briefing on open access at lsbu december 2015

Briefing on Open Access at LSBU

Stephen GraceScholarly Communications & Repository Manager

Outline• What is Open Access (OA)?• Green and Gold in Black and White• LSBU Policy• LSBU Implementation• Opportunities• Challenges

What is Open Access?

What is Open Access?By "open access" to this literature, we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself.

Budapest Open Access Initiative, 2002

What is Open Access?Open access contributions must satisfy two conditions: The author(s) and right holder(s) of such contributions grant(s) to all users a free, irrevocable, worldwide, right of access to, and a license to copy, use, distribute, transmit and display the work publicly and to make and distribute derivative works, in any digital medium for any responsible purpose, subject to proper attribution of authorship (community standards will continue to provide the mechanism for enforcement of proper attribution and responsible use of the published work, as they do now), as well as the right to make small numbers of printed copies for their personal use.

Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities, 2003

What does OA not mean?1. Articles that are not peer reviewed2. Poor quality journals3. Paying to publish (that is one route to OA)4. Plagiarism5. Trusting publishers with wishy-washy “free to

read”6. ResearchGate, Academia.edu, Mendeley,

social commercial networks link

Green and Gold in B&W• Green means author-side OA using

– Institutional repositories or– Subject repositories like arXiv

• Gold means publisher-side OA– The journal is funded by author fees (“paid

Gold”) e.g BMC Nursing– The journal is free for authors and readers

e.g. Triple C

Shades of Green• Author uploads submitted draft (preprint)

to a subject repository like arXiv• Author uploads accepted manuscript

(postprint) to an institutional or subject repository

• Author uploads published version to a repository– Where copyright allows!

Green: pros and cons?

Shades of Gold• Author chooses a free OA journal which

doesn’t need income from authors or readers

• Author chooses a paid OA journal, which runs on Article Payment Charges rather than subscriptions

• Author pays APC for one article in a hybrid journal charging subscriptions

Gold: pros and cons?

LSBU policy 1/61. From 1 January 2016, LSBU academics

are required to add to Symplectic the Accepted version (the final author manuscript) of any research publication within three months of acceptance for publication.

LSBU policy 2/62. Wherever possible, publications will be

made open access via Research Open, the curated archive of research outputs. Publisher embargo periods will be respected, as will the confidentiality of commissioned reports where it has not been possible to negotiate permission to disseminate research findings.

DRAFT

LSBU policy 3/63. Most journals allow open access via

repositories like Research Open. For other types of publication, authors should seek to retain the right to deposit an Accepted version of their publications in Research Open when negotiating agreements or contracts with publishers. LLR staff will make available a standard licence for this purpose.

LSBU policy 4/64. Data suitable for sharing (either openly or

with appropriate safeguards) can be added to Research Data Online, the new data repository for LSBU. Such data collections can be linked to related publications in Research Open.

More on data next week!

LSBU policy 5/65. Research Open will be the venue for

recording and sharing PhD, MPhil and professional doctorate theses, subject to the relevant academic regulations.

LSBU policy 6/66. Students are invited but not obliged to

deposit peer-reviewed publications in Research Open. Professional Services staff are similarly invited to deposit their research publications in Research Open.

LSBU implementation• Major communication in Jan/Feb and after• Authors upload manuscripts in Symplectic• LLR will do the rest

– Check copyright permissions, embargo periods, licences, statements, upgrading quality of metadata

• Whatever is legal will be made public on LSBU Research Open repository

Carrots…• Staff will not need to worry about details• We will provide a feed from Symplectic of

outputs on staff profile pages (date tbc)• We will ensure compliance with REF and

other funder OA requirements• Feedback to academics on public use –

downloads, Altmetrics, Scopus citation counts

And sticks…• Deposit must be within three months• Symplectic will be used as the evidence

source in academic forward work plans• And in “Pride in Publishing” spring

campaign celebrating LSBU research• Monthly reports to Deans on deposits

– Policing compliance is not LLR or REI worry!

Opportunities• LSBU reputation – everywhere else has a

repository, and so will we very soon• A showcase for research: most repo traffic

is from Google searches, bringing in readers who may not have heard of LSBU

• Repo content will appear in Summon searches

• Greater visibility of PhD theses (and maybe selected student work)

Challenges• We don’t know what is produced by LSBU

staff until publication (which may be too late for REF purposes)

• Staff compliance with policy – the world’s best repo Liege has 65% compliance rate

• Money to pay APCs – none yet, and discussions still needed before funding it

• How much work for LLR staff?!

Questions?Stephen GraceScholarly Communications and Repository Manager

Library and Learning ResourcesTel: +44 (0)20 7815 6634Email: graces5@lsbu.ac.uk Twitter: @StephenGracefulORCiD: 0000-0001-8874-2671