case study: life cycle management for sap businessobjects platform as well as backup/disaster &...

Christophe Ochin Presales Manager @GB&Smith

Life cycles management on the BOE platform as well as backup/

recovery best practices

Backup, promote & version BO content

Schedule & burst your BO reports Explore & analyze BO metadata

Ensure BO license complianceAutomate report qualification

Non-regression testing

XIR2

XI3

BI4Secure your BO deployment

Streamline and Extend SAP BusinessObjects

Audit and control your metadata over time and across versions

• Load your SAP BusinessObjects data (CMS, universes, documents and audit data) from a datawarehouse

• Query and analyze this data using pre-built BO universes and Webi reports

• Document your deployment

• Detect unused documents and universes, dormant users

• Perform impact analysis

• Follow the evolution of your metadata over time

• Compare environments or BO versions during migrations

Explore & analyze BO metadata

Explore & analyze BO metadata

Audit and control your metadata over time and across versions

• User-friendly security management web interface

• Document your deployed security

• Audit and clean your CMS

• Address any kind of GRC

Secure your SAP BO deployment

Replace the CMC by a user-friendly web application giving you a 360° view of your

access rights

Backup, promote & version BO content

• Backup, version and restore content

• Restore deleted content using our unique recycle bin

• Drag and drop objects across CMS or schedule promotions

• Compare SAP BO environments

Backup, promote & version BO content

100 – 85K user deployments 1,000,000 administrated users

> 30 countries > 98% renewal rate > 500 clients 50 people

Boston – London – Lille & Grenoble

Technology Fast 500 EMEA 3Times in a row!!

City of Chicago

Dariusz  Zyskowski  BI  Manager

Business Objects at the City of Chicago

• Since 2000 (5x, 6x, XI R2, 3.1, 4.2 – in 2016) • Primary reporting tool for the city (311, 911, Police,

Fire, W2’s, Purchase Orders, Invoices) • 1500 users • 90 PROD universes • Webi, Deski, Rich Client, Crystal • 96,000 reports (18,000 Deski) – 130K before 360 • Two clustered VM PROD servers + TEST + DEV • ~800 reports scheduled daily

360  View+  and  360  Eyes

1. Content  analysis  to  prepare  for  4x  migration  2. Real  time  view  without  running  a  report  3. Access  to  many  AUDIT  reports  4. Back  up  and  Recovery  (Recycle  Bin)  5. Multiple  BO  environments  comparison  and  content  transfer

• Installed  on  one  of  the  PROD  server  (TOMCAT  7)  • Oracle  11G  DB  • Allowing  access  to  BO’s  AUDIT  DB  

Content  analysis  to  prepare  for  4x  migrationProgram  jobs  run  in  Webi

Content  analysis  to  prepare  for  4x  migration42  reports  and  4  universes

Content  analysis  to  prepare  for  4x  migration

BO  environment  dashboard  –  number  of  reports,  report  type  and  universes

Content  analysis  to  prepare  for  4x  migration

360eyes  DASHBOARD  -­‐  03  Recycle  Licenses360eyes  DASHBOARD  -­‐  02  CMS  through  time360eyes  DASHBOARD  -­‐  04  Universes360eyes  DASHBOARD  -­‐  01  CMS

360eyes  CMS  -­‐  06  Connections  detail360eyes  SECURITY  -­‐  08  Right  details360eyes  CMS  -­‐  05  Overloads  summary360eyes  CMS  -­‐  07  Users  by  Last  Logon  Time

360eyes  CMS  -­‐  16  Universe  and  Document  Relationship

360eyes  CMS  -­‐  14  Document  and  Instance  volumetry360eyes  CMS  -­‐  17  User  Group  Membership

360eyes  CMS  -­‐  11  Universe  Security  Matrix

360eyes  CMS  -­‐  19  Compare  Universe  Security

360eyes  CMS  -­‐  18  Compare  Folder  Security

360eyes  CMS  -­‐  13  Document  Scheduled  Jobs360eyes  CMS  -­‐  10  Folder  Security  Matrix

360eyes  CMS  -­‐  12  Unjustified  Explicit  Rights

360eyes  REPORT  -­‐  30  Compare  documents360eyes  REPORT  -­‐  31  Track  duplicated  reports

360eyes  REPORT  -­‐  42  Track  non-­‐empty  documents360eyes  REPORT  -­‐  40  Report  Documentation360eyes  REPORT  -­‐  41  Number  of  documents  per  universe360eyes  REPORT  -­‐  52  Impact  Analysis  (SQL  DP)360eyes  REPORT  -­‐  51  Impact  Analysis  (SQL  Universe  Object)360eyes  REPORT  -­‐  50  Impact  Analysis  (Universe  object)

360eyes  REPORT  -­‐  60  Last  documents  use360eyes  REPORT  -­‐  61  Universe  usage  rate360eyes  REPORT  -­‐  62  User  actions  list360eyes  REPORT  -­‐  63  User  activity

360eyes  UNIVERSE  -­‐  71  Compare  universes360eyes  UNIVERSE  -­‐  70  Universe  Documentation360eyes  UNIVERSE  -­‐  72  Unused  universe  objects

360eyes  COMPLIANCE  -­‐  81  Users  through  time360eyes  COMPLIANCE  -­‐  80  User  List360eyes  COMPLIANCE  -­‐  82  Users  deployed  licenses360eyes  COMPLIANCE  -­‐  84  Server  Infos360eyes  COMPLIANCE  -­‐  83  Users  deployed  licenses  through  time360eyes  COMPLIANCE  -­‐  85  Recycle  Licenses

Out  of  the  box  reports

Content  analysis  to  prepare  for  4x  migration

Real  time  view  without  running  a  report

Real  time  view  without  running  a  report  -­‐  Users

• Add  a  user  • Insert  • Remove  • Delete  • Group  Membership  • Bulk  User  Management  • Excel  Output  • Purge  Inboxes

Real  time  view  without  running  a  report  -­‐  objects

• Copy/Move/Shortcut  • Delete  • Excel  Output  • Purge  Webi

Real  time  view  without  running  a  report  -­‐  universes

• Copy/Move  • Delete  • Excel  Output

Real  time  view  without  running  a  report  -­‐  Security

Real  time  view  without  running  a  report  -­‐  Audit

Real  time  view  without  running  a  report  -­‐  Audit

Purge  Inboxes

Never  Connected  Users

Universes  per  connection

Empty  Folders

Backup  and  Recovery  (Recycle  Bin)

1. Sizable  empty  DB  for  back  up  content  2. Empty  folder  on  a  server/NAS/SAN  with  plenty  of  disk  space  

3. SMTP  server  properties  for  Email  notifications  4. Schedule  backup  jobs  

• Small  BO  installations  –  on  a  root  level  • Large  BO  installations  –  several  jobs  (universes,  users,  reports)  

5. Run  every  day  

Backup  and  Recovery  (Recycle  Bin)

Backup  and  Recovery  (Recycle  Bin)How  to  recover  a  deleted  report

1. Select  “Objects”  Tab  and  click  on  the  Recycle  Icon

2.      Enter  search  parameters

Backup  and  Recovery  (Recycle  Bin)Search  options

Backup  and  Recovery  (Recycle  Bin)3.      Deleted  report  if  found  in  the  recovery  DB  (if  it  was  part  of  a  back  up  job  that  run  before  it  was  deleted)

4.      Import  the  report  back  to  PROD

Multiple  BO  installations  comparison

Ability  to  log  into  more  than  one  BO  environment  for  side  to  side  comparison  and  content  transfer

Content  transfer  –  drag  and  drop

Benefits

• Much  better  understanding  of  our  BO  environment  

• Easier  and  more  intelligent  clean  up  process  

• Immediate  access  to  Audit  data  

• Recycle  Bin

Challenges• Initial  360  job  run  time  (next  runs  are  incremental)  

• Few  not  very  intuitive  options  (document  retrieval,  content  transfer)  

• Make  time  to  read  install  and  user  manuals

City of Chicago

Dariusz  Zyskowski  

Dariusz.Zyskowski@cityofchicago.org

Questions ?

Thank You Looking forward to work with you

www.gbandsmith.com

Christophe Ochin Sales Manager christophe.ochin@gbandsmith.com

Bruno Masek Sales VP bruno.masek@gbandsmith.com

• 360Suite LCM on steroids! • BIAR handled at object level allowing easy rollback • Recycle bin and possibility not only to recycle • Drag and drop promotion, and automated promotion • Possibility to couple to External scheduler • Ability to handle security via a live interactive matrix showing • explicit and all inherited rights • Find roots of rights via user and resource management • Version control effective • Outperforms on large deployments • Automated Non regression testing • Auditing and canned reports on metadata used an non being used • Impact analysis supported by Hana, Data Services, BW

Key Points