club leadership new officer training april 5, 2007 nayla bahri, assistant dean, office of student...

Club Leadership Club Leadership New Officer TrainingNew Officer Training

April 5, 2007April 5, 2007Nayla Bahri, Assistant Dean, Office of Nayla Bahri, Assistant Dean, Office of Student LifeStudent Lifennb9@columbia.edunnb9@columbia.eduosl@bettyblue.gsb.columbia.eduosl@bettyblue.gsb.columbia.edu

Our agendaOur agenda

Branding discussion Branding discussion Overview of club life Overview of club life Some housekeeping, including Some housekeeping, including club requirementsclub requirementsSome observations on successSome observations on successQ & AQ & A

Promoting our shared Promoting our shared brandbrand

Each member of our Each member of our community has an community has an opportunity and opportunity and responsibility to represent responsibility to represent and promote our brand. and promote our brand.

Promoting our shared Promoting our shared brand:brand:how can club officers help?how can club officers help? Focus on Focus on ideasideas: :

– highlight our faculty in your highlight our faculty in your programsprograms

– consider our institutional mission and consider our institutional mission and values (global impact, values (global impact, entrepreneurial mindset, bridging entrepreneurial mindset, bridging theory and practice)theory and practice)

Focus on Focus on networksnetworks: : – include our alumni in your activitiesinclude our alumni in your activities

Promoting our shared Promoting our shared brand:brand:how can club officers help?how can club officers help? Focus Focus representation and impactrepresentation and impact::

– In every transaction you make as a In every transaction you make as a representative of a club, represent representative of a club, represent yourself, your organization and the yourself, your organization and the School professionally at all times.School professionally at all times.

– Think institutionally – what is the impact Think institutionally – what is the impact of your event on our community? of your event on our community?

– Think about growing and protecting your Think about growing and protecting your organization for now and the future.organization for now and the future.

Student Organizations: Student Organizations: categoriescategories

Leadership GroupsLeadership Groups ClubsClubs

– Professional clubsProfessional clubs– Affinity clubsAffinity clubs– Service clubsService clubs– Social clubsSocial clubs

Interest GroupsInterest Groups

Student Organizations: Student Organizations: numbersnumbers

More than 90 student organizations.More than 90 student organizations. 700+ club officer positions (including 700+ club officer positions (including

AVPs) listed on myGSBAVPs) listed on myGSB In October ’06, there were 764 total In October ’06, there were 764 total

student-related events (non-classes), student-related events (non-classes), 272 Club events scheduled for the 14 272 Club events scheduled for the 14 class days that month. class days that month.

Student Organizations:Student Organizations: Your club is a student-run club.Your club is a student-run club. You set your objectives and strategy; You set your objectives and strategy;

we’re here for guidance, institutional we’re here for guidance, institutional perspective and problem solving.perspective and problem solving.

You decide how to spend your club’s You decide how to spend your club’s money; we require that your spending money; we require that your spending fall within the University’s guidelines.fall within the University’s guidelines.

You are part of a community; You are part of a community; sometimes this means compromise.sometimes this means compromise.

A bit of housekeeping.A bit of housekeeping.

Seven simple Club Seven simple Club RequirementsRequirements

Each club must charge duesEach club must charge dues Each club must have at least Each club must have at least three officersthree officers

(President, VP Finance, and VP Events/Programs.)(President, VP Finance, and VP Events/Programs.)

Clubs must hold Clubs must hold 3 events per semester3 events per semester.. Clubs must attend Clubs must attend Association DayAssociation Day each each

term. term. Officer lists and websitesOfficer lists and websites must be current. must be current. All clubs must have a All clubs must have a balanced budgetbalanced budget.. All clubs must follow the All clubs must follow the elections elections

guidelinesguidelines..

Club Requirements: Club Requirements: MoneyMoney

Care very deeply about Care very deeply about having a balanced having a balanced budget. Your club’s budget. Your club’s financial health is financial health is everyone’s everyone’s responsibility.responsibility.

Quick primer on money & Quick primer on money & clubsclubs You must maintain a positive balance: we provide You must maintain a positive balance: we provide

a 60 day leniency period.a 60 day leniency period. All corporate fundraising must be discussed with All corporate fundraising must be discussed with

Corporate Relations. Companies must be Corporate Relations. Companies must be invoiced by the School.invoiced by the School.

You never need to put your own cash forward if You never need to put your own cash forward if you use a pre-approved vendor.you use a pre-approved vendor.

Keep receipts and copies of everything.Keep receipts and copies of everything. Help your VP of Finance out with the monthly Help your VP of Finance out with the monthly

account reconciliation by keeping her/him up-to-account reconciliation by keeping her/him up-to-date.date.

University regulations can be tricky; do your University regulations can be tricky; do your research.research.

Yes, there is an alcohol Yes, there is an alcohol policy.policy.

The Office of Student Life office must be notified The Office of Student Life office must be notified if you intend to serve alcohol at your club event.  if you intend to serve alcohol at your club event. 

You may only serve beer and wine at Business You may only serve beer and wine at Business School events held on campus; no hard alcohol School events held on campus; no hard alcohol is permitted. is permitted.

Ample food and non-alcoholic beverages must be Ample food and non-alcoholic beverages must be served and prominently displayed at any event served and prominently displayed at any event where beer or wine is served.where beer or wine is served.

All of your guests must be 21 years of age and All of your guests must be 21 years of age and must be able to produce identification of age if must be able to produce identification of age if asked. asked.

No alcohol may be served before 5:00 p.m.No alcohol may be served before 5:00 p.m.

You should never, ever You should never, ever sign a contract. sign a contract. We’ll sign for you.We’ll sign for you.

Event Management SystemEvent Management System

Montrone Student Activities Montrone Student Activities CenterCenter113 Uris113 Uris

All presidents should receive a key All presidents should receive a key from an outgoing president from an outgoing president (small) meeting space(small) meeting space phone lines, scanner, photocopierphone lines, scanner, photocopier Club storageClub storagePleasePlease remember that this is shared remember that this is shared work space. work space.

MBA Student LifeMBA Student Lifea little bit of everythinga little bit of everything

Club management Club management adviceadvice

Event guidance Event guidance and supportand support

Membership issuesMembership issues Governance issuesGovernance issues Conflict supportConflict support

Coordination with Coordination with School/UniversitySchool/University

Club financesClub finances myGSB supportmyGSB support Emergency Emergency

resourceresource Always the place Always the place

to startto start

Spring 2007 Spring 2007

Due April 19Due April 19thth

Updated Officers in myGSBUpdated Officers in myGSB Updated ConstitutionUpdated Constitution Update Website (with new CBS logo)Update Website (with new CBS logo)

– Ken Selvester Ken Selvester (kjs23@columbia.edu) in Marketing (kjs23@columbia.edu) in Marketing & Communications can provide the & Communications can provide the filefile

Spring 2007Spring 2007

As you’re planning 2007-2008, bear in As you’re planning 2007-2008, bear in mind that there can be mind that there can be no no recruiters at recruiters at

club events until September 23club events until September 23((events before September 23 can events before September 23 can have corporate funding, just not have corporate funding, just not

recruitersrecruiters).).

A (non-A (non-exhaustive) exhaustive) top ten survival top ten survival list for club list for club leaders. leaders.

#10: Transition well#10: Transition well

(and do it now). (and do it now).

#9: Set and revisit your #9: Set and revisit your personal objectives.personal objectives.

# 8: Use the summer term # 8: Use the summer term well.well.

# 7: spend time with your # 7: spend time with your team as friends and team as friends and classmates.classmates.

#6#6::Don’t be wed to past years.Don’t be wed to past years.Don’t forget past years.Don’t forget past years.

# 5: Don’t forget about # 5: Don’t forget about your membership.your membership.

#4: Delegate with #4: Delegate with generosity and generosity and sincerity.sincerity.

#3: Don’t forget about #3: Don’t forget about the rest of your life.the rest of your life.

#2: Write things down.#2: Write things down.

# 1: Research, understand and # 1: Research, understand and use your resources.use your resources.

Each otherEach other OSLOSL GBAGBA Career Services and External RelationsCareer Services and External Relations Other departments, faculty and centersOther departments, faculty and centers

Program on Social Program on Social Intelligence (PSI): Intelligence (PSI): Advanced LeadershipAdvanced Leadership

Effective Effective presentationspresentations

How to run a How to run a meetingmeeting

Motivating peersMotivating peers Delivering Delivering

feedbackfeedback

Group decision Group decision makingmaking

TeambuildingTeambuilding Managing conflictManaging conflict Regular Club Regular Club

President Fridays President Fridays (w. GBA)(w. GBA)

Questions?Questions?