aligning library services with emerging research data needs
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Aligning library services with emerging research data needs
University of Tennessee Libraries Visit 4/19/13
Andrew Sallans, Head of Strategic Data IniBaBves,
University of Virginia Library
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
A view of the UVA research landscape
• Focus on moving up rankings • Part of strategy is an increased focus on research acBviBes
and grant funding • Around $300M per year in research funding, with drops in
recent years in part due to less available funding and more compeBBon – Most from NIH, but also lots from NSF, DOD, DOE
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Many strategies…
• Commission on the Future of the University (COFU) in 2007 – ParBcularly the creaBon of two centers for computaBonally-‐intense research – hJp://www.virginia.edu/planningdocuments/commission/
• Development of cyberinfrastructure to support research – Internet2 partnerships, fiber upgrades, Hydra, Academic PreservaBon Trust, Digital
PreservaBon Network, etc.
• Many iniBaBves starBng up by faculty to advance research agendas, enable recruitment of top faculty, top postdocs, top students – QuanBtaBve CollaboraBve – Big Data – Census Research Center possibility – Assorted school strategic plans for research
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Where does the Library stand?
• Public services • CollecBons • Subject liaisons • DigiBzaBon
TradiBonal services profile, resource focus on support for teaching,
discovery, and access to collecBons content
• Electronic Text Center (eText) • GeospaBal StaBsBcal Data Center (GeoStat) • Scholars Lab • Research CompuBng Lab • Digital Media Lab
Successful “edge” iniBaBves to meet
emerging needs over past two decades not
well integrated into core
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
What value might the Library bring to the new strategic agenda?
• What are the high value services? – FaciliBes are in high demand, but largely as a study space for students – Many researchers only use online services/collecBons – Demand in new areas
• Departments are reclaiming and repurposing smaller domain libraries • Even harder to easily sort support funcBons into buckets
– Who supports analysis? – Infrastructure? – Data management requirements?
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Enabling research, teaching, and learning through services, collections, tools, and spaces for the faculty and students of today and tomorrow.
Source: hJp://strategy.library.virginia.edu/
Strategy map
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Top Library prioriBes
• Improve the Student Experience -‐ create a coordinated focus on student experience across the Library system
• Digital Preserva=on -‐ build capacity for digital preservaBon of all formats • Data Services -‐ establish a full suite of services to support scholars' ability
to acquire, create, use, manage and preserve data • New Collec=on Models -‐ develop new resource distribuBon models and
collaboraBve methods for collecBon access • Alderman Renova=on -‐ secure funding for major renovaBon of Alderman
Library • What's Next Process -‐ experiment with new ways to become a flexible
and nimble organizaBon that is beJer prepared for a changing future
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Data management: a specific need and opportunity
• May 2010 announcement of upcoming NSF DMP requirement • Administrators recognize new requirement and insufficient
researcher preparedness as a risk to future funding goals • Our team was already headed in this direcBon, and had built
experience in this broader area through previous efforts • Library made case to take on support, and received
endorsement and buy-‐in from research and IT leadership
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
An evoluBon of services
Electronic Text (Etext) Center and GeospaBal and StaBsBcal Data (GeoStat)
Center, 1990s-‐2006
Science and Engineering
Digital IniBaBve (SEDI) Lab, 2003 -‐2006
Research CompuBng Lab
(RCL), 2006-‐2010
ScienBfic Data ConsulBng
(SciDaC) Group, 2010-‐Present
What comes next?
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Genng SciDaC started: May 2010
Assessment
Planning
ImplementaBon
Data Interviews
Data Management Plan Support
Data in the InsBtuBonal Repository
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Engaging on many fronts • Advising on data management planning • ConsulBng on data management process improvement and curaBon • Training on requirements and best pracBces
• DMPTool for efficiency in offering DMP services and sharing best pracBces • Policy revision and recommendaBons • Serving as the bridge for insBtuBonal data management services
• Repository services (Libra, Academic PreservaBon Trust, Digital PreservaBon Network)
• ContribuBng use cases and real requirements to development efforts
• Involvement in naBonal iniBaBves to develop parts of our support model • Developing collaboraBons to share and gain experBse
Front-‐line Services
Process Improvement
Infrastructure Development
Community-‐wide
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans
is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Assessment / data interviews
• Over past two years we conducted about 25 data interviews – Focus on learning about research data pracBces at UVa and idenBfying
service needs/opportuniBes – IntenBon of leading into consulBng opportuniBes
• Ended up with conundrum of how to manage “unique” condiBons of each research environment against common characterisBcs of data management within domains and insBtuBonal framework
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Assessment workflow
Conduct Data Interview
Send iniBal report to researcher for approval/review
Distribute final report and begin DM
ImplementaBon with Researcher
Produce "Data Interview Report"
Extract acBon statements from
“DM Vitals RecommendaBons
Report"
Code Data Interview
answers in the “DM Vitals” tool
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Turning the assessment into recommendaBons
• Must be a fast process • Must create acBonable and repeatable recommendaBons • Must reduce subjecBvity • Must weigh all assessment factors • Must address present DM condiBon while showing path for
improvement
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
DMVitals to score the assessment
• Data management best pracBce statements – UVa sources (ISPRO, SciDaC Guidelines) – ANDS long-‐term sustainability scoring model
• 8 data management categories • Data interview quesBons and responses • Incorporated data management maturity index of Crowston &
Qin Capability Maturity Model (CMM) for ScienBfic Data Management (SDM)
See full presentaBon from IASSIST 2012: hJp://www.slideshare.net/ASallans/dmvitals-‐a-‐data-‐management-‐assessment-‐recommendaBons-‐tool-‐iassist-‐2012
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Example of similar sustainability model
Crowston, K. & J. Qin. (2010). A capability maturity model for scien=fic data management. In: Proceedings of the American Society for Informa=on Science and Technology, October 24-‐26, 2010, PiWsburgh, PA. (Poster)
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
DMVitals scoring
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
DMVitals report view
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
RecommendaBons package
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Planning / data management plan support
• IniBally asked to provide boilerplate text for researchers, we resisted this approach
• Began providing services by developing a very user-‐centered template approach, incorporaBng Q&A and guidance
• Heavy focus on collaboraBve development with our team and iteraBve revision
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Data management plan support today
• We’ve consulted directly on about 50 DMPs over the course of the past 2 years
• IniBal focus was NSF and science/engineering, but we’ve now seen them from most domains and funding agencies
• We offer 2 business day turn-‐around on review, iteraBve feedback and advising
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Scaling the DMP consulBng service
0
20
40
60
80
100
120
140
160
Growth of DMPTool Plans by Ins=tu=on
U of Virginia
Average of partners
Average of all insBtuBons counted
Max of all insBtuBons counted
Min of all insBtuBons counted
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
DMP consulBng review
• We worked with our sponsored research office to review all DMPs submiJed by UVA to NSF
• We have not yet completed our full analysis (and will not be sharing the results publicly) but iniBal review shows a few general trends: – Very clear which DMPs we reviewed – PreJy clear which DMPs were copied from those we reviewed – Significant room to improve amongst invesBgators in understanding of
what’s required and what resources are available to support compliance
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
DMP consulBng next steps
• Despite administraBve buy-‐in and endorsement, and community appreciaBon of our efforts, use is sBll lower than desired and overall quality of DMPs (per our study) is sBll very sub par
• Working to get agreement for pilot of mandated DMP review as checkpoint within one school’s grant review processes – Low cost and risk to school, potenBal high return to grant rates, plan
quality, and compliance – High value agreement for sustaining our services and ensuring broader
impact of efforts upon insBtuBonal goals
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
ImplementaBon / data in the insBtuBonal repository
• Improvement of upstream data management pracBces to improve quality in downstream preservaBon
• Development of mechanisms for preservaBon of data
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Shising into “operaBonal” support
• ImplementaBon of grant-‐driven DMPs (cited as highest value service by one dean)
• Plans for the sake of doing beJer research, efficiency, cost-‐savings, risk miBgaBon
• Using notebook approach • SBll wrangling with how to keep things moving and genng
people to act (carrot vs. sBck)
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Selected addiBonal efforts
• Data Rights and ResponsibiliBes Guidance – hJp://www.lib.virginia.edu/brown/data/datarights.html
• Data Management Day at UVA • Graduate Student Data Management Portal
– hJp://pages.shanB.virginia.edu/SciDaC_Grad_Training/
• Graduate Student Data Management Bootcamp (in partnership with Virginia Tech Libraries)
• ASERL/SURA Model Language for Research Data Management Policies – hJp://www.aserl.org/wp-‐content/uploads/2013/01/ASERL-‐
SURA_Model_Language_RDM_Policy_Language_FINAL.pdf
• ARL SPEC Kit on Research Data Management Services (in collaboraBon with JHU, data presently being collected)
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
What comes next?
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Emerging research data services
• A complete suite to match the emerging research needs • Five person Data Services Leadership Team for strategy,
faculty advisory group expected to happen soon • Data management as a useful cornerstone at Bmes • Other areas:
– GIS (currently have two FTEs) – StaBsBcal consulBng (just hired new FTE, searching for second now) – Data acquisiBon (just hired new FTE) – Metadata consulBng (just restructured, shising now) – Data archiving? Data mining? Data wrangling? Data modeling?
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Staffing these emerging services
• Retraining • Reframing of posiBons • Offering job share opportuniBes for people to develop skills
and experience in new areas • Fresh hires, including non-‐tradiBonal (ie. Domain PhDs)
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Core team composiBon
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Name Title Training Percent Time Area of Focus
Andrew Sallans
Head of Strategic Data IniBaBves
MLIS MSMIT
Full-‐Bme Management, planning, IT, budgeBng
Sherry Lake Senior Data Consultant
MLIS Full-‐Bme Planning, programming, storage, metadata
Bill Corey Data Consultant
MLIS Full-‐Bme Policy, ownership, metadata
Andrea Denton
Health Sciences Data Consultant
MLIS 4 hours per week
Clinical research, IRBs
Ricky PaJerson
Data Consultant
PhD Astronomy
Half-‐Bme ScienBfic data, methods, funded research
Summer interns
MLIS Full-‐Bme for 10 weeks
Project based
Ongoing struggles…
• How do we involve the broader Library staff? • In overall Library services, what can we stop as we shis into
these new areas of focus? • Beyond our culture, how do we persuade our users to see the
Library differently? • CommunicaBon about exisBng efforts and management of
expectaBons
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
Closing points
• Change in perspec=ve: This can be a great role for the Library, but it requires change and openness to doing things differently and acquiring different skills
• Deeper involvement in research: SupporBng researchers as they “acquire, create, use, manage, and preserve” data demands deeper involvement in the research process
• Collabora=on and partnerships: success in this area depends upon the ability to effecBvely coordinate services with other parts of the research process
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
QuesBons?
Contact: Andrew Sallans
als9q@virginia.edu TwiJer: @asallans
CreaBve Commons License ”Aligning library services with emerging research data needs", 4/19/13 by Andrew L. Sallans is licensed under a CreaBve Commons AJribuBon-‐ShareAlike 3.0 Unported License.
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