edrms lessons learned – public record office of northern ireland

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EDRMS Lessons Learned – Public Record Office of Northern Ireland

16/06/2004 Zoë Smyth, PRONI 2

Lessons Learned

1. Implementing the ‘Corporate’ File Plan

2. Training Senior Management – Chief Executive

3. Closing the paper file registry system – interim measures & hybrid systems

4. Records Management Guidance

16/06/2004 Zoë Smyth, PRONI 3

Lessons Learned

Implementing the ‘Corporate’ File Plan

What have we learnt?

1. Most difficult part to develop2. Process of Communication3. Must reflect your organisation’s business

activities4. Must be available to staff on going live

with software

16/06/2004 Zoë Smyth, PRONI 4

Lessons Learned

Training Senior Management – Chief Executive

What have we learnt?

• Understanding of the entire file plan• One to one training/meetings• Strategic Management• Specific training – searching• Email management• External organisations• Workflow processes

16/06/2004 Zoë Smyth, PRONI 5

Lessons Learned

Closing the paper file registry system – interim measures & hybrid systems

What have we learnt?

• Trust in the new approach• Don’t map old and new classifications• Registry files need to be closed in a

controlled manner and reviewed• Taking away ‘alternative’ options

16/06/2004 Zoë Smyth, PRONI 6

Lessons Learned

Records Management Guidance

What have we learnt?

• Records Management profile has been raised

• New and relevant guidance is required• ‘Lessons learned’

16/06/2004 Zoë Smyth, PRONI 7

Zoë A. SmythTel: 028 90 255916

email: zoe.smyth@dcalni.gov.uk

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