dave morris february 2013

Dave Morris February 2013

Web Based Project Management System

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Proliance

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Proliance is the WBPM solution used by the Tollway for collaboration and archiving

Some days you wonder if you are making any progress in Proliance

Is there a better way?

We made some changes

Proliance

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Right-of-Way Parcel PackageNew in NovemberPlease use for ROW submittalsSubmit to Brian Bottomley, not the PM

Proliance

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4 document subtypes Plat of Acquisition ROW Description ROW Survey Checklist Title Commitment

Provided by Tollway Add to complete the record

Proliance

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New ROW Parcel PackageSpecial reportsKeeping ROWs on trackHelping to move the review processes forwardPlease use; if you do not, we think you are doing

nothing

Proliance

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What is expected for a Design Milestone Review?

DrawingsCommentsResponses to commentsResolution of conflicts

Proliance

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Objectives of Proliance not met in every design project Review with Engineering Management and PMO Record is not always 100% complete Comments are not always added Issues not documented Issues not resolved PMs not available to complete processes in Proliance

Proliance

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Solution – Reconfigure the business processMake Proliance more flexible

DSE takes over process DCM takes over process PM can proceed as always No matter the situation, the shoe fits

Proliance

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DSE creates Drawings DSE submits Drawing Package NEW – the Drawing Package is submitted to the

DSE NEW – PM informs the DSE who the Reviewers

are NEW – DSE sets up the review process, like a

CM does for Submittal Packages DSE – Distributes drawings (Proliance or hard

copies)

Proliance

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NEW – DSE collects the commentsFrom PMFrom Tollway staffFrom Tollway Engineering ConsultantFrom reviewers outside Proliance

NEW – DSE attaches commentsNEW – DSE accepts or rejects the Drawing

Package, like the CM does in construction projects

Proliance

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Comments – the Grand Challenge Proliance attachments Proliance review comments Email Hard copy mark-ups Electronic mark-ups Excel lists Word tables Meetings Organize all comments

Proliance

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Response to comments DSE organizes the comments

Mark ups Excel Word Any format

If conflicts arise: DSE submits Issue to PM in Proliance Document conflict Document the resolution For all eternity

Proliance

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PM is informed and involvedCorrespondenceEmailPhoneMeetingsTEAMWORK

Proliance

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Responses to CommentsDSE responses to previous review comments,

MUST accompany each subsequent Drawing Package

NEW – document subtype, “Response to Comments”

DSE must organize the responses Note conflict resolution

Proliance

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FlexibilityDSE manages the Drawing PackageDCM manages the Drawing PackagePM manages the Drawing PackageTotally adaptable to the project requirements

Proliance

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Remember Extended Design Team Your Project The Corridor The System Your Clients

Tollway – Engineering Tollway – Maintenance Engineering Consultant

PMO CMs GEC

Designers are always asking for

access to previous projects

Proliance

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Overall GoalsExceptional designComprehensive designCOMPLETE project record

Proliance Training

The Tollway’s computer training room has been moved from the Tollway’s Central Administration Building to the Central Support Building on 3450 Finley Road, adjacent to Maintenance Yard 14.

All future Proliance training classes will be conducted at this new location.

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Proliance

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If Goals are achieved – There will be the reward of additional Tollway business

If Goals are not achieved – No Worries, there are other opportunities in the Transportation Industry

Questions ?

E-Mail: dmorris@getipass.com

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