2019-2020 consolidated federal and state grant application ... · national esea programs...

Supporting Schools and Students to Achieve

SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION

2019-2020 Consolidated Federal and State Grant Application (CFSGA) Workshop

Spring 2019

Karen SeayFederal Programs Director

Pocatello- May 1, 2019Twin Falls- May 2, 2019Nampa- May 7, 2019Coeur d’Alene- May 9, 2019

Federal Programs

Title I-A Presentation | 2

Title I-A

Federal Programs staff

Title I-A Presentation | 3

Title I-A reports and applications

Title I-A Presentation | 4

CFSGA Log On

Title I-A Presentation | 5

CFSGA Homepage

Title I-A Presentation | 6

CFSGA links

Title I-A Presentation | 7

Equitable Services to Private Schools

Title I-A Presentation | 8

Title I-A CFSGA tabs

Title I-A Presentation | 9

Title I-A Contact Information (IDCI)

Make sure your general information is up to date.

Title I-A Presentation | 10

District Contact Information (IDCI)

Note the McKinney-Vento changes

Title I-A Presentation | 11

Title I-A Allocations

Title I-A Presentation | 12

Title I-A Carryover

Enter your estimated carryover balance as of September 30, 2019.

Title I-A Presentation | 13

Why Carryover?

Why Carryover?

Since Federal Grants are available for 12 months, your LEA’s 2018-19 award may be stretched between two school years.

School Year Award 2018-19 school year 2019-20 school year

7/1/2018 received $100,000 $85,000 (at least 85%) $15,000 (no more than 15%)

7/1/2019 received $120,000 $120,000

Total Budget $135,000

Title I-A Presentation | 14

Carryover is your LEA's "unobligated” and “unspent” prior year allocation balance as of 9/30/2019.

What is Carryover?

Title I-A Presentation| 15

Title I-A Presentation| 16

In other words,

What do you expect your LEA’s balance will be after all obligations*(prior to 9/30/2019) have been paid?

*Obligation = binding commitment to pay out money, such as entering into a contract to pay for supplies or services.

Carryover

Title I-A Presentation| 17

Carryover Chart

Carryover Example

Example2018-19 school year Description

$100,000 Received 7/1/2018

($80,000) Spent 7/1/2018-9/30/2019

($5,000) Obligated before 9/30/2019(signed contracts, submitted PO, placed purchase orders). All payments will be processed after 9/30/2019

$15,000 Carryover balance as of 9/30/2019

Most likely, the LEA’s internal budget carryover balance will be different because the district’s Fiscal Year ends on June 30th (rather than September 30th).

Title I-A Presentation| 18

Carryover Limitation

Carryover limitation depends on a program requirement

Program Maximum Percent of Total Allocation

Title IA Basic Program 15%

Title IC Migrant Program 15%

Title IIA Improving Teacher Quality 25%, reasonable and necessary

Title III English Language Acquisition reasonable and necessary

Title V-B Rural and Low Income 25%, reasonable and necessary

Title I-A Presentation| 19

Title I-A Presentation| 20

• An LEA may, once every three years, waive the 15% carryover limitation if the SDE determines that the request of an LEA is reasonable and necessary

• Comments section of the Consolidated Federal and State Grants Application

WHY you have the excess carryover.How you plan to expend the funds in the coming year, so you don’t

have excess in the future.

If your balance exceeds the maximum allowable, you may file a waiver

Carryover Waiver

Set Asides - Homeless and Neglected

Title I-A Presentation | 21

Set Asides - Parent & Family Engagement

Title I-A Presentation | 22

Set Asides - Other Activities

Title I-A Presentation | 23

Allocations and Set Asides

Total amount available to schools must match total amount allocated to schools.

Don’t forget to save!

Title I-A Presentation | 24

Allocation to Schools tab

Select School Eligibility & Program Type. Determine your PPA for each school served.

Title I-A Presentation | 25

Allocation to Schools tab - Enrollment

Free & Reduced and Enrollment Count

• Free & Reduced Lunch and Enrollment numbers are prepopulated

• Data as of March 2, 2019 is pulled from the CNP eligibility reporting

• CEP schools= the “base” year count multiplied by 1.6

• If the cells are blank, it means no data was reported in March-edit manually

Title I-A Presentation | 26

Allocation to Schools tab - Eligibility

Eligibility

Poverty percentage is either above 35% or above the LEA’s average

Exceptions for the “below 35%” schools

• Grandfather provision: A school may be served during the 18-19 if it was eligible last year

• 125% rule: Must serve all eligible schools at 125% first. Then allocate the remainder to the “below 35%” schools

• Feeder Pattern: May use the average from elementary schools that feed into a high school if that school did not collect enough free & reduced lunch forms to make it to 35%

Title I-A Presentation | 27

Example – Ranking per grade span

Title I-A Presentation | 28

Example –ranking across the LEA regardless of grade span

Title I-A Presentation | 29

Title I-A Presentation | 30

• Enrollment < 1,000

• LEAs with one school per grade span

Ranking Order Exception

Allocation to Schools tab - Ranking

Allocation to Schools tab - Total

Allocation to Schools must match total amount available to schools on the Allocation & Set Asides tab.

Title I-A Presentation | 31

Title I-A Budget tab

Title I-A budget must equal the Total Allocation

Title I-A Presentation | 32

Object Codes 100-500

Include any Administrative Costs from Allocation & Set Asides tab under Salaries and Employee Benefits. Also list # of FTEs for each school.

Title I-A Presentation | 33

Set-Asides and Indirect Cost

Any Set-Asides for Equitable Services for Private Schools, Homeless, Parent and Family Engagement, and Indirect Cost Rate are pre-populated.

Title I-A Presentation | 34

Title I-A Budget Set-Asides

Title I-A Presentation | 35

Title I-A Presentation| 36

FROM• Title II-A Supporting Effective Instruction• Title IV-A Student Support and Academic Enrichment

TO• Title I-A Improving Basic Programs • Title I-C Education of Migratory Children • Title I-D Neglected and Delinquent • Title III-A English Language Acquisition • Title V-B Rural Education Program

LEA may transfer funds:

Transferability of Funds

Transferability link

Go to the Title IV-A Funding Transferability link and fill out the table (FROM and TO). Remember to add comments and save.

Title I-A Presentation| 37

Transferability Example

• Example in CFSGA Beta

https://apps.sde.idaho.gov/Beta/CFSGA/ProviderYear/3f33903e-affb-4b82-9339-35524e946fe4/26/TitleSix/TitleSixIndex

• Handout

Title I-A Presentation | 38

Title I-A Presentation| 39

The transferability affects three areas in the CFSGA

• Equitable Services Calculation

• The “receiving” program’s budget will be increased by the transferred in amount

• The “sending” program’s budget will be reduced the transferred out amount

Transferability process

Title I-A Presentation| 40

The transferability does not affect anything in the GRA

Grant Reimbursement Application will still prepopulate all allocations in their own grants because each grant has its own CFDA number and the funds cannot be mixed between each other.

Transferability - allocations

Title I-A Consolidated Schoolwide

Program Type must be marked Consolidated Schoolwide under Allocation to Schools tab

Title I-A Presentation | 41

Consolidated Schoolwide

Click on the Consolidated Budgets link.

Title I-A Presentation | 42

Consolidated Schoolwide Budgets

Complete a consolidated schoolwide budget for each participating school.

Title I-A Presentation | 43

GRA requests

•Make sure your Title I-A GRA requests align with your Title I-A budget in the CFSGA.

• Include a description for each expenditures.

•See examples of GRA requests in handout.

Presentation Title | 44

Action Plan - Schoolwide Program

Title I-A Presentation | 45

Action Plan - Targeted Assistance Schools

Title I-A Presentation | 46

Action Plan - Equitable Services

Title I-A Presentation | 47

Action Plan - Parent & Family Engagement

Title I-A Presentation | 48

Parent & Family Engagement- School Plan

Title I-A Presentation | 49

Parent & Family Engagement- Compact

Title I-A Presentation | 50

Action Plan – Parents Right-to-Know

Title I-A Presentation | 51

Action Plan - Other Set-Asides

Title I-A Presentation | 52

Action Plan - Teacher Incentive

Title I-A Presentation | 53

Action Plan - Foster Care

Title I-A Presentation | 54

Action Plan - Additional Plan Provisions

Title I-A Presentation | 55

NEW - Homeless Education tab

Title I-A Presentation | 56

Homeless Education tab

Prepopulated

Prepopulated

Title I-A Presentation | 57

Determining Homeless Set-Aside

Items # 1-4: Determining Set-Aside

Title I-A Presentation | 58

Homeless Liaison Duties

Items # 5, 8, 9, 13, 14, 16: Homeless Liaison Duties

Title I-A Presentation | 59

Homeless Education Processes & Policy

Items # 6, 7, 10, 11, 12, 15, 17: Homeless Education Processes & Policy

Title I-A Presentation | 60

TENTATIVE - Fall 2019 MV Training Dates

Title I-A Presentation | 61

CFSGA Submission

An approvable plan is due no later than June 30, 2019. Complete all assurances and Submit only after all program applications have been completed!

Status:Submitted*

If you need to revise …you must contact Elmira Feather to “unlock” your plan.

Title I-A Presentation | 62

Professional Development Opportunities

New & Experienced Federal Programs Directors Meeting – Sept. 24-25National ESEA Programs Conference- 2020 Atlanta

Family & Community Engagement Conference- Oct. 7-8Danielson Framework for Teaching Trainings

NAEHCY Homeless Education Conference – Nov. 2-5WIDA National Conference- Oct. 15-18

Migrant ID & R Forum- Oct. 1-3

Additional state and regional trainings

Title I-A Presentation | 63

ESEA Federal Programs Director:Federal Programs - Karen Seay: 208.332.6978 or kseay@sde.idaho.govCoordinators:Title I-A Improving Basic Programs - Kathy Gauby: 208.332.6889 or kgauby@sde.idaho.govSchool Improvement & Support - Tyson Carter: 208.332.6917 or tcarter@sde.idaho.govFamily & Community Engagement - Jill Mathews: 208.332.6855 or jmathews@sde.idaho.govFoster Care Liaison- Jill Mathews: 208.332.6855 or jmathews@sde.idaho.govTitle I-C Migrant Education Program - Sarah Seamount: 208.332.6958 or sseamount@sde.idaho.govTitle I-D Neglected, Delinquent, or At-Risk - Suzanne Peck: 208.332.6904 or speck@sde.idaho.govTitle II-A Supporting Effective Instruction - Teresa Burgess: 208.332.6891 or tburgess@sde.idaho.govEducator Effectiveness - Teresa Burgess: 208.332.6891 or tburgess@sde.idaho.govTitle III-A English Learner Program - Alissa Metzler: 208.332.6905 or ametzler@sde.idaho.govTitle IV-A Student Support & Academic Enrichment Program - Kathy Gauby: 208.332.6889 or kgauby@sde.idaho.govTitle V-B Rural Education Program Specialist- Lisa English: 208.332.6911 or lenglish@sde.idaho.govTitle IX-A Homeless Children & Youths - Suzanne Peck: 208.332.6904 or speck@sde.idaho.govFunding & Fiscal Accountability - Elmira Feather: 208.332.6900 or efeather@sde.idaho.govEquitable Services to Private Schools Ombudsman - Michelle Clement Taylor: 208.332.6963 or mtaylor@sde.idaho.govSchool Choice - Michelle Clement Taylor: 208.332.6963 or mtaylor@sde.idaho.govEL & Migrant Program Specialist - Kelly Wheeler: 208.332.6907 or kwheeler@sde.idaho.govFederal Programs Administrative Assistant - Michelle Perreira: 208.332.6942 or mperreira@sde.idaho.gov

Title I-A Presentation | 64

Supporting Schools and Students to Achieve

SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION

Title I-A Questions?

Kathy Gauby |Title I-A & IV-A Coordinator

Federal Programs

Idaho State Department of Education

650 W State Street, Boise, ID 83702

208.332.6889

kgauby@sde.Idaho.gov

Presentation Title | 65