box: access and share your digital content from anywhere

Box: Access and Share your

Digital Content from Anywhere

MCG IT Team

Welcome!

Cameron LoganInstructional Systems

Analyst

Davina JonesInstructional Systems

Analyst

Jenn RoseInstructional Systems

Analyst

Paul WheelerExecutive IT Service

Delivery Analyst

Christina WhiteheadPC Support Specialist 2

In this workshop, you’ll learn about…

• Box tools, functions, and purposes

• creative uses and best practices for Box tools

• using Box’s web-based tools to manage digital content and

collaborate with others

What is Box?

• Cloud storage and collaboration tool

• Account holders with Internet access can

Share files and folders

Collaborate

Manage versioning

Leverage unlimited storage

• BAA agreement: HIPPA- and FERPA-compliant

Box Tools

Creative Uses

MCG Academic Affairs: student credentialing

Internal Medicine: journal club with mixed learner groups

Creative Uses

MCG ISAs: collaborative project development

Creative Uses

Best Practices

• Keep content secure – configure collaborator roles and shared content carefully

• Collaborate considerately – lock files and communicate with collaborators when

you intend to make changes

• Avoid special keyboard characters:

/ \ | * ? “ : < > &

• 255 character limit on file names

Additional Resources

• Box Community:

https://community.box.com/t5/Community/ct-p/English

• Box User Video Library:

https://community.box.com/t5/Helpful-Videos-for-New-Users/Box-User-Video-

Tutorial-Library/ba-p/3125

• FAQs:

http://www.gru.edu/its/box/boxfaq.php

Collaboration Demo

• Create & share a folder

• Invite collaborator(s) & configure security

• Upload file(s), lock the file, and add comments via Box’s comment function

• Create a Box note – co-author simultaneously

Q & A

Quest objectives1. Create folders

2. Upload files to folders

3. Move, copy, and delete a file

4. Share a file with a colleague

5. Invite a colleague as a Collaborator

6. Apply Collaborator file permissions to folders and files

7. Lock a file

8. Edit a file on the web

9. Discuss the security advantages and limitations of Box (e.g., research data, HIPAA, and PHI)

To begin: 1. Use the Chrome browser and navigate to http://box.augusta.edu.

2. Select the “Continue” button.

3. Enter your NetID user name (the part of your email address that precedes the @ symbol) and password.

4. Click the Sign In button. You will be directed to your Box Home screen (“All Files & Folders”).Follow the instructions in your activity guide.