fund administration the following document is posted by the low income investment fund (liif) in...

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Fund AdministrationFund AdministrationThe following document is posted by the Low Income Investment Fund (LIIF) in accordance with the requirements of the Fannie Mae Foundation’s October 2001 grant in support of LIIF’s continued information technology (IT) development. Materials posted by LIIF outline the organization’s strategic IT plan, as well as document the implementation process of this plan. LIIF’s IT plan included customization of loan servicing software, report automation, impact statistics generation, fund administration, and asset liability monitoring. LIIF’s knowledge and experience developing this IT workplan is posted as an aid to other non-profit Community Development Financial Institutions (CDFIs) who may be generating their own IT workplan and who may find the subsequent materials helpful in that regard.

Copyright 2002: LIIF

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund SetupFund Setup

Copyright 2002: LIIF

Fund SetupFund Setup

New Grant / LoanTerms & Payment

Set Up Grant / Loan

LIHF Finance Staff

Copyright 2002: LIIF

Fund SetupFund Setup

New Grant / LoanTerms & Payment

Set Up Grant / Loan

LIHF’SBank Deposit (if LIHF is principal)

LIHF Finance Staff

Copyright 2002: LIIF

Fund SetupFund Setup

New Grant / LoanTerms & Payment

Set Up Grant / Loan

CapitalFunds

LIHF’SBank Deposit (if LIHF is principal)

LIHF Finance Staff

Copyright 2002: LIIF

Fund SetupFund Setup

New Grant / LoanTerms & Payment

Set Up Grant / Loan

CapitalFunds

LIHF’SBank Deposit (if LIHF is principal)

CurrentFunders

LIHF Finance Staff

Copyright 2002: LIIF

Fund SetupFund Setup

New Grant / LoanTerms & Payment

Set Up Grant / Loan

CapitalFunds

Loans PayableLedger

LIHF’SBank Deposit (if LIHF is principal)

CurrentFunders

LIHF Finance Staff

Copyright 2002: LIIF

Fund SetupFund Setup

New Grant / LoanTerms & Payment

Set Up Grant / Loan

CapitalFunds

Loans PayableLedger

LIHF’SBank Deposit (if LIHF is principal)

CurrentFunders

LIHF Finance Staff

GrantsLedger

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Investor Loan ServicingInvestor Loan Servicing

Copyright 2002: LIIF

Investor Loan ServicingInvestor Loan Servicing

Remit InvestorPayments

Loans PayableLedger

LIHF Finance Staff

Copyright 2002: LIIF

Investor Loan ServicingInvestor Loan Servicing

Remit InvestorPayments

CapitalFunds

Loans PayableLedger

Balances

LIHF Finance Staff

Copyright 2002: LIIF

Investor Loan ServicingInvestor Loan Servicing

Remit InvestorPayments

CapitalFunds

Loans PayableLedger

Investor

Repayment P & I (Periodic or Final)

Balances

LIHF Finance Staff

Copyright 2002: LIIF

Investor Loan ServicingInvestor Loan Servicing

Remit InvestorPayments

CapitalFunds

Loans PayableLedger

Investor

Repayment P & I (Periodic or Final)

InvestorRepayment History

Balances

LIHF Finance Staff

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Investor Loan ExtensionsInvestor Loan Extensions

Copyright 2002: LIIF

Investor Loan ExtensionsInvestor Loan Extensions

Handle Funding

Extensions

Loan MaturityListing

LIHF Finance Staff

Copyright 2002: LIIF

Investor Loan ExtensionsInvestor Loan Extensions

Handle Funding

Extensions

Loan MaturityListing

Loan RolloverRequest

LIHF Finance Staff

Accept/RejectRolloverRequest

Investor

Copyright 2002: LIIF

Investor Loan ExtensionsInvestor Loan Extensions

Handle Funding

Extensions

Loan MaturityListing

Loan RolloverRequest

LIHF Finance Staff

Accept/RejectRolloverRequest

Investor

Loan RolloverAgreement

Copyright 2002: LIIF

Investor Loan ExtensionsInvestor Loan Extensions

Handle Funding

Extensions

Loan MaturityListing

Loan RolloverRequest

LIHF Finance Staff

Accept/RejectRolloverRequest

Investor

Loan RolloverAgreement

Loans PayableLedger

Copyright 2002: LIIF

Investor Loan ExtensionsInvestor Loan Extensions

Handle Funding

Extensions

Loan MaturityListing

Loan RolloverRequest

LIHF Finance Staff

Accept/RejectRolloverRequest

Investor

Loan RolloverAgreement

Loans PayableLedger

LoanChange Log

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Reserve AllocationReserve Allocation

Copyright 2002: LIIF

Reserve AllocationReserve Allocation

AllocateReserves

Loan RiskRatings

LIHF Finance Staff

Copyright 2002: LIIF

Reserve AllocationReserve Allocation

AllocateReserves

Loan RiskRatings

ReservePolicy

LIHF Finance Staff

Copyright 2002: LIIF

Reserve AllocationReserve Allocation

AllocateReserves

CapitalFunds

Loan RiskRatings

ReservePolicy

LIHF Finance Staff

Copyright 2002: LIIF

Reserve AllocationReserve Allocation

AllocateReserves

CapitalFunds

ActiveLoans

Loan RiskRatings

ReservePolicy

LIHF Finance Staff

Copyright 2002: LIIF

Reserve AllocationReserve Allocation

AllocateReserves

CapitalFunds

ActiveLoans

ReserveAllocations

Loan RiskRatings

ReservePolicy

Liquidity ReservesLoan Loss Reserves

LIHF Finance Staff

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AllocationFund Allocation

Copyright 2002: LIIF

Fund AllocationFund Allocation

AllocateFunds

CapitalFunds

Current BalancesGeographic RestrictionsPopulation Restrictions

LIHF Finance Staff

Copyright 2002: LIIF

Fund AllocationFund Allocation

AllocateFunds

CapitalFunds

ActiveLoans

Current BalancesGeographic RestrictionsPopulation Restrictions

Current BalancesGeographic LocationsTarget Populations

LIHF Finance Staff

Copyright 2002: LIIF

Fund AllocationFund Allocation

AllocateFunds

CapitalFunds

ActiveLoans

FundAllocations

Current BalancesGeographic RestrictionsPopulation Restrictions

Current BalancesGeographic LocationsTarget Populations

LIHF Finance Staff

Copyright 2002: LIIF

Fund AllocationFund Allocation

AllocateFunds

CapitalFunds

ActiveLoans

FundAllocations

Unallocated Funds / Loans

Current BalancesGeographic RestrictionsPopulation Restrictions

Current BalancesGeographic LocationsTarget Populations

LIHF Finance Staff

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Funder ReportingFunder Reporting

Copyright 2002: LIIF

Funder ReportingFunder Reporting

Produce Scheduled

ActivityReports

LIHF Operations Staff

Grant / InvestmentReporting Requirements

Copyright 2002: LIIF

Funder ReportingFunder Reporting

Produce Scheduled

ActivityReports

LIHF Operations Staff

Grant / InvestmentReporting Requirements

FundAllocations

Copyright 2002: LIIF

Funder ReportingFunder Reporting

Produce Scheduled

ActivityReports

LIHF Operations Staff

Grant / InvestmentReporting Requirements

CurrentFunders

FundAllocations

ActiveLoans

CapitalFunds

Copyright 2002: LIIF

Funder ReportingFunder Reporting

Produce Scheduled

ActivityReports

LIHF Operations Staff

Grant / InvestmentReporting Requirements

CurrentFunders

FundAllocations

ActiveLoans

Investor

Activity Reports

CapitalFunds

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Fund AdministrationFund Administration

Fund SetupFund Setup Investor Loan ServicingInvestor Loan Servicing Investor Loan ExtensionsInvestor Loan Extensions Reserve AllocationReserve Allocation Fund AllocationFund Allocation Funder ReportingFunder Reporting Capital Requirements PlanningCapital Requirements Planning

Business ProcessesBusiness Processes

Copyright 2002: LIIF

Capital Requirements PlanningCapital Requirements Planning

Copyright 2002: LIIF

Capital Requirements PlanningCapital Requirements Planning

PlanCapital

Requirements

LIHF Operations Staff

Fund Administration

System

Active Loans& Grants

Actual Sources

Copyright 2002: LIIF

Capital Requirements PlanningCapital Requirements Planning

PlanCapital

Requirements

LIHF Operations Staff

Fund Administration

System

Active Loans& Grants

LoanAdministration

System

ActiveLoans

Actual NeedsActual Sources

Copyright 2002: LIIF

Capital Requirements PlanningCapital Requirements Planning

PlanCapital

Requirements

LIHF Operations Staff

Fund Administration

System

FundRaisingSystem

Active Loans& Grants

LoanAdministration

System

CommittedFunders

ActiveLoans

Actual Needs Projected Sources Actual Sources

Copyright 2002: LIIF

Capital Requirements PlanningCapital Requirements Planning

PlanCapital

Requirements

LIHF Operations Staff

Fund Administration

System

FundRaisingSystem

CommittedLoans

LoanOrigination

System

Active Loans& Grants

LoanAdministration

System

CommittedFunders

ActiveLoans

Actual Needs Projected Sources Actual Sources Projected Needs

Copyright 2002: LIIF

Capital Requirements PlanningCapital Requirements Planning

PlanCapital

Requirements

LIHF Operations Staff

Available Funds (By Restriction & Term)

Fund Administration

System

FundRaisingSystem

CommittedLoans

LoanOrigination

System

Active Loans& Grants

LoanAdministration

System

CommittedFunders

ActiveLoans

Actual Needs Projected Sources Actual Sources Projected Needs

Copyright 2002: LIIF

Capital Requirements PlanningCapital Requirements Planning

PlanCapital

Requirements

LIHF Operations Staff

Available Funds (By Restriction & Term)

Fund Administration

System

FundRaisingSystem

CommittedLoans

LoanOrigination

System

Active Loans& Grants

LoanAdministration

System

CommittedFundersActive

Loans

Cash FlowProjections

Actual Needs Projected Sources Actual Sources Projected Needs

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