document basics lesson 2. skills matrix skill #matrix skill 1.1.2apply quick styles to documents...
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Document BasicsDocument BasicsLesson 2
Skills MatrixSkills Matrix
SKILL # MATRIX SKILL
1.1.2 Apply Quick Styles to documents
1.1.3 Format documents using themes
1.1.4 Customize a theme
Skills Matrix Skills Matrix (continued)(continued)
SKILL # MATRIX SKILL
1.3.3 Add keywords to modify document properties
4.5.3 Create envelopes and labels
6.1.1 Save to appropriate formats
Creating a DocumentCreating a Document
START A BUSINESS LETTER
Enter today’s date on first line
Press Enter key twice
Key delivery information
Press Enter key twice
Creating a Document Creating a Document (continued)(continued)
START A BUSINESS LETTER
Key salutation
Press Enter key twice
Key body of letter
Press Enter key twice before each new paragraph
Press Enter key twice following final paragraph
Creating a Document Creating a Document (continued)(continued)
START A BUSINESS LETTER
Key closing
Press Enter key twice
Key name of sender
Creating a Document Creating a Document (continued)(continued)
START A BUSINESS LETTER
Saving a Document for the First TimeSaving a Document for the First Time
NAME AND SAVE A DOCUMENT
Click Microsoft Office Button
Choose Save
OR
Choose Save As
NAME AND SAVE A DOCUMENT
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
Navigate to desired folder
NAME AND SAVE A DOCUMENT
Enter file name
Change Save as type if necessary
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
NAME AND SAVE A DOCUMENT
Click Save key
Changes saved
Click Cancel key
Changes not saved
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
NAME AND SAVE A DOCUMENT
Click Save button on Quick Access toolbar
If new file, Save As dialog box will open
If existing file, changes will be saved
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
SAVE UNDER A DIFFERENT NAME
Click Microsoft Office Button
Choose Save As
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
SAVE UNDER A DIFFERENT NAME
Save As dialog box will appear
Choose different folder, if necessary
Key new file name
Press Save button
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
CHOOSE A DIFFERENT FILE FORMAT
Click Microsoft Office Button
Choose Save As
Saving a Document for the First TimeSaving a Document for the First Time (continued)(continued)
CHOOSE A DIFFERENT FILE FORMAT
Click down arrow next to Save as type box
Choose appropriate format
Click Save button
Changing a Document’s AppearanceChanging a Document’s Appearance
Quickly format selected text
Choose from predefined styles
Text instantly reformatted
FORMAT USING QUICK STYLES
Select text to receive style
Click Home tab
Click Style group
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING QUICK STYLES
Hold cursor over any displayed styles
Style will be previewed in document
Click any style
Text will receive formatting changes
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING QUICK STYLES
Click More button
Additional styles displayed
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING QUICK STYLES
Click Change Styles button
Style Set
Colors
Fonts
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING QUICK STYLES
Predefined formatting options
Page Layout tab
Themes group
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING A DOCUMENT THEME
Theme colors
Four text and background colors
Six accent colors
Two hyperlink colors
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING A DOCUMENT THEME
Theme fonts
Heading font
Body text font
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING A DOCUMENT THEME
Theme effects
Line effects
Fill effects
Changing a Document’s AppearanceChanging a Document’s Appearance (continued)(continued)
FORMAT USING A DOCUMENT THEME
Standard properties associated with document by default
Describe and identify a file
Author
Title
Subject
Editing a Document’s PropertiesEditing a Document’s Properties
SET STANDARD PROPERTIES
• Microsoft Office Button
Click Prepare button
Choose Properties
Editing a Document’s Properties Editing a Document’s Properties (continued)(continued)
SET STANDARD PROPERTIES
Word automatically updates/changes some property fields
File size
Number of words
Date document was created/updated
Editing a Document’s PropertiesEditing a Document’s Properties (continued)(continued)
SET STANDARD PROPERTIES
Many properties may be changed by user
Author
Title
Subject
SET STANDARD PROPERTIES
Editing a Document’s Properties Editing a Document’s Properties (continued)(continued)
SET STANDARD PROPERTIES
Keywords
Category
Status
Comments
Editing a Document’s PropertiesEditing a Document’s Properties (continued)(continued)
SET STANDARD PROPERTIESSET STANDARD PROPERTIES
Words, or set of words
Used to describe document
Help organize and find documents more easily
Editing a Document’s PropertiesEditing a Document’s Properties (continued)(continued)
ASSIGN KEYWORDS
ASSIGN KEYWORDS
Editing a Document’s Properties Editing a Document’s Properties (continued)(continued)
Enter keyword(s)
Use comma to separate words
Enter category
Click Views button
Choose Properties
Editing a Document’s PropertiesEditing a Document’s Properties (continued)(continued)
ASSIGN KEYWORDS
Display Document properties in Open dialog box
Preview how document will print
Microsoft Office Button
Click Print
Choose Print Preview
Printing a DocumentPrinting a Document
USE PRINT PREVIEW
Print Preview tabs replace standard tabs in ribbon
Printing a Document Printing a Document (continued)(continued)
USE PRINT PREVIEW
Printing a Document Printing a Document (continued)(continued)
CHOOSE A PRINTER
Select printer
Microsoft Office Button
Click Print
Choose Print
OR
Press Ctrl+P
Print dialog box
Click Find Printer
Printer
Click OK
Printer is now selected
Printing a Document Printing a Document (continued)(continued)
CHOOSE A PRINTER
Printing a Document Printing a Document (continued)(continued)
SET OTHER PRINT OPTIONS
Set printer options
Microsoft Office Button
Click Print
Choose Print
OR
Press Ctrl+P
Printing a Document Printing a Document (continued)(continued)
SET OTHER PRINT OPTIONS
Print dialog box
Range to print
Number of copies
Pages per sheet
Scale
Click Options to select or deselect desired printing options
Click OK to accept settings
Click Cancel to exit without saving
Printing a Document Printing a Document (continued)(continued)
SET OTHER PRINT OPTIONS
Print professional-looking envelopes
Mailing tab
Create group
Select Envelopes
Creating Envelopes and LabelsCreating Envelopes and Labels
CREATE AND PRINT AN ENVELOPE
Key delivery address
May be pre-populated with address keyed in letter
Key return address
Click Add to Document button
Creating Envelopes and LabelsCreating Envelopes and Labels (continued)(continued)
CREATE AND PRINT AN ENVELOPE
Creating Envelopes and LabelsCreating Envelopes and Labels (continued)(continued)
CREATE AND PRINT AN ENVELOPE
Creating Envelopes and LabelsCreating Envelopes and Labels (continued)(continued)
CREATE AND PRINT A LABEL
Print professional-looking labels
Mailing tab
Create group
Select Labels
Creating Envelopes and LabelsCreating Envelopes and Labels (continued)(continued)
CREATE AND PRINT A LABEL
Key address
• Click Options button
Choose label type
Click OK
Creating Envelopes and LabelsCreating Envelopes and Labels (continued)(continued)
CREATE AND PRINT A LABEL
Creating Envelopes and LabelsCreating Envelopes and Labels (continued)(continued)
CREATE AND PRINT A LABEL
Click New Document button
Labels will appear in new document
YOU LEARNED HOW TO:
Start a business letter
Name and save a document
Save under a different name
SummarySummary
YOU LEARNED HOW TO:
Choose a different file format
Format using Quick Styles
Format using a document theme
Summary Summary (continued)(continued)
YOU LEARNED HOW TO:
Set standard properties
Assign keywords
Use Print Preview
Summary Summary (continued)(continued)
YOU LEARNED HOW TO:
Choose a printer
Set other print options
Create and print an envelope
Create and print a label
Summary Summary (continued)(continued)
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