© 1998 ehs management partners, inc. all rights reserved 1 a process for developing...
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1© 1998 EHS Management Partners, Inc. ALL RIGHTS RESERVED
A Process for Developing Department-Specific EHS Plans
David E. Downs, CIH, CSP
President
EHS Management Partners, Inc.
Copyright - EHS Management Partners, Inc. 1999 2
Department EHS Plan Strategy
• Context– Division of Rapidly Growing Medical Device
Manufacturer • 2000 employees; growing to 3000 over 2 years
• Operations - assembly, extrusion, metal finishing
• 7-8 facilities in local area
• One EHS Manager, one EHS staff, one Admin
– Needed to establish a means to leverage EHS staff by involving departments more directly
Copyright - EHS Management Partners, Inc. 1999 3
Department EHS Plan Strategy• EHS Management Strategy
– Step 1- EHS Workbook Development• Designed for use at Department Level
• Provide background, requirements, tools
– Step 2 - Develop Dept EHS Plans• Assess departmental EHS Issues
• Determine requirements
• Document and Implement
• Maintenance
– Step 3 - Assessment and Improvement
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Context within the EHS Management System
• Management– Approach had management backing
• Planning– Assessment of Dept identified key EHS Aspects
• Implementation– Dept Plan addresses all key implementation issues
• responsibility• resources• training…
• Assessment and Improvement
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Design of the Dept-Specific EHS Plan
• Based on two major components
– EHS Workstation Guides
– Department - Specific EHS Plan Template
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EHS Workstation Guides
• Developed for each workstation, job, operation• Identify key EHS risks and requirements• Identifies PPE requirements - OSHA Hazard
Assessment • Used for operator training on workstation EHS
risks
• Identifies EHS Aspects for overall Management System planning.
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Key Workstation Guide Concepts
• Non-technical language
• Concise - one page
• Consistent document format
• Supplemented by attachments if needed to address additional issues
• Developed as a database application to facilitate data entry
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EHS Workstation Guide-Chemical Hazards
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EHS Workstation Guide-Physical Hazards
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EHS Workstation Guide-Ergonomic Controls
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EHS Workstation GuidePPE
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EHS Workstation Guide-EHS Aspects
EHS Aspect Categories
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Report Generation
Copyright - EHS Management Partners, Inc. 1999 14
EHS Workstation GuideChemical
Data
PhysicalHazards
ErgonomicControls
PPE
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EHS Workstation Guides form the basis for the Department EHS Plan
EHSWorkstationGuides
Department-SpecificEHSPlan
Copyright - EHS Management Partners, Inc. 1999 16
Department EHS Plan Components
• Department Manager EHS Statement
• Responsibilities
• Departmental Hazard Overview
• Emergency Procedures
• PPE (Department - Wide)
• Training Matrix
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Training Matrix
Copyright - EHS Management Partners, Inc. 1999 18
Department EHS Plan Implementation
• EHS Staff conducted initial Workstation EHS Evaluations– Entered into database during evaluation– High involvement of team leaders and
employees– Capture basic EHS Aspect Data– Communicate needed workstation upgrades
Copyright - EHS Management Partners, Inc. 1999 19
Department EHS Plan Implementation
• Work with Department Managers to develop Department-Specific EHS Plan– Manager’s EHS Statement– Department-Wide Issues
• Emergencies
• PPE
• Training Requirements Matrix
– Use Document Template - “Fill-in”
Copyright - EHS Management Partners, Inc. 1999 20
Department EHS Plan Implementation
• Conduct Initial Training– Introduction and distribution of Plan– Department-Specific Procedures
• Additional Training based on Training Matrix
Copyright - EHS Management Partners, Inc. 1999 21
Department EHS Plan Implementation
• EHS Workstation Guides– Posted at each workstation– Used to train new employees– Used in routine annual training– Used as basis for Behavior Observation
Copyright - EHS Management Partners, Inc. 1999 22
Program Maintenance
• Department Manager has primary ownership of Dept EHS Plan
• Document is maintained by Department– Network Folder
– Annual Review and Renewal
• EHS staff used as consultants on:– new issues
– new workstations
– workstation revisions
Copyright - EHS Management Partners, Inc. 1999 23
Implementation Status
• Over 500 workstations in 18 Departments to be assessed
• Justified additional EHS staff member
• Completed about 50% over the last calendar year
• Goal to be 100 % by end of second quarter 1999.
Copyright - EHS Management Partners, Inc. 1999 24
Conclusions
• Effective in providing needed tools and information to departments
• Good balance of EHS staff expertise and department ownership
• Has established basis for future EHS management at the department level
• EHS Aspect data will be used in EHS MS Planning
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