facilitation techniques for agile meetings and ceremonies
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AT12Session6/9/161:30PM
FacilitationTechniquesforAgileMeetingsandCeremonies
Presentedby:
DarrinLondon
DepartmentofJustice
Broughttoyouby:
350CorporateWay,Suite400,OrangePark,FL32073888---268---8770··904---278---0524-info@techwell.com-http://www.techwell.com/
DarrinLondonDepartmentofJusticeDarrinLondonhasspentmorethanelevenyearssupportingsoftwaredeliveryprojectswithinvariouspublicsectorclientsincludingtheU.SDepartmentsofHomelandSecurity,State,andJustice.Darrinhasexperiencementoring/coachingagileteamsaswellasgovernmentmanagementintheiradoptionoftheagilemindsetandagilepractices.Hisagilejourneyhasfocusedonexperienceswithfacilitatingagileceremonies,developinguserstories,andscalingagileattheprogramlevel.Darrin'sbackgroundincludesrolesasaprogram/projectmanager,portfoliomanager,businessanalyst,anddeveloper.AsacertifiedICAgiletrainer,Darrinfacilitatestheagilefundamentalstrainingforclientsandcolleaguesthroughatwo-day,highlycollaborativecourse.
FACILITATION TECHNIQUES FOR
AGILE MEETINGS AND
CEREMONIES (AT12)
Darrin London
Agile Coach
Department of Justice
A little about me….
• Live in Warrenton, VA • Agile Coach and Facilitator in public sector
Certifications • PMI Project Management Professional
(PMP) • Certified ScrumMaster (CSM) • ICAgile Certified Trainer • ICAgile Certified Professional (ICP)
• Agile Project Management (ICP- APM)
• Agile Coaching (ICP-AC)
• Team Facilitation (ICP-TF)
• Certified SAFE Agilist (SA) 2
Today’s Session
• Purpose
• Provide a new perspective on the importance of facilitation of agile practices
and tools that may help in working with your teams
• Outcomes
• Perspective on facilitation and its importance in agile
• 1-2 Facilitation Process Tools or Actions you can “try” with your teams
3
Today’s Session (cont.)
• WIIFM
• You will have the opportunity to learn from experiences of other practitioners
about facilitation and learn some facilitation tools for your tool belt
• Responsibilities
• Will be sharing lecture as well as having group exercises where you can
share your experiences as a facilitator
• Be open to exploring and trying new ideas. Use your Ah Ha sheet to
capture what you will try
4
Facilitation is Critical in Agile Teams
Delivery Facilitator
Value Facilitator “Facilitation is the art of leading people through
processes toward agreed-upon outcomes in a
manner that encourages participation,
ownership and creativity from all involved.”
- The Grove Consultants Internationals
Delivery
Team
Value
Team
5
Relating Facilitation to Agile Principles
#4 Business people and developers must work together daily
throughout the project.
#5 Build projects around motivated individuals. Give them the
environment and support they need, and trust them to get the job
done.
#6 The most efficient and effective method of conveying information
to and within a development team is face-to-face conversation.
#11 The best architectures, requirements, and designs emerge from
self-organizing teams.
#12 At regular intervals, the team reflects on how to become more
effective, then tunes and adjusts its behavior accordingly. 6
Review the Facilitation Framework
• Explore the Possibilities
• Evaluate the Alternatives
• Decide or transition to the next
step
• Takes some planning ahead!
Explore
Evaluate
Decide
Santeon Group, Agile Facilitation 7
Start off Right: Agreed Upon Outcomes
• POWER Start
• Check-in with the group on achieving outcomes and ensure understanding on their responsibilities
• Validate agenda and time-box
• May need a working agreement for the meeting
8
Explore the Possibilities
• Determine agenda questions based on identified outcomes and use follow-up prompts to initiate discovery • Shift from statements to powerful
questions
• Don’t worry about evaluating at this point. Any and all ideas welcome!
• Some techniques include: • Brainstorming
• Mind-mapping
• Histogram
9
Encourage Participation and Creativity
• Where possible, tailor agenda based on personalities in group (and help avoid dominant or over powering voices)
• Engage participants early on to create a collaborative environment. Consider the room setup as well!
• Brainstorming can be great for new or innovative ideas if we push through the silence
10
Evaluate the Alternatives
• Begin to evaluate the data, generate insights and converge on where to take action
• Some techniques include:
• Grouping
• Great for after divergent activity like brainstorming. Look for themes or commonalities among ideas
• Generate insights based on the data collected
• Determine a manageable number to take forward (3 – 8 ideally)
• Rotating Flip Charts/Rotating World Café
• Break meeting participants up into smaller sub-groups
• Document results and rotate to other teams’ work
11
Individual and Group Activity: Explore and
Evaluate
Individual silent brainstorm 1 per sticky, as many as
you can come up with (3 minutes)
• As a participant or a facilitator, when you walk out of an
agile ceremony feeling good, what would have happened
to get you there?
• What seems to be challenging or puzzling with facilitating
agile meetings?
12
Individual and Group Activity: Explore and
Evaluate
Discuss in your group and consolidate into themes on
large post it – one per (7 mins)
• What themes should we focus on in preparing for
powerful agile meetings?
13
Decide and Close
• What actions will we take?
• Need to be clear about the roles and
responsibilities of the group
• Final decision making authority may be
outside the group
• Some techniques include:
• Dot Voting or Roman Vote
• Consensus (I can live with it and support it)
• Fist of Five
• Close the Meeting
• Walk the walls
• Actions 14
Group Activity: Decide and Take Action
• Decide as a group 1 – 2 themes to focus on (choose
a decision technique). Group brainstorming with set
number of stickies (8 per theme). Brainstorm
possible actions or techniques to use (10 minutes):
• What action, technique, or process could you try in order to
enable a powerful agile ceremony?
• What action, technique, or process could you try in order to
address the challenge?
• Post Actions on Flip Chart
15
Group Activity: Gather Other Perspectives
• Rotating Flip Charts (5 mins)
• Browse the other teams outputs. Take your Ah Ha
sheets to each group and jot down actions/techniques
that other groups listed.
16
Wrap-Up
• Facilitation plays a key role in agile teams. Gives the team an
environment where they can truly collaborate
• Facilitation Framework: Explore, Evaluate, Decide and Close
• Some next steps from here
• Try some techniques and practice, practice, practice!
• Consider taking an ICAgile (icagile.com) Agile Team Facilitator Course
17
QUESTIONS
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Contact Info
Darrin London
darrin.london@gmail.com
@DLondon31
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OUTPUTS FROM WORKSHOP
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