collections management software for museums and archives r e d i s c o v e r y s o f t w a r e. c o...

Collections Management Software for Museums and Archives

r e d i s c o v e r y s o f t w a r e . c o m

O V E R V I E W P R E S E N T A T I O N

This presentation is approximately 12 minutes

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P r e s e n t a t i o n G u i d e l i n e s

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Presentation Overview

Presentation Overview

1. Navigation and Menus

3. Features

2. Visual Re:discovery Modules

Re: P r e s e n t a t i o n O u t l i n e

Navigation and Menus

Initial Menu Screen:

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Easy-to-use menus to manage each collection

Navigation and MenusRe:

Navigate through drop-down menus, keyboard shortcuts, or a handy button bar:

Navigation and MenusRe:

Visual Re:discovery Modules

Choose from 4 Modules:

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Art Screen

Choose standard or customized screens:

History ScreenNatural History Screen

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Modules: Collections Management

Screen Samples: Art Group information about a work, such as artist, title, medium, genre, period

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Modules: Collections Management

Screen Samples: Art Group information about the object, such as description, dimensions, framing

Modules: Collections ManagementRe:

Screen Samples: Natural History Record specimen information, such as species, classification

Modules: Collections ManagementRe:

Screen Samples: Natural History Group collection site & other specimen information

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Modules: Collections Management

Screen Samples: Natural History Document specific data on the resource

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Modules: Collections Management

Screen Samples: History Group registration information, such as object name, materials, location, date.

Modules: Collections ManagementRe:

Choose from 4 Modules:

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Visual Re:discovery Modules

Standard four-level hierarchical screens Manage collections, series, file units, and items Option for MARC-driven catalog screens

Item level Manage photo or paper ephemera collections

Library (MARC records available) Catalog small library collections

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Modules: Library Archives

Browse a list of archival collection titlesIncrease or decrease the list’s detail to see different levels

Collection

Series

File Unit

Item

Viewing a list of your collections:

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Modules: Library Archives

Standard Four-level Hierarchical Database

CollectionRecords

SeriesRecords

File Unit Records

Item LevelRecords

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Modules: Library Archives

Standard Four-level Hierarchical Database

Standard Four-level Hierarchical DatabaseMARC Records: Create MARC-format records from Re:discovery records or Catalog using MARC

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Modules: Library Archives

Item levelManage photo or paper ephemera collections

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Modules: Library Archives

LibraryMARC Records: Create MARC-format records from Visual Re:discovery records or catalog using MARC.

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Modules: Library Archives

Library User-friendly format for viewing or editing data

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Modules: Library Archives

Visual Re:discovery Modules

Choose from 4 Modules:

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Manage Digs and Research Collections

Modules: ArchaeologyRe:

Manage Digs and Research CollectionsInventory artifacts

Modules: ArchaeologyRe:

Manage Digs and Research CollectionsDocument site information

Modules: ArchaeologyRe:

Choose From Four Modules

Visual Re:discovery ModulesRe:

Manage Visual Resource Collections

Modules: Slide LibraryRe:

Modules: Slide LibraryRe:

Manage Visual Resource Collections

Modules: Slide LibraryRe:

Manage Visual Resource Collections

Modules: Slide LibraryRe:

Manage Visual Resource Collections

Print slide labels

Create standard label formats

Automatically use specialized formats for different types of subjects (painting, sculpture, etc.)

Modules: Slide LibraryRe:

Manage Visual Resource Collections

Imaging

Visual Re:discovery: FeaturesRe:

Browse Images

Features: Images

Use right-click menu to access and manage images

Browse Images: Zooming Images

Features: Images

Use another right-click menu to magnify portions of the image.

Visual Re:discovery Features

Word Search

Painting and dogs

Search for any word in any field Search phrases Perform Boolean searches Search on specific fields Sort word search results Save results Combine results from various searches

Features: Word Search

Powerful Word Search Engine:

Perform advanced word searches

Features: Word Search

Search across directories and modules using Global Search

Features: Word Search

Provide powerful searching, with read-only access to selected collection information with Public Search

Features: Word Search

candlestick

Product: Re:discovery for Internet

Postcard

Use familiar Web interface for entering search criteria

Review search results in list or detail views

View thumbnail and full-screen images Utilize same powerful search function as

Visual Re:discovery Customize interface for specific needs of

your researchers or collection

Product: Re:discovery for Internet

Visual Re:discovery Features

Supplemental RecordsTrack current and past loans, exhibits, locations, condition reports and more.

Create records for collection activities, such as exhibits

Link catalog records to loan, exhibit, or conservation records

Track the administrative history of objects, such as location changes

Features: Supplemental Records

Abilities

Memo fields Formatted Memo fields Flexible date fields Authority tables (Locked and User-built)

Features: Flexibility

Field Types

Field Types: Memo Fields Provides necessary space for lengthy entries Zoom to see complete entry

Features: Flexibility

Field Types: Formatted Memo Fields Organize data using subfields

Features: Flexibility

Field Types: Flexible Date Field Enter a range of date information for objects, management, or accessions

Features: Flexibility

Field Types: Authority Tables

Features: Flexibility

Control data entry to maintain consistency and eliminate spelling errors Speed of data entry

Visual Re:discovery

Support

Online Help

Client Services Representatives with professional museum and archives experience

Programmers, Client Services & Sales Representatives who will work with you to create a system that meets your needs

Features: Support

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Presentation Conclusion