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AWTORITÀ TAD-DJAR � HOUSING AUTHORITY
Housing Authority
22, Pietro Floriani Street, Floriana
Telephone: (356) 22991000
Fax: (356) 21243284
E-mail: procurement.ha@ha.gov.mt
Website: http://www.housingauthority.gov.mt/
ADVERT NUMBER: 145/2015
DEPT. REF: QWO 15/2015
QUOTATION FOR UPGRADING OF LIFT AT BINJA SAN DAVID,
TRIQ SAN DAVID, MTARFA
Date Published: 31st July 2015
Closing Date: 14th August 2015 at 10:00am CET
IMPORTANT:
A clarification meeting and a site visit will be held by the Housing Authority on the 4th August 2015 at 9:00 AM
Clarifications shall be uploaded and will be available to view/download from www.housingauthority.gov.mt
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SPECIFICATIONS
PART A - GENERAL
1. Scope of Work
These specifications detail the requirements for the repair, refurbishment, and
upgrading of a passenger lift installed at Binja San David, Triq San David, Mtarfa.
The works involved include the following:
i. Repairs works to existing lift;
ii. Refurbishment and upgrading works as per T.E. Report (attached);
iii. Testing and commissioning and placing the lift into operation.
iv. Maintenance of the lift installation for two years.
2. Submittals
The Tenderer shall be required to produce at tendering stage:
i. Certificates of conformity for any safety components to be installed;
ii. Method of placing the lift into service.
3. Quality Assurance
Service Provider Qualifications: The Contractor shall have not less than five (5) years of
satisfactory experience in the upgrading, refurbishment, repair and maintenance of
lifts equal in character and performance to this project. In addition the Contractor
must be competent to carry out the works as listed in the Bill of Quantities and as
defined under the L.N. 231 of 2007 (Inspection of Lift Regulations).
4. Applicable Legislation & Standards
The provision of the services shall comply with the latest versions of:
• L.N. 231 0f 2007 - Inspection of Lift Regulations;
• MSA EN81-1:1998 – Electric Lifts;
• MSA EN13015 – Maintenance of Lifts;
• I.E.E. Wiring Regulations;
• Electricity Supply Regulations as issued by the Enemalta Corporation;
• Design Guidelines Access for All;
• 89/336 EC Regulation (EMC) & 77/23 EC Regulation (Low Tension).
Any deviations from the above standards must be clearly indicated by the
Contractor at tendering stage.
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5. Contractor’s Responsibility
The Contractor shall provide all the required material, tools, instruments and
equipment as well as provide transport for his employees to and from the site of work.
The Contractor shall be fully responsible for his employees and his equipment.
He will also be held responsible for any damage, structural or otherwise, caused as a
consequence of the works in progress to Government and/or third party property. This
includes protection of all existing finishes while carrying out works.
Any damage caused shall be made good by the Contractor at his own expense.
The Contractor shall properly dispose of any debris and surplus material at the end of
each working day.
6. Occupational Health & Safety
The Contractor shall assume full responsibility and accountability regarding the health
and safety of his/her employees and/or sub-contractors including any third parties
involved in the execution of this contract. He shall also provide onsite all safety
measures to ensure safety of third parties at all times during the works and until the
installation has been fully completed.
The Contractor shall be bound to conform to the Occupational Health & Safety Act as
well as any other national legislation, regulations, standards, and/or codes of practice
in effect during the execution of the contract, regarding health and safety issues, as
they apply for the Contractor's particular operating situation and nature of work
activities.
7. Storage
The Contractor will not be offered storage facilities for material and equipment during
the period of works.
8. Project Conditions
8.1 When the offers are evaluated, it shall be assumed that the respective Tenderers are
well aware of the site conditions and have assured themselves of the necessary works
required, verified all critical dimensions and examined all other conditions under
which the works are to be executed.
8.2 On tender submittal the Tenderer, unless notifying in writing any unsatisfactory site
conditions to be corrected including builders’ work, is accepting the existing site
conditions.
8.3 Any deviations from the specifications, as well as valid reasons, must be clearly
indicated by the Contractor at tendering stage.
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9. Warranty
The successful Tenderer shall submit the manufacturer's standard written warranty
agreeing to repair, restore or replace defects in components supplied and
workmanship not due to ordinary wear and tear or improper use or care for 24
months from the date of handover. This warranty needs also to cover for an additional
24 months any parts or equipment replaced in the initial 24 months warranty.
10. Maintenance
10.1 Furnish maintenance and call back service for a period of 24 months from date of the
initial effective handover and acceptance of works. Service shall consist of periodic
examination of the equipment, adjustment, lubrication, cleaning and supply of parts
to keep the lift in proper operation.
i. Maintenance work, including emergency call back repair service, shall be
performed by trained employees of the Contractor during regular working hours.
This service shall not be subcontracted. This service shall not cover adjustments,
repairs or replacement of parts due to negligence, misuse, abuse or accidents
caused by persons other than the Contractor. The maintenance work including
servicing work shall be logged in a maintenance book purposely kept.
For this purpose, the Contractor shall submit a maintenance agreement to be signed
by the parties concerned for the provision of such service.
10.2 Tenderers shall include in their annual lump sum price for:
- Eight (8) periodic preventive maintenance visits;
- Assisting ACAB where required;
- Emergency and normal repair call out within office hours;
Prices for emergency call outs after office hours shall be submitted at hourly rates.
11. Tendered Rates
The tendered rates shall be inclusive of all work as specified as well as any other
works which are of a contingent or indispensable nature for completing the work in
its entirety and to the satisfaction of the Engineer in charge. The rates shall be
inclusive of all materials necessary, profits, landing charges and levies on all
imported goods, all hire of plant and machinery required as well as all transport of
materials to the site of works, but exclusive of VAT. Tenderers quoting on a delivered
to store/site basis are to submit prices/rates inclusive of Customs Import Duty, Levy
and any other charges, as applicable, but exclusive of VAT. Moreover, the successful
bidder shall be bound to conform in all respects with VAT legislation and regulations.
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12. Completion Period
Tenderers are to state the shortest possible period for the completion of the works.
However, all works shall be carried out within a maximum period of 15 weeks from
the date of order to start works. If the Tenderer fails to declare his completion period
it shall be assumed that the period of completion stipulated above is accepted. The
time period may be a determining factor in the award of the contract.
13. Penalty for Delay
Failure to complete works within the stipulated period shall entail a penalty of €50
per day of delay inclusive of Sundays and public holidays.
14. Insurance Cover
The successful Tenderer shall take up and maintain at his own expense a policy for
All Risks Insurance covering the full value of the contract works until the full
completion of the works. The policy should also cover third party liability for an
amount of not less than €100,000 for any one accident.
15. Arbitration Clause
Any dispute, controversy or claim arising out of or relating to this contract, or the
breach, termination or invalidity thereof, shall be settled by arbitration in
accordance with the rules of the Malta Arbitration Centre as at present in force.
Any reference in the attached General Conditions to other arbitration procedures
shall not apply.
16. Terms of Payment
The terms of payment shall be as follows:
90% settled once the upgrading has been completed in its entirety;
10% settled after 1 year from completion of works.
17. Bad Workmanship
The Engineer in charge shall, during the progress of the works, have power to order
the removal within such reasonable time or times as may be specified in the order,
of any materials which in his opinion are not in accordance with the specifications or
his instructions, the substitution by proper materials and the removal and proper re-
execution of any work executed with materials or workmanship not in accordance
with drawings, specifications or instructions and the Contractor shall forthwith carry
out such order at his own cost.
In case of default on the part of the Contractor to carry out such order, the Engineer
in charge shall have power to employ and pay other persons to carry out such work
and all expenses consequent thereon or incidental thereto shall be borne by the
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Contractor and shall be recoverable from him or may be deducted from any moneys
due or that may become due to him.
18. Defects after completion
The Contractor shall replace at his expense any work, which is proved to be defective
even after completion.
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PART B – PRODUCTS
1. Product Technical Specifications
The products to be supplied, installed and commissioned shall form part of the
repair, refurbishment and upgrading works. The products shall conform to the
regulations and standards listed in Part A, Para 4 - Applicable Legislation &
Standards. The products must be compatible with the existing installation in order to
ensure the safe and “hassle-free” operation of the referred lift and the “placing into
service” of the lift as per Lifts Regulations 2002. The existing lift has the following
characteristics:
a. Lift Capacity: 630 kg / 8 persons
b. Lift No.: 15322
c. Make: Sideron, Italy
d. Year of Manufacture: 1992
e. Type: Traction Electric
Any deviations from the specifications, as well as valid reasons, must be clearly
indicated by the Contractor at tendering stage.
2. Schedule of Products (to be supplied and installed)
The schedule of products which are to be supplied and installed is as follows which
form part of the repairs and upgrading works:
a. Double acting safety gear assembly with cut-out switch with compatible
safety governor assembly (to include new tensioning pulley in pit with
tensioning switch);
b. Sheave guard and wire rope protection rods;
c. Safety protection guards against falling objects inside the well from the
machine room.
d. Complete control panel with motor overload protection, communications
unit, phase-reversal / phase failure protection, and run-time limiter;
e. Control operating panel in cabin and landing call buttons;
f. Car overload device with indication in COP;
g. Communications system (autodialing device) including on top of cabin and pit
as per MSA EN81-1 Para 14.2.3.2 & 14.2.3.3;
h. Shaft lighting as per MSA EN81-1:1998 – Electric Lifts;
i. Reduction of distance between shaft front wall to sill.
j. Safety balustrade on top of car roof;
k. Replacement of batteries for alarm bell;
l. Emergency light in cabin;
m. Pit ladder as per mandatory requirements;
n. Counterweight screen as per mandatory requirements;
o. Electrical accessories including single phase protection, lockable main switch,
etc.;
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p. Emergency instruction sign inside machine room;
q. Shaft lighting 2 way switches;
r. Socket outlet and light switch in machine room;
s. New landing door brackets for level 0;
t. Split pins on motor brake solenoid lever;
u. Shaft information switches;
v. New wire ropes with "socket and wedge" terminations on both ends;
w. New maintenance controller on top of cabin.
Additional works to include:
a. Servicing of all landing doors
b. Servicing of car door gear mechanism
c. Lubrication of guide rails
d. Serving of traction motor.
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PART C - EXECUTION
1. Examination
a. Before starting works, verify the lift installation and all other conditions under
which the work is to be executed.
b. Commencement of works constitutes acceptance of existing conditions and
responsibility for satisfactory performance.
2. Execution of Works
a. Carry out the necessary repair works, upgrading works and co-ordinate
installation of components.
b. Work shall be performed by competent personnel in accordance with
component manufacturer’s installation instructions and as per Part A, Para. 3
Quality Assurance. The Contractor is considered fully responsible for the repair
work, supply and installation of the works.
c. Comply with the latest edition of the I.E.E. wiring regulations for electrical work
required during installation.
d. Perform works as per submitted works program.
3. Field Quality Control
a. Acceptance testing: Upon completion of the works and before permitting use of
the lift, perform acceptance tests as per L.N. 231 0f 2007 - Inspection of Lift
Regulations.
b. Advise Engineer in advance of dates and times tests are to be performed.
c. Test certificates are to be handed over to the Engineer in charge.
4. Adjusting
Make necessary adjustments of operating devices and equipment to ensure lift
operates smoothly and accurately.
5. Demonstration
a. Instruct Housing Authority personnel and/or the representatives of the building
in the proper use, operation and daily maintenance of the lift. Review
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emergency provisions, including emergency access and procedures to be
followed at time of failure and other building emergencies.
b. Make a final check of the operation of the lift with Engineer present, immediately
before date of Test Certificate. Determine that control systems and operating
devices are functioning properly.
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APPENDIX
Maintenance Agreement
The Tenderer is requested to attach a completed Maintenance Agreement form in this
Appendix for the consideration of the Housing Authority.
Guidelines to tenderers in their submission of the requested Maintenance Agreement are
listed in Clause 10 Maintenance.
Item Description Qty Unit
Rate including
Taxes, Other
Duties &
Discounts but
exclusive of VAT €
Amount including
Taxes, Other
Duties & Discounts
but exclusive of
VAT € up to two
(2) decimal place
only
Preambles
a Contractor is to take all health and safety precautions
as required by law in order to ensure safety and cause
least possible inconvenience to the public at all times
while works are in progress.
b The Contractor is expected to familiarize himself with
every aspect of the works within the respective site in
order that his quote may be complete. To this end, it is
extremely essential that the Contractor carries out a
site visit prior to handing in the quotation.
c The contractor is to conform to• L.N. 231 0f 2007 -
Inspection of Lift Regulations and include all expenses
associated with placing the lift into service. Such
B.O.Q. FOR THE UPGRADING OF LIFT IN BINJA SAN DAVID, TRIQ SAN DAVID, MTARFA
associated with placing the lift into service. Such
expenses include the services of a Notified Body.
d The contractor is to upgrade the electrical installation
for the lift inside the machine room as per current Lifts
Regulations.
1.00Supply and install double acting safety gear assembly
with cut-out switch Lump sum
2.00Supply & install sheave guards and wire rope
protection rods.Lump sum
3.00
Supply and install Speed governor assembly (double
acting type) including tensioning pulley – to be
compatible with safety gear;
Lump sum
4.00
Supply and install control panel including motor
overload protection, communications unit, phase-
reversal / phase failure protection, run-time limiter;
shaft information switches, COP, landing call buttons,
auto dialler, car overload device; emergency light and
all wiring.
Lump sum
5.00Supply and install communications system (autodialling
device) including on top of cabin and pit.Lump sum
Carried Forward € 0.00
Item Description Qty Unit
Rate including
Taxes, Other
Duties &
Discounts but
exclusive of VAT €
Amount including
Taxes, Other
Duties & Discounts
but exclusive of
VAT € up to two
(2) decimal place
only
Brought Forward 0.00
6.00Supply and install galvanised sheet metal plates to
reduce shaft wall to sill distance.Lump sum
7.00Supply and install car overload device with indication in
COP. Lump sum
8.00 Supply and install batteries for alarm bell. Lump sum
9.00 Supply and install safety balustrade on top of car roof. Lump sum
10.00Supply and install lighting & power socket outlet inside
machine room.Lump sum
11.00Supply and install two-way shaft lighting switches and
upgrade system.Lump sum
12.00
Supply and install an independent short circuit
protection for the single phase circuit inside the
machine room.
Lump sum
13.00Supply and install lockable main switch in machine
room.Lump sum
14.00Supply and install protection guards against objects
falling into the well from the machine room. Lump sum
15.00Supply and install emergency instructions inside
machine room.Lump sum
16.00 Supply and install safety guard for counterweight in pit. Lump sum
17.00Supply and install new maintenance controller on top
of car.Lump sum
18.00Supply and install wire ropes complete with socket &
wedge terminations.Lump sum
19.00Servicing of traction motor compete with new split pins
for solenoid lever.Lump sum
20.00 Servicing of lift including door mechanisms Lump sum
Item Description Qty Unit
Rate including
Taxes, Other
Duties &
Discounts but
exclusive of VAT €
Amount including
Taxes, Other
Duties & Discounts
but exclusive of
VAT € up to two
(2) decimal place
only
Brought Forward 0.00
21.00 Lubrication of guide rails. Lump sum
22.00Commission and carry out inspection on the lift
including ACAB fees.Lump sum
23.00 Register lift with MCCAA as per L.N. 231 of 2007. Lump sum
24.00 Provide maintenance of lift for 24 months. Lump sum
TOTAL BILL CARRIED TO SUMMARY € 0.00
Grand Total excluding VAT
Signature of Contractor Date
Name of Contractor
Address
SUMMARYAMOUNT excluding VAT
€ 0.00
I hereby declare that I have visited premises covered by this quotation and therefore I am fully aware of the works
involved.
I.D. No.
Tel. No.
Mobile No.
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