03.18.2013 dacc annual meeting

Welcome to our annual meeting

Governance

• The Dallas Area Chamber of Commerce is a Non Profit Organization, under the classification of a 501c6 membership organization

• Most are Chambers of Commerce or a Business-Related Organization

• The Dallas Area Visitors Center is a Non Profit Organization, under the classification of a 501c3

• A charitable organization, classified as a public charity

DACC Leadership

• Jim Fowler President, Executive Committee• Fowler Affiliates

• Bob Brannigan Vice President, Executive Committee• West Valley Hospital

• Joel Giusti• Secretary, Executive Committee

• Edward Jones Investments• Chris Anderson

Treasurer (non voting)• Brateng & Anderson Accounting

• Brent DeMoe• Polk County Commission for

Children & Families• Jim Williams

• Rep. Thompson’s Office• Anna Scharf

• Polk County Fairgrounds & Event Center

• Barb Powers• Wall Insurance

• Jason Locke (ex-officio)• City of Dallas

• Christy Perry (ex-officio)• Dallas School District

The 2013 Board of Directors

DAVC Leadership

• Steve Segal President, Executive Committee• Capricorn Catering

• Dani Mouser Vice President, Executive Committee• Dani Photography

• Shellie Friesen-Berry Secretary, Executive Committee• Dallas Retirement Village

• Chris Anderson Treasurer (non voting)• Brateng & Anderson Accounting

• Nancy Adams

Past President• Itemizer Observer

• Bonnie Beck • OSU Federal

• Susan Morrill• Citizens Bank

• Lynette Henshaw• Individual

• LaVonne Wilson• City of Dallas Representative

The 2013 Board of Directors

2012…

• The March 2012 Annual Meeting was a full detail report of the Business Survey that the Board of Directors completed of over 100 businesses (member and non members participated)

• The Board took several key points and made them the “Board 2012 Initiatives”

Board 2012 Initiatives

• Become more proactive with new businesses and organizations.

• Ambassadors Committee has been at work with hosting events, welcoming new businesses

• 6 Ribbon Cuttings

• XX Member Events

Board 2012 Initiatives

• Increase the way the business community sees the value of the Chamber.

• Board members made the extra effort of identifying themselves as such in conversations and at events and are taking an active role in participating throughout the year

• Chelsea stays active within the business community through various committee’s and partner organizations

Board 2012 Initiatives

• Offer and promote a broader selection of workshops and trainings to support local businesses and organizations, consistently communicating the progress of these initiatives.

• Worked closely with Chemeketa and SEDCOR to promote trainings and workshops

Board 2012 Initiatives

• Expand the Ambassador Program, increasing networking opportunities.

• 2nd Tuesday Business After Hours

• Was Wednesday… changed due to feedback from the survey and conversations

• 3rd Monday Chamber Luncheon

• 4th Wednesday Cash Mob, with celebratory Post Mob

• More details in an upcoming slide!

Board 2012 Initiatives

• An official RFP process for goods and services

• The was implemented immediately and is overseen by the Finance Committee.

Board 2012 Initiatives

• The development of a political advocacy process.

• The Public Policy Committee meets the 2nd Thursday of each month

• More detail in a later slide!

Board 2012 Initiatives

• The Board will take a more active role in the Chamber direction and work.

• Attending meetings and reviewing staff and committee reports

• Participating in Committees… All Board Members are involved in at least one

• Several Chair a Committee

Board Committees

• Executive Committee

• Finance Committee

• Governance Committee

• Program & Events Committee

• Ambassadors Committee

• Public Policy Committee

Executive Committee

• Jim Fowler, Bob Brannigan, Joel Giusti, Steve Segal, Dani Mouser, Shellie Berry, Chris Anderson & Chelsea Pope

• This committee is charged with oversight of the organization’s chief executive officer, establishing goals for the year, evaluating performance, and setting compensation.

• The committee also governs all aspects of the budget and ongoing oversight of programs and operations

Chelsea’s 2013 Direction

• Leverage her partnership with Board members by drawing on their strengths to achieve Board goals

• Oversee the development and effectiveness of each committee in their respective purpose/responsibilities

• Assure the financial controls developed over the last year are sustained and strengthened

• Implementing steps to eliminate DAVC debt in 2013

• Along with the Board, assure the Board ByLaws and policy and procedures are followed

• Report progress and actions taken to strengthen DACC membership engagement by creating a value for our members, no later than 6/30/2013

• Present a revised Chamber membership structure to the board by June 2013

• Prioritize and schedule work hours monthly to ensure DACC & DAVC are effective in meeting the 2013 goals

Finance Committee

• Bob Brannigan, LaVonne Wilson, Chris Anderson, Chelsea Pope

• This committee oversees the preparation of the annual budget and the performance fo the organization throughout the year in meeting its budgeted revenues and expenses.

• The committee works directly with Chelsea and Chris in reviewing all aspects of financial impact and makes recommendations to the Executive Committee.

DACC Budget

• The Chamber Budget is $115,000

• Membership Dues account for about a third of the Chamber budget

• The remainder must be raised through Events, Programs & Projects

• Community Awards Ceremony, Summerfest, Winterfest

• Website Advertising, Directory/Community Profile, Map

DAVC Budget

• The Visitors Centers budget is $70,000

• It was formed by the Chamber with support from the City of Dallas to focus on TOURISM

• DAVC is on contract to receive 70% of the hotel room tax implemented by the City of Dallas (Approx. $40,000 annually)

• In 2013, the City contracted the Chamber & Visitors Center for the additional 30% (Approx. $18,000 annually)

• The remainder of the budget must be raised through Events, Programs & Projects

• Polk County Bounty Market, Explore Dallas OnLine, etc.

• As a 501c3 organization, we can accept tax-deductible donations and apply for grants

Governance Committee

• Christy Perry, Jim Williams, Brent DeMoe, LaVonne Wilson

• This committee is to review documents that govern our organization to ensure that they match with our program of work, as well as to review and draft policies for the office, staff and board actions.

Governance Committee

• Amended the ByLaws

• President term to 2 years, ExOfficio’s defined, eMail voting allowed (with parameters)

• 8 new Policies in place – 3 on the table

• Resolutions, Administrative Rules

• Committee Structure and Charters

Program & Events Committee

• There are many sub-committee’s that fall under this Program & Events Committee

• Programs: Luncheons, Chamber 101, Non Profit Group, Business Workshops, Economic Development

• Events: Community Awards Ceremony, Dallas Summerfest, Halloween Trick-N-Treat, Dallas Winterfest

Program & Events Committee

• These are great places for members to engage in a leadership role with the Chamber

• Luncheons: Susan Morrill & Bonnie Beck assist with being the cashiers

• Non Profit Group: Sue Lamb, Dan Strasser & Eileen DiCicco share the workload

• Summerfest needs volunteers for; entertainment, vendors, parade, information booth, etc.

Ambassadors Committee

• Ryan Friesner, Andy Henderson, Jay Epperson, Gene & Lynette Henshaw, Grace Burch

• This committee will build and strengthen the membership of the Chamber by seeking to retain and build membership. The committee will undertake the following programs: Networking, Recruitment & Retention, Mentors

• Ambassadors serve as public relations support for the Chamber. They assist the Chamber’s efforts to maintain and retain members through personal interaction and involvement. They welcome new businesses and members and represent the Chamber at ribbon cuttings, ground breaking, and other recognition events. Ambassadors also manage networking events, and provide input and recommendations for the all programs and events

• Ambassadors augment the membership recruitment and retention mission of the Chamber by acting as the volunteer extension of the Chamber sales team, assisting in targeting of new members and retention of existing members, focused on helping members identify the best methods for them to utilize their Chamber membership.

Ambassadors Committee

• Business After Hours• West Coast Bank

• Evcor

• Home Comfort

• McMullin Motors

• MAK Grills

• Joynt Family Chiropractic

• At Last Property Management

• Old Mill Feed & Garden

• James W. Fowler Company

• Edward Jones Investments – Joel Giusti

• Alpha Dog Daycare

• Washington Street Steakhouse & Pub

• Oregon First Credit Union

• OSU Federal Credit Union

• First American Title

• Dani Photography

• Dallas Trophy

• Dallas Radio Shack

Ambassadors Committee

• Cash Mobs & Post Mobs• HeartStrings Florist & Tony’s Tavern

• Envy Spa Salon & Washington Street Pub

• Brixius Jewelers & The RoundUp Pub

• Dallas Select Market & Sweeney’s Pub

• McK Ranch & Ugo’s Pizza

• Dallas Bike & Board & The RoundUp Pub

Ambassadors Committee

• Ribbon Cuttings• BST Kustoms

• Electric Peddler

• Dallas Fire Department

• West Valley Hospital – Surgical Unit

• Willamette Acupuncture & Wellness

• Oregon National Guard – Nesmith Readiness Center

Public Policy Committee

• Jim Williams, Jim Fowler, Bob Brannigan… with 10+ active chamber members participating in meetings

• The committee is focused on education and communication in regards to public policy positions of business importance locally, regionally, state-wide, and nationally. Its members will be liaisons with elected officials representing Dallas and Polk County.

• The committee will survey key local constituent groups and Chambers members to identify legislative issues of high importance to the business community, then monitor and keep members regularly informed.

• This committee also hosts public forums on issues of local business importance and offers opportunities for candidate forums during elections.

Public Policy Committee

• Meeting Topics have been;

• City of Dallas – Budget, Street Maintenance, SDC Fees, Vision 2030, City Manager on issues

• Wifi/Internet – Availability, Access, Features

• Dallas School District – Graduation Rates, Budget

• Polk County – Bond Issues, County Manger on issues

Office 2012 Information

• Staff & Office Volunteers put in over 5,000 hours

• This does not include the thousands of volunteer hours given for events

• Assisted 7,193 people

• 1,569 were walk ins

• 2,356 were calls

• 3,268 were eMails

Office 2012 Information

• Website had over 63,000 visitors (spending 1min+)

• Directory pages have increased dramatically with the upgrade to be ‘smart device accessible’

• Facebook fans and outreach continues

• Chamber, Visitors Center, Bounty Market, Summerfest

• eNews directly reaches 650 per week

• Forwarded to an additional 500

• 1,000 people see the information on the web

2013 Direction

• The Board had a work session in January… set a NEW mission and vision statement.

• The mission of the Dallas Area Chamber of Commerce is to represent the business interests of the Dallas Area to ensure economic prosperity through collaboration and partnerships.

• The Chamber is committed to effective communications, facilitating partnerships, providing networking opportunities and business development resources, relevant to strengthening our economy

2013 Direction

• Effective Communications

• Facilitating Partnerships

• Providing Networking Opportunities

• Business Development Resources

• Internal Operations / Board of Directors

Next Steps

• The Board wants to get to know our membership and better understand the needs of the businesses and organizations that we serve.

• We want to hear directly from you about the direction you think the Chamber should be heading.

• We want you to be involved!

Thank You!!