an essential part of a smooth running team. information disiminationbuild season...

An Essential Part of a Smooth Running

Team

Parent & Community Support

INFORMATION DISIMINATION

BUILD SEASON SUPPORT

FUNDRAISING/SPONSORS

BENEFITS

SET UP AN EMAIL ACCOUNT

DEDICATED FOR CONTACTING TEAM PARTICIPANTS

SET UP GROUPS TO MAKE EMAILING EASIER

DEVELOP EMAIL DATABASE

PARENT EMAIL ADDRESSES

STUDENT EMAIL ADDRESSES

MENTOR EMAIL ADDRESSES

ALUMNI EMAIL ADDRESSES

SPONSOR/DONOR EMAIL

ADDRESSES

SOCIAL MEDIA

GOOGLE CALENDAR

FACEBOOK PAGE

TWITTER

YOU TUBE ACCOUNT

TEAM WEBSITE

SELECT A PARENT COORDINATOR

TRY TO CHOOSE A SEASONED PARENT

SECOND OR THIRD YEAR TEAM MEMBER IS

HELPFUL

LIST WHAT YOU NEED FROM PARENT

SUPPORT

LOOK FOR AN ASSISTANT COORDINATOR

SET UP A PARENT MEETING EARLY IN THE

YEAR

START OUT SLOW

THE PARENT MEETING

ARE

THE PARENT HANDBOOK

WHAT TO INCLUDE IN YOUR PARENT HANDBOOK

BASICS – WHAT IS ROBOTICS - WHAT IS FIRST

HOW DOES THE TEAM RUN/WHEN DO WE MEET

EVENTS/COMPETITIONS

WHO DO I CONTACT

WHERE DO I GO FOR INFORMATION

THE PARENT MEETING

WHAT DO I COVER PARENT HANDBOOK TEAM SCHEDULE

TEAM APPAREL BUILD SEASON COMMITMENT

TEAM TRAVEL CONTACT INFORMATION

FINANCIAL COMMITMENT

HOW CAN PARENTS HELP

FUNDRAISING SPONSOR/MENTOR SEARCH

GETTING THE INFORMATION OUT

MAINTAIN PARENT CONTACT AT LEAST TWICE A

MONTH

BE SURE AND KEEP YOUR SPONSORS/DONORS

INFORMED

cc THE COACH ON ALL EMAILS

DO NOT OVERLOAD YOUR EMAILS

SHORT AND CONCISE SOUND BITES

HOW TO ASK FOR HELP

KEEP THE REQUEST SIMPLE

GIVE THE PARENT CHOICES

EVERYONE KNOW S WHAT THE OTHERS ARE

DOING: REPLY ALL

BE THE CHEERLEADER – PRAISE ALL

CONTRIBUTIONS

WHAT DO I ASK FOR

DONATIONS OF ITEMS THE TEAM NEEDS

FOOD FOR BUILD SEASON

ASSISTANCE WITH LUNCHES FOR LOCAL

EVENTS

SEARCH FOR SPONSORS AND MENTORS

FUNDRAISING IDEAS

TEAM BUILDING EVENTS

KICK OFF EVENT

YEAR END PARTY

MENTOR APPRECIATION

PARENT INCLUSION EVENTS

PARENT INFORMATIONAL MEETING

KICK OFF BREAKFAST AND VIDEO

INVITE PARENTS, SPONSORS AND DONORS TO

COMPETITIONS/EXHIBITIONS

INVITE PARENTS, SPONSORS & DONORS TO FUNDRAISING

EVENTS

INVITE PARENTS AND SPONSORS TO YEAR END PARTY

Forming a 501C3 Not for

Profit

HOW DO I START

Set up BylawsElect OfficersFile Corporation Application with

StateObtain EIN from IRSApply for Tax Exempt status with

IRS

Creates a strong support mechanism for your team

Formation will require officers …. Instant base for your parent group

Provides a way for sponsors and patrons to make tax deductible donation to your team

Provides an accounting and tracking mechanism for fundraising activities

BENEFITS

HELPFUL WEBSITES

http:/www.sos.mo.gov/forms/corp/corp52.pdf

http://extension.missouri.edu/notprofit/notprofit.aspx

ASK YOUR PARENTS FOR IDEAS

START SIMPLE

MOVE UP TO MORE INVOLVED

FUNDRAISERS

GETTING THE WORD OUT

LOOK AT WHAT WORKS FOR OTHER TEAMS

ASK IF THEIR CORPORATION OFFERS ANY

FUNDING OR MENTOR CANDIDATES

ASK IF THEY BELONG TO ORGANIZAIONS THAT

FUND OR MIGHT HAVE MENTOR

CANDIDATES

ASK IF ANY FAMILY MEMBERS HAVE CONTACTS

PARENTS ARE A GREAT SOURCE

PARENTS WANT TO HELPALL YOU HAVE TO DO IS ASK

AND A STRONG PARENT COORDINATOR WILL BUILD THE BRIDGE OF COMMUNICATION BETWEEN YOU AND YOUR PARENTS

GREAT PARENTSMAKE

A GREAT TEAM