bluescape & coto consulting update to iso 14001:2015 webinar 092116

Update to ISO 14001:2015 Don’t Get Behind and Lose

Valuable Contracts

September 21, 2016

BlueScape Environmental training@bluescapeinc.com

877-486-9257

Webinar Topics

Drivers for ISO 14001 Certification

Timeline

Level of Effort

What Types of Assistance Exist?

Minimum Requirements for Certification

About BlueScape •  Founded in 1997 •  Extensive experience with Environmental, Health & Safety

Regulations –  Air Quality, Spill Prevention, Storm Water, Chemical Risk Management,

Hazardous Waste Management, Environmental Management Systems –  See www.bluescapeinc.com

•  Wide Range of Industries Served –  Chemical plants, power plants, data centers, building materials,

aerospace, refineries, coating manufacturing, industrial gas, and oil & gas processing

•  BlueScape EHS – EMS and managed compliance services to reduce business risk

•  BlueScape Technical Services - Solve tough EHS permit and compliance issues: -  Develop permit and compliance strategies, quickly obtain permits -  Technical analysis tools -  Leverage agency relationships, lead negotiations -  Compliance, enforcement and variance support

•  Move business forward, reduce business risk

Registration Question

 Does  your  Company  Currently  have  an  ISO  14001  Cer8fica8on?    

¢ Yes  –  50%  ¢ No  –  37%  ¢ No,  but  want  to  get  cer8fied  –  5%  ¢  I  don’t  know  –  8%    (out  of  60  registrants)  

ISO 14001 Certificate Coverage

•  Customer Requirement –  No contract unless certification is maintained –  Very common in aerospace and automotive

industries •  USEPA Requirement

–  Part of settlement agreement or corrective action order

–  This is a new trend for enforcement activities. •  External Recognition by Public and Stakeholders

–  Part of an overall sustainability policy by corporate or board

•  Good Environmental Stewardship –  We want to be good guys with external validation of

our efforts

Drivers for ISO 14001 Certification

Timeline – Big Picture

ISO 14001:

2015 std was

revised

Sept  2015   TODAY Sept  

2016  

What  do  you  have  planned  for  2017?  

Sept  2017  

Deadline

to upgrade

their EMS

Sept  2018  

Timeline - Details Facilities should allow a minimum of 3-4 months to upgrade their EMS

• Life cycle approach to environmental management and evaluation of risks.

• Expectation to embed EMS in business processes • Greater involvement from Top Management; Environmental

Management Representative (EMR) position is not required • More robust management review meetings with trend analyses • Must demonstrate adequacy of resources • Different concepts needed in policy and throughout EMS

• Compliance obligations from internal and external stakeholders vs. regulatory requirements

• Enhancement of environmental performance vs. continual improvement

• Achievement of environmental objectives

Changes to ISO 14001:2015 are substantial

Timeline – Details

Facility must then implement all the required changes

• Stage 1 assessment evaluates the design of your EMS (typically 1-2 days in duration)

• Stage 2 assessment evaluates the implementation of your EMS (duration depends on number of personnel and complexity of operations – typically 1 week in duration)

Pre-certification assessment needs to occur by your certification body (CB) over a 1-3 month period

Issuance of certificate typically takes 30 days

These steps are required even if you have an existing certification to ISO 14001:2004

Timeline

Revision Deadline is Sept 2018 •  You need 6-8 months to upgrade

your EMS to get certified •  Project should begin no later than

Jan 2018

Scheduling Factors to Consider  

•  Lots of facilities are going to wait until the last minute

•  Availability of certification bodies and auditors may be limited during this last minute schedule crunch

•  What if facility has non-conformities that need to be fixed and there is no contingency in the schedule?

•  What are the financial and business impacts to your facility if the ISO 14001 certification lapses?  

Poll Question

If your company is already ISO 14001 certified, have you begun the transition to the 2015 standard?

¢ Yes ¢ No ¢ Not applicable

Level of Effort

•  Varies considerably depending on the expertise of in-house personnel and status of the current EMS

•  Robust, existing EMS requires less effort to upgrade to the revised standard

•  Brand new EMS needs to start from scratch •  Synergies are possible for large corporations which

have EMS Coordinators and/or sharing of information between facilities  

What Types of Assistance Exist?

A.  Gap assessment B.  Quarterback C.  Full technical support

A. Gap Assessment

•  Facility has no idea where to begin •  Existing EMS is compared to the revised standard. •  Output from the gap assessment is a list of items

which need revision or upgrade with specific findings

•  Items which are acceptable are indicated as such. •  Level of effort: 2-5 days (depending on

complexity of site and EMS) •  Benefit: Facility can understand overall how its

EMS conforms to the revised std and where there are gaps. Plan can be developed for upgrade

•  Who should lead it?

B. Quarterback

•  Facility has capable people, but they need some guidance to prioritize and focus their efforts

•  Lessons-learned and best practices from other facilities are shared

•  Briefings to top management and management team to ensure that they understand: –  How their roles have changed –  Changes to ISO 14001 and impacts to the facility –  Certification process, timeline and bottlenecks

•  Level of effort: 10-30% FTE during upgrade timeframe •  Benefit: Senior level expertise is provided to guide the upgrade

project, but majority of work is done by in-house personnel to retain legacy knowledge  

C. Full Technical Support

•  Complete these tasks: –  EMS procedures, forms, objectives and policy are developed and

written to be integrated with the facility’s existing business processes.

–  EMS Awareness training is provided to facility and contractor personnel.

–  Internal audit and compliance evaluation audits are conducted; corrective actions are initiated and addressed.

–  Management review meeting is organized, conducted and documented.

–  Preparation for and participation in Stage 1 and 2 assessments –  Address non-conformities identified by CB

•  Level of effort: One FTE during upgrade project •  Benefits:

–  Experts are engaged during the entire project from beginning to end and share their wealth of experience with the facility and personnel.

–  Knowledge transfer is encouraged to promote facility’s autonomy in the future

Minimum Requirements for Certification

EMS  procedures,  forms  and  processes  must  be  revised  to  conform  to  ISO  14001:2015  

Updated  EMS  Awareness  training  must  be  provided  to  majority  of  personnel  

Internal  audit  to  revised  standard  must  be  completed  with  iden8fica8on  of  correc8ve  ac8ons  and  plans  

Management  review  mee8ng  must  occur  and  be  documented  aXer  the  items  above  have  been  completed  

Questions Contact Information

Dr. Christina Schwerdtfeger, Coto Consulting

James Westbrook, Bob Kuykendall, BlueScape

877-486-9257 training@bluescapeinc.com

www.bluescapeinc.com Connect with me on Linkedin!

The webinar presentation will be posted on Slideshare and YouTube