1 project management role of key personnel bernd madauss international space university strasbourg...
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PROJECT MANAGEMENT ROLE OF KEY PERSONNEL
Bernd MadaussInternational Space University
Strasbourg bernd@madauss.com
February, 2011
Definition: „Project-Management“Project
• Defined Start and End: From Goal Setting to Completion and Acceptance by Customer.
• Unique Undertaking: Design, Development, Prototyping.
• Involves Innovation: New Technologies.• High Technical Complexity: Many
Interfaces.• Involvement of Many People: Different
Skills and Multiple Disciplines.• High Organizational Complexity: Multiple
Teams, Cooperation's, Joint Ventures.
Project Management and Role of Key Personnel
Management• Planning: Tasks, Resources, Facilities,
Key Personnel, Tools, Financing.• Organization: Structure, Interfaces,
Responsibilities.• Team Building: Selection of
Personnel, Identification of Key Personnel.
• Control: Actual vs. Planning, Feed-Back Solutions, Changes, Analysis.
• Leadership: Guidance, Decisions, Directions.
Definition: „Project-Management“
Project Management and Role of Key Personnel
Project Management Functions
• System Engineering
• Subsystem Engineering
• Interface Control
• Product Assurance
• Project Planning & Control• Schedule Control• Resource and Cost Control• Earned Value Analysis
• Documentation/Configuration Control
Project Management and Role of Key Personnel
• Overall Management (PM)• Systems Engineering (SE)• Quality Assurance (QA)• Project Control (PC)• Others
ManagementInterface
Functional Tasks:
Analysis & Definition Design & Development Manufacturing Assembly & Integration Test & Verification
Project Management Tasks
TASKS AND RESPONSIBILITIESPROJECT MANAGEMENT AND FUNCTIONAL DEPARTMENTS
Project Management and Role of Key Personnel
ProgramManagementOrganization
SystemEngineering
MGMT
QualityAssurance
MGMT
System Operations
MGMT
• PC Supervision• SOW/WBS• WPD’s• Schedule• Cost• Documentation• Configuration
ProgramControlMGMT
OverallProgramMGMT
• QA Supervision• QA Requirem.• QA Plans• Reliability• Risk & FMEA• Safety
• PM Coordin.• PM Guidance• O/A Review.• PM Decisions• Key Personnel• PM Evaluation• NEGO• O/A Budget C.
• SE Supervision• Q/A Requirem.• SE Specs• O/A Reviews• SE Plans• S/S Specs• S/S Plans• AIV Plans
• SO Supervision• SO Requirem.• SO Plans• SO Procedures• Facilities
Level 1
Level 2
Level 3
Note: Level 2 identifies typical PM functions which become for larger projects PM positions
Project Management and Role of Key Personnel
S ystem E ngineering
S ubco ntacto r C o ntr.
S ystem A nalyses
E xternal I/F C o ntro l
S ys tem & S u b sys temE n g in eerin g (S E )
P A & S C o -o rd inatio n
S afety A ssurance
R eliability & M ainta in.
P arts , M ateria ls , P ro c.
Q uality A ssurance
P rod u c t A ssu ran s &S afe ty (P A & S )
C on fig u ra t. C on tr.
D ocu m en t. C on tr.
C on fig u ra tion &D ocu m . M g m t (C D M )
S O W , W B S , W P D 's
S chedule C o ntro l
C o st/F inance C o ntro l
Info rm atio n C o ntro l
P ro jec t C on tro l(P C )
A ssem b ly, In teg ra tion &V erifica tion (A IV )
P ro jec tM an ag er(PM )
Typical Project Management Office- Key Personnel Positions -
Project Management and Role of Key Personnel
Con tract Ad m .Sch ed u le C .Bu d g et C .Con fig u rat. C .
Bu sin essMan ag em en t
Reliab il ityAvailab ilityQ u ality
P rod u ct Assu ran ceMan ag em en t
Mission S tatem en tO verall P lan n in gReq u irem en tsO verall I/F Con trolCom m on ality
O verall SystemCo-O rd in ation
Req u irem en tsDesig nS /C Procu rem en tLau n ch er P roc.Accep tan ceProject Con trolP rod u ct Assu r.
Satell iteEn g in eerin g
Req u irem en tsDesig n /Dev.P rocu rem en tAccep tan ceProject Con trolP rod u ct Assu r.
G rou n dEn g in eerin g
Req u irem en tsDesig n /Dev.P rocu rem en tAccep tan ceProject Con trolP rod u ct Assu r.
NetworkEn g in eerin g
Prog ram Man ag em en t(PM)
Typical Project Management Office- Key Personnel Positions -
Project Management and Role of Key Personnel
CompanyManagement
TestProduction FinanceMarketingR & D
ProjectA
ProjectB
ProjectC
Matrix Organization within Companies
Project Management and Role of Key Personnel
Definition: “Product Life Cycle”• Product: Goods or Services to be Developed,
Produced, Used and Disposed.• Life Cycle: Process from Cradle to Grave.• Major Product Phases:
A. Concept: Concept Design, Feasibility Studies and Trade-Offs.
B. Definition: System Specification and Planning.
C. Design & Development: Detailed Design, Prototyping and Development Testing.
D. Production: Manufacturing, Tooling, Testing and Acceptance.
E. Operation: Implementation, Operation & Maintenance.
F. Disposal
Project Management and Role of Key Personnel
Major Product Phases
SCR SSR CDR FACI SPRPDR
A B C/DCONCEPT-
PHASEDEFINITION-
PHASEDEVELOPMENT AND PRODUCTION
PHASE
EOPERATIONS PHASE
FDISPOSAL
PHASE
Requirement sBaseline
Production -Baseline
Specification -Baseline
Development -Baseline
Users -Baseline
SCR - System-Concept Review
SSR - System-Specification Review
PDR - Preliminary Design Review
CDR - Critical Design Review
FACI - First Article Configuration Inspection
SPR - System Production Review
Project Management and Role of Key Personnel
Project Life Cycle
• Major Decisions Points (Milestones)• System Requirements Review (SRR):
business plan confirmed. • System Concept Review (SCR): concept
freeze.• System Design Review (SDR): design
freeze.• Preliminary Design Review (PDR)• Critical Design Review (CDR)
• First Article Configuration Inspection (FACI): product acceptance.
• System Product Review (SPR): production readiness.
Project Management and Role of Key Personnel
Product Life Cycle• Concept Phase - Phase A
• Inputs: Product/Project Objectives• Performance Requirements: Mission Statement,
Requirements Specification, etc.• Schedule Requirements: Due Dates, Milestones,
etc.
• Business Requirements: Target Costs: for R&D, Production (Unit Costs), Test, Operation, etc.
• Return on Investment (ROI) Requirements: • ROI = TO – OC / IC• TO = Turnover• OC = Operation Costs• IC = Investment Costs
• Phase A “Contract and Statement of Work - SOW”
Project Management and Role of Key Personnel
Product Life Cycle
• Concept Phase - Phase A• Project Tasks:
• Overall System Design• Technical Tradeoffs• Operational Tradeoffs• Commercial Tradeoffs• Feasibility Studies• Concept Formulation• System Concept Review (SCR)• Selection of Phase „B“ Contractors• Go/No-Go Decision for Phase „B“
Project Management and Role of Key Personnel
Product Life Cycle
• Concept Phase - Phase A• Outputs: Project Documents
• Preliminary System Specification• Phase B „Statement of Work“• Project Work Breakdown Structure (WBS)
• Phase B• Phase C/D (preliminary)
• Phase C/D Project Management Concept• Phase B & Preliminary C/D Project Schedules• Phase B & Preliminary C/D Project Cost
Plans• Finance Plans (for all Phases)
Project Management and Role of Key Personnel
Product Life Cycle• Definition Phase - Phase B
• Inputs: Outputs from Phase A• Project Tasks:
• Completion of Overall System Design• Completion of System Specification• Preparation of Subsystem & Test
Specifications• Preparation of Phase C/D Project Plans• System Specification Review (SSR)• Selection of Phase C/D Contractors
• Preparation of RFP for Phase C/D (Guideline, Specification, SOW, Schedules, etc.)
• Proposal Evaluation• Contractor Selection
• Go/No-Go Decision for Phase „C/D“
Project Management and Role of Key Personnel
Product Life Cycle
• Definition Phase - Phase B• Outputs:
• System Specification• Phase C/D „Statement of Work“• Phase C/D Work Breakdown Structure
(WBS)• Phase C/D Project Management Concept• Phase C/D Project Schedules• Phase C/D Project Cost Plans• Finance Plans (all Phases)• Negotiated Phase C/D Contract
Project Management and Role of Key Personnel
Product Life Cycle• D&D Phase - Phase C
• Inputs: Outputs from Phase B• Project Tasks:
• Completion of Detailed Design• System and Subsystem Prototype
Manufacturing and Testing• Evaluation of Test Results• System Design Reviews – Design
Confirmation• Preliminary Design Review (PDR)• Critical Design Review (CDR)• System Test Review (STR)
• Final Selection of Phase D Contractor• Go/No-Go Decision for Phase „D“
Project Management and Role of Key Personnel
Product Life Cycle
• D&D Phase - Phase C• Outputs:
• Manufacturing Plans and Specifications• Manufacturing Drawings and Procedures• Designs for Jigs and Tools• Plans for Test Facilities• Negotiated Phase D Contract• Phase D Statement of Work• Phase D Project Schedules• Phase D Project Cost & Finance Plan
Project Management and Role of Key Personnel
Product Life Cycle• Production Phase - Phase D
• Inputs: Outputs from Phase C• Production Tasks:
• Procurement of of Jigs & Tools• Procurement and/or Renting of
Manufacturing and Test Facilities• Preparation of Work • Implementation of Work Procedures• Unit Production• Assembling, Integration & Verification
(AIV)• Product acceptance
• Output: • Production Units (Fully Accepted)• Customer Documentation
Project Management and Role of Key Personnel
Product Life Cycle
• Operation Phase - Phase E• Inputs: Outputs from Phase D• Operation (Performed by Buyer of
Units): • Incoming Inspection of Units• Incoming Inspection of Documentation• Application of Unit • Unit Maintenance
• Output: • Services• Documentation
Project Management and Role of Key Personnel
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Recommended Project Management Literature
• Kerzner, Project Management & Study Guide, 8th Edition
• Verzuh, The Fast Forward MBA in Project Management, 1999
• Terry, Principles of Management, 7th Edition• ESA, Space Project Management, ECSS-M
Project Management and Role of Key Personnel
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