central texas section, region 5 senior member program presented at the ieee membership development...

Central Texas Section, Region 5Senior Member Program

Presented at theIEEE Membership Development Retreat

February 28 - March 1, 2003By Joe Redfield

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What is it?

Started by Dr. Ernest Franke, past CTS chair, in Fall of 2001

Host events to support eligible members in upgrading to Senior Member status.

At event, Section Senior Members help with on-line application submission and serve as the necessary Senior Member reference.

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What does it look like?

Evening Event - 6:30 to 9 PM Located at a college or business Members come and go during evening With no wait, member spends 30 to 45

minutes completing the application process

Can have light refreshments (not required)

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Results of Program to date

Three events have been held in the San Antonio/Austin Area Fall - San Antonio Location Spring - Austin Location

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Results of Program To Date

Location Members inAttendance

ApplicationsSubmitted

Applicationsapproved

San AntonioFall 2001

15 12 12

AustinSpring 2002

75+ 75 75

San AntonioFall 2002

28 30 28

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Requirements for Senior Member Upgrade

Practice in profession for at least 10 years Academic time resulting in degrees count toward

professional practice Five years of significant performance

Does NOT require special awards, patents, or other extremely sophisticated technical accomplishments

References - three required OR Nomination from Section and Two written references from other Senior Members

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Process/Procedure

Procedures listed in three separate blocks of activities Prior to Event At Event Post Event

Detailed procedure list Sample SM Upgrade Invitation

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Prior To Event Identify an event source person Identify a Location

Need an area for staging/waiting Required to have bank of computers with internet

access and floppy drives (12 min) Contact eligible members

News Letter Announcement (two months prior) Send Email to all eligible members, request RSVP Send follow-up Email to all RSVPs listing what to bring

Contact SM/Officers and invite to participate

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Day of Event

Have at least two SMs present for each 10 expected members

SMs coach EVERY candidate in filling out an application - Significant Performance

No references or reference writer names are given at event - Leave application blank

Event tracking spreadsheet is filled out Contains contact info and IEEE member # Electronic copy of resume and SM application are

gathered BEFORE applicant leaves

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Post Event

Applicants assigned to SM reference writers Distribute resume and application to reference

writer - encourage writers to contact applicants for any clarification

Reference writers Email applications to IEEE HQ, CC event source person for tracking

Regular call (weekly) to IEEE HQ to check status of applicants

Follow-up with reference writers - reassign as necessary

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Reference Generation

Time to write reference - 20 to 45 minutes Can be any format, Email, Document,

Webpage needs to contains all the information required

Writer does not need to know the applicant personally outside of IEEE

Focus writing effort on significant performance section of application

Provide recommendation for upgrade

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Advertising new SMs in Section

After A&A panel meeting, advertise new Senior Members in Section Newsletter and/or Section Website

Make a big deal out of Senior Member status locally

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Summary

Event Procedures

Senior Member Upgrade Invitation

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Questions

How to get future information - contact

Joe Redfield

J.redfield@ieee.org

210-522-3729