creating a database

Creating a DatabaseAccess Tutorial

Launch Access

StartProgramsMicrosoft OfficeMicrosoft Office Access 2007

Click ‘New Blank Database’

Click ‘Browse Folder’ under Blank Database

Navigate and Name the File

1.Navigate to YOUR Network Folder

2.Use the filename Evans Students

3.Click ‘OK’

4.Click ‘Create’

Save the New Table

Click the Save Button

Name the Table -- Students

Creating Fieldnames in Design View Click the View Button Choose Design View Create the first 3 Fieldnames:Field Name

Data Type Description

Field Propertie

sStudent # Text Student ID

#Field Size - 6

First Name Text Field Size - 18

Last Name Text Field Size - 18

Nothing to do – Just Learn This:Even though the data that will be in the Student # field is numerical in style, the student numbers are never going to be calculated, so the data type should be ‘Text’. Other examples of this rule include:

Social Security # Model # Telephone # Employee # Zip Code

Creating Fieldnames in Design View

Create fieldnames 4, 5, 6, 7:Field Name Data Type Field Properties

Address Text

City Text Default Value - Houston

State Text Default Value – TXField Size – 2

Zip Text *Input Mask

* Wait for teacher to help you with the Input Mask

Creating Fieldnames in Design View

Create fieldnames 8, 9, 10:

Field Name Data Type Field PropertiesPhone Text *Use the ‘Input

Mask’ E-mail Hyperlink

Gender *Lookup

*Wait for teacher to help you with ‘Input Mask’ and ‘Lookup’

Creating Fieldnames in Design View

Create fieldnames 11, 12:

Field Name Data Type Field PropertiesGrade Level *Lookup

Period *Lookup

*Wait for teacher to help you with ‘Lookup’

Save the Table DesignClick the Save button

Click the View Button, choose Datasheet View

Switch to Datasheet View

Enter your info as the first record

Create Another Table in This Database

1.Click the Create Tab2.Click Table3.Click the Save Button4.Name the Table Birth

Info5.Switch to Design View

In Design View, Create the Fields

Create the first 3 fields:Field Name Data Type Field Properties

Student # Text

Birth Country Text

Birth State Text

In Design View, Create the Fields

Create fields 4, 5, and 6:Field Name Data Type Field Properties

Birth City Text

Birth Month Lookup

Birthday Date/Time Input Mask

Save the Table DesignClick the Save button

Click the View Button, choose Datasheet View

Switch to Datasheet View

Enter your info as the first record

Enter your information, Save, and Close

And that’s how it’s done, folks!