work.
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 74
Wot_kers Compensation
Insurance
If
CONSULTANT
E\mploys
others in the
perfornumcP. of this
Contract,
CONSULTANT sh all maintain
v1orkera'
compensation
insurance in accordance with Califomia Labor Code section 3700 and with a minimum of
$100,000
per
occurrence for employers' liability.
Other l m J g { U l . J : E I ~ g u i r e x p e n t e
A. All
insurance
required undel' thiB Contract
must
be written
by
an
insurance company either:
1 admitted do buf:l)ness in California with a current A.M. Best
rating
of no less
that
A:VI;
or
2) an insurancf' company with a cul'rent A.M. Beat rating of no
less that AVTJ
Exception may
be madE\
for
th
e St::\te (',ompenaation Insurance Fund
when not specifically rated .
.
Ench insurance policy r l ~ q u i r e d
by
this
Contract sbaU be endorsed to
s
tate
that CITY
shall
b0 given notice in writing at
least thirty
(30)
days
in
advance of any can('dlation thereof, except CI'J'Y shflll be
given TEN (10) days notice for nonpayment of
the
premium .
C. The
general liability and auto policies shall:
1 Provide an endorsement naming CITY, its officers, officials,
and
employees as additional insureds
under
an ISO CG 20 10 07 04 or
ISO 20 37 07 04 or theil' equhralent.
2 Provide
that
such insurance is primary a
nd
non-contributing
insurance to any
insurance
or self-insurance maintained by CITY.
3) Contain a Separation of Insureds provision substantially
equivalent to
that
used
in
the ISO form CG 00 01 10
1
or their
equivalent.
4
Provide for a waiver of any subrogation rights against CITY
via
an ISO CG 21 01 10 93 or
its equivalent
.
D. Prior
to
the start of work unde1 this Contract CONSULTANT shall
file certificates of insun:mce
and
endorsements evidencing the
coverage required by this Contract with t.he City Administrator.
CONSULTANT shall file a uew or amended certificate of insurance
promptly af ter any
chang
e is
111ade
in any insurance policy which
would alter the information on
the
certificate
then
on file .
.
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 75
E. Neither the i n s u r n c ~ requirements herenndet, nor acceptance
or
approval of CONSULTANT'S insurance nor whether nny claims arc
covered under any insurance, shall
in any
way modify or change
CONSUL'l'AN'l S obligations unde1 the indemnification clause
n
this
Contract, which
shall
continue in full force and effect.
Notwithstanding the insurance requirements contained herein,
CONSULTANT is financially liable
ox
its indemnity obligations
under this
Contract
.
F.
Any
deductible
or
self-ins
ured
retentions must be
declared
to
and
approved by CITY.
At
the option of Cl'J'Y either: the insured shall
rP.duce or eliminate such deductibles or self-insured retentions
as
respects CITY,
its
officers, officials, employees,
and
volunteers; or
CONSUL'l'AN'r
shall
provide a financial guarantee satisfactory
to
CITY guaranteeing payment of losses
and
related investigations,
claim
administration
and defense expenses.
D Ownership of Work. Upon completion of the work under
this
Contract,
ownership and title to all mate1ials
and
dcliverables produced
as
part of this
Contract
will
automatically h(
vested
in
CITY and no further
contract
will be necessary t:o transfer
ownership
to
OT i Y .
10. Licensing. CONSULTANT represents that
it
is properly licensed to perform
the work specified under
this
ContJ.act, including but not l.i.Jnited to, posaession of a curl'fmt
city business license.
11. Termination.
This
Contract
may
be
tcnninatod by
either party upon
thirty
(30) calondru days wl'itten notic:e to
the
other pa1
ty
.
In
the
event
of
such
termination,
ITY shall pay CONSUL1'ANT for all services
performed
to the satisfaction of CITY to the
d ~ t e of receipt.
o
notice of termination. An itemized statement of the work
performed
to
the
date
of termination shall be submitted to CITY.
In
ascertaining the services actually
rendered hereunder
up to
the
date
of termination of this
Contract consideration
shall
be
given to both completed work
and work in
process of completion,
and
to complete and
incomplete d.lawings and other documents whether delivered to CITY or
in
the possession of
the
CONSULTANT.
12. Agency. Jn performing the services specified under
this
Contract,
CONSUL'fANT is hereby deemed to be an indE-pendent CONSUL'J'ANT and not an agent or
umployee of CITY.
13. Authority
of
the
City
Administrator. CONSULTANT shaH perform all
necessary Rerviccs
provided
unde1 this
Contract and outlined in
the proposal
and
shall
do,
perform, and carry out said worlt
in
a satisfactory and proper manner
as
determined by and
tu
the satisfaction of the City Administrator. The City Administrator reservel3 the right to
make
changes,
additions
or delE-tions, to the scope of work f U:J deemed necessary or advisable
to
implement and
car.1.y out the purposes of
this Contract
. The City
Administrator is
authori.-.ed to execute c;hange orders.
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 76
1. 1 . Responsibility
of
Consultant.
By
executin? this CONSULTANT represents
and slate to CJ'l'Y that
hell;he possesses,
or will arrange
to
secure
from othet'll,
all
necessary
professional capabilities,
experience,
resm1rceB
and facilities
necessary
to provide to
city the
services
contemplated under this
Contract.
CONSULTANT
further
warrants that
he/she
will
follow
the current
generally
accepted
practices
of
the
profession to
make
findings,
render opinions, prepare
factual
presentations,
and
provid.e professional advice and
recommendations regarding the project tor which services are tendered under this Contract.
15. Materials
and E ~ : t p e n t CONSULTAN f shall
fl.U'nish at. his/her own
expense, aH
materials
and equipment necessary to carry
out
the terms of this
Contract
.
16.
igital Files. CONSULTAN l
shall
furnish copiel:l of all deliverahles on
compAct
di8ks
(for
example,
final
report) in digital format. . l ~ i l c s Ahall be o m p a t i b l ~ with the
current
v..,.rs1ons used by PC
o m p u t e n ~
1 1. A u ~ L u t ; h ~ CONSUUl'AN'l' shaH keep full
~ 1 n d detailed
accounts and
e x e r e i ~ ; e such controls
as may be
nece8sary for
proper financial
management under this
Conhact;
the
accounting
and
control ayRtems
shall be
satisfact.ory
t
CI T Y.
CITY
and
CITY's
RHditor shall be afforded access to CONSULTANT s records, books, correspondence and
other
data
relating to
this
Contract. CONSULTANT shall preserve these records, books,
correspondence and other data relating to this Contract for a period of four (4) years after
final payment or for such longer period as
may
be required by
law.
In addition,
CONSULTANT agrees t.o
make
said recotds, books, correspondence and othex data relating
to
thjs Contract
avuilable to CITY at C I T Y ~ > p1-jnciple place of business upon seventy-two
(72)
hours advance
written notice.
The
City
Administrator
, or
his
or
he1
designee,
shall at all
times have
the 1ight to inspect the work, services, or materials.
CONSUL l ANT shall
furnish
all reasonable nid
and
assistance
required
by
CITY
fol
the proper examination of the
work or services and all parts thereof.
Such
inspection shall not JeJieve CONSULTANT form
any obligation to perform said work or services st tictly in accordance with the specifications
of
any modificationB thereof and
n
compliance
with the
law.
18. Notices. All notices
herein
provided to be given, or which
ma.y
be given
by
either party to the other, shall be consideted fully 1eceived when
made
in
writing and
deposited in the United
States
mail, cedified and postage prepaid, and addressed to the
respective parties as follows:
CITY:
CONSUL'J.'AN'f:
City
Administrator
City
of
Carmel
By-TheSea
P.O . Dox
CC
CarrnelRy-'I'he-Sea,
CA
9. 3921
Rincon
Consultants
437
Figueroa
Street, Suite
203
Monterey,
CA 93940
HJ. ;Entire Contract.
Thi s
Contract
constitutes the entire contract between
tl1e pm ties hereto and
supersedes
any and
a11
prior contracts, whether oral or written,
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relating to the subject
mfttter
the1eof. Any modification of thi.s o n t r ~ c t
will
be effective
only if t is in writing signed by both parties hereto.
20 . Validity. f any provision in
this
Contract is held by a court
of
competent
ju
r isdiction
to
be invalid, void o.r unenforceable,
the
remaining
pl'ovisions will continue
in
full force
without
being
impa]red
or
invalidated
in any
way
.
21.
ABsignment
of Interest. T he
duties
under this
Contract shall
not be
assignable, delegable, or transfel'able without the prior written consent
of
CITY. Any such
purported assignment, delegation,
or
transfer shall constitute a material l m ~ a c h of
this
Contract upon which CITY
may
terminate this Contract and
be entitled
to
damages
.
22. Conflict of Interest.
CONSUL'l':\N'I' shall
at all time avoid conflicts of
interest
,
or the
appearance of conflicts of interest, in the performance
of this
Contlact.
CONSULTr\NT shall
file statements of
fmancial
interest
on
forms provided
by
CITY to
the
f'Xtent and
at
the
times reqtdred by
CITY'S Conflict of Interest
C,ode
and applicable law.
During
the
t.crm
of
thir;
Contract
CONSULTANT
shall
not
ditectly
or
indirectly,
either
as a partJlel , employer, employee, consultant, principal,
and
agent or in
any i ndividual or representative capacity, engage or participate in
any
business or
voluntary
act:ivity on behalf of
any
other party
on any
property located
within t h ~
City of
Cannel-By-The-Sea
without
notificatjou t.o City Administrator.
23. Nondiac.rimination/Affirmative Action.
CONSUL1 AN1
will not
discriminate against any employee or applicant for
employment
because of race, creed,
l:olor, sex, age,
national
or.igin, mar.it.nl status,
physical
or othet motor
handicap, mlless
based upon bonafide ocenpational disqualification.
CONSUL'l'AN'l'
will take
affixmative action to ensure
that applicants
are
employed and
that
employees
l l l c
treated during
employment
without regard to their race,
creed, color, sex, age,
national
origin,
marital status,
physical
or
other
motor
handicap.
24 . Counterparts. This Contract may be executed in multiple originals,
each
of which is deemed to be an original,
and
may be signed in counterparts.
25. Laws.
CONSULTANT agrees that in
the performance
of this Contract it
will reasonubly comply with all applicable state, federal and local
laws and
regulations.
'Chis Contiact shall e governed by and
construed
in accordance with the laws of tho State
of California and the City of Carmel-By-The-Sea .
26. Attomeys Fees i Court Venue. Should either
party
to
this
Contract
bring
JegaJ action
against
the
other
, (formal
judicial
proceeding,
mediation
or
arbitration),
the
cnse shalJ be handled in Monterey County, California, and
the
ptn:ty prevailing in such
action
shall
be
entitled
to
fl r e a s o n ~ b l e
attorney
's fee
which
shall
be fixed by
the judge
,
mediator
or
arbitrator
hearing the
ca8c
ond such foe
~ h a l l
be jncluded in the judgment.,
togethe1 with all costs.
27 . Severability. Tf an y term of t
his
Contract is held inva]id by a court of
: lmpctcnt u r i ~ ; d i c t i o n
the
remainder
of thjs
Contract shall remain in effect.
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lN WJ.TNESS WH:H:REOJ1 ,
this Contract
is
entered
into
b:v
the
parties hereto
in
Carmel Califomia, on
the
day and
year
fin;;t written ahove.
By:
Its:
CONSULTANT
By:
\
I .
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November 4 2013
Job If 13-01515
Robert A. Mullane, AICP
Community Planning and
Building CJirector
City
of
Carmel
-bv-the-Sea
P.O. Drawer G
Cannel-by-the-Sea CA 93921
Via email:
m u l l a ~ Q , p a f r r . . P . I . c a
Subject Propes a IfO r o v i d
Contract
Pfanning Services
Dear
r
. Mullane:
Rincon Cunsultatrt5
In
c.
437 r :guuoa Street
Su i
te 203
Monterey. C
ah
lornia
93940
8 lJ 0310
r.u 333 0340
i
nfo@r
i
Ac
o
nconsullan 1
.
D
Ill
www
.rfncouonsultents. com
1 11 t;,i Cc:r:oe l >
\
,;lo;,-S:;-,
i' llt n ~ ~
f
P.;.Ut;inq I ~ t .
ThiS letter proposal is in response
to
your
request
to provide a cost estimate fur contract
planning
services
to the
City
of Carmel-by-the-Sea.
UNPERSIANDING
OF
ASSIGNMENT and SCOPE OF
WORK
The Cityof Carmel-by-the-Sea
has
requested asslstilnce
with
permit counter staffing. the
processing
of permits
and
related assignments during the
period of November
4 through
January
31
2013. City SUiff estimates
that
contract planning
needs for this
assignment will
require an average of 20 hours per week over a
period of approximately
three months or
13
weeks
.
Throughout
the contract period Rincon will serve as an
extension
of staff
and provide public
counter staffing and project application
review
services. The
spedfic
tasks performed will
include but are not limited to
the
following:
Stoff the planning counter;
Review
andprocess sma/J-smle p rmits for theaty
Assist with the preparation ofpublic o t i f ~ e o t i o n s , staff
reports,
site plan analysis, and
other tasks relating to current
planning;
and
o
Coordinate
with
other
City
departments cnnsulmnts and
officials
Implementing
the City s
land use policies and
regulations
.
When
Rincon
staff
works from
the
Oty
offices,
It
Is assumed that
oversight
and
quality
assurance
will be provided by senior fevel Carmel-by-the-Sea staff and
that
a workspace e q u i p m ~ n t
and
supplies necessary to conduct
the
staff planning work
will be
provlded
by
the City.
o r r r n l i ~ l t
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 80
STAfFING
City o Carmel by the Sea
Proposal
for Contract Planning Services
November 4 2013
Page
Bryce
Ternet,
MA,
Senior Planner
in
Rincon's Monterey office,
will
be the contract planner for this
assignment.
This
proposal assumes that all support, supervision, and training for this assignmtmt
will
be provided by City of Carmel Ptaooing Staff.
If additional contract planningservices
are
specifically requested
by
tile
Ctty
Planning
Staff, Megan
Jones, MPP, Senior Program Manager
and
manager of
Rincon's
Monterey
office
and
Jasch
Janowicz,
Rincon's statewide manager of contract
planning
services are available to provide additional
assistance.
Rincon
also has a skilled ~ r r o u p of environmental planning staff, biologists,
geoscientists, and other specialists that can assist the Oty with a wide variety of environmental
resour e planning tasks f additional assistance
Is
desired.
COST AND SCHEDUlE
The City has requested that this proposal include contract planning staff support for up to three
months, or 13 weeks.
Mr
. Ternet will be available
up
to 20 hours per week
from
8:00AM to
12:00 PM and occasionally beyond 12:00
pm to
occasionaUy attend staff meetings and complete
other administrative duties for the duration of this assignment. Mr . Temet
will
provide contract
planning seJVices
t
a rate of BS per hour; we wiU bill the City monthly for labor and expenses
incurred during the previous month.
Should it become apparent th t the required
level
of effort
e)Cceeds
an average of
20
staff-hours
per week, or extends beyond the projected
13
week period,
we
will
Inform
the
City
and confer
on how best
to
proceed. Additional servlces outside ofthe scope
ofwori
described herein can
be completed upon request, but any additional work
wilt
only commence after receiving written
approval of a revised proposal and any required contractual amendments.
Rincon
Consultants, Inc. Is a fuUy insured California Corporation. Our fee Includes
comprehensive general professional
liability
insurance, as well as workers compensation
coverage. Rincon Consultants
is
an equal opportunity employer.
This
offer for professional
seJVIces
will
remain
in
e)lect for a period of30 days from the date of this proposal.
We appreciate the opportunity to
Jssist
the Oty with contract planning services. As always, this
proposal is fully negotiable to meet the Oty s needs for this assignment. If you have any
questions about this proposal, please do not hesitate to contact us.
Sincerely
RINCON CONSULTANTS, INC.
Principal
anowicz
or
Program anagcr
fnr
m . ~ f l
Scinffi S nf l i n t e ra
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 81
Attachments
Rincon Consultants Inc. Fee
Schedule
Resumf S or Key Staff
F uv onm
en
S i r
n l l
s r s
ity
ofCarmel by the Sea
Proposal
or
Contract
Planning Services
November 4,
2013
Poge3
n r s
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 82
F. NCON CONBUL
TANTS
, INC.
Stand
.ar
d Fee Schedule
fo
r Environmental Sciences and Plan
ni
ng Services
Rinooll Consultanbf
fee
schedule
is
based on
the
time that ischarged
to
projects by ourprofessionals and
support staff. Directcosts l SSociated with completing l project are also billed to tile project as outlined
underReimbutsable Expenses below.
The foDowing sets forth the billing
rates
for
our personnel.
~ ~ r ~
j ~ ; ; - : ~ ~
~ ~ ~
~ ~ J > a J L
-- .. . -
-- --
$ ~ L ~
e n i o r ~ n _ _ _ _ _
___
. 60/hour
__
_
~ r l -- --
__
~
_____
_ __ 145/hour
Senior Staff II $ 135 hour
f = : i : ; ~ ~ ~ - = : = :
_
=:
I ~ -
~
P r o f e s s i a n a l
StaffAnaivst
n = = = = ~
9 5 / h ~ _
-__j
ProfesslooaJStaff
Analyst -
-- -- _
85/hour
J
~ v i r o n m e n ~ T ~ __ _ _
_j60/hour
-i
E n v i r a n m e n ~ F i e l d A i d e -- -
- $55/hour --1
SeniorGISSpecialist ----- _ . ----- ---- .
~ 1 . 0 5 / h > r
.
i
GEJ E :ialist/CADSpeci.alist . 85/hoor
~ ~
D e s i g n e r ------ _ _ __ ?5/hour
l
fedmical Hditor _ . -- __ __ _ 85/hour_
C l e r i c a l / A d m i n i s t r a t i v e S u p p o r t ~ t a f f .. ------- - . _
65
hour
P ~ e ~ __ . _ . _ ~ S _ j h o u x
Expert witness
services
consisting of
depositiOus
and
in-court
te..'iti.mony are charged at a rat of
$29 5/hour.
Pbof,ocw,rirvz and Printilg
Plmtocopies will be charged at a rate
o
$0J)8j
copy
lor
single-sided copies and $0.
16
for double-sided
copies. Colored copies
will
be charged at a rate of $1.00/copy for sing)e-sided and $2.00I copy for
double-sided or 11xrr
copies Oversized maps or
display
graphics
will
be
charged at
a rate
of
$8.00/square
foot.
RejJWsable xPenseS
BxpeMeS associated
with
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 83
BRYCE TERNET,
MA
Senior Planner
Rincon
Consuants, Inc.
M. . Temet ls a professional planner with eleven ye S of experience i llllllltiple phases of prqject development
and program management
activities iocluding
environmental documentation, research.
technical
writiny. and
r ~
m811agement.
He has autOOroo and roautllored
environmental
studies foc
PJl jects
ln Monterny County,
Santa Cnn COIIlty.
Tooklmne Counf:Y.
and San Benito County. Mr.
Temet has
s ~
background
in
eriYironmental
policy. planring
n d ~ d.:."Veeopmett. and 1 o c a V s t B t e f e d e r ~ l r P ~ e m m e n t a l
aglli1Cy
coordilation. His analysis in
CEQA
and NEPA studies has included IAIIizlng eovirorvnental impact assessment
toas, hcfujing application ill
areas
such
as
etMromnental
sciefa.
Geographic811nfonnatlon
Systems
(GIS},
envtronmefltll
Jaw, statistics and data
analysis.
and
environmental
economics.
Mr. Temet's
p((?ject
experience
has been focused
on
infrastrucrure
developnant
such as watu and wastewater projects, as detailed
below; however,
he also
offers
a
o" Yei"Se
range
rA
experienre
i1
multiple
aspects
of
CQAINEPA
compliance
and contract-pia.mk1g activiies.
TECHNICAl CAPABILITIES
~ o r Tcmct manages the
preparatiOn
of
CEQA and
NEPA documents, lnalding Notices of
Exemptions (NOE),
Initial
StudiesMit:igated
Negative
OeclaratlMS
{&MNDs), Environmental
Assessments/Findings
of
No S'.gnlflcant Impact (EAIFONSQ,
Environmental
Impact Reports (EIRs).
Programrnalic EIRll. Supplementll
ElRs,
Environmental Impact Statements (EIS). Notices of
Determinations
{NOD). and CEQA A tler.lums.
Mr
.
Ternet hilS BXpertise t VIsual Impact Assessment VIA).
Agric:ult.ural
Land Evaluation and Site
Assessment
(lSA)
modeling,
U.S. Departme11t of
Housing
and Urban Development
Prel'minary
Environmental Report
(PR) preparation, and Community lnrpllt:t Assessment (CIA) preparation. He
is
experienced prepari'lg
Specific
Plans
, Housi1g
Elements, providing
ledlnical assfst.llnce. and
faclltatilg
government agency coordination.
Mr.
Ternet
is
well
versed
o
caifOOila
plsruW1g
lcf,v,
environmenta poHr;y
and
CEQAINEPA
compliance, program and project
managemet1t, and has famOiaril.y
wilh Green
8uildiog
and
SUstainable
0&\lelopme t practices.
EDUCATION, REGISTRAT ONS, ANO AFFIUA
TIONS
M.A
International
Environmental Policy, Monterey lnsthlte of
International
Studies,
Monterey, California
B.A.,
Political SciellC9 & french.
University
of Montana, Missoula
Member,
California
Association ofEnviromnental Professionals
EMPLOYMENT HISTORY
Rincon Coosult.ants, Inc. {201 3 through
present)
Denise Duffy &
Associates
(2007-2013)
U.
S. Trade
.&
Developmert Nplt y (2000.2005)
SB.CTD
PROJECT
EXPERIENCE
Cootl d
Plami ng
Monterey Co Xlty Pla lning Department Application Processing
Marina Coast Water District Environmental Review Services
City of Del Rey Oaks
Environmental
Review Services
Tuolumne County Plarmlng Division Application Processing
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Agenda Item: 7.DCity Council Meeting - October 7, 2014Page 84
Bryce Ternet, MA
Page2
Mortsrey.Pacifac Grove
ASBS
Stormwater Management r ~ e c t
Envtonmentallmpact Report
Basin Management
PlarJ 2012
Environmental Impact Report P ~ a r o VaJJ.ey Water Management
Agency
,. Monterey
Peninsula
Integrated
Regional Water
Management Plan Update
201
3, Monterey
Penilsula Water
Managorne11t
District (MPWMD)
,
Monterey
Perinsula Groundwaler Replenishmeot Project. Monterey Regional
Water
PoiiLJtion
Control Agency
(MRWPCA)
Distribution System Optimization, Call 'omla American Water Company (Cal-Am)
North Coast System Repair
and
Replacement Project-
Harvey
West
Segment
Initial
Study.
City
or
Santa
Cruz ~ r Department
,.
Aquifer System
Recovery Water
Project
2AddendUm. MPWMD
Regional Desalination
PtQ)ect for
Monterey
Peninsula
Environmental
Assessment. Marina Coast
Water
Oisllict
(MCWD)
Lessalt
Water
Trl ;IDneill
Plant Constraints Analysis, City o HoUister
Eastern
DlsiJ'ibution Water System Initial Study. MCWD
Branciforte
Water
Services Extension Initial Stildy, City o Santa
Cruz
Water
Dept.
Monterey System Pressure
Reducing
Stations. Coastal Development Permitting, CaJ.Am
Water Wheeling Agreement
Notice
or
Exemption.
MCWD
Regional Water Supply Program Notice
of
Exemption
MCWD
Three
Way Recycled Water Agreement
NotJce of
Exemption,
MCWD
watkins Gate Well Initial Study. MCWD
Witstewaler
Carmel
Highlands
Onsite Wastewater Manageroont Plan Initial
Study Mooterey
County
Environmental
Health
Division
Noble
Gulch
Sewer Realignment Initial Study CEQA Addendum.
Santa
Cruz County
5aritatlon
District SCCSD}
Valencia
Creek
Sewer Replacement Initial Study & CEQA
Addendum,
SCCSD
Borregas
Gulch Sewer
Improvement
Initial
Study,
sccso
Upper
Rodeo
Gulch
Sewer Improvement Initial Study sccso
OUtfall
Brine
Disposal Agreement NotiCe o Exemption, MCWD
Des llfnation Plant
Brine
Diseflarge
lnitlal Study MRWPCA
Other
VIllas de
Clirmelo
Environmental Impact Report. Monterey County
Plan ing
Depaltment
AT&T Wlteless CommtKlications
Fat:ih'ty Initial Study,
California Sta\e
University
Monterey
Bay
Fort
On:l
Dl.llll s StalE Park Campground Initial Study, Cafrfornia Sblte Pllfks
Rockrose
Gardens Project HUD Preliminary Environmental Report.
Interim
InC.
WeinstP.in
Subdivision Initial Study
Tuolumne Cotnty Planning
Department
1
N
Solar
Energy PrQject Initial Sludy
MRWPCA
California Flats Solar Energy Project Visual Impact Assessment.
Elemert Power
.. California Flats
Solar
Energy
Project
Public
Services
Impact Report, Element Power
Garrapabl
Water System VIsual
Jmpoct
Assessment, C a ~ m
Monterey
Bay
Sancwary
VIsitor
Ceotet
Initial Study
Santa
Cruz Redevelopr\lent Agency
Three Trails Project lnltlal Study, City of Gilroy Community Development
Department
Las
Anlmas Business Park
lnittal
Study and Land
Evaluation
aud Site Assessment, City ofGilmy
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AMENDMJ :NT TO
P D B - l S A ~ R I N C O N ~ 0 0 5 - l 3 - I 4
THE
ORIGINAL CONTRACT
IS AMENDED
AS
FOLLOWS:
ATTACHMENT B
CONTRACT AMENDMENT
Term of the Contrnct:
The
term of the cont1act s extended to February 3, 2015, with
additional extensions subject to
City
Council approval.
Compensation: The compensation
amount
s inci'Cnscd by an
amount
of up to 81,600,
for
a
revised not-to-exceed total of 106,600.
Additional Services: The description
of
additional services s revised
to add a
sentence
at
the
end of
the
existing paragraph that states:
This includes n ~ c l l
storm-water management and
compliance monitoring
services
including
assistance by Qualified
Storm-Water
Pollution Prevention
Plan
Developers, Qualified
t o r m ~
Water Pollution Prevention Plan
Practitioners,
and
Certified Inspectors of Sediment and Erosion Control
measures.
_.. A-- _
City Administrator
Date
}
FG
zo u
4
tephen Svete,
Date
Principal