a& m libraries voyager training basic cataloging february 21, 2007

A& M Libraries Voyager TrainingBasic CatalogingFebruary 21, 2007

Janet H. Ahrberg

Oklahoma State University Library

2

Topics

Using and Creating Templates

Creating Local Authority Records

Setting Voyager and Connexion for Unicode

Modification of Connexion Setting for Deletion of Extra 035 field in Voyager

3

Why Create Additional Templates?

Use for special projects that OCLC records are not created. Also create templates that are incorporated into the daily cataloging workflow

More Efficient and Accurate Cataloging

Saves time and keystrokes and less errors when keying in repetitive data

4

Bibliographic Record

Template of a local bib. record for a special project

5

MFHD used for adding the electronic copy of National Academy Press titles

MFHD Example

6

Go To:FileTemplateNewCreate a New Record (select type from box)

Creating a Template

7

Holdings Template

8

Go to: FILESave AsGive the file a nameSave to Voyager/Catalog/Template

MFHD Created from a Template

9

1. Go to: OptionsPreferences-->Folders/Files. Click on the Template type.

2. Click on VoyagerCatalogTemplate.Double click the selected templateto upload

Uploading the Template

10

Creating Local Authority Records Using the Create Auth. Command

Helps provide local bibliographic control

Names

Create local personal name authorities primarily for OSU Thesis

Series

Create local series authorities for ones that may be problematic, questionable, not enough information.

11

Save Bib. Record to bring up the Authority Validation Screen

Creating a Name Authority for a Thesis

12

Authority Validation Screen

No Authority Record

Click on “Create auth” to make a local authority from the bibliographic record

13

Local name authority record

14

Local Series Authority Record

15

Setting Connexion and Voyager for Unicode

Unicode is a single character set that incorporates all of the different alphabets into one

In the new version of Voyager, the incorporation of the Unicode format will now allow the use of the unicode character sets and display of non-Latin characters

Settings in both Voyager (to read the characters correctly) and Connexion (to export the characters correctly) must be set

16

OCLC Record Displaying the 245 Field Title in the Original Language

17

Voyager MARC Record

Coding of 245 field is different. The original foreign language title drops to an 880 field.

Note: The Voyager Tag Tables also had to be modified to include the 880 tag so that the original language could display in the records.

18

OPAC DISPLAY

The Original Foreign Language Title Now Appears at the Bottom of the Record

19

Setting Voyager for Unicode

Go to: Options PreferencesMapping tab. The first drop-down menu (Expected Character Set of Imported Records, Local Import) should be:MARC21 UTF-8

20

Setting Connexion for Unicode

In Connexion, on the menu bar choose ToolsOptionsExportTab. At the bottom of the screen, by “Choose an export format,” changeThe setting to: Unicode.

21

Unicode Compliance Font

To correctly display all of the information in the new version of Voyager, use a UNICODE compliant font:

Microsoft Arial Unicode font

22

SettiFo

Setting Voyager Font to Read Non-Latin Scripts

Go to: OptionsPreferencesColors/Fonts, choose the font:

Arial Unicode MS

23

Modification of Connexion Setting for Deletion of Extra 035 field in Voyager for Individual Records

Problem: Imported OCLC records were coming into Voyager with two 035 fields (OCLC control number)

Why: OCLC changed how it added the OCLC control number to exported records

Solution: Change Connexion Settings So It Deletes the Extra 035 field

OK to delete since Voyager creates an OCLC number from the control fields for each record imported

For batchloaded bib. records, use the prebulking process before loading the records to strip the 035.

Note: OSU has not tested

24

Change Connexion Settings So It Deletes the Extra 035 field

In Connexion open, choose “Tools” from the pull-down menu, and select “Options”Choose the “Export” tab. At the bottom, to the right of the third green arrow, click the “Field Export Options” button.Under “Fields to Delete, Bibliographic Records,” type: 035This will delete the 035 field added by OCLC, while Voyager will continue to generate the standard 035 field