2006 - 2007 annual report...2018/06/30 · council profile administration office 3 stuart street po...
Post on 21-Jul-2020
0 Views
Preview:
TRANSCRIPT
1
2
Our Vision
Our Organisation
A financially sustainable, proactive and responsive customer focused organisation which meets and exceeds
the diverse needs and expectations of our stakeholders in an efficient and effective manner.
Through team work, co-operation and continuous improvement, and by fostering creativity and developing
our valued employees, we will grasp the challenges and capture the opportunities for the benefit of all, to
ensure our respected position at the leading edge of our industry is maintained.
Our Council
A dynamic, skilled and representative elected body respected and recognised at the local, regional, state and
national levels for its advocacy and positive leadership of all sectors of its Communities, with a strategic
focus on policy and effective decision making.
Our Communities
With enviable facilities and services, growing populations and thriving and sustainable economies, our
vibrant and diverse Communities are safe, secure, friendly and welcoming to all. Community spirit, co-
operation and a sense of belonging are fostered by our determined, hardworking people with positive vision
and initiative to make our Communities exceptional places to live, visit, work and do business.
Our Mission
Council will accept the challenges of, and excel in the provision of, Local Government services to our
district, enhancing and preserving the unique character of our communities, maintaining a safe and secure
environment for our residents, whilst retaining and promoting the quality lifestyle and amenity of country
living. Council will continually promote open communication, accountability, and efficient and effective
leadership, governance and service delivery by:
acting as a representative, informed and responsible decision maker;
providing and coordinating services, facilities and programs that are adequate, appropriate and
equitably accessed;
developing the Community, its resources and its infrastructure in a socially just and sustainable
manner;
ensuring that Council resources are used fairly, effectively and efficiently;
encouraging and developing initiatives within the Community for improving the quality of life and
amenity of the Community;
managing, developing and protecting the environment in an ecologically sustainable manner;
planning at the local and regional level for the development and future requirements of the
Community;
promoting the area and providing an attractive climate and location for the development of business,
commerce, industry and tourism;
ensuring a proper balance between economic, social, environmental and cultural considerations
within the Community;
developing its capacity and professionalism to undertake a growing range of leadership, advocacy and
service delivery challenges; and
exercising, performing and discharging the power, functions and duties of the Local Government Act
1999 and other relevant legislation.
Our Values
As a results oriented organisation, Council is committed to its core values of:
pro-active and effective communication
honesty and transparency
accepting and pursuing challenges
creative, positive and energetic workforce and leadership
3
COUNCIL PROFILE
Administration Office 3 Stuart Street
PO Box 94, Melrose SA 5483
Tel: (08) 8666 2014 and 1300 726 252
Fax: (08) 8666 2169
Works Depot 5 Giles Street, Melrose SA 5483
Tel: (08) 8666 2014 Fax: (08) 8666 2297
The area of the District Council of Mount Remarkable is located in the Southern Flinders Ranges of South Australia.
The Council Office is situated in the township of Melrose, which is at the foot of Mount Remarkable and is 380m
above sea level. The Council borders the upper reaches of the Spencer Gulf, and is predominantly agricultural
including mixed farming
The district is 3,413 sq. kilometres in area and has a population of 3,027 people. The major townships within the area
are Booleroo Centre, Melrose, Port Germein, Weeroona Island, Wilmington and Wirrabara. Additionally, smaller
towns and settlements are located throughout the Council area, including Appila, Bangor, Baroota, Booleroo Whim,
Bruce, Hammond, Mambray Creek, Moockra, Murraytown, Nectar Brook, Telowie, Terka, Willowie, Winninowie,
Wongyarra & Yandiah.
Much of the area north and east of Wilmington consists of large pastoral holdings. There are also small pockets of
apiarists, orchards, market gardens, wineries and a forestry area in the southern portion of the Council district around
Wirrabara. The district is also attracting alternative energy generators with solar farms, a wind farm and pump-hydro
operations either planned and/or ready to commence the building phase. There are three National Park properties in
the district namely the Mount Remarkable National Park (16,149ha Telowie Gorge Conservation Reserve (1,946ha)
and a newly declared conservation park west of Wirrabara along the ranges (information yet to be advised). The jetty
at Port Germein is also a significant item of State history and heritage.
If you require any further information on the facilities and services within the area of the District Council of Mount
Remarkable, please do not hesitate to call in at the District Council Office Stuart Street Melrose, or, contact 8666 2014
or 1300 726 252 during normal office hours, the Tourist Information Office (Melrose Caravan Park, 8.00 am - 8.00
pm - telephone 8666 2060), or visit the Council website mtr.sa.gov.au . You can also follow us on Facebook
facebook.com/mountremarkable/
ROLES AND OBJECTIVES OF COUNCIL
The Local Government Act 1999 specifies the roles and objectives of Council. The Mission Statement within
Council’s Strategic Management Plan substantially mirrors these and reads:
Council will accept the challenges of, and excel in the provision of, Local Government services to our
district, enhancing and preserving the unique character of our communities, maintaining a safe and
secure environment for our residents, whilst retaining and promoting the quality lifestyle and amenity of
country living. Council will continually promote open communication, accountability, and efficient and
effective leadership, governance and service delivery by:
• acting as a representative, informed and responsible decision maker;
• providing and co-ordinating services, facilities and programs that are adequate, appropriate and
equitably accessed;
• developing the Community, its resources and its infrastructure in a socially just and sustainable
manner;
• ensuring that Council resources are used fairly, effectively and efficiently;
• encouraging and developing initiatives within the Community for improving the quality of life
and amenity of the Community;
• managing, developing and protecting the environment in an ecologically sustainable manner;
4
• planning at the local and regional level for the development and future requirements of the
Community;
• promoting the area and providing an attractive climate and location for the development of
business, commerce, industry and tourism;
• ensuring a proper balance between economic, social, environmental and cultural considerations
within the Community;
• developing its capacity and professionalism to undertake a growing range of leadership,
advocacy and service delivery challenges; and
• exercising, performing and discharging the power, functions and duties of the Local Government
and other Acts.
COUNCIL REPRESENTATION
As at 30 June 2018 there were 2,162 House of Assembly electors, this provides an elector representation of 308
electors per Council Member.
In comparison, the representations in neighboring Councils are:
101 in Orroroo/Carrieton;
130 in Flinders Ranges;
135 in Peterborough;
380 in Northern Areas;
957 in Port Augusta; and
1,303 in Port Pirie. [Source: LGA Representation Quotas 2017-2018, derived from information provided by the Electoral Commission of SA at 28/02/2018]
COUNCIL COMPOSITION AND WARD STRUCTURE
The District Council of Mount Remarkable is divided into two (2) Wards. The Council currently comprises seven (7)
Council Members or Councillors elected by the electors of the respective Wards [Willochra Ward has 4 Councillors
and Telowie Ward has 3 Councillors]. The members of the Council from amongst their own number choose the
Principal Member or Chairperson, whom they determined to have the title of Mayor. Council met on the third Tuesday
of every month at 9.30am in Melrose.
5
COUNCIL MEMBERS – (AS AT 30 JUNE 2018)
Mayor
Cr Colin Nottle - Willochra WardMelrose Caravan Park Management Committee
Northern Passenger Transport Network CommitteeAudit Committee
Cr Vicki Morley - Telowie Ward
Deputy Chairperson
Cr Lyall Arthur - Willochra Ward
Airstrip Committee
Northern Passenger Transport Committee
Cr Peter Blieschke - Willochra Ward
Audit Committee
Flinders Mobile Library
Melrose Carvaan Park Management Committee
Cr Phillip Heaslip - Telowie Ward
Building Fire Safety Committee
Cr Sandra Wauchope - Telowie Ward
Cr Jan Woolford - Willochra Ward
Audit CommitteeFlinders Mobile Library
6
Councillors are part of the incorporated body handling the responsibility for carrying out the duties and exercising the
powers conferred on the Council by the Local Government Act 1999(the ‘Act’) and other relevant State legislation.
The Act specifies that Council members:
Represent the interests of ratepayers and residents;
Provide community leadership and guidance; and
Facilitate communication between the community and the Council.
The role of a Council member involves:
Participating in the deliberations and civic activities of the Council;
Keeping the Council’s objectives and policies under review so as to ensure that they are appropriate and
effective; and
Keeping the Council’s resource allocation, expenditure and activities, and the effectiveness and efficiency of
its service delivery, under review.
COUNCIL COMMITTEES (AS AT 30 JUNE 2018)
Melrose Caravan Park Management Advisory Committee
Booleroo & District Community Airstrip Management Committee
Northern Passenger Transport Network Management Committee
Audit Committee
Flinders Regional Development Assessment Panel
Building Fire Safety Committee
Workplace Health & Safety Committee
These committees meet on an as needs basis to make recommendations to Council on issues in their respective policy
areas.
OTHER COMMITTEES & OUTSIDE BODIES (AS AT 30 JUNE 2018)
Other committees and outside bodies with which Council is involved include:
Mount Remarkable CFS Group
Local Government Association of SA
Central Local Government Region of SA (Legatus Group)
Local Government Finance Authority of SA
Flinders Mobile Library (Sec 41 Committee Northern Areas Council)
Zone Emergency Management Committee
Mount Remarkable Community Road Safety Committee
FYMN Regional Bushfire Management Committee
COUNCIL MEMBERS’ TRAINING & DEVELOPMENT Pursuant to the provisions of Section 80A of the Local Government Act 1999, Council has in place an Elected
Members Training and Development Policy which is available for inspection or purchase by the public from the
Council office. Council Members undertook various mandated and in-house training. All Councillors have completed
all mandated training modules.
7
MEETING ATTENDANCES
The following table provides a summary of the attendances of Council Members at various Council and Committee
Meetings during the financial year ending 30 June 2018:
COUNCIL MEMBERS ALLOWANCES Allowances are determined pursuant to Section 76 of the Local Government Act 1999 and the Local Government
(Members Allowances and Benefits) Regulations 2010. The level of allowances (minimum and maximum amounts)
are determined by the Remuneration Tribunal which is appointed by the State Government and outside of the control
of Council. Allowances are set prior to each periodic election (2014) and are indexed annually. Allowances as at 30
June 2018 were:
Mayor $23,772.00 per annum
Deputy Chairperson $ 8,914.50 per annum
Councillor $ 5,943.00 per annum
Audit Committee Independent $ 250.00 per meeting (plus travel when required)
Members are also reimbursed for prescribed out-of-pocket expenses incurred whilst representing Council on official
duties.
SENIOR OFFICER REMUNERATION (AS AT 30 JUNE 2018) Chief Executive Officer (WA Hart) - Contract Position
LG Super Scheme 9.5% of salary, provision of personal computer, internet, mobile telephone, telephone rental, full
private use of vehicle.
Deputy Chief Executive Officer (J White) - Contract Position
LG Super Scheme 9.5% of salary, provision of mobile telephone and laptop, subsidised telephone rental, subsidised
internet access, full private use of vehicle.
Director Works & Technical Services (J Hadley) - Contract Position
LG Super Scheme 9.5% of salary, provision of mobile telephone and laptop, subsidised telephone rental, subsidised
internet access, full private use of vehicle.
Manager Passenger Transport (L Forster) - Contract Position
LG Super Scheme 9.5% of salary, provision of mobile telephone
COUNCIL AND COMMITTEE MEETINGS 1 JULY 2017 TO 30 JUNE 2018
Ord
inar
y M
eeti
ng
of
Cou
nci
l
Spec
ial M
eeti
ng
of
Cou
nci
l
Aud
it C
omm
itte
eA
irst
rip C
omm
itte
eB
uild
ing
Fir
e Saf
ety
Com
mit
tee
Flinde
rs M
obile
Lib
rary
Reg
ional
Dev
elop
men
t
Ass
esse
men
t P
anel
Mel
rose
Car
avan
Par
k
Com
mit
tee
Nor
ther
n P
asse
nge
r
Tra
nsp
ort C
omm
itte
e
Tota
l %
Att
end
ance
Total Meetings for
Year12 6 2 1 2 4 0 4 4 %
Councillor
Cr Lyall Arthur 12 6 n/a 1 n/a n/a n/a n/a 3 96%
Cr Peter Blieschke 12 6 2 n/a n/a 4 n/a 3 n/a 96%
Cr Phillip Heaslip 11 4 n/a n/a 2 n/a n/a n/a n/a 85%
Cr Vicki Morley 12 6 n/a n/a n/a n/a 0 n/a n/a 100%
Cr Colin Nottle 12 6 2 n/a n/a n/a n/a 4 4 100%
Cr Sandra Wauchope 11 4 n/a n/a n/a n/a n/a n/a n/a 83%
Cr Jan Woolford 12 6 2 n/a n/a 3 n/a n/a n/a 96%
Councillor Attendance
8
STRATEGIES AND PERFORMANCE
FINANCIAL RATIOS
Council is committed to ensuring its long term financial sustainability. Council’s financial sustainability is dependent
on ensuring that, on average over time, its expenses are at least matched by its revenue. In addition, capital
expenditure on existing infrastructure and other assets should be optimised (in accordance with the Infrastructure and
Asset Management Plan) so as to minimise the whole-of-life-cycle costs of assets. The following measurements
strongly indicate that Council are working towards achieving it financial sustainability.
OPERATING SURPLUS RATIO
The Operating Surplus Ratio expresses the operating surplus (deficit) as a percentage of total operating income. Council
made a small percentage surplus for the year ending 30 June 2018 of 12.8%, (a slightly better than breakeven result),
offsetting part of the draw down for the accelerated capital works program.
NET FINANCIAL LIABILITIES & NET FINANCIAL LIABILITIES RATIO
Net Financial Liabilities is a comprehensive measure of the indebtedness of the Council as it includes items such as
employee long-service leave entitlements and other amounts payable as well as taking account of the level of Council's
available cash and investments. Specifically, Net Financial Liabilities equals total liabilities less financial assets, where
financial assets for this purpose are current cash and cash equivalents, current trade and other receivables, current other
financial assets and non-current financial assets, but excludes equity held in Council businesses.
The negative result, -33%, for the year ending 30 June 2018 indicates that Council is in a net financial assets position
and has sufficient capacity to continue its operational and accelerated capital expenditure programs and allows for any
major project contingency.
ASSET SUSTAINABILITY RATIO
The Asset Sustainability Ratio indicates whether the Council is renewing or replacing existing non-financial assets at
the same rate as its overall stock of assets is wearing out. The ratio is calculated by measuring capital expenditure on
renewal and replacement of assets relative to its Infrastructure and Asset Management Plans (IAMP). Council attained
a result of 157% for the year ending 30 June 2018. This means that Council is spending more than the IAMPs expenses
on asset renewal, reflecting the continued commitment of the last 5 years to an accelerated capital works program.
-100%
-50%
0%
50%
100%
150%
200%
2013/2014 2014/2015 2015/2016 2016/17 2017/18
Financial Indicators by Ratio
Operating Surplus Ratio Net Financial Liabilities Ratio Asset Sustainability Ratio
9
FINANCIAL PERFORMANCE
The following graphs show the Council’s financial performance over the past five years.
$8,216,000
$6,914,374 $6,930,488
$9,330,410
$7,929,917
2014 2015 2016 2017 2018
Operating Income
$7,002,463 $6,846,178
$6,494,973
$7,755,257
$6,913,222
2014 2015 2016 2017 2018
Operating Expenditure
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
2014 2015 2016 2017 2018
Operating Surplus
10
EXPENDITURE BY FUNCTIONS
Council is responsible for delivering a large range of functions (detailed in other sections of the Annual Report). The
following graph shows the 2017/2018 financial expenditure per function.
DEVELOPMENT
The following table illustrates the number and value of development approvals by category for the 2016/2017 and
2017/2018 financial years, with the graph showing activity over the past five years.
2016/2017 2017/2018
Type of Development Number Value Number Value
New Work 61 $4,163,795 78 $ 12,582,520
Alterations/Additions 31 $1,351,366 20 $ 862,627
Total 92 $5,515,161 98 $ 13,445,147
65
73
30
61
78
23
14
67
31
20
0 10 20 30 40 50 60 70 80 90
2014
2015
2016
2017
2018
Development Applications
Alterations New Work
11
TARGETS AND OUTCOMES - 2017/2018 NON-FINANCIAL PERFORMANCE MEASURES
The following table shows the 2017/2018 non-financial performance measure targets and outcomes for the financial
year ending 30 June 2018:
Target Measure Outcome
Update and Monitor the Long Term Financial
Plan and Asset Management Plans
Completed.
Continue the ongoing review of Council policies
and procedures
Continued. All mandatory policies in place and
scheduled reviews of all policies on track
Continue the Rebranding of the Council and the
promotion of “Remarkable Experience”
Website and Promotional material under development
Continue Council’s Monthly Newsletter,
Facebook posts and Website updates for public
communication
Continued
Review Council’s Strategic Management Plan Continued
Resheet 15.1 kms of category 1, unsealed roads 15.3km Completed:
3.9km Wirrabara Appila Road (Horrocks Highway
to Greyhound Track Road)
3.5km Booleroo Road (Willowie to Greig Road)
3.3km Charcoal Road (Horrocks Highway to Lynch
Road)
2.8km Piggott Road (to Mount View Road)
1.8km Amyton Road (Pengilly Road to Creek
Crossing)
Resheet 23.4 kms category 2, unsealed roads 23.4kms Completed:
5km Yandiah Road (Creek to Snake Gully Road)
Baroota Road (Augusta Highway to Cattle Track)
Sweets Road (Appila Road to Arwakurra Road)
Carey Road (Spring Creek to Mulberry Road)
Peroomba Road (Closed Landfill to Bastian Road)
McCallum Road (Piggott Road to RPA 2157)
Reichstein Road (Arthur to Bishop Road)
Windy Plains Road (McCallum Road to resheet)
Resheet 1.7kms category 3 unsealed roads 1.7kms Completed:
Yapoona Road (From Gunyah Road west)
Road Rubble - Operations Fully utilised in operational works to patch numerous
roads throughout the district.
Finalise 2016/17 flood damage works Completed
Construct and Seal roads in Melrose, Port
Germein, Wilmington and Wirrabara
Completed
Upgrade Drainage in Wilmington, Wirrabara,
Melrose, Booleroo Centre and 3 x Rural Roads
Completed
Install Culverts and/or Kerbing in Melrose,
Booleroo Centre
Completed
Reseal in Booleroo and verges on
Wirrabara/Laura Road
Completed
12
Undertake drainage works in Wilmington
Cemetery
Completed
Replace shelter at Wirrabara Cemetery Completed
Install a new Niche Garden in Port Germein
Cemetery
Completed
Carry out footpath refurbishment in Melrose,
Booleroo Centre, Wilmington, Wirrabara and
Port Germein
Ongoing
Commence Phase 4 works on the Wilmington to
Melrose Rail Trail
Completed
Continue Playground Upgrades Completed
Continue Public Amenities Upgrade Completed
Complete closure of old Landfills Melrose Landfill Capped and Closed
Wilmington Landfill - preliminary works completed
(final capping works October 2018)
Melrose Council Office Amenities Upgrade Delayed due to availability of contractor.
Relocate part of, and upgrade Walking Trail on
Weeroona Island
Completed
Continue the Community Assistance Grants Continued
Continue Membership with the Regional
Development Board
Continued
Provide and subsidise Rural Doctors consulting
rooms in Wilmington and Wirrabara
Provided
Provide Annual School Awards Continued
Continue membership to the Flinders Mobile
Library
Continued
Work with agencies for the continuance of the
Northern Passenger Transport Network
Continued - Funding secured for a further 2 years until
June 2020
Facilitate Annual Australia Day Awards Completed
Continue to be an active member in the Legatus
Group
Continued
Continue support for StarClub Program Continued – New Contract signed
Continue the Leases of Community and
Sporting Facilities
Continued
Continue to Encourage Growth or New
Businesses within the region
Continued
Investigate the construction of Rail Trail
between Wirrabara and Melrose along the rail
corridor.
Council was successful in a grant to conduct a
feasibility study for the Rail Trail, and obtained a
formal licence for the use of the land.
Continue to investigate a Wirrabara Cabin,
Camping and Caravan Park
3 Options investigated. On hold
Continue works to develop the Bluff Lookout Council obtained a grant to partially fund the
development of Bluff Road, Go-Kart Track and build
a lookout. Scoping completed. Awaiting DEWNR
decision (new owner of land).
Continue working with DEWNR and other
parties to progress ‘Around the Mount’ bike trail
Continued
13
REGISTERS & CODES OF CONDUCT & MANDATORY POLICIES
REGISTERS
Members Register of Interest
Member Register of Allowances and Benefits
Officers Register Salaries
Officers Register of Interest
Fees and Charges
Community Land
Public Roads
By-Laws Register of Internments
Register of Internment Rights
Campaign Donation Returns
Development Applications Register
Gifts and Benefits Register
CODES
Code of Conduct for Council Members
Access to Council Meetings, Council Committees and Council Documents
Code of Conduct for Council Employees
POLICIES Annual Business Plan and Budget including the Rating Policy Building Inspection
Caretaker Policy
Complaints Process under Member’s Code of Conduct
Complaints Handling Policy and Procedure
Tender Opening and Evaluation Policy
Members Allowances and Support Policy
Council Members Training & Development Policy
Freedom of Information Procedure
Informal Gatherings Policy
Internal Financial Control Policy
Internal Review of Council Decision
Policy for the Selection of Public Place and Road Names
Order Making Policy
Prudential Policy
Public Consultation Policy Request for Services Policy and Procedures Selection of Road Names and Public Places Policy Development Assessment Panel Complaints Handling Policy Disposal of Land and Assets Policy
Fraud and Corruption Prevention Policy Protocol – Ombudsman Enquiry Procedure Risk Management Policy Records Management Policy
Safe Environment Policy
Enforcement Policy Procurement Policy Rates Remission and Hardship Policy Community Wastewater Management Scheme and Water Supply Hardship Policy Volunteer Management Policy & Procedure
Election Signs Policy
Whistleblowers Protection Policy Various Other Council Policies included in the Policy Manual Various Other Work Health & Safety Policies and Procedures
14
OTHER COUNCIL DOCUMENTS
Freedom of Information Statement
Assessment Records
Voters Roll
Long Term Financial Plan
Strategic Management Plan
Asset Management Plans
Annual Business Plan and Budget
Annual Reports
Dog and Cat Management Plan
Health Plan
Better Development Plan
Roadside Vegetation Management Plan
Road RACK Plans (Rural and Urban)
CONFIDENTIALITY PROVISIONS
During the 2017/2018 financial year the Council utilised the confidentiality provisions Section 90(2) of the Local
Government Act 1999 on a total of twenty two (22) occasions, namely:
18/07/2017 - Second Hand Tipper Tender
30/08/2017 Crown Land
19/09/2017 Crown Land
21/11/2017 Confidential Report (Tender)
19/12/2017 Annual Performance Review Process
19/12/2017 Citizen of the Year Awards
19/12/2017 Road Sealing Tenders
16/01/2018 Order of Australia Report
16/01/2018 Confidential Report (Sport Event)
16/01/2018 Floodway Tender
20/02/2018 Confidential Report (Sport Event)
20/02/2018 Surplus Government Land
20/02/2018 Offer to Purchase/Lease Council Land
06/03/2018 Surplus Land
27/03/2018 CEO Annual Review
27/03/2018 Surplus Land (Council)
20/03/2018 Surplus Government Property
20/03/2018 Melrose CWMS (Tenders)
20/03/2018 Confidential Report (Sport Event)
20/03/2018 CEO Annual Review
17/04/2018 Confidential Report
17/04/2018 Renewal SA
12/06/2018 Confidential Report
Consisting of:
Section 90(3)(a) – 3 occasions
Section 90(3)(b) – 15 occasions
Section 90(3)(d) – 4 occasions
During the 2017/2018 financial year the Council made orders pursuant to Section 91(7) on the same date,
on twenty (20) of the matters listed above.
During the 2017/2018 financial year twenty three (23) orders expired, ceased to apply or were revoked.
As at 30 June 2018, seven orders only remained operative, namely:
16/05/2017 Confidential Advice
16/05/2017 Confidential Review
15/11/2016 Confidential Review Report
16/01/2018 Confidential Report (Order of Australia )
20/03/2018 Melrose CWMS (Tenders)
20/03/2018 CEO Annual Review
27/03/2018 CEO Annual Review
15
COMPETITIVE TENDER ARRANGEMENTS
Council has prepared and adopted a ‘Procurement Policy’ in accordance with Section 49 of the Local
Government Act 1999. Copies of this document are available for inspection or purchase at the Council
Office during normal business hours.
COMMUNITY LAND MANAGEMENT PLANS
All land, except roads, held as at 1st January 2000 is classified as ‘community land’ unless Council resolved
to exclude it from that classification. The intention behind the legislation is that Council, in consultation with
the community, should determine which land should or should not be classified as community land. Where
the land is under the care, control and management of a Council, but is not owned by the Council, the
Council cannot resolve to exclude the land from classification as community land without the approval of the
relevant Minister.
Management Plans are required for land that is, or is to be, occupied under a lease or licence or land that has
been, or is to be, specifically modified or adapted for the benefit or enjoyment of the community. Such plans
were required to be prepared for land held as at 1st January 2000, and land acquired after 1st January 2000, as
soon as practicable after the requirement for the plan arises. A person must not use community land for a
business purpose unless the use is approved by Council. The Council cannot approve the use of community
land for a business purpose contrary to the provisions of the management plan.
Copies of the Council’s Community Land Management Plans are available for inspection or purchase at the
Council Office during normal business hours.
COUNCIL AUDITOR
Section 128(9) of the Local Government Act 1999 requires Council to disclose, as part of its Annual Report,
the remuneration payable for the annual audit. During the 2017/2018 financial year, Council’s auditors,
Galpins Accountants Auditors and Business Consultants, were paid a total of $24,860 (including GST). This
amounts were entirely in relation to the annual audit of Council’s financial statements.
REVIEW OF COUNCIL DECISIONS
Section 270 of the Local Government Act 1999 requires that Council must establish grievance procedures for
the review of decisions of the Council, employees of the Council and other persons acting on behalf of the
Council. Council has a formal Policy Document in this respect entitled “Internal Review of Council
Decisions” which is available for inspection or purchase by the public from the Council office and on
Council’s website.
16
RATES
In 2017/2018 Council had a five (5) per cent increase in general rate revenue and a $14.50 increase in the
fixed charge.
PUBLIC & ENVIRONMENTAL HEALTH
The District Council of Mount Remarkable employs an Environmental Health Officer for health inspections,
safe water testing, a raft of regulatory functions and community health training as required throughout the
year. The compliance workload on local government has increased markedly with the introduction and
changes to various legislation such as the South Australian Public Health Act in 2011, Safe Drinking Water
Act 2011, Food Act 2001, Local Nuisance and Litter Control Act 2016 and the Environment Protection (Air
Quality) Policy 2016. Inspections of food handling and preparation premises are undertaken with the overall
aim to ensure that all such premises are operating to the required standards, along with water, legionella and
other testing regimes.
COMMUNITY LIBRARY
Council financially supports the Flinders Mobile Library (FML), which services 16 towns once each
fortnight. Costs are shared between the Northern Areas Council, the Port Pirie Regional Council and the
District Council of Mount Remarkable. Council had 558 borrowers registered with FML during the
2017/2018 year. FML also visits local schools in Melrose, Wilmington and Booleroo Centre.
SPORT & RECREATION
Council’s policy is to assist sporting clubs with the provision of Council reserves at a minimal lease fee with
an expectation that the club or community group maintain the facility as best they can. Council assists with
sponsor costs and in-kind support in grant application to improve sport and recreation facilities. Council has
in recent years been a strong advocate for cycling throughout the various communities.
Council jointly employs a STARCLUB Field Officer with neighboring Councils and the State Government.
The Officer provides assistance to schools, clubs and other organisations in various recreation and sport
matters.
17
WASTE MANAGEMENT
Council presently operates a major landfill facility at Willowie and two smaller transfer sites at Port Germein
and Wirrabara. All former landfill facilities have been rehabilitated and closed with the exception of
Wilmington and Melrose sites which are only awaiting EPA final inspection in January 2019.
NATURAL RESOURCE MANAGEMENT
Council is within the Northern and Yorke Natural Resources Management Region. For more information
visit the Board’s website at www.naturalresources.sa.gov.au/northernandyorke.
COMPETITIVE NEUTRALITY
The primary objective of the ‘National Competition Policy’ is to ensure that local businesses gain an
opportunity to compete for the provision of Local Government business. Complaints must be received in
writing detailing the nature of the complaint and how they believe such activity by the Council is
disadvantaging the complainant. The complaint will be processed in accordance with Council’s Complaint
Handling Policy. Copies of this document are available for inspection or purchase at the Council Office
during normal business hours.
Council is required to include in its Annual Report, specific information related to significant business
activities, competitive neutrality, by-laws and complaints. In relation to this: Council has three significant business activities in the form of the Melrose Caravan Park, the
Melrose Post Office and the Weeroona Island Water Supply.
There has been no change in the application of competitive neutrality since the last return.
Council presently has no by-laws in force that would restrict competition, and none have been
repealed in the past 12 months.
No complaints about competitive neutrality were received during the preceding 12 months.
EEO & HUMAN RESOURCE MANAGEMENT
The Council has a responsibility to all members of its community to create an employment environment
which is free of discrimination and which reflects the diversity and needs of the community it serves. The
Council is firmly committed to the principle of equal opportunity in employment for all employees and
potential employees. Council acknowledges its legal obligations under The SA Equal Opportunity Act
1984, the Local Government Act 1999 and Federal Equal Opportunity laws.
As part of this Council: Ensures that recruitment, selection, promotion, transfer and training are based solely on the merit
principle
Ensures that services provided to residents will be delivered in a fair and equitable manner.
18
FREEDOM OF INFORMATION (FOI) - INFORMATION SUMMARY
The District Council of Mount Remarkable publishes this Information Summary in accordance with the
requirements of the Freedom of Information Act 1991, as amended. A FOI Information Statement can be
found at Appendix A.
CERTIFICATES ISSUED
One (1) Freedom of Information application was received by Council in the 12 months to 30 June 2018.
POLICY AND ADMINISTRATIVE DOCUMENTS
The District Council of Mount Remarkable policy and administrative documents are as follows:
Ordinary Council Meeting Agendas
Ordinary Council Meeting Minutes
The Annual Business Plan and Annual Budget
Annual Financial Statements
The Annual Report
Assessment Records
Better Development Plan
Dog and Cat Management Plan
Health Plan
Long-Term Financial Plan
Asset Management Plans
Policy Manual
Work Health & Safety Manual
These documents are available for public inspection at the Council Office between 9.00 am and 5.00 pm
Monday to Friday. Members of the public may purchase copies of these documents. The documents are
also available on the Council website.
FINANCIAL STATEMENTS
Pursuant to the provisions of Schedule 4 of the Local Government Act 1999, Council’s Audited Financial
Statements for the financial year ending 30 June 2018 form part of this Annual Report and are included at
Appendix B.
REGIONAL SUBSIDIARIES
As at 30 June 2018, Council had two regional subsidiaries that fall within the provisions of Section 43 of the
Local Government Act 1999. These are the Central Local Government Region of SA Inc. (trading as the
Legatus Group) and the Flinders Regional Development Assessment Panel.
These regional subsidiaries produce their own individual Annual Reports. The Local Government Act 1999
provides that each constituent Council must incorporate the annual report of each regional subsidiary into its
own annual report and these are included at Appendix C.
19
PROJECTED TARGETS FOR THE 2018/2019 FINANCIAL YEAR
An operating surplus of $209k has been targeted in the 2018/2019 budget. The operating surplus measures the
difference between operating revenue and expenses for the period. The Council’s long-term financial
sustainability is dependent on ensuring that, on average over time, its expenses are less than its revenue.
Council’s revenue in 2018/2019 includes $3.77M proposed to be raised from general rates and service charges.
This is based on an increase of 5%. There is little forecast growth expected for the region accordingly no
increases to rates revenue has been factored in for growth. Other sources of proposed revenue for the Council
are:
User Charges and Commercial Revenue
Statutory Charges set by State Government
Grants and subsidies
Investment Income
Other Revenue
The following proposed non-financial performance measures for the 2018/2019 financial year are linked to
Our 2020 Vision, District Council of Mount Remarkable Strategic Management Plan
2008 - 2020, namely:
Coordinate the Local Government Elections (and briefing of new Councillors)
Undertake a revaluation of all Council Assets
Continue the ongoing review of Council policies and procedures
Review Council’s Strategic Management Plan with the incoming Council following the 2018
periodic elections
Continue the Rebranding of the Council and the promotion of “Remarkable Experience”
Continue Council’s Monthly Newsletter, Facebook posts and Website updates for public
communication
Resheet 7.3 kms of category 1 unsealed roads
Resheet 24.2 kms category 2 unsealed roads
Resheet 1.2 kms category 3 unsealed roads
Partial re-sheeting (patching) of various roads
Construct and Seal roads in Melrose, Wilmington, Weeroona Island, Port Germein, Wirrabara
and Harris’ Hill
Reseal roads in Melrose, Wirrabara and Booleroo Centre
Install Floodways at Wilmington
Undertake drainage works in Wilmington and Murray Town
Upgrade the Niche Wall area at Wilmington Cemetery
Complete the Bluff Lookout at Wirrabara
Complete works to Wilmington Main Street Upgrade
Carry out footpath refurbishment in Melrose, Booleroo Centre, Wilmington, Wirrabara and
Port Germein
Continue works on the Wilmington to Melrose Rail Trail
Complete the 4 yearly CWMS desludging program
Investigate suitable Rubble Pits throughout the District for Resheeting of Roads
Continue the Community Assistance Grants
Continue Membership with the Regional Development Board
Provide and subsidise Rural Doctors consulting rooms in Wilmington and Wirrabara
Provide Annual School Awards
20
Continue membership to the Flinders Mobile Library
Work with agencies for the continuance of the Northern Passenger Transport Network
Facilitate Annual Australia Day Awards
Continue to be an active member in the Legatus Group
Continue support for StarClub Program
Continue the Leases of Community and Sporting Facilities
Continue to Encourage Growth or New Businesses within the region
Continue to work with the LGA for a new CWMS scheme for Port Germein and upgrade of
the Wilmington CWMS
Continue working with DEWNR and other parties to progress ‘Around the Mount’ bike trail
concept.
21
APPENDIX A
District Council of Mount Remarkable
Freedom of Information (FOI)
Information Statement
The District Council of Mount Remarkable publishes this Information Statement in accordance with the
requirements of Section 131 of the Local Government Act 1999, and Section 9 of the Freedom of
Information Act 1991.
Council is pleased to comply with the legislation and welcomes inquiries. An updated Information Statement
will be published at least once every 12 months.
1 STRUCTURE & FUNCTIONS OF THE COUNCIL
1.1 Full Council
Full Council, currently consisting of seven (7) Ward Councillors including the Mayor, is the decision
making body on all policy matters. Ordinary meetings of the full Council are held on the third
Tuesday of every month, commencing at 9.30 am in Council Chambers, 3 Stuart Street Melrose.
Members of the public are welcome to attend.
1.2 Committees & Advisory Groups
Committees and Advisory Groups have been established by Council to discuss/administer Council
and Community business. These groups meet as required, and members of the public are welcome to
attend. These Committees and Advisory Groups are:
Melrose Caravan Park Management Advisory Committee
Booleroo & District Community Airstrip Management Committee
Northern Passenger Transport Network Management Committee
Audit Committee
Flinders Regional Development Assessment Panel
Building Fire Safety Committee
Workplace Health & Safety Committee
Farmers Roads Reference Group
1.3 Agendas and Minutes
Agendas of all Ordinary Council and Committee meetings are placed on display no less than three
days prior to those meetings. Minutes of the meetings are placed on display within five days of the
meeting. Agendas and Minutes are also available for viewing on Council’s website
www.mtr.sa.gov.au .
1.4 Delegations
The Chief Executive Officer and other Officers have delegated authority from Council to make
decisions on a number of specified administrative and policy matters. These delegations are listed in
the Delegations Register and are reviewed by Council in keeping with legislative requirements:
To determine policies to be applied by Council in exercising its discretionary powers;
To determine the type, range and scope of projects to be undertaken by the Council; and
To develop comprehensive management plans, budgets, financial controls and performance
objectives and indicators for the operations of the Council.
The Council makes the strategic decisions which determine its activities and functions. Such
decisions include the approval of capital works to be undertaken and services provided, and the
resources which are to be made available to implement such works and services.
22
2 SERVICES FOR THE COMMUNITY
All councils have basic responsibilities under the Act and other relevant legislation. These include:
numerous regulatory activities (increasing each year)
supporting the elected Council;
setting rates, preparing an annual business plan and budget, and determining longer-term strategic
management plans for the area;
management of basic infrastructure including roads, footpaths, public open spaces;
street lighting and storm-water drainage;
street cleaning, rubbish collection, recycling and waste management;
Development planning and control, including building safety assessment;
various environmental and public health services
Council also provides, performs or contributes to a range of additional services and programs in response
to community needs, including (but not restricted to):
Mobile Library Service Asset Management
Cemeteries Animal and Plant Control
Booleroo Centre Airstrip Walking and Riding Trails
Melrose Licensed Post Office Parking
Community Wastewater Mgt Schemes x 4 Playgrounds
Community Bus Property Searches
Community Development Public Toilets
Community Grants Opal Program
Community Engagement and Information Recreation and Sporting Facilities
Community Passenger Transport Road Construction and Maintenance
Community Halls and public venues Leases
Abandoned Vehicles StarClub Program
Council Newsletters Rural Road Signs
Customer Service Urban Street Signs
Caravan Parks Street Trees and Gardens
Dog and Cat Management Swimming Pool (Public)
Economic Development Tourist and historical sites
Fire Prevention Traffic Control
Food Act Administration Waste Management Transfer Stations
Health Act Administration Willowie Landfill Management
Safe Drinking Water Act Administration Jetty management
Safe Food Handling Training Waste Collection
DrumMuster Recycling Collection
Desludging Programs Council Website
Environmental Health Kerbing Watertable Footpaths Floodways
Litter and Nuisance Tourism information and promotion
Building Approvals Weeroona Island Water Supply
Planning Approvals Regional Development
Boat Launching Facility Coastal Protection
Tidy Towns Citizenship Ceremonies
Immunisation Medical Facility
3 PUBLIC PARTICIPATION
3.1 Council Meetings
Members of the public have a number of opportunities to put forward their views on particular issues
before Council. These are:
(1) Deputations - with the permission of the Mayor, a member of the public can address the
Council or a Committee personally or on behalf of a group of residents.
23
(2) Presentations to Council - with prior notification and permission of the Mayor, a member of
the public can address the Council on any issue relevant to Council.
(3) Petitions - written petitions can be addressed to the Council on any issues within the Council’s
jurisdiction.
(4) Written Requests - a member of the public can write to the Council on any Council policy,
activity or service.
(5) Council Members - members of the public can contact a Councillors to discuss any issue
relevant to Council.
3.2 Community Consultation
The District Council of Mount Remarkable regularly consults with local residents and ratepayers on
particular issues that affect their neighbourhood. Examples of such situations include:
(1) Community Information Forums- all residents and electors are eligible and encouraged to
attend meetings.
(2) Residents are notified of some Development Applications requiring the approval of Council.
When an application is publicly notified, residents have the opportunity to both write to
Council expressing their view of the application, and to subsequently personally address the
Council before a decision is made.
(3) Advertised Public Consultations seeking written submissions on a range of policies and other
matters either mandated or informing the Council of public views.
4 ACCESS TO COUNCIL DOCUMENTS
4.1 Documents Available for Inspection
There are a range of documents mandated to be available for public inspection at the Council Offices
free of charge. Members of the public may purchase copies of these documents (at the charges
indicated):
Photocopies - 1 copy $0.30 per A4 sheet
Minutes $7.50
4.2 Other Information Requests
Requests for other information not included in Clause 4.1 above will be considered in accordance
with the Freedom of Information provisions of the Local Government Act 1999.
Under this legislation, an application fee and a search fee must be forwarded with the completed
request form, unless the applicant is granted an exemption. Should the applicant require copies of
any documents inspected pursuant to a Freedom of Information request, the charges set in Clause 4.1
will apply.
Freedom of Information Request Forms should be addressed to:
Freedom of Information Officer
District Council of Mount Remarkable
PO Box 94
MELROSE SA 5483
Forms are available at the Council office. Applications will be responded to as soon as possible
within the statutory thirty (30) days of Council receiving the properly completed Freedom of
Information Request Form, together with the application and search fees.
5 AMENDMENT OF COUNCIL RECORDS
A member of the public may gain access to Council documents to make amendments concerning their
personal affairs by making a request under the Local Government Act. A member of the public may then
request a correction to any information about themselves that is incomplete, incorrect, misleading or out
of date.
To gain access to these Council records, a member of the public must complete a Freedom of Information
Request Form as indicated above, outlining the records that he/she wishes to inspect.
APPENDIX B
FINANCIAL STATEMENTS - District Council of Mount Remarkable
INDEPENDENT AUDITOR'S REPORT
To the members of the District Council of Mount Remarkable
Opinion
We have audited the accompanying financial report of the District Council of Mount
Remarkable (the Council), which comprises the statement of financial position as at 30 June
2018, the statement of comprehensive income, statement of changes in equity and cash
flow statement for the year then ended, notes comprising a summary of significant
accounting policies and other explanatory information, and the Council Certificate of the
District Council of Mount Remarkable.
In our opinion, the accompanying financial report presents fairly, in all material aspects, the
financial position of the Council as at 30 June 2018, and its financial performance and its
cash flows for the year then ended in accordance with the Australian Accounting Standards,
Local Government Act 1999 and Local Government (Financial Management) Regulations
2011.
Basis for Opinion
We conducted our audit in accordance with Australian Auditing Standards. Our
responsibilities under those standards are further described in the Auditor’s Responsibilities
for the Audit of the Financial Report section of our report. We are independent of the Council
in accordance with the ethical requirements of the Accounting Professional and Ethical
Standards Board’s APES 110 Code of Ethics for Professional Accountants (the Code) that are
relevant to our audit of the financial report in Australia. We have also fulfilled our ethical
responsibilities in accordance with the Code. We believe that the audit evidence we have
obtained is sufficient and appropriate to provide a basis for our opinion.
Council’s Responsibility for the Financial Report
Council is responsible for the preparation and fair presentation of the financial report in
accordance with Australian Accounting Standards (including the Australian Accounting
Interpretations), the Local Government Act 1999 and the Local Government (Financial
Management) Regulations 2011 and for such internal control as Council determines is
necessary to enable the preparation of the financial report that is free from material
misstatement, whether due to fraud or error.
In preparing the financial report, Council is responsible for assessing the Council’s ability to
continue as a going concern, disclosing, as applicable, matters related to going concern and
using the going concern basis of accounting unless Council either intends to liquidate the
Council or to cease operations, or has no realistic alternative but to do so. Those charged
with governance are responsible for overseeing the Council’s financial reporting process.
INDEPENDENT AUDITOR'S REPORT
To the Members of the District Council of Mount Remarkable Independent Assurance report on the Internal Controls of the District Council of Mount Remarkable Opinion
We have audited the compliance of the District Council of Mount Remarkable (the Council) with
the requirements of Section 125 of the Local Government Act 1999 in relation only to the Internal
Controls established by the Council to ensure that financial transactions relating to the receipt,
expenditure and investment of money, acquisition and disposal of property and incurring of
liabilities for the period 1 July 2017 to 30 June 2018 have been conducted properly and in
accordance with law.
In our opinion, the District Council of Mount Remarkable has complied, in all material respects,
with Section 125 of the Local Government Act 1999 in relation to Internal Controls established by
the Council in relation to the receipt, expenditure and investment of money, acquisition and
disposal of property and incurring of liabilities so as to provide reasonable assurance that the
financial transactions of the Council have been conducted properly and in accordance with law for
the period 1 July 2017 to 30 June 2018.
Basis for Opinion
We conducted our engagement in accordance with applicable Australian Standards on Assurance
Engagements ASAE 3100 Compliance Engagements, issued by the Australian Auditing and
Assurance Standards Board, in order to state whether, in all material respects, the Council has
complied with Section 125 of the Local Government Act 1999 in relation only to the Internal
Controls specified above for the period 1 July 2017 to 30 June 2018. ASAE 3100 also requires us to
comply with the relevant ethical requirements of the Australian professional accounting bodies.
We believe that the evidence we have obtained is sufficient and appropriate to provide a basis for
our opinion.
The Council’s Responsibility for Internal controls The Council is responsible for implementing and maintaining an adequate system of internal
controls, in accordance with Section 125 of the Local Government Act 1999 to ensure that the
receipt, expenditure and investment of money, acquisition and disposal of property, and incurring
of liabilities have been conducted properly and in accordance with law.
Our Independence and Quality Control
We have complied with the independence and other relevant ethical requirements relating to
assurance engagements, and apply Auditing Standard ASQC 1 Quality Control for Firms that
Perform Audits and Reviews of Financial Reports and Other Financial Information, and Other
Assurance Engagements in undertaking this assurance engagement.
APPENDIX C
ANNUAL REPORT – REGIONAL SUBSIDIARIES
1
2017/2018 ANNUAL REPORT
This report was adopted at the Legatus Group Annual General Meeting of Friday 17 August 2018.
The Legatus Group Charter clause 6.3 Annual Report
6.3.1 The Legatus Group must each year, produce an Annual Report summarising the activities, achievements
and financial performance of the Legatus Group for the preceding Financial Year.
6.3.2 The Annual Report must incorporate the audited financial statements of the Legatus Group for the
relevant Financial Year.
6.3.3 The Annual Report must be provided to the Constituent Councils by 30 September each year.
The Legatus Group is a regional subsidiary of:
Adelaide Plains Council
Barunga West Council
Clare & Gilbert Valleys Council
Copper Coast Council
District Council of Mount Remarkable
District Council of Orroroo/Carrieton
District Council of Peterborough
Light Regional Council
Northern Areas Council
Port Pirie Regional Council
Regional Council of Goyder
The Barossa Council
The Flinders Ranges Council
Wakefield Regional Council
Yorke Peninsula Council
The Central Local Government Region was established in 1998 under Section 200 of the Local Government Act 1934 as
a controlling authority. It now continues in existence as a regional subsidiary of its member Councils under Part 2 of
Schedule 2 of the Local Government Act 1999 by the provisions of Section 25 of the Local Government
(Implementation) Act 1999. In 2016 the Central Local Government Region of South Australia adopted the name of
Legatus Group to which it is referred. The Legatus Group is established to:
undertake co-ordinating, advocacy and representational roles on behalf of its Constituent Councils at a regional
level
facilitate and co-ordinate activities of local government at a regional level related to community and economic
development with the object of achieving improvement for the benefit of the communities of its Constituent
Councils
develop, encourage, promote, foster and maintain consultation and co-operation and to strengthen the
representation and status of local government when dealing with other governments, private enterprise and the
community
develop further co-operation between its Constituent Councils for the benefit of the communities of the region
develop and manage policies which guide the conduct of programs and projects in the region with the objective of
securing the best outcomes for the communities of the region
undertake projects and activities that benefit the region and its communities
associate collaborate and work in conjunction with other regional local government bodies for the advancement of
matters of common interest.
2
The Legatus Group is a body corporate and is governed by a Board of Management which has the responsibility to
manage all activities of the group and ensure that they act in accordance with its Charter.
Contact Details: Address: 155 Main North Road CLARE SA 5453 PO Box 419 CLARE SA 5453 Telephone: 08
88422222 Email: ceo@legatus.sa.gov.au Website: www.legatus.sa.gov.au
Legatus Group Board of Management: The Board consists of all principal members of the Constituent Councils
which for 2017/2018 were:
Council Delegate
Adelaide Plains Council Mayor Tony Flaherty
Barunga West Council Mayor Cynthia Axford
Clare & Gilbert Valleys Council Mayor Allan Aughey OAM
Copper Coast Council Mayor Paul Thomas AM
District Council of Mount Remarkable Mayor Colin Nottle
District Council of Orroroo Carrieton Chairman Kathie Bowman
District Council of Peterborough Mayor Ruth Whittle OAM
Light Regional Council Mayor Bill O’Brien
Northern Areas Council Mayor Denis Clark
Port Pirie Regional Council Mayor John Rohde
Regional Council of Goyder Mayor Peter Mattey
The Barossa Council Mayor Bob Sloane
The Flinders Ranges Council Mayor Peter Slattery
Wakefield Regional Council Mayor Rodney Reid
Yorke Peninsula Council Mayor Ray Agnew OAM
1
Office Bearers for 2017/18
Chairman: Mayor Peter Mattey
Deputy Chairs: Mayor Denis Clark
Mayor Bob Sloane
Delegate to the LGA Board
representing the Central Region
of the LGA Constitution
Mayor Denis Clark
Mayor Peter Mattey
Cr Michael (Bim) Lange (Deputy Member)
South Australian Regional
Organisation of Councils
Mayor Peter Mattey
Mayor Denis Clark
Mayor Bob Sloane (Deputy Member)
Chief Executive Officer: Mr Simon Millcock
Auditor: Mr Ian G. McDonald FCA
Meetings of the Legatus Group
The following meetings of the Board of Management were held during the 2017/18 year:
Special Meeting 22 August 2017
Annual General Meeting 8 September 2017
Ordinary Meeting 8 September 2017
Ordinary Meeting 17 November 2017
Ordinary Meeting 16 February 2018
Ordinary Meeting 25 May 2018
2
There were three committees in 2017/2018
Committee Members Meeting Dates
Audit Committee Mayor Ray Agnew (Chair)
Chair Kathie Bowman
Mayor Colin Nottle
Dr Andrew Johnson (till 25/5/18)
Mr Colin Davies
Mr Peter Ackland (from 25/5/18)
10 August 2017
1 February 2018
20 April 2018
Management Group (Council
CEOs) Mr Colin Byles (Northern Areas)
(Chair)
Mr James Miller (Adelaide Plains)
Mr Martin McCarthy (Barossa)
Mr Andrew Cole (Barunga West)
Mr John Coombe replaced Mrs Helen
Macdonald (Clare & Gilbert Valleys)
Mr Peter Harder (Copper Coast)
Mr Colin Davies (Flinders Ranges)
Mr David Stevenson (Goyder)
Mr Brian Carr (Light)
Mr Wayne Hart (Mt Remarkable)
Mr Stephen Rufus replaced by Mr
Kristen Clark (Orroroo/Carrieton)
Mr Peter McGuiness (Peterborough)
Dr Andrew Johnson replaced by Mr
Peter Ackland (Pirie Regional)
Mr Jason Kuchel (Wakefield)
Mr Andrew Cameron (Yorke
Peninsula)
4 August 2017
3 November 2017
2 February 2018
5 May 2018
Road & Transport Infrastructure
Advisory Committee: Lee Wallis (Goyder)
Peter Porch (Northern Areas)
Colin Davies (Flinders Ranges)
Jo-Anne Buchanan (RDA Yorke Mid
North)
Steve Kaesler (Barossa)
Trevor Graham (Yorke Peninsula)
Martin Waddington replaced by Tom
Jones (Adelaide Plains)
Steve Watson (Clare & Gilbert
Valleys)
Mike Wilde (Department of Planning,
Transport and Infrastructure)
13 March 2018
30 April 2018
3
Chairman’s Report
It has been my pleasure to serve as Chairman in 2017/18 and I would like to take this opportunity to report
on some of the highlights of the year.
We developed reports on a series of key regional state-wide issues including rubble royalties, rating equity,
coastal inundation and impacts of the NDIS on local government. These have all been progressed to the
South Australian Regional Organisation of Councils (SAROC). Legatus is seen as leader in regional SA having
gained support across the state on these topics and ensuring that local government is taking a collaborative
evidence-based approach. It is an example of how the LGA can work closely with regions in a support role.
Whilst yet to see the tangible results, the ground work undertaken has ensured that the LGA have the
material required to represent the interests of regional SA councils. I am pleased to see that they have
engaged with the new State Government to remove the rubble royalties that have been a major impost to
many councils.
This year has seen us actively involved in the issues around LGA membership fees and the LGA
constitutional changes. It should be noted that Legatus has been active in representing members; as we
raised ours concerns to both SAROC and to the LGA Board. Given the amount of time and expense for
regional councils to attend meetings in Adelaide; I was unsatisfied with the outcome in relation to
membership fees, and extremely disappointed at the limited consultation afforded to the regions.
Whilst it was disappointing to see that the Regional Procurement Business Plan was not adopted I
acknowledge that this is the current thoughts of members. This led to a review of our strategic plan and we
adopted an updated strategic plan and 3-year action plan.
The Road and Transport Infrastructure Advisory Committee developed a robust assessment of this years
SLRP funding applications, and their work on prioritising and providing feedback has resulted in just under
$2m being allocated for five projects.
The region has been proactive in supporting the challenges and changing environment though the release of
the Climate Change guide for South Australia councils, and the signing of the Sector Agreement for the
Climate Change Adaptation Plan.
Our effort to encourage and foster closer working relationships with the three Regional Development
Australia (RDA) organisations and Natural Resource Management Boards in our region; resulted in the
development of the Yorke and Mid North Regional Road Map, Yorke Regional Planning Forum and the South
Australian Regional Development Conference. The progress of the three emerging leader programs
undertaken in partnership with RDA Yorke Mid North was heartening to see and I am sure several projects
will result from these emerging leaders in our region.
Our Charter was reviewed, and there were minor amendments made, and I’m pleased that the Audit and
Risk Management Group Committee through the development of a work plan have assisted us in improving
our governance. There has been valuable feedback gained from the Legatus Group Management Group
meetings that have included a series of workshops and information sharing opportunities by and for the
CEOs.
Phase 1 of the Regional Transport Plan 2030 was completed, and this work has formed the basis of phase 2
and that is to undertake the road deficiencies report of the significant regional local road. Securing funding
for the 2-year Joint CWMS program has commenced with some positive results for the region, and I am
looking forward to following the progress of this project.
Following the State Government election, we commenced dialogue with the six State Government Members
of Parliament, and will continue to undertake greater interaction, given that two of these MPs are also
Ministers.
In closing I would like to thank everyone who has taken a proactive role in progressing the region, and thank
both Mayor Denis Clark and Mayor Bob Sloane for your roles as Deputy Chairs and your contributions at
SAROC and the LGA.
Mayor Peter Mattey Chairman Legatus Group
4
CEO Report
In 2017-2018 the Legatus Group CEO undertook a more sub-regional approach to operations and support,
due to geographical size and the number of constituent councils, this approach included both geographical
and communities of interest. Along with the Legatus Group Board meetings which involved topical
presentations, the Legatus Group CEOs meet for training and networking sessions coordinated through the
Legatus Group CEO.
Meetings were held with each constituent council during the year on at least one occasion, and this took the
form of either one on one meetings with Mayor and CEO, presentations at full council meetings or
workshops with full councils.
The Legatus Group was active in consultation around the new fee structure for LGA membership, the
changes to the LGA constitution and efforts to progress a regional approach for the Murray Darling
Association. This included securing funding from the LGA to Regional LGAs for outreach and capacity
building programs to continue in 2018/2019.
The Legatus Group took a leadership role in developing state-wide approaches through working with
SAROC, constituent councils and other regional bodies including:
1. Regional LGAs:
a. Coastal Council Alliance
b. Shorebird Alliance
c. Rating Equity for Commercial and/or Industrial Land Uses Outside Towns in South
Australia
d. Socio-Economic impacts from the NDIS on regional local governments
e. Rubble Royalties
2. Regional Development Australia (RDA) Yorke Mid North:
a. 3 x Emerging Leaders Program
b. RDSA Conference
3. Yorke Mid North Alliance:
a. Yorke Mid North Regional Forum
b. Climate Change
c. Yorke Mid North Regional Roadmap
This report does not provide the detail on these reports, but copies can be found on the Legatus Group
website.
In July 2017 a Legatus Group Procurement Business Plan was developed and distributed to all constituent
councils. This resulted in the Legatus Group Special General meeting of 22 August 2017 and decision that
the Legatus Group Procurement Business Plan not progress.
A significant amount of the Legatus Group CEO’s time was taken up with planning, as there had been no
business plan developed for 2017/2018 in line with the Legatus Group Charter. Upon commencing
employment in June 2017, the Legatus Group CEO developed a draft business plan which was distributed to
all constituent councils. Following recommendation from the Audit and Risk Management Committee the
Legatus Group September meeting sought a review of this draft business plan.
The CEO was requested to undertake a review of the Legatus Group Future Directions (strategic plan). This
included a comprehensive review of the Long-Term Financial Plan, and in partnership with the Constituent
Councils to develop a 10-year Strategic Plan, including a 3-year Action Plan. The review was to include an
external facilitator for workshops with the Board and the Constituent Councils CEO’s on the future
direction of the Legatus Group.
The 2017/2018 business plan was subsequently endorsed by constituent councils and the review of the
Strategic Plan was completed. The Legatus Group endorsed a Legatus Group Strategic Plan 2018-2028 and 3-
year Action Plan July 2018 - June 2011 and the 2018/2019 budget and business plan.
The Legatus Group continues to be in a healthy financial position with the accumulated surplus and reserves
at 30 June 2018 of over $820,000. This matter was discussed by both the Audit and Risk Management
5
Committee and the Legatus Group February meetings noting that an allowance for the accumulated surplus
and reserves be set as a minimum of $480,000.
Consideration on these funds should wait upon the decisions of the LGA regarding the new constitution and
SAROC budgets for funding of Regional LGAs which is not yet clear. There may be the opportunity for
utilising some of these funds to securing funding from other sources and for projects aligned with Legatus
Group strategic directions. Due to the levels of uncertainty this was not factored into the 2018/2019
business plan for constituent council’s consideration.
All grants were acquitted, and all reporting provided.
Summary of Outcomes
Education and Training
Workshops held in various locations following consultation with Legatus Group Board, Chair, CEO’s and Officers and
included:
1. Regional Business Incubators, Enterprise Centre and Co-Working Space Workshop
2. Community Wastewater Management workshops – resulted in an allocation of $50,000 from the LGA for 2 years
for a Joint CWMS Service Arrangements and contracting of part time project officer
3. Climate Change Adaptation - resulted in launch of Climate Change guide for South Australia councils to develop
regional climate change adaptation plans
4. State Planning Commission
5. Brand SA Regional Showcase
6. Yorke and Mid North Regional Planning Day – held in Port Pirie with over 120 attendees
7. Regional Development South Australia Conference and master class on population growth – held in Kadina with
over 130 attendees
8. National Disability Insurance Scheme – resulted in $23,100 grant LGA R&D
9. State Public Health Plan – assisted with regional health plans and EOI for well being progressed by the LGA for
Community Wellbeing Alliance Trials
10. Local Government Professionals
11. Benchmarking Project, Code of Conduct and Governance Panel
12. Small Business Friendly Local Government Charter Program
13. Data gathering
14. Digital maturity local governments – resulted in LGA R&D application being developed
Board Governance and Operations
1. Review of the Legatus Strategic Plan resulting in a new Strategic Plan, 3-year action plan and long term financial
plan
2. Charter reviewed and amended
3. Annual work plan developed and adopted
4. Website updated
Local Government Leadership and Sustainability
1. Lead taken in:
a. Rubble Royalties report with recommendations to LGA Board adopted – letter sent by LGA to
Treasurer and other Ministers for exempting councils from this payment
b. Coastal Council Alliance report with recommendations to LGA Board adopted – R&D project application
developed
c. Socio-economic impacts of NDIS report with recommendations to LGA Board adopted
d. Rating Equity for Commercial and/or Industrial Land Uses Outside Towns in South Australia – secured
$21,700 from LGA R&D and Regional LGAs
2. Meetings held with 5 of the 6 Local State MP’s after the 2018 State Govt Election
6
3. Signed and implemented Sector Agreement for the Climate Change Adaptation Plan for Yorke & Mid North
Region including employing a project officer
4. Formal alliance with RDA Yorke and Mid North and Northern and Yorke NRM and informal working partnerships
with RDA Far North and RDA Barossa, Light, Gawler and Adelaide Plains
5. Supported the LGA with the Emergency Management Planning funding allocation and expressed interest in hosting
a regional emergency management officer – result workshops being held for council ready workshops
6. Supported the LGA for a regional wellbeing officer and expressed interest in hosting a regional wellbeing officer –
resulted in EOI’s being sought from LGA for Community Wellbeing Alliance Trials
7. Supported the development of a State-wide Shorebird Alliance including Terms of Reference
8. Developed a Regional Procurement Business Plan which ultimately was not adopted
Regional and Community Sustainability
1. Development and release of the Yorke and Mid North Regional Plan as a collaboration with RDA Yorke Mid
North and Northern and Yorke NRM
2. Delivered in partnership with DSD and RDA YMN 3 Emerging Leadership programs – result over 50 participants
and the development of a Legatus Group LGA R&D grant application for a Youth Volunteering project
3. Finalised phase 1 of the Legatus Group Regional Transport Plan and commenced on phase 2
4. Undertook prioritising of the SLRP for the Legatus Group region – securing just under $2m for 5 of the 9 projects
5. Managed the inundation mapping project with the Yorke Peninsula and Barunga West Councils
6. Developed regional Legatus Group – community, transport, wastewater and climate change committees or
working groups
7. Release of the regional climate change action plan and the development of an implementation plan
8. Working partnerships have been formed with:
a. Yorke Mid North Disability Workforce Hub – resulted in the development of a regional forum
b. Mid North Knowledge Partnership (Flinders University and Charles Darwin University) – resulted in MoU
being progressed
c. Country Health SA PHN
Benefits to constituent councils:
Identify training needs for the Legatus Region Constituent Councils.
Regional collaboration and priority setting and sharing of knowledge and resources in the areas
outlined above.
Delivery of regional strategic and business plans and annual work plans.
Operate Legatus Group in accordance with legislative requirements and board policies and
procedures.
Well regarded by members and stakeholders as valid and relevant through regional collaboration
and undertaking or supporting actions on identified priorities.
Identify regional priorities through collaboration with members and stakeholders and develop
agreed actions and/or support.
Advocate with a single and united voice and in partnership with other Regional LGA’s.
Fostering of economic, environmental and social sustainability through pro-active, innovative,
efficient and collaborative approaches to priority issues.
Benefits across the local government sector:
Assistance with coordinating workshops and consultation sessions and improved regional delivery of
LGA services.
Identified and aided with regional and longer-term outcomes for Constituent Councils.
Facilitates stronger regional collaboration on projects and areas for sharing of knowledge and
services.
Being able to undertake research projects on the needs specific to regional councils.
7
Observation:
There is still a need for continued regional collaboration support and a recognition that the Regional LGAs
can assist the LGA on regional issues. This will help reduce the perceptions of the LGA being too Greater
Adelaide focussed, which appears to be slowly reduced by having informed and data driven understandings
on regional issues.
There could be greater use of the Legatus Group CEO as a resource and use of skill sets including that of
other regional LGA EO’s across the various regional partnerships.
It is noted the complexity of gaining consensus from the constituent councils is that it is a time-consuming
process and that there is desire to progress with sub-regional programs and projects, whilst being able to
allow the full 15 constituent councils to be united voice and advocate.
Simon Millcock CEO Legatus Group
The Legatus Group Audit and Risk Committee summary of activities undertaken, and
recommendations made during 2017-2018.
The committee met on 3 occasions during 2017-2018 with the following attendance:
Date No of Members
Attending
10-Aug-17 5
1-Feb-18 4
20-Apr-18 3
Committee Member No of Meetings
Attended
Mayor Ray Agnew 2
Chairman Kathie Bowman 3
Mayor Colin Nottle 3
Colin Davies 3
Andrew Johnson
1
(following resignation as CEO Port
Pirie Council)
8
The following table sets out the principal issues addressed by the Committee for 2017-18 year:
Principal Issues Examined Recommendations to Legatus Group
Financial Report 2016-2017 No issues, unqualified audit, adopt
Review of budget against actuals
Noted the need for Legatus Group to endorse
2016-2017 adopted budget against actuals for annual
financial report
Review of work plan, internal controls Work planned developed
Charter Variations to charter noted, recommended and
adopted
Strategic Plan Requested a review including of long term financial
plan undertaken with recommendations for adoption
Budget
Noted the development of 2017-2018 budget did
not comply with charter and ensured that 2018-
2019 did
Mayor Ray Agnew Chairman Legatus Group Audit and Risk Management Committee
Annual Financial Report
The Legatus Group Annual General Meeting adopted the attached audited Legatus Group annual financial
report statement for the year ending 30 June 2018.
tements 2017-2018.pdf
CENTRAL LOCAL GOVERNMENT
REGION of SA
trading as
LECATUS GROUP
Annual Financial
Statements
For the financial year
July 1st 2017 - June 30th 2018
Page 1
Ian G McDonald FCA
www.creativeauditing.com.au
Ian 0419 620 906 PO Box 75, Henley Beach SA 5022 Nancy 0408 832 848 ianmcdonald@creativeauditing.org ABN 13 550 494 869 nancytran@creativeauditing.org
Legatus Group Independent Auditor’s Report
We have audited the attached financial statements, being a general purpose financial report, of Legatus Group, for the year ended 30 June 2018. Opinion In our opinion, the financial statements of the Authority are properly drawn up:
a) to present fairly the financial position of the Authority as at the 30 June 2018 and the results of its operations for the period then ended, and;
b) according to Australian Accounting Standards. Basis for Opinion For the audit of the Authority we have maintained our independence in accordance with the relevant ethical requirements of APES 110 Section 290. We believe that the audit evidence that we have obtained is sufficient and appropriate to provide a basis for our opinion. Other Information – Basis of Accounting and Restriction on Distribution Without modifying our opinion, we draw attention to Note 1 to the financial report, which describes the basis of accounting. The financial report is prepared to assist the authority to meet the requirements of Local Government Act 1999 together with the Local Government (Financial Management Regulations 2011. As a result, the financial report may not be suitable for another purpose. Our report is intended solely for the members. Responsibilities of Management for the Financial Report The Board of Management is responsible for the preparation of the financial report in accordance with Local Government Act 1999 together with the Local Government (Financial Management Regulations 2011 and for such internal control as management determines is necessary to enable the preparation of a financial report that is free from material misstatement, whether due to fraud or error. Auditor’s Responsibilities for the Audit of the Financial Report Our responsibility is to express an opinion on the financial report based on our audit. We conducted our audit in accordance with Australian Auditing Standards. Those standards require that we comply with relevant ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the schedule is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement in the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the association's preparation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the association's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Ian G McDonald FCA Registered Company Auditor Dated at Grange this 8th day of August 2018
Legatus Group
ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2018
STATEMENT BY AUDITOR
I confirm that, for the audit of the financial statements of the Legatus Group for the year ended 30 June 2018, I have maintained my independence in accordance with the requirements of APES 110 – Code of Ethics for Professional Accountants, Section 290, published by the Accounting Professional and Ethical Standards Board, in accordance with the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 made under that Act.
This statement is prepared in accordance with the requirements of Regulation 22 (5) Local Government (Financial Management) Regulations 2011.
Ian G McDonald FCA
Dated this 24 day of July 2018
FLINDERS REGIONAL DEVELOPMENT ASSESSMENT PANEL
ANNUAL REPORT
For the Financial Year ending 30 June 2018 The Terms of Reference for the Flinders Regional Development Assessment Panel (“the Panel”) requires that the Panel, through the Public Officer, to report in writing to the Constituent Councils on an annual basis, detailing:
The level of attendance of Panel Members at Panel Meetings;
The Panel’s activity and performance in making decisions; and
Comment on or an analysis of policy or process that are relevant to the Panel’s assessment functions and suggesting improvements.
During the course of the financial year ending 30 June 2018, there were nil (0) applications referred to the Panel, and the Panel did not meet on any occasion.
As required, the following tables summarise the level of attendance of Panel Members at meetings and the activity and performance of the Panel in decision making.
Panel Member Attendance
Mem
ber
Meetings
Eligible to
Attend
Present
Apology
Absent
without
Apology
Ms. Shanti Ditter 0 0 0 0
Cr. Vicki Morley (DCMR) 0 0 0 0
Mr. John Brak 0 0 0 0
Panel Activity - Applications
Constituent Council
Referred
to Panel
Approved
Refused
Appealed
Withdrawn
by
Applicant
Deferred
The Flinders Ranges Council 0 0 0 0 0 0
District Council of
Mount Remarkable 0 0 0 0 0 0
District Council of
Orroroo Carrieton 0 0 0 0 0 0
District Council of
Peterborough
0 0 0 0 0 0
Totals 0 0 0 0 0 0
Wayne Hart Public Officer and Assessment Manager
Flinders Shared Services - Professional Service Delivery for our Rural Communities
top related