1 award process sponsored research administration fyap workshop may 7, 2015

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Award Process Sponsored Research Administration

FYAP Workshop

May 7, 2015

Award Overview

SRA Pre-Award receives award (grant, contract, P.O.)

PI reviews award for technical aspects SRA Pre-Award reviews for

contractual/compliance issues Negotiations Full-execution Project ID issued and spending starts

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Initial Considerations

SRA Pre-Award contact person is continuous throughout based on your department

Grant/Contract awarded to FSU – Gary K. Ostrander or delegate signs for university

No human subjects research may commence until approved by the human subjects committee

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Terms & Conditions

Intellectual Property (copyrights, patents, etc.) – FSU retains IP rights - contact Office

of IP Development & Commercialization Export Controls – can limit the personnel on

your project or international dealings

Terms & Conditions

Disputes – Ability to resort to the courts in case of a dispute

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Terms & Conditions Damages/Sanctions – FSU cannot agree to

pay damages above the amount of the contract/grant

Warranty of work – FSU cannot warrant its work; instead, FSU promises to use a reasonable best effort to perform the work

Terms & Conditions

Time is of the essence – Not acceptable, because it is a breach with damages if we are even a day late in performing

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Terms & Conditions

Indemnification – Per state law (768.28 FL. ST. & Attorney General Advisory Legal Opinion 2000-22), FSU can never indemnify

Terms & Conditions

Payment/Invoicing terms – Terms must be crystal clear

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Terms & Conditions

Insurance – Required insurance levels in award cannot exceed FSU’s insurance policy, and sponsor cannot be listed as additional party on our insurance policy

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Terms & Conditions

Incorporated prime contract – When FSU is a subcontractor, we generally receive not only a subcontract but also a prime contract incorporated as well

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Activities after award set-up

Time-extensions Amendments Changes in % effort Changes in key personnel Rebudgeting Reporting (PI submission of technical and

financial reports)

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Russ Lentz

Associate DirectorSponsored Research Administration

644-8649

rlentz@fsu.edu

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