advanced powerpoint nirav r. shah, md, mph nyu school of medicine j.b. jones, phd, mba geisinger...
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Advanced PowerPoint
Nirav R. Shah, MD, MPHNYU School of Medicine
J.B. Jones, PhD, MBAGeisinger Center for Health Research
“Using PowerPoint is like having a loaded AK-47 on the table: You can do very bad things with it.”
- Peter Norvig
Objectives
• Use PowerPoint’s advanced features:
– task panes, slide masters, action buttons, custom templates
– integrating information from other applications
– Using media (videos, images) in PowerPoint
• Use PowerPoint effectively
Objectives
• Use PowerPoint’s advanced features:
– task panes, slide masters, action buttons, custom templates
– integrating information from other applications
– Using media (videos, images) in PowerPoint
• Use PowerPoint effectively
Demo File
• Go to:– http://www.irielife.net/acp2009
• Click on the file called “sample.ppt”• When the pop-up appears, click
“save”• Save it to the desktop• Go to the desktop and double-click
on “sample.ppt” to open it
Changing Appearance
• Slide Master– Edit appearance of all slides
• Slide Layout– Edit arrangement of elements on
individual slides
Creating a Custom Template
• Open a new presentation• Select:
– View Master Slide Master
• Create:– Add logo, colors, shapes, etc.
• Save as: – Select “design template (*.pot)
Slide Transitions
• Use sparingly– Can apply to
• All slides• Selected slides
– Task pane Slide Transition
Custom Animations
• Use to:– emphasize key points– control pace of presentation– direct your audience’s attention– be creative…
• Options:– Built-in functions– Shortcut - duplicate slides
Custom Animations - Text
Goals• Improve sales 30%• Hire 3 salespeople• Recruit director
Achievements
Paste Directly From Excel
Variable
Health Summary
Frequent
Monitoring
Office Visit Review
Office Visi
t Preparatio
n
Intensity of Use
Admini-strative Use
Graphing
Proxy Use
Referrals
Demo-graphic
healthsnapshot 0.91 0.18 0.17 0.12 0.03 0.08 0.12 0.06 0.09 0.08
problemlist 0.90 0.19 0.18 0.12 0.03 0.09 0.14 0.06 0.10 0.08
healthmaintenance 0.84 0.23 0.17 0.15 -0.02 0.21 0.13 0.05 0.14 0.07
medication 0.71 0.20 0.32 0.18 -0.11 0.26 0.10 0.04 0.17 0.11
histories 0.58 0.16 0.12 0.20 0.11 0.24 0.27 -0.01 0.01 0.02
labresults 0.22 0.91 0.10 0.08 0.05 0.01 0.13 0.01 0.04 0.01
labtests 0.25 0.90 0.14 0.08 -0.02 0.01 0.10 0.01 0.05 0.00
carefxn 0.50 0.62 0.41 0.16 -0.08 0.23 0.19 0.06 0.16 0.06
sess 0.18 0.55 0.23 0.26 -0.48 0.30 0.09 0.13 0.27 0.04
hitdays 0.18 0.55 0.23 0.26 -0.49 0.30 0.09 0.12 0.27 0.04
hitmo 0.22 0.46 0.13 0.16 -0.54 0.28 0.08 0.12 0.20 0.04
encounterdetails 0.22 0.13 0.87 0.19 0.03 -0.01 0.19 0.05 0.05 0.05
encounterreview 0.24 0.13 0.86 0.22 0.04 -0.02 0.18 0.06 0.06 0.04
letters 0.19 0.17 0.50 -0.04 -0.06 0.19 0.03 -0.01 0.13 0.03
drivingdirections 0.23 0.12 0.03 0.79 0.00 0.14 0.00 0.00 0.03 0.02
providerdetails 0.25 0.13 0.34 0.73 -0.02 0.05 0.08 -0.01 0.04 0.09
appt_final 0.18 0.34 0.22 0.60 -0.25 0.21 0.12 0.06 0.30 0.06
adminfxn 0.32 0.38 0.26 0.56 -0.17 0.21 0.13 0.23 0.39 0.08
ratioac -0.10 -0.21 -0.15 0.36 -0.09 -0.16 0.06 0.09 0.24 -0.02
avgfxnses 0.30 0.10 0.05 -0.03 0.81 -0.04 0.10 0.01 -0.02 0.03
avg_sess_len_mins 0.03 0.07 0.05 -0.01 0.80 0.16 0.04 0.03 0.07 0.01
avg_intrasess_days -0.18 -0.23 -0.04 -0.03 0.48 -0.16 -0.10 -0.06 -0.09 -0.05
patientnotes 0.05 0.04 0.05 0.19 0.08 0.70 0.15 -0.05 -0.03 -0.04
customerservicerequest 0.02 0.15 0.31 -0.03 -0.13 0.54 0.07 0.01 0.28 0.07
healthmaintenanceschedule 0.22 -0.01 -0.09 0.00 -0.01 0.51 0.04 0.11 0.14 0.00
personlpreferences 0.16 0.07 0.04 0.04 -0.08 0.46 -0.07 0.04 -0.05 0.14
flowsheetreportslist 0.25 0.15 0.17 0.06 -0.01 0.08 0.90 0.08 0.05 0.06
flowsheetreportdetails 0.23 0.16 0.19 0.08 0.01 0.07 0.90 0.06 0.04 0.06
switchcontext -0.02 0.00 0.02 -0.01 -0.03 -0.01 0.03 0.96 -0.01 0.01
proxyaccessview 0.15 0.08 0.05 0.09 -0.02 0.12 0.09 0.92 0.02 0.05
referralrequest 0.08 0.06 0.12 0.10 -0.06 0.15 -0.01 0.01 0.84 0.04
referralreview 0.35 0.21 0.10 0.20 0.00 -0.01 0.10 -0.04 0.68 0.05
addresschangerequest 0.04 0.04 -0.07 0.03 -0.01 0.03 0.02 0.01 0.03 0.90
demographics 0.16 -0.01 0.19 0.07 -0.01 0.11 0.08 0.04 0.05 0.83
Paste Special - emfVariable
Health Summary
Frequent Monitoring
Office Visit Review
Office Visit Preparation
Intensity of Use
Admini-strative Use Graphing Proxy Use Referrals
Demo-graphic
healthsnapshot 0.91 0.18 0.17 0.12 0.03 0.08 0.12 0.06 0.09 0.08problemlist 0.90 0.19 0.18 0.12 0.03 0.09 0.14 0.06 0.10 0.08healthmaintenance 0.84 0.23 0.17 0.15 -0.02 0.21 0.13 0.05 0.14 0.07medication 0.71 0.20 0.32 0.18 -0.11 0.26 0.10 0.04 0.17 0.11histories 0.58 0.16 0.12 0.20 0.11 0.24 0.27 -0.01 0.01 0.02labresults 0.22 0.91 0.10 0.08 0.05 0.01 0.13 0.01 0.04 0.01labtests 0.25 0.90 0.14 0.08 -0.02 0.01 0.10 0.01 0.05 0.00carefxn 0.50 0.62 0.41 0.16 -0.08 0.23 0.19 0.06 0.16 0.06sess 0.18 0.55 0.23 0.26 -0.48 0.30 0.09 0.13 0.27 0.04hitdays 0.18 0.55 0.23 0.26 -0.49 0.30 0.09 0.12 0.27 0.04hitmo 0.22 0.46 0.13 0.16 -0.54 0.28 0.08 0.12 0.20 0.04encounterdetails 0.22 0.13 0.87 0.19 0.03 -0.01 0.19 0.05 0.05 0.05encounterreview 0.24 0.13 0.86 0.22 0.04 -0.02 0.18 0.06 0.06 0.04letters 0.19 0.17 0.50 -0.04 -0.06 0.19 0.03 -0.01 0.13 0.03drivingdirections 0.23 0.12 0.03 0.79 0.00 0.14 0.00 0.00 0.03 0.02providerdetails 0.25 0.13 0.34 0.73 -0.02 0.05 0.08 -0.01 0.04 0.09appt_final 0.18 0.34 0.22 0.60 -0.25 0.21 0.12 0.06 0.30 0.06adminfxn 0.32 0.38 0.26 0.56 -0.17 0.21 0.13 0.23 0.39 0.08ratioac -0.10 -0.21 -0.15 0.36 -0.09 -0.16 0.06 0.09 0.24 -0.02avgfxnses 0.30 0.10 0.05 -0.03 0.81 -0.04 0.10 0.01 -0.02 0.03avg_sess_len_mins 0.03 0.07 0.05 -0.01 0.80 0.16 0.04 0.03 0.07 0.01avg_intrasess_days -0.18 -0.23 -0.04 -0.03 0.48 -0.16 -0.10 -0.06 -0.09 -0.05patientnotes 0.05 0.04 0.05 0.19 0.08 0.70 0.15 -0.05 -0.03 -0.04customerservicerequest 0.02 0.15 0.31 -0.03 -0.13 0.54 0.07 0.01 0.28 0.07healthmaintenanceschedule 0.22 -0.01 -0.09 0.00 -0.01 0.51 0.04 0.11 0.14 0.00personlpreferences 0.16 0.07 0.04 0.04 -0.08 0.46 -0.07 0.04 -0.05 0.14flowsheetreportslist 0.25 0.15 0.17 0.06 -0.01 0.08 0.90 0.08 0.05 0.06flowsheetreportdetails 0.23 0.16 0.19 0.08 0.01 0.07 0.90 0.06 0.04 0.06switchcontext -0.02 0.00 0.02 -0.01 -0.03 -0.01 0.03 0.96 -0.01 0.01proxyaccessview 0.15 0.08 0.05 0.09 -0.02 0.12 0.09 0.92 0.02 0.05referralrequest 0.08 0.06 0.12 0.10 -0.06 0.15 -0.01 0.01 0.84 0.04referralreview 0.35 0.21 0.10 0.20 0.00 -0.01 0.10 -0.04 0.68 0.05addresschangerequest 0.04 0.04 -0.07 0.03 -0.01 0.03 0.02 0.01 0.03 0.90demographics 0.16 -0.01 0.19 0.07 -0.01 0.11 0.08 0.04 0.05 0.83
Paste vs. Paste Special
D
CB
AE
F
G
0
1
2
3
4
5
6
7
8
0 1 2 3 4 5 6 7
Frequency (Total Number of Sessions)
Inte
ns
ity
(A
vg
era
ge
Fu
nc
tio
ns
/Se
ss
ion
)
Cluster 1
Cluster 2
G
F
EA
BC
D
0
1
2
3
4
5
6
7
8
0 1 2 3 4 5 6 7
Frequency (Total Number of Sessions)
Inte
nsi
ty (
Avg
erag
e F
un
ctio
ns/
Ses
sio
n)
Cluster 1
Cluster 2
Paste Special (not editable, but looks true to original)
Paste (editable but ugly)
Working with Pictures
– Find:• www.iStockphoto.com (nominal fee)• www.SXC.hu (free, registration required)• PDF (e.g. JAMA table)
– Insert– Crop– Fade / Color
Vacation
Vacation
Vacation
Equations in PowerPoint
• Useful for:– presenting
statistical formulas– describing methods
and/or results
• Use “insert object”• Example:
– Present a confidence interval calculation
/96.1 3 (96.1x
1.96 +/- SQRT(sigma/n)
vs
Web Presentations
• Why?– Make available to anyone, anywhere,
anytime• How?
– 2 methods• File Save As *.html
– Loses some functionality (animations)
• File Save As Web Page– Requires PowerPoint or PowerPoint Viewer
– Upload to a web server
Using Video
• Caveats– Codecs, codecs, codecs
• Stick with .avi, .wmv
• Conversion– www.converttube.com– www.vixy.org– www.flvix.com– www.youconvertit.com
• Directories are crucial– PowerPoint loses files easily
Design
Presenting
• Using Presenter View– Hardware caveats
• Using PowerPoint Show (*.pps)– Double-click on the .pps file
• Avoids the “start slide show” delay
Action Buttons - I
Geisinger Patients with Geisinger Clinic primary care provider
Portal Usersn = 3,297
Non-Portal Usersn = 29,600
Intervention Groupn = 1,649
Control Groupn = 1,648
Non-Portal Usersn = 1,649
Matched selection
Diagnosisof: CVD, DM,
or CHF?
Randomize
Exclude
Registered MyGeisinger
User?
Yes
No
Yes No
Table 1: Study Design
Action Buttons - II
Results:• Primary Endpoints (6 and 12 month f/u):
– No effect on process measures• No difference in rates of appropriate testing (e.g. A1c,
foot exams) or appropriate use of medications (e.g. ACE-I for CHF)
– No effect on clinical measures• No difference in SBP, DBP, LDL, Total Chol, A1c
– No effect on patient-reported outcomes• Patient activation, adherence, satisfaction
Design
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