apa & microsoft word

…is the word processing component of the Microsoft Office Suite.

It is used primarily to enter, edit, format, save, retrieve and print documents.

About Word…Versions:

31 year old programVersion identified by dateUsually can go from old to new, but not new to

oldVC uses 2010

Most of these instructions will be somewhat true for other word processors

Microsoft Office 2007 & 2010 use what is referred to as the “Ribbon” interface. The area outlined in red comprises the Ribbon.

The Words File, Home, Insert, etc… outlined in red are referred to as tabs. Each tab has several Groups attached to it.

Getting startedDouble click on

TaskbarDesktopStart button menuStart button -> All programs -> Microsoft

Office ->

You Just Created Document11. File -> Save As

1. Rename2. Save on the S: drive or your Flash Drive3. It will have the .doc or .docx extension

2. Write your paper.3. Citations in the document should look like

this:1. (Shahidi et al., 2011, p. 322)

Multiple files can be open

Spelling and Grammar CheckReview tabSpelling and

grammar check

You will be offered suggestions PAY ATTENTION! RED UNDERLINE = MISSPELLED

GREEN UNDERLINE = GRAMMAR ERROR

Student Portal My Resources

Writing Resources

APA checklist: MarginsIn the Page Layout tab -> Margins

APA checklist: Spacing<Ctrl A> to select whole

documentHome -> Paragraph Box

arrowLine spacing: dropdown APA format requires

double spacing, so choose the double spacing option

APA checklist: Fonts<Ctrl A> to select

whole documentHome tab -> Font Dropdown boxes for

Font and SizeFor APA style, choose

Time New Roman 12 pt font

APA checklist: Indent<Ctrl A> to select

whole documentHome -> Paragraph

Box arrowIndentation

Left .5”Only if you didn’t tab

during writing

Adjust typographyCenter and bold section headingsRedo any long quotes that need to be

indentedItalicize if needed (names of books)

APA checklist: Title pageFor fresh page at beginning of paper

Go to top of paper<Ctrl><enter>

Write:Full titleYour nameVirginia CollegeInstructor’s nameClass number

APA checklist: Title pageCenter it:

Select title page with mouseAlign on Home tab

Double spacedMove to middle

APA checklist: HeadingInsert tab Page Number dropdownChoose Top of Page -> Plain Number

3

APA checklist: Heading part 2Type your heading in next to the page

number

Hit the Tab key twice to space your title to the left

APA Checklist: CitationsIN THE TEXT

(Authors, date, p. #)REFERENCE SHEET

New sheet. <ctrl><enter>Alphabetical order by last name or title if

there’s no last name

Hanging indentHighlight or Select your citationsSelect Home tab -> Paragraph arrowA box opensUnder Indentation-> SpecialChoose Hanging from the dropdown .5 in the next box

APA Reference sheet: Article from webMcGhee, P. (n.d.). 25 ideas for building fun into your

work setting. Retrieved from http://www.laughterremedy.com/articles/25_ideas.html

Newton, P.J., Mulcahy, T.M., & Martin, S.E. (2008). Finding victims of human trafficking. (NCJRS Publication No. 224393). Retrieved from http://www.ncjrs.gov/pdffiles1/nij/grants/224393.pdf

Smith, M., Kemp, G., &Segal, J. (2010, May).Laughter is the best medicine: the health benefits of humor. Retrieved from http://www.helpguide.org/life/humor_laughter_heatlh.htm

APA Reference sheet: Article from journalShahidi, M., Mojtahed, A., Modabbernia, A.,

Mojtahed, M., Shafiabady, A., Delavar, A., & Honari, H. (2011). Laughter yoga versus group exercise program in elderly depressed women: a randomized controlled trial. International Journal of Geriatric Psychiatry, 26(3), 322-7.

APA Reference sheet: BookAmerican Psychological Association. (2010).

Publication manual of the American Psychological Association (6thed). Washington, DC: American Psychological Association.

Before you printFile tab

PrintLook

You’re on your way