cloud drives at ndsu

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Use Google Drive and SkyDrive Pro at NDSU to collaborate, store and share

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Cloud Drives at NDSUPresented by:

Sonja Fuchs – Web Technology SpecialistSupport Staff Conference April 2014

What is a Cloud Drive?

A place “in the cloud” that gives you the ability to store, work with and share data

• One place for all your files• Files are always up to date• Can access and work within all devices• Instant updates• Can work collaboratively

Image credit: http://pixabay.com/en/cloud-blue-symbol-cartoon-symbols-37010/

Google Drive

• https://www.youtube.com/watch?v=02DV21OtV3c

Better Alternative to Sharing and Storing on Email• Inbox overload• Slow connection• Share entire folders• Easier to keep track of

Image Credit: https://www.flickr.com/photos/restlessglobetrotter/2660204217/

Allows You To Work Remotely

Image Credits

• Blizzard https://www.flickr.com/photos/danebrian/2321653019/

• Sneezing http://commons.wikimedia.org/wiki/File:Woman_sneezing.jpg

Allows You To Collaborate in Real Time• others can edit a

file at the same time

• revision history isavailable

Nothing to Lose

Problems with storing on a physicaldevice- Can lose it- Can break it- Can’t use on mobile devices or tablets- Can save to your computer, but you’ll need to take extra steps to share

Image Creditshttp://commons.wikimedia.org/wiki/File:Maxell_USB_flash_drive.jpghttp://pixabay.com/en/cd-burner-burn-cd--cd-rom-disc-152767/

Create or Upload

Microsoft Office Google Drive

Word “Document”

PowerPoint “Presentation”

Excel “Spreadsheet”

n/a Form (survey)

Paint “Drawing”

Share

https://www.youtube.com/watch?v=NcaPTAVqp0k#t=77

Compare NDSU Cloud Drives

Characteristic Microsoft OneDrive Google Drive

Space 25 GB 30 GB

Data Suitable Not yet approved by NDSU's General Counsel for storing data protected under FERPA or HIPAA or for data impacted by export control restrictions.

Suitable for data protected by FERPA.

Not suitable for data protected by HIPAA or for content impacted by export control restrictions

Device Accessibility

Works on most devices, including Windows Phones

Works on most devices, but NOT Windows Phones

Seamless with Microsoft Office

Yes No – need to login and upload

How much is 25GB? • The complete recorded works of the

Beatles and Michael Jackson (310 and 750 songs, respectively)

• Pictures from 100 rolls of film• The complete Lord of the Rings

Trilogy with Extended Cuts (681 minutes)

• The complete Harry Potter Series and Twilight Trilogy (if each page-3,407 and 2,379, respectively, were saved on a separate document)

• A presentation for each county in the United States (3,141)

• A spreadsheet for each McDonalds restaurant (30,000-ish)

Source: http://online-data-backup-review.toptenreviews.com/online-backup-visualizing-25gb-of-storage.html

Let’s Give it a…

Image Credit: http://en.wikipedia.org/wiki/File:A_tough_gang_of_Spinning_Tops.jpg

Next Steps

Review - Cloud Drive Options – Let’s Communicate http://bit.ly/QsoH7S- Collaboration and Storage Options (NDSU ITS) http://bit.ly/1i8GxZ3

Login to either/both options and test them out

Need Help?- Sonja Fuchs (701) 231-6403/Sonja.Fuchs@ndsu.edu - Bob Bertsch (701) 231-7381/Robert.bertsch@ndsu.edu

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