084 organization of project participants

ORGANIZATION OF PROJECT PARTICIPANTSPART 2

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Organization of project participantsControl method Organization starts to grow, in order to

undertake more project. As a result, the company starts to

employ more people. The control of manpower becomes more

complex. It becomes necessary to divide responsibilities between people.

Organization of project participantsWhen deciding the range of a particular span ofControl Consideration should be given to following

factors: The amount of time is required to make a

decision; and give guidance to people below; How fast the people below will receive the

message. The complexity and variety of responsibilities

concerned.

Organization of project participants The characteristic of the management team

will influence the overall success or failure.These are factors such as: educational background leadership style etc In a one man company, all the activities, often

is concentrated in one person. As the company grows, the director or

directors start to divide responsibilities among others.

Organization of project participants The most practical division is to start to

form specialist operations. The directors perhaps will act as general

managers. There should also be sufficient grouping

of ancillary functions. Fig-1 shows the activities within a firm

GeneralManager

Finance Design Production Marketing

Office Development

Personnel Purchasing Maintenance

Operatives Operatives Operatives Operatives Operatives

Organization of project participants With further extension and taking more

staff, each main function must be sub-divided, Personnel into staff areas such as: training, safety, etc Fig-2 shows the expansion of sub-

division,

Organization of project participants

PersonnelDepartment

Staff Welfare Safety Training Operatives

Organization of project participants As the organization grow further, it might

become necessary to open branch offices in different locations.

Overall responsibilities for certain functions may be retained at the head office.

Other functions reproduced at each branch.

PersonnelDepartment

CivilEngineering Housing Building

Repairs andMaintenance

PlanningDepartment

SiteManagement

PlanningDepartment

SiteManagement

PlanningDepartment

SiteManagement

PlanningDepartment

SiteManagement

Organization of project participants

Finance Design Production Marketing

Office ConstructionTeam

Office ConstructionTeam

SectionManager

SectionManager

Organization of project participants The simplest form of organizational

structure is called the military pattern. There is a direct line of authority from

manager to workforce. Fig-4 shows the structural lines of

authority of a small firm. The disadvantages are:

Organization of project participants1. The manager’s rule will become

weakened if the chain is too long.2. The reporting back to manager will be

slower.3. since no one within chain of commend

can be by-passed.

Organization of project participants

DirectorProject managers

Site Engineers

General foramen

Workmen