come fly with us. history erer task force formation and work mn electronic recording standards 3...

Come Fly With Us

HistoryERER Task Force Formation and Work

MN Electronic Recording Standards

3 Document Types Satisfaction Certificate of Release Assignment of Mortgage

Minnesota Pilot Counties

Current Efforts

Stakeholders - Title Companies- Banks and Mortgage Companies- Recording Service Providers- County Recorders- County Auditors/Treasurers- County I.T. Staff

Need - Expansion beyond Initial Pilot Counties- Expansion beyond Initial Trusted Submitters

Trusted Submitter Guide and Process- Committee Formation - Work in Progress

Question?

With this?

With this?

Why not try this?

Question?Is Electronic Recording in Minnesota for you?

Do you:

Record a High Volume of Documents?Originate or Execute Documents?Intend to Develop Long Term eRecord Plan?Have Internal I.T. Staff?

Answer:

Did you say yes to one or more of the preceding questions?

Do we have the ticket for you!

How to begin• There are just a few

decisions you need to make to begin your flight.

Pre-flight Check

1. Set up a project plan2. Choose a target county3. Commit to be a Trusted Submitter4. Test5. eRecord!

Flight PlanA. Form a Flight

Crew

- IT Staff- Office Staff Involved in the Recording Process- Management- Legal Counsel/Staff

Flight Plan: Review B. It begins with

“IT”• Review MN Schema

Document Types• Review MN

Communication Protocol

• Review Style Sheet

Flight Plan: Review(Continued)

• Review Company Fleet (Hardware)• Review Flight Instruments (Software

Options)• Review Flight Plans (Document

Processes with Recording Department Staff)

Flight Plan: Assess

Flight Plan: Assess (Continued)Software Options

- Internal Development

- Purchase Software Package

- Contract Process Out

Conduct Cost Assessment of each

Flight Plan: Decide

• Chose your Flight Path!

Flight Plan (Continued)C. Identify Project Steps

- Check with Legal Counsel- Review Assessments- Develop Workflow Diagrams - Review Current Automated Process- Study Minnesota Schema- Consider Multi-State vs Single State

Submissions- Consider Integration with Back System

Statement of Commitment

• Commitment between County and Trusted Submitter– Defines Parties and Terms– Commitments,

Expectations, Communications

– MN Standards

Who are my passengers?

Who are my passengers?

• Local, State and National– Title Companies – Recording Service Providers– Banks and Mortgage Companies– Attorneys– Realtors