government of himachal pradesh r f d - tgpg-isb.orgtgpg-isb.org/sites/default/files/general...
Post on 11-Apr-2018
215 Views
Preview:
TRANSCRIPT
(Results-Framework Document)
for
R F D
Himachal Pradesh General AdministrationDepartment(2012-2013)
Government of Himachal Pradesh
Section 1:Vision, Mission, Objectives and Functions
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department-(2012-2013)
To create an enabling environment for facilitating the activities carried out by the department in an efficient, transparentand time bound manner in respect of different dignitaries and stake holders in accordance with the prescribedRules,regulations, guidelines and instructions there of.
Mission
To provide Helicopter services to the dignitaries and winter air courier to tribal area people in an efficient manner. To
effect economy in purchase and use of transport services at secretariat level. To convene DCs/SPs Conference &
monitoring thereof. To administer & coordinate protocol & allied functions in an efficient and befitting manner.· Efficient
and quick disposal of matters related to CM relief fund, Civilian Awards , Re-organization of Administrative units.
Boundary matters with other States, Ex-Rulers, Governor Secretariat, Resident Commissioners Office , BSNL, Post
Office and Decadal Census Operations. Organising Cabinet meetings and monitoring of decisions. Efficient disposal of
the matters related to H.P. Vidhan Sabha and preparation of Governor's address in Budget session. Administration of the
Estates of the government in an efficientmanner and ensuring transparency. Expeditious and timely disbursal of
Samman Rashi and other benefits to the Freedom Fighters and their dependents.Objective
Objective
1 To provide and support Helicopter services to Hon’ble Chief Minister & winter air courier to Tribal areas and in the time of emergent
situations
2 Local Arrangement of Rate Contract for fitting accessories in GAD Vehicles.
3 Immediate disposal of matters relating to State Guests.
4 All Payments in GAD be made through e-banking system,
5 Providing Training to Drivers for maintenance of vehicles and normal etiquette and courtesy.
6 Fastening of process for disbursement of financial Assistance from C.M. Relief Fund.
7 Computerized accountal of CM Relief Fund.
8 Publicity of last date for sending nominations/ recommendations for State Awards namely Civil Service Award, Prerna Srot Samman &
Himachal Gaurav Purskar.
9 Use of e-services for Cabinet meetings.
10 Preparation of Governor Address in an efficient and time bound manner.
11 Effective and transparent administration for allotment of Govt. residences
12 Preparation of Compendium of HP House Allotment Rules and Instructions thereof.
13 Expeditious and timely payment of Samman Rashi and other financial benefits to the freedom fighters/ widows and unmarried daughters.
Functions
Vision
Page : 2 of 22
Section 1:Vision, Mission, Objectives and Functions
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department-(2012-2013)
Establishment of Drivers and Workshop Staff.1
Inter State Council/NZC Meetings.2
Commission on Center-State Relation.3
Helicopter services.4
Purchasing new vehicles for use of VIPs, State Guests and Officers , maintaining the fleet of vehicles in HP Secretariat.5
DCs/SPs Conference.6
Declaration of Holidays.7
Declaration of State Guests8
Maintenance of GAD Workshop9
Disbursement of Financial Assistance from CM Relief Fund.10
Collection of donations received for CM Relief Fund.11
Maintenance of Account of CM Relief Fund.12
Work related to conferment of State Awards i.e. Prerna Srot , Himachal Gaurav and Civil Service Award .13
Sending recommendations/ nominations for National Awards i.e Padma Awards, Jeevan Raksha Series of awards and Ashoka Chakra
Series of gallantry Awards.
14
Processing of matters related to Re-organization of Administrative units , Boundary disputes with other States and matters arising out of
Punjab Re-organisation Act,1966, Ex-Rulers, Administration of Governor Secretariat/ Resident Commissioner’s Office and matter related
to BSNL& Post Office.
15
Providing Railway Reservation to VIPs of HP Govt. (HOR)16
Work relating to Census Operations.17
Council of Ministers Meetings (CMM).18
Constitution of Cabinet Sub-Committee(s)19
Implementation of Cabinet decisions.20
Appointment of Ministers and Foreign tours by Ministers21
Rules of Business of the Government of Himachal Pradesh22
Business of the Government of Himachal Pradesh (Allocation) Rules.23
Acts and Rules concerning to Ministers/Speaker and Deputy Speaker and MLAs.24
Page : 3 of 22
Section 1:Vision, Mission, Objectives and Functions
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department-(2012-2013)
Summoning and prorogation of Himachal Pradesh Vidhan Sabha Sessions25
Governor’s Address in Budget Session of HP Vidhan Sabha.26
Implementation of Election Manifesto.27
National Integration/Quami Ekta Week.28
Annual Administrative Report of General Administration Department.29
Appointment of MLAs/MPs on the Committees/Boards/Corporations30
Visits of various Committees of Parliament/State Legislatures.31
Establishment and other matters of H.P. Vidhan Sabha. Ratification of Bills.32
Chief Whips Conference.33
Commonwealth Parliamentary Association Conference.34
Administration of Government Estates residential and office accommodations.35
Booking/ reservation of rooms in Himachal Bhawan/ Sadan, New Delhi and Chandigarh and HPPWD Rest House and State Guest
House Peter Hoff, Shimla.
36
House Allotment Committee meetings.37
Establishment of the Directorate of Estates.38
Transfer of Properties including Central Government Properties.39
Construction of Mini-Secretariats in the State.40
Constitution of H.P. Freedom Fighters Welfare Board and its Sub-Committee and convening meetings thereof.41
Enhancement and disbursement of Samman Rashi to the Freedom Fighters and their spouses and unmarried daughters.42
Disposal of the matters relating to the freedom fighters and their dependants.43
Matters relating to the sanctioning of Pension under the Swatantrata Sainik Samman Pension Scheme 1972/1980 notified by the
Government of India.
44
RTI Matters.45
Page : 4 of 22
Section 2:Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Objective Weight Action Unit
Target / Criteria Value
Weight
80%100% 70% 60%90%
Very Good Fair PoorExcellent GoodSuccessIndicator
To provide and support Helicopter servicesto Hon’ble Chief Minister & winter air courierto Tribal areas and in the time of emergentsituations
10.00 Providing suitableHelicopter as and whenrequired.
In time completion ofthe process.
percentage
90 70 608010010.00[1] [1.1] [1.1.1]
Local Arrangement of Rate Contract forfitting accessories in GAD Vehicles.
6.00 Invite quotations for localRate Contract.
finalisation of Ratecontract
Date 10/09/2012 30/09/2012 10/10/201220/09/201231/08/20126.00[2] [2.1] [2.1.1]
Immediate disposal of matters relating toState Guests.
8.00 Declaration of State Guests In time process. Percentage
90 70 60801006.00[3] [3.1] [3.1.1]
Providing boarding lodgingand transportation facilitiesto the State Guests.
In time process. percentage
90 70 60801002.00[3.2] [3.2.1]
All Payments in GAD be made through e-banking system,
8.00 Making Payments throughRTGS System .
All paymentsCashless
percentage
90 70 60801008.00[4] [4.1] [4.1.1]
Providing Training to Drivers formaintenance of vehicles and normaletiquette and courtesy.
2.00 Implementation of TrainingPlan
Completion of thetarget.
percentage
90 70 60801002.00[5] [5.1] [5.1.1]
Fastening of process for disbursement offinancial Assistance from C.M. Relief Fund.
5.00 E-transfer of funds offinancial Assistance directlyin the A/c of SDMs forfurther disbursement to theconcerned beneficiary.
Availability of A/CNumbers fromSDMs for transfer offunds .
Number 50 42 4045551.50[6] [6.1] [6.1.1]
Availability of e.mailaddresses of SDMs.
number 50 42 4445551.50[6.1.2]
E-transfer of fundsto the Accounts ofSDMs for furtherdisbursement ofFinancial Assistanceto the concernedbeneficiary.
days 2 4 5311.00[6.1.3]
transmission of Listof beneficiaries to
days 2 4 5311.00[6.1.4]
Page : 5 of 22
Section 2:Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Objective Weight Action Unit
Target / Criteria Value
Weight
80%100% 70% 60%90%
Very Good Fair PoorExcellent GoodSuccessIndicator
SDMs through e-.mail
Computerized accountal of CM Relief Fund. 5.00 Developing Softwarethrough NIC
Installation ofSoftware of CMRelief Fund
Date 31/12/2012 28/02/2013 31/03/201331/01/201331/10/20123.75[7] [7.1] [7.1.1]
Execution ofSoftware of CMRelief Fund
percentage
90 70 60801001.25[7.1.2]
Publicity of last date for sendingnominations/ recommendations for StateAwards namely Civil Service Award, PrernaSrot Samman & Himachal Gaurav Purskar.
10.00 Issue of Notice before 3months of last date fixed forinviting nominations/recommendations for theAwards.
In time completion ofprocess.
Date 15/10/2012 25/10/2012 31/10/201220/10/201230/09/201210.00[8] [8.1] [8.1.1]
Use of e-services for Cabinet meetings. 2.00 Installation of Softwaredeveloped by the NIC for E-Mantrimandal.
Making the Softwareof E- Mantrimandalfunctional
Month 3 5 6422.00[9] [9.1] [9.1.1]
Preparation of Governor Address in anefficient and time bound manner.
10.00 Collection of informationrelating to achievements ofthe Govt. from thedepartments .
Timely action forpreparation ofGovernor Address .
Date 05/02/2013 12/02/2013 15/02/201308/02/201331/01/201310.00[10] [10.1] [10.1.1]
Effective and transparent administration forallotment of Govt. residences
2.00 Quarterly House allotmentson seniority basis
Issue of allotmentlist on the dayindicated ofsucceeding month ofthe quarter ending
Day 18 24 2721151.40[11] [11.1] [11.1.1]
Out of turn HouseAllotments through HAC
Holding periodicalMeetings of HAC
Number 3 1 0240.60[11.2] [11.2.1]
Preparation of Compendium of HP HouseAllotment Rules and Instructions thereof.
2.00 Compilation of Rules andamendments issuedrelating to House AllotmentRules & Instructionsthereof.
Compilation . Days 70 90 10080601.40[12] [12.1] [12.1.1]
Updating the HouseAllotment Rules byinserting latest
Publication ofCompendium ofupdated House
Days 75 95 10585650.60[12.2] [12.2.1]
Page : 6 of 22
Section 2:Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Objective Weight Action Unit
Target / Criteria Value
Weight
80%100% 70% 60%90%
Very Good Fair PoorExcellent GoodSuccessIndicator
Annual Plan Performace 3.00 Submission of qtly. PlanExpenditure Report
No of Reports submitted ontime (By 10th of July,Oct,Jan and April)
No 3 1 --243.0*
Performance of Flagship Programmes, ACAand EAPs
3.00 Submission of monthly progressreport of FlagshipProgrammes/ACA releases/Expen. & reimbursement ofEAPs (if any)
No of reports submitted ontime (by 10th of everymonth)
No 11 8 --10120*
Twenty Point Programme 2.00 Submission of monthly progressreport
No of reports submitted ontime (By 10th of everymonth)
No 11 8 --10122.0*
Budget Assurances 2.00 No of reports submitted ontime (By 10th of everymonth)
No 11 8 --10122.0*
Efficient Functioning of the RFD System 5.00 Timely submission of Draft forApproval
On-time submission (May10, 2012)
Date 17/05/2012 30/05/2012 --24/05/201210/05/20122.0*
* Mandatory Objective(s)
amendments. Allotment Rules andInstructions .
Expeditious and timely payment of SammanRashi and other financial benefits to thefreedom fighters/ widows and unmarrieddaughters.
10.00 Issuing expendituresanction .
Releasing Sanctionon the indicated dayof every month .
Day 22 24 2523214.00[13] [13.1] [13.1.1]
Clearance of bills fromTeasury.
Submission of billsto treasury on theindicated day ofevery month .
Day 23 25 2624222.00[13.2] [13.2.1]
Funds for payment ofSamman Rashi to bedeposited in the account ofCharitable EndowmentFund for disbursement inthe accounts of FreedomFighters /widows/unmarried daughters
Releasing funds fordisbursement ofSamman Rashi inthe bank accounts ofSamman RashiRecipients onindicated day ofevery month.
Day 2 4 5314.00[13.3] [13.3.1]
Page : 7 of 22
Section 2:Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Objective Weight Action Unit
Target / Criteria Value
Weight
80%100% 70% 60%90%
Very Good Fair PoorExcellent GoodSuccessIndicator
Timely submission of Results On-time submission (May15, 2013)
Date 22/05/2013 07/06/2013 --29/05/201315/05/20132.0
Finalize a Strategic Plan Finalize the Strategic Planfor next 5 years (June 30,2012)
Date 31/07/2012 30/09/2012 --31/08/201230/06/20121.0
Improving Internal Efficiency /responsiveness /service delivery ofDepartment
5.00 Develop RFDs for allSubordinate Offices
Percentage of officescovered
% 75 25 --501001.0*
Implementation of RTI Percentage of casesdisposed off in time
% 90 70 --801002.0
Redress of public Grievances( E.Samadhan)
Create a Compliant systemto redress and monitorpublic Grievances (by May31, 2012)
Date 30/06/2012 31/08/2012 --31/07/201231/05/20122.0
* Mandatory Objective(s)
Page : 8 of 22
Section 3:Trend Values of the Success Indicators
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Target Value ProjectedValue for
Objective ProjectedValue for
Action Success Indicator
FY 10/11
Unit
FY 12/13FY 11/12 FY 13/14
Actual Value Actual Value
FY 14/15
-- 90percentage
In time completion ofthe process.
To provide and support Helicopterservices to Hon’ble Chief Minister &winter air courier to Tribal areas andin the time of emergent situations
Providing suitableHelicopter as and whenrequired.
100 100100[1] [1.1] [1.1.1]
-- 10/09/2012Datefinalisation of Ratecontract
Local Arrangement of Rate Contractfor fitting accessories in GADVehicles.
Invite quotations for localRate Contract.
-- -- --[2] [2.1] [2.1.1]
-- 90Percentage
In time process.Immediate disposal of mattersrelating to State Guests.
Declaration of StateGuests
100 100100[3] [3.1] [3.1.1]
-- 90percentage
In time process.Providing boardinglodging andtransportation facilities tothe State Guests.
100 100100[3.2] [3.2.1]
-- 90percentage
All payments CashlessAll Payments in GAD be madethrough e-banking system,
Making Paymentsthrough RTGS System .
100 100 --[4] [4.1] [4.1.1]
-- 90percentage
Completion of thetarget.
Providing Training to Drivers formaintenance of vehicles and normaletiquette and courtesy.
Implementation ofTraining Plan
-- --100[5] [5.1] [5.1.1]
-- 50NumberAvailability of A/CNumbers from SDMsfor transfer of funds .
Fastening of process fordisbursement of financial Assistancefrom C.M. Relief Fund.
E-transfer of funds offinancial Assistancedirectly in the A/c ofSDMs for furtherdisbursement to theconcerned beneficiary.
55 55 --[6] [6.1] [6.1.1]
-- 50numberAvailability of e.mailaddresses of SDMs.
55 55 --[6.1.2]
-- 2daysE-transfer of funds tothe Accounts of SDMsfor furtherdisbursement of
1 1 --[6.1.3]
Page : 9 of 22
Section 3:Trend Values of the Success Indicators
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Target Value ProjectedValue for
Objective ProjectedValue for
Action Success Indicator
FY 10/11
Unit
FY 12/13FY 11/12 FY 13/14
Actual Value Actual Value
FY 14/15
Financial Assistance tothe concernedbeneficiary.
-- 2daystransmission of List ofbeneficiaries to SDMsthrough e-.mail
1 1 --[6.1.4]
-- 31/12/2012DateInstallation of Softwareof CM Relief Fund
Computerized accountal of CM ReliefFund.
Developing Softwarethrough NIC
-- -- --[7] [7.1] [7.1.1]
-- 90percentage
Execution of Softwareof CM Relief Fund
100 100 --[7.1.2]
-- 15/10/2012DateIn time completion ofprocess.
Publicity of last date for sendingnominations/ recommendations forState Awards namely Civil ServiceAward, Prerna Srot Samman &Himachal Gaurav Purskar.
Issue of Notice before 3months of last date fixedfor inviting nominations/recommendations for theAwards.
30/09/2012 30/09/201224/11/2012[8] [8.1] [8.1.1]
-- 3MonthMaking the Software ofE- Mantrimandalfunctional
Use of e-services for Cabinetmeetings.
Installation of Softwaredeveloped by the NIC forE-Mantrimandal.
-- -- --[9] [9.1] [9.1.1]
-- 05/02/2013DateTimely action forpreparation ofGovernor Address .
Preparation of Governor Address inan efficient and time bound manner.
Collection of informationrelating to achievementsof the Govt. from thedepartments .
-- -- --[10] [10.1] [10.1.1]
18DayIssue of allotment liston the day indicated ofsucceeding month ofthe quarter ending
Effective and transparentadministration for allotment of Govt.residences
Quarterly Houseallotments on senioritybasis
[11] [11.1] [11.1.1]
3NumberHolding periodicalMeetings of HAC
Out of turn HouseAllotments through
[11.2] [11.2.1]
Page : 10 of 22
Section 3:Trend Values of the Success Indicators
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Target Value ProjectedValue for
Objective ProjectedValue for
Action Success Indicator
FY 10/11
Unit
FY 12/13FY 11/12 FY 13/14
Actual Value Actual Value
FY 14/15
-- 3NoNo of Reports submitted ontime (By 10th of July, Oct,Janand April)
Annual Plan Performace Submission of qtly. PlanExpenditure Report
-- ----*
-- 11NoNo of reports submitted ontime (By 10th of every
Twenty Point Programme Submission of monthlyprogress report
-- ----*
* Mandatory Objective(s)
HAC
-- 70DaysCompilation .Preparation of Compendium of HPHouse Allotment Rules andInstructions thereof.
Compilation of Rules andamendments issuedrelating to HouseAllotment Rules &Instructions thereof.
-- -- --[12] [12.1] [12.1.1]
-- 75DaysPublication ofCompendium ofupdated HouseAllotment Rules andInstructions .
Updating the HouseAllotment Rules byinserting latestamendments.
-- -- --[12.2] [12.2.1]
-- 22DayReleasing Sanction onthe indicated day ofevery month .
Expeditious and timely payment ofSamman Rashi and other financialbenefits to the freedom fighters/widows and unmarried daughters.
Issuing expendituresanction .
20 2020[13] [13.1] [13.1.1]
23DaySubmission of bills totreasury on theindicated day of everymonth .
Clearance of bills fromTeasury.
[13.2] [13.2.1]
-- 2DayReleasing funds fordisbursement ofSamman Rashi in thebank accounts ofSamman RashiRecipients onindicated day of everymonth.
Funds for payment ofSamman Rashi to bedeposited in the accountof Charitable EndowmentFund for disbursement inthe accounts of FreedomFighters /widows/unmarried daughters
1 130[13.3] [13.3.1]
Page : 11 of 22
Section 3:Trend Values of the Success Indicators
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Target Value ProjectedValue for
Objective ProjectedValue for
Action Success Indicator
FY 10/11
Unit
FY 12/13FY 11/12 FY 13/14
Actual Value Actual Value
FY 14/15
month)
-- 11NoNo of reports submitted ontime (By 10th of every month)
Budget Assurances -- ----*
-- 17/05/2012DateOn-time submission (May 10,2012)
Efficient Functioning of the RFDSystem
Timely submission of Draft forApproval
-- ----*
-- 22/05/2013DateOn-time submission (May 15,2013)
Timely submission of Results -- ----
-- 31/07/2012DateFinalize the Strategic Plan fornext 5 years (June 30, 2012)
Finalize a Strategic Plan -- ----
-- 75%Percentage of offices coveredImproving Internal Efficiency /responsiveness /service delivery ofDepartment
Develop RFDs for allSubordinate Offices
-- ----*
-- 90%Percentage of cases disposedoff in time
Implementation of RTI -- ----
-- 30/06/2012DateCreate a Compliant system toredress and monitor publicGrievances (by May 31, 2012)
Redress of public Grievances(E. Samadhan)
-- ----
* Mandatory Objective(s)
Page : 12 of 22
Results Framework Document (RFD) for Himachal Pradesh General Administration Department (2012-2013)
Section 4:
Description and Definition of Success Indicators
and Proposed Measurement Methodology
Objective Success Indicator Definition and Explanations of
success indicator.
1.To provide and support
Helicopter services to Hon’ble
Chief Minister &winter air
courier to Tribal areas and in
the time of emergent
situations.
In time completion of the
process.
Percentage fixed for
providing helicopter services
as and when required.
2.Local Arrangement of Rate
Contract for fitting
accessories in GAD Vehicles.
Finalisation of Rate contract. Date fixed for completion of
process.
3.Immediate disposal of
matters related to State
Guests.
Declaration of State Guests
as per Rules.
Percentage of disposal of
matters under Rules.
Providing Boarding, Lodging
&transportation facilities
4. All Payments in GAD be
made through e-banking
System
All Payments Cashless Percentage of Payments
made through core banking
System.
5.Providing Training to
Drivers for maintenance of
Vehicles and normal etiquette
and courtesy
Completion of Target as per
Training Schedule fixed for
the Department.
Percentage of achievement of
Target.
6. Fastening of process for
disbursement of financial
Assistance from C.M. Relief
Fund.
Collection of A/C Numbers
from SDMs for transfer of
funds.
There are 55 Sub Divisions in
the State , therefore, A/C
numbers of all the SDMs
required to be collected.
Collection of e.mail addresses
of SDMs.
e-mail addresses of all the
SDMs are required to be
collected.
Page : 13 of 22
E-transfer of funds to the
Accounts of SDMs for further
disbursement of Financial
Assistance to the concerned
beneficiary
Number of days fixed for
completion of process.
Transmission of List of
beneficiaries to SDMs
through e-.mail.
7. Computerized accountal of
CM Relief Fund.
Installation of requisite
software
Period for completion of
process.
Execution of Software of CM
Relief Fund
Percentage of its execution
by related departments.
8. Publicity of last date for
sending nominations/
recommendations for State
Awards namely Civil Service
Award, Prerna Srot Samman
&Himachal Gaurav Purskar.
In time completion of
process.
Date indicated for issuing
notice for inviting
nominations/
recommendations for State
Awards.
9. Use of e-services for
Cabinet meetings.
Making the Software of E-
Mantrimandal functional
Period for completion of
process.
10. Preparation of Governor
Address in an efficient and
time bound manner.
Timely action for preparation
of Governor Address
Date indicated for initiating
the process.
11.Effective and transparent
administration and allotment
of Govt. residences.
Issue of allotment list on the
day indicated of succeeding
month of the quarter ending.
Days fixed for displaying
Seniority list after last date of
receipt of applications for
allotment in each quarter.
Holding periodical Meetings
of House Allotment
Committee (HAC).
Number of meetings of House
Allotment Committee.
12. Preparation of
Compendium of HP House
allotment Rules and
Instructions thereof.
Compilation and updating
Rules and Instructions.
Period for completion of
process.
13. Expeditious and timely
payment of Samman Rashi
and other financial benefits to
the freedom fighters/ widows
and unmarried daughters.
Releasing Sanction on the
indicated day of every month .
Day of the month for
completing the process for
payment of Samman Rashi
on last day of the same month
or 1st day of next month.
Submission of bills to
treasury on the indicated day
of every month .
Page : 14 of 22
Releasing funds for
disbursement of Samman
Rashi in the bank accounts of
Samman Rashi Receipients
on indicated day of every
month.
Page : 15 of 22
Results Framework Document (RFD) for Himachal Pradesh General Administration Department (2012-2013)
Section 5:
Specific Performance Requirements from other Departments
Success
Indicator
Department What do you
need ?
Why do you
need it?
How much you
need ?
What happens
if you do not
get it?
In time
completion of
the process for
providing
Helicopter
Airways
Companies.
To have more
competitive
rates &facility of
a good
conditioned
Helicopter
For VVIP/VIP&
Tribal Flights
and for rescue
operations
during
emergent
situations. .
100% VVIP/ VIP
Journeys
&rescue
operations will
be affected
adversely.
Finalization of
Rate contract
through local
dealers for
fitting of
accessories in
the GAD
Vehicles
Private
automobile
Companies
To have more
competitive
rates for fitting
of accessories
in GAD
Vehicles locally
instead of out of
State.
Fitting of
accessories out
side the State is
not economical.
.
100% To and fro
charges of
running vehicles
to Chandigarh
will cause extra
expenditure.
All Payments
Cashless
Finance
/Treasury/ Bank
s/ and stake
holders like
Drivers, Airline
Companies on
contract, Pvt.
Workshop/
Automobile
Companies on
Rate Contract
etc.
Budget /
clearance of
bills/
Transaction of
funds/ Account
numbers and
other bank
details .
Transaction of
funds in the
personal A/C of
concerned.
100% Cashless
payments are
possible only
through Core
Banking System
Page : 16 of 22
Completion of
Target as per
Training
Schedule fixed
for the
Department.
Finance/
HIPA/ HRTC
Budget/
Faculty/
Infrastructure
for Training
For
implementation
of Training Plan
100% Without
budgetary
support and
faculty training
plan can not be
implemented.
And
improvement in
skills of the staff
will not be
possible.
Collection of
A/C Numbers
from SDMs for
transfer of
funds.
SDM Office Bank A/C No. For transfer of
funds of
financial
Assistance from
C.M. Relief
Fund
As there are 55
Sub Division
Offices in the
State ,therefore,
if need A/C No.
from all 55
SDMs.
Same day
transaction of
funds will not be
possible and
the money in
the shape of
Bank Drafts will
be sent through
Dak .
Collection of
e.mail
addresses of
SDMs.
SDMs, e-mail
Addresses
For
transmission of
list of
beneficiaries to
whom the F.A
has been
sanctioned .
e.mail
addresses of all
SDMs.
Same day
transmission
will not be
possible .
E-transfer of
funds to the
Accounts of
SDMs for
further
disbursement of
Financial
Assistance to
the concerned
beneficiary
Banks &SDMs Quick transfer
of funds
For quick
disbursement of
F.A to the
concerned
beneficiaries.
Full co-
ordination
The process of
sending funds
through bank
drafts delays
the payment
process.
Page : 17 of 22
Transmission of
List of
beneficiaries to
SDMs through
e-.mail.
SDMs Quick
transmission of
list of
beneficiaries to
the concerned
SDMs
For quick
disbursement of
F.A to the
concerned
beneficiaries.
Full co-
ordination
The process of
sending funds
through bank
drafts delays
the payment
process.
Installation of
requisite
software
NIC &SDMs NIC to develop
and install the
software for
CM Relief Fund.
SDMs for using
the said
software for
feeding data
related to CM
Relief Fund
For
computerized
accountal of
CMRF
100% If the software
is not made
functional
computerized
accountal will
not be possible.
In time
completion of
process for
inviting
nominations/rec
ommendations
for State
Awards.
All stake
holders i.e. All
Administrative
Secretaries,
HODs and DCs
Recommendati
ons/
nominations for
awards .
For
encouragement
and
recognitions of
the eligible
persons of the
State.
Number can not
be fixed
Without
nominations of
eligible persons
Award
Ceremony will
not be possible.
Execution of
Software of CM
Relief Fund
NIC and all
other
Departments in
Secretariat.
Using the
software for
communication
of matter
related to
Cabinet
meetings.
For making the
software
functional
100% Un- used
software will be
of no use and
the department
will not achieve
the objective of
adopting IT
technology , in
the working of
the department
and reduction of
paperwork and
Manual Labour
and of Course
Time.
Page : 18 of 22
In time
completion of
process.
All other
Departments .
Material to be
incorporated in
the Governor
Address.
For Preparation
of Governor
Address
100% Governor
Address can not
be prepared
without
collecting
information from
all Departments
as this includes
the
achievements
of the Govt .
This Governor
Address is
delivered on the
first day of
budget session
of Vidhan
Sabha every
year.
Releasing
Sanction on the
indicated day of
every month .
Finance Budget/ Funds For releasing
Sanctions.
As per
requirement.
Without funds
no financial
sanction can be
released.
Submission of
bills to treasury
on the indicated
day of every
month .
Treasury Approval/
passing of Bills
of Sanctions.
For releasing
the funds
As per
requirement.
Without
clearance of
bills from
Treasury no
Payment can
be released.
Releasing funds
for
disbursement of
Samman Rashi
in the bank
accounts of
Samman Rashi
Receipients on
indicated day of
every month.
Banks Transfer of
Funds in the
Accounts of
Receipients of
Samman Rashi.
For
disbursement of
Samman Rashi.
As per
requirement.
Quick and in
time
disbursement of
Samman Rashi
will not be
possible.
Page : 19 of 22
Section 6:Outcome/Impact of Department/Ministry
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Outcome/Impact ofDepartment/Ministry
Jointly responsible forinfluencing this outcome /impact with the following
department (s) / ministry(ies)
SuccessIndicator
FY 10/11 FY 12/13FY 11/12 FY 13/14 FY 14/15Unit
100%Availability of Helicopter as andwhen required.
Helicopter services savesvaluable time of VVIPs/ VIPsand is helpful in emergentcircumstances fortransposrtaion of people fromTribal areas and sometimesalso in rescue operations .
GAD & Airways Companies.1 Percentage
31/08/2012Finalization of Rate Contract.Local Arrangements of RateContract for fittingaccessories in GAD Vehicleswill save time and money ofthe Department .
GAD & Private Automobile Companies.2 Date
100%Making satisfactoryarrangements for stay andother facilities for State Guests
VVIPs, Vips and foreigndignitaries visiting States ,when provided betterhospitality , it adds up inbuilding positive andattitude which brings honourto our State.
GAD, Hospitality & Distt. Administartions3 Percentage
5Timely disbursement ofFinancial Assistance from CMRelief Fund.
By speeding up the processof disbursement of FinancialAssistance from CM ReliefFund to the beneficiary willprovide timely help to theneedy and it will add inbuilding up positive attitude ofGeneral Public towards thefunctioning of theGovernment.
GAD ,All SDMs and Banks.4 Days
Page : 20 of 22
Section 6:Outcome/Impact of Department/Ministry
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Outcome/Impact ofDepartment/Ministry
Jointly responsible forinfluencing this outcome /impact with the following
department (s) / ministry(ies)
SuccessIndicator
FY 10/11 FY 12/13FY 11/12 FY 13/14 FY 14/15Unit
2Installation of Software andmaking it functional.
Computerized accountal ofCM Relief Fund willstreamline and add to thedata bank for all transactionsmade under CMRF.
GAD, NIC & General Public5 Months
15/09/2012Timely issue of NoticeThrough wide publicity ofLast date for invitingnominations /recommendations for awardsthrough electronic and printmedia will result in makingthe stakeholders aware of thedate .
GAD ,All Deptt./DCs and General Public6 Date
3Installation of E-MantrimandalSoftware and making itfunctional
Efficient and transparentimplementation of decisionsof Cabinet through e-mantrimandal software.
GAD, NIC and state govt. departments.7 Months
4display of seniority list on thelast day ending each quarter ofCalender year.
Regular allotment ofresidences on seniority andallotment through HAC willreduce the unnecessarypressure on Government andsimultaneously add to thetransparency.
GAD & Director of Estates8 number
30Timely disbursement ofSamman Rashi to theEsteemed and HonorableClass of the Society .
Expeditious method ofpayment of Samman Rashi tothe FreedomFighters/families.
GAD, Finance, Treasury, Banks &beneficiaries.
9 Day
31/07/2012Readily Availability of latestRules and Instructions.
Compendium of HouseAllotment Rules andInstructions thereof will
GAD, Estate Office and Governmentemployees.
10 Date
Page : 21 of 22
Section 6:Outcome/Impact of Department/Ministry
Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)
Outcome/Impact ofDepartment/Ministry
Jointly responsible forinfluencing this outcome /impact with the following
department (s) / ministry(ies)
SuccessIndicator
FY 10/11 FY 12/13FY 11/12 FY 13/14 FY 14/15Unit
facilitate the stakeholders.
100%Making all payments Cashless.Cash less payments in GADwill reduce the responsibilityof handling cash. Thisprocess reduce theposibilities of corruption at thelevel of Payments.
GAD, Banks and other Stake holders11 Percentage
Page : 22 of 22
top related