gokan ozcifci: the office 365 and hybrid sharepoint deployments bare essentials
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The Office 365 and Hybrid SharePoint Deployments bare essentials
#SPSWarsaw
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Gokan OZCIFCI
Director. SharePoint Architect. Microsoft Regional Lead. MVP
@xGokan
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SharePoint Server
…2003 2006 2007 2010 2011 2013 20162001
BPOS
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Product Differences
Mobile / BYOD
Information
Management
Farm Management
Custom Solutions
Security
Hybrid / Cloud
Social Apps
Cloud Accelerated
Cloud Inspired
Intuitive Secure
SharePoint 2016SharePoint 2013SharePoint 2010
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Evolution SharePoint
Portal & sites Standard SharePoint set of Collaboration: Team sites
SharePoint Online Hyrbid Team sites
Documents Standard SharePoint set of DMS: Versioning, Check-ins, Check-outs, …2010 added co-authoring, extended in SharePoint 2013
Personal Files Standard SharePoint set of UPSA: My Sites Hyrbid
Enterprise social network
Limited With third PartyHyrbid
Search Basic SearchIntegrated Hyrbid
Business Intelligence
Applications Farm Solutions
Sandbox Solutions
Add-InsSharePoint Apps
Farm Solutions
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Business Productivity Infrastructure
Azure &
O365
Exchange &
Lync + Voice
Private &
Public Cloud
Windows &
SQL Server
Identity,
Active
Directory
System
Center 2012
ITSM / ITIL
Migrations &
Integrations
Desktop &
Win upgrade
Portals, Intranets, Business
Critical, Doc Imaging, Workflow…
(SharePoint)
Sales, Marketing, Dashboards,
Account Management, Etc. (Dynamics CRM)
Business AppsApplication
Development
Messaging,
Conference,
Presence, Video,
Voice (Lync)
Office
Designing a new topology from an IT
perspective.
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Business Productivity Infrastructure
Designing a new topology from an
Business perspective.
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SharePoint Topology
Topology is the physical architecture of a farmwhich service(s) run on which server(s) *
There is no perfect farm that you can downloadthat rule them all..
Any SharePoint topology should be create byBusiness Requirements and Budget.
The next-next-Finish ideology is not the way togo.
* Spencer Harbar Session #SPSMuch
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SharePoint Topology Truths
SharePoint is not designed from the cloud. It’s a legacy Windows DNA based platform using elements of every Microsoft technology since 1998
Some new key components are well from the Cloud DNA
According to Microsoft and what we can agree is:
MinRole
Cloud SSA
Zero Downtime Patching
Delve Office Graph
* Spencer Harbar Session #SPSMuch
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3 is the new 2 | 7 is the new 5
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3 is the new 2 | 7 is the new 5
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3 is the new 2 | 7 is the new 5
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3 is the new 2 | 7 is the new 5
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What is MinRole
By using the new MinRole feature in SharePoint Server 2016, SharePoint farm administrators can define:
• Each server’s role in a farm topology.
• The role of a server is specified when you create a new farm or join a server to an existing farm.
• SharePoint automatically configures the services on each server based on the server's role, and the performance of the farm is optimized based on that topology.
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Types of server roles in SharePoint Server 2016
Special Load Reserved for services to be isolated from other services, I.e. 3rd party, PerformancePoint, etc.
Web Front End Services end user requests, optimized for low latency.
Single Server Farm Provisions all services on the server for a single server deployment. This role is provided for evaluationand development purposes.
Search Reserved for Search services.
Application Services the backend jobs or the requests triggered by backend jobs, optimized for high throughput.
Distributed Cache Services distributed cache for the farm.
http://blogs.technet.com/b/wbaer/archive/2015/05/12/what-s-new-in-sharepoint-server-2016-installation-and-deployment.aspx
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Zero Downtime
According to Microsoft: there are a few methods available tominimize the amount of downtime; however it’s just not possible toachieve a zero downtime solution for your upgrade. A commonway to minimize downtime is via implementation of a parallelupgrade farm. [.SP2010 | .SP2013]
With SharePoint 2016, the patching of your Infrastructure is zerodowntime with a HA MinRole. Who know’s minimum required server for HA
MinRole
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MinRole
• Smallest supported MinRole farm is 4 servers
• Smallest MinRole with high availability is 9 servers
Search Application Distributed Cache
Web Front End
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How many servers needed for the following
MinRole
MinRole high available
Custom apps/add-ins
Workflow Manager
Office Online Server
Databases
4
+3
+2
+3
+2
+2
+16
Jussie Ronnie Session SPSDXB
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Drawbacks
Number of machines
#FutureOfSharePoint : First Feature Pack will be a light version of MinRole!
Not flexible enough for On Premises deployments
Significant changes in deployment scripts
* Spencer Harbar Session #SPSMuch
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MinRole server deployments
Do I need MinRole?
No. But by utilizing a combination of MinRole : For example twofront-end servers and two custom role servers can provide allthe services needed. However, only the two front-end serverswill benefit from the additional logic built into MinRole roles.
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Automatically configures the services?
• In SharePoint 2013, the Distributed Cache size is set to half of ten percent of the total RAM on the server.
• 8Gb RAM, the Cache Size is 410Mb (another 410MB is used for overhead).
• In SharePoint 2016, with the MinRole topology the Distributed Cache size is set to half of 80 percent of the total RAM
• 8Gb RAM, the Cache Size is 3276Mb.
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He will never pay for +16 servers and wants cloud.
This is Daniel, Jacques
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Office 365 Advantages
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No infrastructure worries
No need to run and maintain your service(s)
Infrastructure
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• Customers own their data• Data is stored “in region” (Primary and DR)• All data is portable and can be downloaded at any time• If data is accessed inappropriately customers will be informed• Data is not mined for advertising purposes• Microsoft can move your data to a new country
InfrastructureExchange
SharePoint
Yammer
Skype
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You reduce your costs
Limited MCS, MVP, MCP, …
Limited Maintenance ; BP&S Limited Updates
No Upgrades Limited Scripting
Infrastructure
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Remote working
External
sharing in 4
clicks
Infrastructure
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External Sharing
• Share a document or a site with an external user
• An external user is someone outside yourorganization without license
• Not the same capabilities as a licensed user• Can’t create their own personal sites
• Can’t execute searches against “everything”
• Extranl Sharing with Groups!
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Backup / Monitoring
Continuous data backup and disaster recovery
• SLA : 99,99 %
• Backups are performed every 12 hours and retained for 14 days.
• DR• 1 hour RPO: Microsoft protects your SharePoint Online data and has a copy of that data that is
equal to or less than 1 hour old.
• 6 hour RTO: Organizations will be able to resume service within 6 hours after service disruption if a disaster incapacitates a hosting data center
Server monitoring• 24/24
• 7/7
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• SharePoint• 500 MB per subscribed user
• 10 GB + (500 MB * users) per tenant
• Up to 25 TB per site collection /!\
• OneDrive• From unlimited 1 To
• Office 365 Groups• 1 TB storage for document library
Storage
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• Always require MFA
• Require MFA when not at work
• Block access when not at work
AzureAD Conditional Access for Office365 Exchange & SharePoint preview!
https://blogs.technet.microsoft.com/enterprisemobility/2016/06/23/azure
ad-conditional-access-for-office365-exchange-sharepoint-in-preview/
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Upgrades
All is managed by Microsoft
• Upgrades
• Patching
Not everybody should be in First
Release
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Office 365 Groups
Azure Active Directory
Apps
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What is PowerApps?
Create apps with a Windows 10 App, share securely with Office 365
users
Access via mobile devices, tablets, web browser and Windows apps
Get & manipulate external data via Connections
A fully cloud-based platform for building, sharing and using business apps
PowerApps-based apps can contain:
Multiple data sources Multiple screens Ink & pen support Custom APIs
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Current limitations with PowerApps
Supported platforms for using PowerApps
PowerApps is still in Preview – not supported for production use
Documentation is somewhat limited and scarce, more like a reference
You will need custom development, if default connectors are not enough
Limited SharePoint support – does not replace forms/list views
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Microsoft Flow
A new workflow & activity engine for power users in the cloud
Design workflows with a simple design interface
Run workflows continuously or as triggered activities
Connect with PowerApps via control activity
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Flow Gallery
Reuse pre-defined recipes from Flow Gallery
Submit custom flows to Flow Gallery
Must not contain custom APIs
Office 365 drawbacks
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Software as a Service (SaaS)
Design.
Public Facing Websites.
Intranets / Extranets.
Ferrari. Renault. ING.
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Lack of Full Blown Central Administration
Some of the important admin functions you won’t get: The ability to control to the list view threshold (you are
limited to 5000 items) No web applications Still not enough analytics Insights A number of fine tuning options such as quota templates,
resource and request throttling, managed accounts and more.
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Software as a Service (SaaS)
Service Applications.
Not all Service Applications are available
Not all functionalities are available
Limited PoSH Automation
Limited Custom Framework
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Software as a Service (SaaS)
Roadmap.Delve. Clutter.
Groups. Videos.
Edge. Planner.
https://yos365.wordpress.com/2015/05/04/msignite-roadmap-sessions/
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Software as a Service (SaaS)
Governance (ITIL).
What about the local Helpdesk?
What about the Change Management
Incident Management
2th and 3th line(s)
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Profiles for Users
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New usage reports for SharePoint, OneDrive, Yammer and Skype now available
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No Plan B
What if Office365 is down?Facebook quote:
There is no cloud.
It’s just someone else’s computer.
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The three layers of hybrid
App Discovery
Apps
Data Discovery
App Launcher
Search SharePoint Insights
Selectively redirect users to OneDrive For Business in Office 365 and enable real time data
Enable organisation conversations in the cloud (embed)
Embed Office 365 videos into SharePoint On-premises
Enable cross modern sites (intranet/extranet)
Enable Contextual discovery of content and people
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Common Hybrid Scenarios
Extremely fast provisioning of new workloads/infrastructure
Migrate existing workloads in a phased approach
Being able to work from everywhere
Focus more on your applications and less on infrastructure
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Hybrid Challenges
What about the rest of the social experience. Groups vs. Yammer.
Where am I?!
No “Test” tenants in SharePoint Online…
Rapid (!), incremental updates to SharePoint online. First Release.
How do you handle IT Operations?
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$47.4 billion in 2013
more than $107 billion
in 2017
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But, how do you begin?
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On-Premises
Capacity planning and sizing.
Server acquisition and setup.
Deployment.
Scaling out, patching, and operations.
Backing up data.
Maintaining a disaster recovery environment.
Customizations are not limited.
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Office 365
(SaaS) Software as a Service.
(Rich) feature set is always up to date. (PowerApps, Groups, Delve Analytics,)
Includes a Microsoft Azure Active Directory tenant (can be used with other applications).
If single sign-on is a requirement, ADFS can be implemented.
Client communication over the Internet through encrypted and authenticated access (port 443).
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Microsoft Azure
(IaaS) Best native cloud platform for SQL Server and SharePoint.
Computing resources are available almost immediately with no commitment.
Focus on applications, instead of datacenters and infrastructure.
Inexpensive development and test environments.
SharePoint solutions can be accessible from the Internet
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On-Premises
In-country farms (when data is required to reside within a jurisdiction).
Complex (BI) solutions.
Highly customized solutions.
Legacy solutions that are not supported on Microsoft Azure Infrastructure Services.
Privacy restrictions that prevent synchronization of Active Directory accounts with Microsoft Azure Active Directory (a requirement for Office 365).
Organizations that desire control of the entire platform and solution.
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SharePoint in Office 365
Secure external sharing and collaboration (unique feature!).
Intranet/Extranet - Team Sites, My Sites, and Internal collaboration.
Document storage and versioning in the cloud.· Basic website.
OneDrive For Business.
PowerApps
Delve and Delve Analytics (to come…)
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Hybrid
Move My Sites (OneDrive for Business) to the cloud to make it easier for users to access their files remotely.
Get 1,000,000,000,000 Byte of free space
Push Service Applications (Cloud SSA).
Work from everywhere
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Microsoft Azure
Developer, test, and staging environments - Quickly provision and un-provision entire environments.
Hybrid applications - Applications that span your datacenter and the cloud
Disaster recovery environment Quickly recover from a disaster, only pay for use
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Compliance
https://absolute-sharepoint.com/2015/12/configure-dlp-in-sharepoint-2016-step-by-step-tutorial.html
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Search Service Application for cloud storageUnifies on-premises and cloud indexes
Provides support for Office Graph/Delve experiences on-premises
Supports Search as a Service / reduces search crawl footprint
Audio textAnd search
indexpropertiessignalsMetadata extraction and processing
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Hybrid deployment automation
Enables scenario selection (I.e. Search, OneDrive for Business, etc.)
Automated configuration of prerequisites and core infrastructure
UI-based configuration
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SharePoint 2016 and Office 365 distributed sites
Follow Sites, Documents, and People across on-premises and cloud (documents are mastered in Office 365)
Managed Metadata
Promoted Sites
Self-service site creation across on-premises and cloud
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The extensible App Launcher is
enabled when enabling hybrid
Team Sites and/or OneDrive for Business
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OneDrive
• When it works…
…it works …
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Delve Me
• Replaces MySite
• Dynamiccontent
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Delve Analytics
• Available with E5
• Intelligence for a collaborating team.
• Does not fit for 1 people organizations
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SharePoint Insight
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SQLAzure ContentDB
https://blogs.msdn.microsoft.com/sambetts/2015/04/10/hosting-sharepoint-content-databases-in-sql-azure/
• 99,9% SLA
• Enjoy Epic SQL Azure Features & Uptime
• 100% operational
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Video
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Sway
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Docs.com
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PowerBI
• Publish your report into SharePoint Server
• Maybe not the mostsecure way!
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PowerApps
• With gateways youcan now connect to SQL Server, SharePoint Server, …
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MS Flows
• Uses PowerAppsarchitecture
• Only Online, but on-premises is not to exclude!
• IFTTT Like
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Remote Working
Cloud SSA
External Sharing
SharePoint Hybrid
Compliance features
Durable links
Encrypted Connections
Fast Site Collection Creation
Filenames - special characters
IRM
Large file support
MinRole
Mobile experience
Open Document Format (ODF)
Project Server
Sharing improvements
Site Folders view
SMTP ports (non-default)
WOPI
SharePoint Search
New Recycle Bin in OneDrive and Team sites
Image and video previews
Storage
Life Cycle Management
Monitoring
Delve
Work Everywhere
Enterprise Level SLAs
Office Online Server
Groups
PowerApps
Inline Social (Yammer)
Planner
Power BI
Clutter
Insights
Office Graph
Videos
Apps
Delve Analytics
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Hybrid book!
http://hybrid.office.com/img/SharePoint_Book_2016.pdf
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Tools that will help you!
Questions?
gokan@neoxy.be© 2015 Neoxy SPRL-S, tous droits réservésToute reproduction interdite sans l'autorisation de l'auteur.
gokan@neoxy.be© 2015 Neoxy SPRL-S, tous droits réservésToute reproduction interdite sans l'autorisation de l'auteur.
Thanks!
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