collection and assets management: one university library's journey to the future

Collection and Assets Management: One University Library's Journey to the Future

Dr. Sheeja N.K. Dr. Susan Mathew K Smt. Sreerekha S.Pillai CUSAT Sri. Surendran Cherukodan

Collection management

It is a set of interrelated activities

involved in building and

maintaining a collection of library

resources to serve the needs and

wants of its clients (Kennedy,

2006).

Objectives

To trace the problems and prospects of

collection and asset management of the

University Library of Cochin University of

Science and Technology (CUSAT)

CUSAT: An Overview 

Established in 1977

State owned

Three campuses

Twenty eight departments

Cochin University Library (CUL)

Established in 1977Situated at the main campus. One central library and 21 departmental libraries6000 usersKoha Library Management System Annual budget 2012-13 - 175 lakhsAverage 2500 books per year151 foreign journals, 52 Indian journals and 12 databases. 

Trends in Collection Management

Review Reveals….Rapid growth in size and scope of library collectionsFocus from collection development to management of library collectionsAttempts at co-operative collection developmentEconomic constraintsDigital information systemExpectations and needs of different users

Trends in Collection Management

Review Reveals….Limitations in library staff and budget adaptabilityChange in the scholarly communications systemOwnership and control of information in the digital information systemManaging storage of print collectionsDigital formatsLicensing issues

Collection Management at CUL Print Books

Priority list of latest publications recommended by Heads of DepartmentsReference books :10%

General books : 5% Subject books :85%

Classification- Universal Decimal Classification (UDC)

Cataloguing - AACR-2Web OPAC- http://ul.cusat.ac.in

Collection Management at CUL E-Books

E-books recommended by Department Heads

Selected only from those who provided “pick and choose” option with perpetual access.

IP authenticated access of e-books across the campus network.

Downloadable link provided in the OPAC and Library webpage for accessing e-books.

Collection Management at CULDownloadable link for E-books in library catalog

Collection Management at CULDownloadable link for E-books in Library website

Collection Management at CUL

Journals

Priority list of journals recommended

by Heads of Departments of CUSAT.

Centralized purchasing model

Subscribes to 203 print journals.

Directly from the publishers

‘Kardex system’ for recording the

details of periodicals.

Online Journals and Databases

Subscribes 36 online journals and 12 full text databases

>7000 e-resources from UGC Infonet digital library consortium

Online Journals and DatabasesE-gateway grants direct link to all e-resources accessible in the campus

Collection Management Challenges Print resources

Increase in the price of the journal

Conversion rate of foreign currency

Space management

Preservation cost 

Collection Management Challenges Online Resources

 Ownership

Licenses for databases

Additional annual fee for updating and

maintenance/hosting for e-books

Remote access

Asset Management

The CUL maintains an institutional repository –Dyuthi

Archives theses, conference proceedings, teaching and learning materials and other scholarly

publications of the scientific community of CUSAT.

CUL – Future Directions

New building with ICT infrastructure development

Implementation of new inventory and security tools

Advanced training on Integrated Library

Management systems, Space management, Collection

Management, Information Literacy, Search Strategies

Evaluation of collection , and control of digital

information

THANK YOU