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Redwood City
School District
April 24, 2014
FACILITIES MASTER PLAN
Facilities Master Plan Committee Mtg #1
“Educating every student for success.”
agenda / FMP Committee Mtg #1
Introductions & Committee Welcome 5 minutes
LPA Team / Process Overview 15 minutes
Facilities Needs Assessment 10 minutes
Process
Educational Program Opportunities 20 minutes
Thought Starters
“If You Could Dream” 45 minutes
Small Group Activity
Present Back 20 minutes
Small Group Activity
Next Steps 5 minutes
2 hours total
welcome / lpa
LPA Irvine 5161 California Ave., # 100
Irvine, CA 92617
LPA San Diego 131 14th Street
San Diego, CA 92101
In numbers
5 National Ranking as Top Green Design Firm
5 Top Education Firm
49 Years in Business
200+ Employees
78% of staff LEED AP BD+C
40+ Facilities Master Plans
LPA named ENR California’s Design Firm of the Year
A design firm that has made sustainability central to
its projects, large and small, was chosen by the
editors of the ENR regional publications as the
Design Firm of the Year 2012.
LPA Roseville 1548 Eureka Rd., #101
Roseville, CA 95661
Redwood City School District
LPA San Jose 60 S. Market St., #150
San Jose, CA 95113
integrated sustainable design
a holistic approach to problem solving
that places the client in the center
fostering participation and direct interaction
with the multidisciplinary team of specialists
INTELLECT
SOCIAL
SUPPORT
COMMUNITY
HEALTH
SECURE
PERSONAL
LEARNING
Architecture Landscape Interiors Engineering Graphics Master Planning
Jim Kisel, AIA / LEED AP BD+C
Principal
Director of School Planning
Donald Pender, AIA / REFP /
LEED AP BD+C
Principal-in-Charge
Steve Newsom, AIA / LEED AP BD+C
Project Director
Lindsay Hayward, LEED AP BD+C
Facility Planner
Specialty Consultants
Tony Harris
Construction Administration
Redwood City
School District
Steve Newsom / Jim Kisel / Lindsay Hayward /
Cost Estimator Cumming
Asawari Dandekar
Project Manager
Heidi Roseler-Kerby
Entitlements
Kim Coffeen
Educational Program Specialist
Karen Folsom
Landscape Architect
Bryan Seamer, PE
Structural Engineer
Erik Ring, PE
Mechanical Engineer
Adam Sloan, PE
Electrical Engineer
Alan Rozier, PE
Civil Engineer
LPA Integrated Design Team
Kim Coffeen / Karen Folsom /
welcome / meet the team
Cost Estimating
&
Scope
Prioritization
STAKEHOLDER ENGAGEMENT
& PRELIMINARY RECOMMENDATIONS
Facilities
Needs
Assessment
• Field Inspection Survey
• Maintenance Needs
• Healthy/Life Safety Issues
• Code/ADA Compliance
Demographic
Analysis
• Enrollment Projections
• Site Capacities
• Student Loading Standards
• Attendance Boundaries
• Program Goals
• Technical Standards
• Technology Plan
• Community Needs
Educational
Vision
Financial
Analysis
• State Eligibility
• Alternative Funding Sources
• Local Revenue
• Cash Flow Analysis
Community Outreach Strategies
• School Site Master Plan Diagrams
• Proposed Program Scopes
• Phasing Plan
• Cost/Cash Flow Analysis
Finalized
Master Plan
Recommendations
create value / integrated process
2. Facilities Needs Assessments
Campus Overview
Code, Health & Life Safety Issue
Classroom Counts & Program Functions
Measures of Physical Quality Matrix
Survey Findings
1. Educational Program Vision
Executive Summary
Guiding Principles Vision
ES, K-8 & MS Program Standards
Technology Integration
Sq. Ft. & Physical Characteristics
3. Implementation Planning
Proposed School Site Master Plan Diagrams
Program Cost Estimates
Funding Source Analysis
Scope Prioritization
Communication of Recommendations
create value / deliverable: Facilities Master Plan
3.3 PROJECT IMPLEMENTATION
Construction Cost Mark ups:
% Mark-up
General Contractor, Overhead &Profit 13.50%
Bonds & Insurance 2.00%
Design/Phasing Contingency 10.00%
Subtotal Mark-ups (Compound) 27.35%
Soft Cost Mark ups:
Architect/Engineer Design Fee 9.00%
Division of State Architect Plan Check Fee 0.75%
Printing/Advertising 0.05%
Test/Survey 1.75%
Inspection 1.75%
Project/Construction Management Fees 6.50%
Change Order Contingency 10.00%
Relocation Costs 0.80%
Labor Compliance 0.20%
Builders Risk Insurance 0.80%
Legal 0.03%
Commissioning 0.08%
Program Administration 2.00%
Subtotal Soft Costs (Additive) 33.71%
Define Scope
of Work at
Each Campus
Measure Areas
for Building
Modernization
and Site
Improvements
Develop New
Construction
Programs
Apply Hard
and Soft Cost
Mark Ups
Itemize Scope
into Categories
Detail Scope
Items under
each Category
create value / cost estimating methodology
create value / prioritization
Creating a Funding Program
• Analyze local sources of funding
Current assets
Future development
Re-development
Facility usage fees
• Calculate State eligibility
Modernization
New construction
Proposition 39 – Energy
Impact of LCFF
• Present voter approval options
General obligation bond
inter+act / program visioning process
GATHER INPUT
Program Vision Educational Goals/Program Standards: Focused Discussions, Creating Equity between Sites
VALIDATE
Master Plan Recommendations Project Scope, Budget, Schedule & Priorities Check for Understanding
EXPLORE
What If Scenarios Visioning Future Teaching & Learning Policies, Programs, Facilities, Operations
community students
facilities
where we learn matters
inter+act / committees & stakeholder input
District Focus Groups
Community Outreach
Redwood City SD
Board of Trustees
Facilities
Master Plan
Committee
School Site Input
Elementary & K-8
Programs
5 BoT
Site
Information
Technology
Town Hall Forums
Number of Meetings/Interactions
6 Community Surveys
Preschool &
Childcare
Steering
Committee
SC 8
FMPC
Community
Food Services/
Nutrition
Special
Education
ELD &
DELAC
Middle School
Programs
Charette
Charette
1
1
1
1
1 Principal Surveys
School Site
Focused Interactions
Students
1+1
1x ON- LINE
ASB
1x ON- LINE
2
#
Facilities Assessment &
Educational Program Vision
overlay to develop school site master plans
Maintenance, Facilities
& Operations 1
Facilities Master Plan Committee (FMPC)
(25-40 Committee Members Total)
District Participants
• Board Member(s)
• Superintendent
• Asst. Supt. Business Services
• Asst. Supt. Instructional Services
• Director Facilities
• (6-8) Teachers & Administrators Representatives
(Cross Section of Roles/Disciplines)
• Teacher Union Representative
• Classified Employee Representative
• Director of Technology
• Parent Representatives
Community Members
• (4-6) Community Leaders Representatives
• (4-6) Business Community Representatives
(Nucleus of Future Campaign Effort)
• Community College Representative
• Senior Community Representative
• Tax Group Representative
• Chamber of Commerce Representative
• Real-estate Organizations Representative
(Purpose is to develop District wide vision and standards with
a goal to equally weight the total number of District and local
community participants on the FMPC group.)
create value / process participants inter+act / FMP committee members
Mtg #1 – April 24th
, 2014 – “If You Could Dream”
Process & Schedule Overview
Program Visioning Concepts Thought Starters
Group Perceptions & Priorities for the Plan
Mtg #2 – May 13th
, 2014 – Educational Program Opportunities
Draft Guiding Principles
School Site Walks Needs Assessment Findings
ES & MS Program Opportunities
Mtg #3 – June 9th
, 2014 – Draft Educational Standards
Overview of Proposed Facilities Standards
Demographic Trends & Capacity Analysis
Educational Technology Goals
Mtg #4 – Sept. 16th
, 2014 – Proposed School Improvements
Scopes of Work / Needs Categories
Draft ES & K-8 School Diagrams
Draft Middle School Diagrams
Mtg #5 – October 21st
, 2014 – Stakeholders Engagement
School Site Committee Priorities
District Wide Town Hall Input
Community Outreach Processes
Mtg #6 – November 18th
, 2014 – Implementation Planning
Total Program Cost
Preliminary Funding Opportunities
Prioritization Activity
create value / process participants inter+act / FMPC meeting agendas
S u m m e r B r e a k
“Educating every child for success.”
Redwood City School District
in numbers:
• 100+ years established
• 8,800+ students
• (6) elementary schools
• (8) k-8 schools
• (1) 3-8 school
• (2) middle schools
• (1) opportunity program
• Cities of Redwood City, San
Carlos, Menlo Park, Atherton &
Woodside
build smart / district data
ELEMENTARY SCHOOLS
Adelante Spanish Immersion School (K-5)
John Gill Elementary School (K-5)
Fair Oaks Community School (K-5)
Henry Ford Elementary School (K-5)
Orion Alternative School (K-5)
Taft Elementary School (K-5)
MIDDLE SCHOOLS
Kennedy Middle School (6-8)
McKinley Institute of Technology (6-8)
North Star Academy (3-8)
SPECIALIZED PROGRAMS
Opportunity Program
District Office
Maintenance & Operations
K-8 SCHOOLS
Clifford Elementary School (K-8)
Roy Cloud Elementary School (K-8)
Connect Community Charter School (K-8)
Garfield Community School (K-8)
Hawes Elementary School (K-8)
Hoover School (K-8)
Roosevelt Elementary School (K-8)
Selby Lane Elementary School (K-8)
build smart / school site surveys
2. Facilities Needs Assessments
Campus Overview
Code, Health & Life Safety Issues
Classroom Capacity & Program Functions
Maintenance & Operational Standards
Building/Systems Condition
1. Staff Engagement
Principal Questionnaire
Principal/Staff Interview
Site Walk/Observation
Future School Site Committee
Town Hall & 1on1 Mtg’s
3. Data Research
Meeting w/ M&O Staff
Review of District Data & As Built Documents
Past Improvement Projects
Deferred Maintenance Plans
Follow-Up Engineer Assessments Paramount USD – Facilities Master Plan
build smart / facilities needs assessment
• Integrated Sustainable Design
Early Planning
Multi-Disciplinary Approach
Energy Savings Strategies
Prop 39 Funding
• Sustainable Features
Day-Lighting & Occupancy Controls
Energy Management Systems
Capturing Storm Water Runoff
Native Plantings
• Appropriate Use of Materials
Durability to Withstand Heavy Use
Doing More w/ Less, Exposed Systems
Recycled & Reused Materials
Teachable Moments, Buildings & Site
• Triple Bottom Line
Benefits the Students
Reduced Maintenance & Operating Costs
Respects the Environment
build smart / sustainable design
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