apollo delco reunion 2

Easy. Smart. Trusted.

Presented by:

Jennifer Lopez & Krisna RossManagers, Global Accounts

WHO WE ARE

Founded in 1992 by Roger Helms & Bill Briscoe

Very simple premise – Create the best match between the needs of the

meeting planner and the right hotel

THE GLOBAL LEADER IN MEETING PROCUREMENT

2010 IN REVIEWHighest volume purchaser in the

meetings and event industry: Over 3.86 million room nights booked

$675 Million in rooms revenue booked

Booked over 25,000 programs

GLOBAL PRESENCEInternational Network of experienced associates: Over 1,200 Associates

Located in 42 Countries

UNMATCHED INDUSTRY RELATIONSHIPSLargest Lead Source for Major and

Independent Hotel Chains World Wide

HB Leads receive highest priority Hotel sales representatives

dedicated to HB leads Flexibility of contract terms

YOUR NEGOTIATING POWER JUST INCREASED EXPONENTIALLY!

THE HB PROCESS

No contractual commitment

No financial obligation

GIVE US THE OK TO REPRESENT YOU

You provide us with: Meeting specifications Site requirements Specific needs and wants Budget information

PUTTING US TO WORK FOR YOU

We are “CLIENT CENTRIC”

SITE SELECTION SIMPLIFIEDWe provide you with:RFP Development

Research and Information

REVIEW RESULTS PROPERTY SUMMARY REPORTComparison Grid

Coordination of site visits

Contract Negotiations and review

YOU MAKE THE FINAL DECISION

Response grid for presentation to

client

THE SITE SELECTION PROCESS

HelmsBriscoeClient/HelmsBriscoeClient

Meeting objectives

Meeting budget & requirements

Meeting history

Prioritize needs

Possible options

RFP to hotels

Collect data from RFPs

RFP proposals & opportunities for

negotiations

Develop “Wish List”

Contract negotiation

Select hotel

Finalize contract

Arrange site visits

Manage contract cut-off dates

Problem resolution

Post-meeting feedback

HOW HB BENEFITS CLIENTS

THE HB ADVANTAGE . . .THE HB ADVANTAGE . . . Maximized time

Buying power

Leverage technology / Collective Knowledge

Meeting Safety Net

No financial obligation

Your HB Representative is an extension of your planning department providing assistance with:RFP developmentData collectionContract negotiationsSo your time can be invested in:Program content and developmentOther critical planning issues

MAXIMIZED TIME

HB is the largest contributor of group room nights in the world and the top convention client of every major hotel chain in North America

You combine your buying power with more 10,000 clients represented by HelmsBriscoe

Generating more than 2.5 million dollars to hotel industry, every single day

3.86 million room nights booked, totaling 25,000 programs in 2010

BUYING POWER

* Special HB Exclusive Offers

BUYING POWER

HB CONNECT

Our proprietary database of over 80,000 hotels includes up-to-date property intelligence, rate histories, contact information, and exclusive HB promotion

LEVERAGE TECHNOLOGY

* Rate HistoryProvides leverage during negotiations

LEVERAGE TECHNOLOGY

COLLECTIVE KNOWLEDGE

CLIENT MEETING FEEDBACK

MEETING SAFETY NET Liaison Services

Conflict Resolutions

Attrition Mitigation

DID WE MENTION IT IS FREE?

OUR COMPENSATION MODEL HelmsBriscoe is compensated with a

placement fee paid by the hotel that you select for your program

Your organization increases efficiencies without increasing your budgeted expenditures

Since hotels view HB as an “extension” of their own sales force, rates are consistently competitive

Full Service Event

Management★ Full Service Event Management ★ On-Site Management ★ Custom Event

Design ★ Meeting & Conference Planning ★ Incentive & Retreat ★

Site Selection & Destination Planning ★

Full Service Event

Management

Event Management

Services• Creative Services such as Program Development, Theme & Logos

• Overall Logistics & Event Coordination, Timelines• Venue Coordination, BEOs, Contracts• Supplier Management, Contracting, Payment Schedules• Audio Visual, Production• Air Ticketing & Ground Transportation• Printed Materials, Signage, Confirmation/Welcome Packets• On-Site Event staff• Off-Site Events, including Tours & Recreational Activities• Registration Services• Gifts, Amenities, Awards, Hospitality Desks, Team

Buildings, and more…

Krisna Ross & Jennifer Lopez

Managers, Global Accounts888.775.1589

kross@helmsbriscoe.comjlopez@helmsbriscoe.com

HelmsBriscoe/Star Quality Eventsand

Delco Reunion Committee

The Perfect Partnership