cub scout recruiting
Post on 24-Jan-2016
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CUB SCOUT RECRUITING
Pack Parties
A Plan for Growing ScoutingIn Chester County
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Vision of Chester County Council
More Youth; Unparalleled Programs
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Challenges… and Opportunities
Last YearRelatively few units used this plan, all of it
Ended with 301 fewer Scouts
Too many packs recruited NO Tigers
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Challenges… and Opportunities
This YearWe have to do better
Fortunately, we know how!
In 2011, the packs who followed this plan, ALL of it, were, on average, 3 times more successful…–4 new Cubs (no Tigers) vs. 13 new Cubs (2 Tiger dens)
We’ve made some adjustments to the plan
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Challenges… and Opportunities
• This is the single largest youth recruiting drive done during the year in our council.
• The focus is to enroll first-grade through fifth-grade boys into Cub Scouting, to recruit NEW ADULT LEADERS, and to gain parent involvement in the pack.
• This plan WORKS!– Packs that use it, ALL of it…– Packs that don’t…
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The Pack Party
Tonight we will discuss• Promotion• Manpower Needs• Physical arrangements / Floor Plan• Leadership Recruiting and Support• Fees• Items to Bring• Reporting
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Pack Party Keys to Success
• We are focusing council-wide advertising resources on two recruiting windows– September 15 - 25– October 25 – November 4
• Set a Goal
• Schedule two Pack Parties with your DE by August 15
• These parties MUST focus on NEW FAMILIES
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Pack Party Keys to Success
• Submit the Local Council copy of all completed youth applications with fees that night– Keep your Unit Copy to update the Pack database/records
– Held applications = unregistered youth
• Submit all adult applications as soon as they have all the signatures (could be that night if CR and CC are present).
– YPT must be completed before working with youth– Adults without current YPT will be dropped at re-charter
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Responsibilities and Promotion
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DISTRICT Pack Party Responsibilities
• Produce all promotional materials
• Work directly with school districts to facilitate scheduling and flyer approval
• Make presentations in schools where possible (Rallies)
• Make Pack Party Consultants available for every Pack
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PACKPack Party Responsibilities
• Schedule two Pack Party events with your District Executive by Aug 15
• Identify leadership needs and publish a calendar
• Set a recruiting goal (more on this later)
• Have plenty of uniformed boys and leaders to help with the Pack Party (more on this later)
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PACKPack Party Responsibilities
• Have short bios on each of your leaders
• Submit applications and pro-rated fees
• Hold a post-Pack Party parents’ meeting (review advancement, books, committee function, etc)
• Make at least seven “asks”
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Pack Party Promotion
• Methods of Invitation - 50 methods, included in the Pack Party Planning Guide
• Road and Lawn Signs– 40 per pack– Put them out Sept 8, bring them in Sept 26– Put them out Oct 18, bring them in Nov 7
• Passive vs. Active Promotion
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Pack Party Promotion
In School Pep Rallies• Classroom to Classroom• Special Assembly (auditorium or gym)• Cafeteria, Gym Class• Recess Playground Huddle• Closed Circuit School TV
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Set Up
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Pack Party Floor Plan
School Organizer
TV/DVD
Scouting Literature
School Organizer
TV/DVD
Scouting Literature
5th-Grade Table
5th-Grade Table
4th-Grade Table
4th-Grade Table
1st-Grade Table
1st-Grade Table
2nd-Grade Table
2nd-Grade Table
3rd-Grade Table
3rd-Grade Table
Registration Table
Registration Table
Entrance
Pack / Troop Display
11 yr or Older Table
11 yr or Older Table
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New Leader Recruitment and Support
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New Leader Recruitment
• Have current, uniformed leaders on hand
• Use the “100 Point Parent Participation Form” (pg. 12 Pack Planning Guide)
• Use 4-part Den Rosters
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Pack Party Fees
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Pack Party Fees
• Provide written details of what your dues buy
• Offer two payment options to your new families– “Pay $20 tonight, with the balance due by Nov 15”
– Pay the full amount tonight
• $20 covers pro-rated 2011 registration and Boys’ Life, a Handbook, and a Bobcat badge– Have Handbooks on hand that night– Handbook discount
• We’re reaching out to non-legacy families
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Pack Party Fees
• Use the Den Roster to track payments• Financial Assistance is available
– If a family can’t afford Cub Scouting (is choosing not to join solely because of the cost), financial assistance is available from the Council for BSA registration fees.
• Your full-price dues amount should include enough to cover fall registration PLUS re-chartering fees– BSA Registration is $18 for one year (includes
insurance recovery fee)
– Boys’ Life subscription is $12 for one year (go for 100% - make sure every family has a copy!)
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Pack Party Fees
On the night of your Pack Party…
•We’ll collect only the 2012 pro-rated fees from you
– September: Reg = $5.00, BL = $4.00– October: Reg = $3.75, BL = $3.00
•Make your Joining Fee $20
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Get Ready, Get Set, Go
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Pack Party Leadership
• Focus is on the new families
• Organize leaders for a party, not a pack meeting– Party Host to keep everyone on track and on time
– Activities– Refreshments– Registering new families and distributing Orientation packets
– Collecting paperwork
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The Pack Brings…
• Name Tags• Change• Tape and Markers• Receipts (use the Youth Application cover)• Calculator• Handbooks for each level
– Discount offer
» More…
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The Pack Brings…
• Helpers for your fun activities (Scouts or Venturers - with their own leadership)
• List of vacant leadership positions
• FUN Pack and Den Displays
• Enthusiasm!
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The District Brings…Things in “the Box”
• Applications - Youth and Adult• Boys’ Life mini-magazines• Den Roster Forms for each table• Pens• 100 Point Forms (generic)• Table Signs• 1st Den Meeting Plans (Tiger, Wolf, Bear,
Webelos, Arrow of Light)
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The District Brings…Things in “the Box”
• Directional Arrows• Welcome Signs• Pack Party Report Envelope• New Leader Packets with MyScouting registration and Training information
• Parent Cub Scout Program Brochures
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Pack Party Agenda
Pages 9-11 Pack Planning Guide
•Before the meeting preparation•Pre-opening activity and display•Opening•Fun Activities for Boys, social time for adults•Why Cub Scouting? (only 5 min!)•Collecting applications and other forms•Closing•After the meeting
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Pack Party Agenda
• Why Cub Scouting? (only 5 min!)
• Consider your audience (Gen X and Millenials)– Focuses on child’s success– Teaches values like honesty, loyalty, leadership– Prefer tasks with specific start and end dates– Time is an important resource – don’t waste it– Who is working with their son – provide bios– All leaders undergo CBC and must take YPT every 2 years
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Resources
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Services We Provide
• Online Pack Party Resources
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• Screen shot of Pack Party Resources page
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Services We Provide
• Online Pack Party Resources• Flyers, posters, and yard signs• Assistance with flyer approval and placement
• Making presentations in schools (classroom, assembly, lunch/recess, etc)
• Leading team recruitment of new adults• Training new leaders• Customized web landing pages
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Services We Provide
• (Screen shot of a pack landing page)
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Services We Provide
• Online Pack Party Resources• Flyers, posters, and yard signs• Assistance with flyer approval and placement
• Making presentations in schools (classroom, assembly, lunch/recess, etc)
• Leading team recruitment of new adults• Training new leaders• Customized web landing pages• BeAScout.org
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Beascout pin map screen shot
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Services We Provide
• A CCCBSA email address automatically reaching key pack leaders: packXXX@cccbsa.org
• Coordinated and focused advertising campaigns: one in mid-September, one in late October
• Courier service for completed applications and fees
• Setting you up for Membership success on your Journey to Excellence…
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Journey to Excellence
More Youth; Unparalleled Programs
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Journey to Excellence
• A framework for planning the year• A method for evaluating your unit• Guidance in areas where you might do better
• Specific guidelines and standards of what is considered good performance
• Early warning of potential problem areas• Recognition for good Scouting• Benchmarking to get ideas and tips from other good units
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Wrap Up
• Set a Goal• Use this Pack Party plan• Do at least seven forms of local promotion, other than flyers, before your Pack Party
• Plan two parties by August 15• Sign-up now for just $20• Turn-in all completed Youth Applications on the night of your Pack Party
• Be prepared to make one check payable to the Chester County Council, BSA
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Wrap Up
997 Cubs and 162 leaders joined in 2010985 Cubs and 202 Leaders joined in 2011
More Youth; Unparalleled Programs!
Working the plan, working together, we can recruit…
1,050 Cubs and 263 Leaders this year!
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