guidelines for the barangay board of canvassers - oct 28, 2013 brgy & sk elections
Post on 17-Jan-2017
556 Views
Preview:
TRANSCRIPT
CANVASSING GUIDELINES for the BARANGAY BOARD
of CANVASSERS
October 28, 2013 Barangay Elections
WHAT IS CANVASSING?
Act of manually:
counting and tabulating the election results from ERs submitted by BETs
October 28, 2013 BarangayElections
CANVASSING PRINCIPLES
Canvassing procedure is administrative and summary in nature.
ERs are accepted as valid and shall automatically be included in the canvass unless there is convincing proof of tampering, alteration or falsification.
October 28, 2013 Barangay Elections
CANVASSING PRINCIPLES
BBOCs are legally created bodies, which canvass all votes on ERs submitted to it by the respective BETs.
BBOCs power is limited to adding the vote tallies from the ERs and declaring the winners of the election.
October 28, 2013 Barangay Elections
BOARD OF CANVASSERS
One (1) BBOC in each barangay to canvass the ERs for the Barangay Election and thereafter proclaim the winning candidates.
EO shall constitute BBOC to be composed of a Chairman, Vice-Chairman and Member-secretary, who shall be chosen among the different Chairmen of the BETs In a barangay with only 1 BET, said BET shall convert itself as the BBOC.
October 28, 2013 Barangay Elections
SUPERVISION AND CONTROL
COMELEC has direct supervision and control over the BBOC.
BBOC member may, at any time, be relieved for cause and substituted motu proprio by COMELEC.
October 28, 2013 Barangay Elections
RELATIONSHIP WITH CANDIDATES AND OTHER MEMBERS
BBOC members shall not be related within the fourth civil degree of consanguinity or affinity to any:
barangay candidates or any member of the same BBOC.
October 28, 2013 Barangay Elections
PROHIBITION AGAINST LEAVING OFFICIAL STATION
Beginning October 28, 2013 until proclamation, BBOC member shall not be:
transferred;assigned or detailed outside of his official station,allowed to leave his official station without prior authority from COMELEC.
October 28, 2013 Barangay Elections
FEIGNED ILLNESS
BBOC member feigning illness in order to be substituted shall be guilty of an election offense punishable with 1 to 6 years imprisonment and perpetual disqualification to hold public office and to exercise the right to vote.
October 28, 2013 Barangay Elections
NOTICE OF MEETING OF THE BARANGAY BOARD OF CANVASSERS
At least five (5) days before the meeting of the BBOC, Chairman shall:
give Notice of Meeting to all members stating the date, time and place of the meeting.
October 28, 2013 Barangay Elections
BBOC VOTE REQUIRED
A majority vote of all the members of the BBOC shall be necessary to render a decision.
October 28, 2013 Barangay Elections
PERSONS NOT ALLOWED IN AND AROUND THE POLLING PLACE
Members of AFP Members of PNP Peace officers or armed men of extra –legal police agency Special/Reaction/Strike Forces CAFGUs Barangay Tanods Other similar forces
October 28, 2013 Barangay Elections
PRELIMINARIES TO CANVASSING
October 28, 2013 Barangay Elections
BBOC for barangays with more than 1 BET shall meet at 6:00 pm on October 28, 2013 in the voting center of the barangay and shall forthwith canvass the ERs of the precincts within the barangay.
Canvassing shall be held in the voting center most accessible as determined by EO.
EO shall make corresponding report which voting center was used as canvassing venue to his PES, who shall likewise report the same to the RED.
CANVASSING PROCEDURE
October 28, 2013 Barangay Elections
STEP 1: The Secretary shall:receive the envelope containing the ERs record in the Minutes of Canvass
Condition and Serial Number of the envelope Condition and Serial Number of the paper seal Corresponding precinct number/s comprising the cluster.
CANVASSING PROCEDURE
October 28, 2018 Barangay Elections
STEP 2: The Chairman shall:
exhibit the envelope to those presentopen the envelope and retrieve the ERs canvass all the ERs in accordance with the following procedures
CANVASSING PROCEDURE
October 28, 2013 Barangay Elections
Chairman shall:examine the condition of the inner paper seal of ERs, while Secretary records in the Minutes the condition and SN of paper seal break inner seal, unfold ERs and exhibit it ,while secretary records in the Minutes the condition and SN of ERsproceed to canvass by reading votes of the candidate and entering the same in the Statement of Votes (SOVs), if there is no objection
ACCOMPLISHING SOV
October 28, 2013 Barangay Elections
BBOC shall:divide the 3 copies between the Vice-chairman (2 copies) and secretary (1) copy fill up the statistical data portion accomplish SOVs simultaneously as Chairman reads the votes.
CANVASSING PROCEDURE
October 28, 2013Barangay Elections
STEP 3: If there is objection to the ERs, Secretary shall note the objection in the Minutes, and the Chairman shall proceed to canvass the ERs
CANVASSING PROCEDURE
October 28, 2013 Barangay Elections
STEP 4: After the ER has been canvassed, Chairman shall:
write on the upper right hand corner the word “CANVASSED”.affix below it his signature and date of canvassedreturn canvassed ER to its envelope.
CANVASSING PROCEDURE
October 28, 2013 Barangay Elections
STEP 5: When all ERs have been canvassed, Vice-Chairman and Secretary shall:
compare the entries in their respective copies of SOV
refer to ERs in case of discrepancy
initial all corrections together with all members of the BBOC.
If there are no discrepancies, the members of the BBOC shall affix their signatures above their printed names and imprint their thumbmarks on the certification portion of the SOVs.
CANVASSING PROCEDURE
October 28, 2013 Barangay Elections
BBOC shall prepare the Certification of Canvass and Proclamation and proclaim the winning candidates, after all SOVs have been completed
In barangays with only one (1) clustered precinct, the BBOC shall immediately accomplish in triplicate the SOVs and COCP and proclaim the winning candidates.
MATERIAL DEFECTS IN THE ELECTION RETURNS
October 28, 2013 Barangay Elections
There are material defects in the ERs when:Requisites in form or data have been omitted such as name of candidate and/or his corresponding votes
BBOCs shall:call all members of the BET by most expeditious meansdirect BETs to affect the correction require BET to complete necessary data regarding name of candidate and or his corresponding votes and affix their initials on the corrections COMELEC shall order the BET to open the ballot box and count the votes for candidates whose votes have been omitted, with notice to other candidates, if votes in the ERs cannot be ascertained
DELAYED, LOST OR DESTROYED ERs
October 28, 2013 Barangay Elections
BBOC by messenger or other means, obtain such missing ERs from:
BET, orUpon prior authority, if copy has been lost or destroyed, the BBOC may use any authentic copies of ERs and then direct its representative to investigate the case and immediately report the matter to the Commission.
DELAYED, LOST OR DESTROYED ERs
October 28, 2013 Barangay Elections
Even if the BBOC has not received all ERs , it may on the basis of available ERs:
1. Terminate the canvass 2. Proclaim the
candidates electionProvided that the missing election returns will no longer affect the results of the elections.
FALSIFIED OR TAMPERED ERs
October 28, 2013 Barangay
When the Election Returns appear to be : tamperedaltered falsified not authenticprepared by persons other than BETprepared by BET under duress, force, intimidation
BBOC shall seek prior authority from COMELEC anduse another copy of ERs and, if necessary, the copy inside the ballot box.
DISCREPANCIES IN ERs
October 23, 2013 Barangay Elections
If discrepancies in the votes of any candidate affect the results of the elections, the COMELEC, upon motion of the BBOC or any candidate affected and after due notice to candidates shall:
proceed summarily to determine whether the integrity of the ballot box had been preserved order opening of the ballot box to recount the votes cast to determine the true results.disallow the recount of the ballots, seal the ballot box and order its safe keeping if there are signs of replacement. tampering, or violation of the integrity of the ballots.
WHAT IS MANIFEST ERROR
October 28, 2013 Barangay Elections
Copy of the ERs was tabulated more than once
Two or more copies of the ERs for one precinct were tabulated
There was a mistake in the copying of the figures from ERs to SOVs.
WHAT IS MANIFEST ERROR
October 28, 2013 Barangay Elections
ERs from non-existent precincts were included in the canvass
ERs from precinct of one barangay were included in the canvass for another barangay
Mistakes in the addition of the votes of any candidate
HOW TO CORRECT MANIFEST ERROR
October 28, 2013 Barangay Elections
If discovered before proclamation, BBOC shall: promulgate an order in writing for the correctioneffect the necessary correction in the SOVs/COCP by crossing out the erroneous figures/entries with their initialsenter the correct figures/ entriesrecord in the Minutes the matter or fact of correction
APPEAL ON MANIFEST ERROR CORRECTION
October 28, 2013 Barangay Elections
Candidate aggrieved by the BBOC order may appeal to the COMELEC within 24 hours from promulgation.
Once an appeal is made, the BBOC shall not proclaim the winning candidate(s) unless the votes are not affected by the appeal.
If discovered after proclamation, BBOC or any aggrieved party shall file with the COMELEC an appeal seeking correction when manifest errors are discovered.
QUESTIONS AFFECTING ERs
October 28, 2013 Barangay Elections
All questions affecting ERs shall be: raised during the canvassdecided immediately by the majority vote of all BBOC members
BBOC decision shall be in writing and form part of the Minutes of the proceedings, and shall be final and immediately executory.
After all questions on ERs have been resolved, BBOC shall proclaim the winning candidates, without prejudice to the right of an aggrieved party to file an election protest.
ELECTIONS RESULTING IN A TIE
October 28, 2013 Barangay Elections
In case of a tie for Punong Barangay or first or last place for Sangguniang Barangay Kagawad, BBOC shall:
record this fact/information in the Minutes.by resolution, and upon 5 days notice to candidates concerned, hold a special public meeting for the purpose of drawing of lots between the candidates with tie votesproclaim as elected the candidate(s) who win in the drawing of the lots
ELECTIONS RESULTING IN A TIE
October 28, 2013 Barangay Elections
Other candidates who lost in the draw for the first place, shall automatically be the second placer. If more than 2 candidates tied for first place, rolled pieces of paper duly marked by the numbers “1”, “2”, “3”, and so on shall be made and candidates draws any one thereof, one after the other, and thereafter publicly open the same. Number of the rolled paper drawn by each shall decide their ranking.
ELECTIONS RESULTING IN A TIE
October 28, 2013Barangay Elections
If the tie is for the position of Punong Barangay or for the 7th place for Kagawad, the one favored by luck shall be proclaimed the winner.
BBOC issues a certificate stating the name of the candidate who had been favored by luck and his proclamation is based thereon.
The losing candidate in the drawing of lot is not deprived of his right to contest the election.
CERTIFICATE OF CANVASS AND PROCLAMATION (COCP)
October 28, 2013 Barangay Elections
BBOC shall PREPARE the following:Certificate of Canvass and Proclamation (COCP) duly signed and thumbmarked by each member (4 copies).Statement of Votes is (SOVs) received by each candidate.
On the basis of the above documents, PROCLAIM the elected Punong Barangay and 7 Kagawads who obtain the highest number of votes.
Subject to reasonable exceptions, the BBOC shall complete the canvass within twenty-four (24) hours from the time first ER is canvassed.
DISTRIBUTION OF COCP
October 28, 2013 Barangay Elections
Original copy – EO Second Copy – Winning candidate for Chairman of the barangayThird Copy – Secretary of the Sangguniang Bayan or Panlungsod, as the case may be; and Fourth Copy – Secretary of Sangguniang Barangay.
DISTRIBUTION OF COCP
October 28, 2013 Barangay Elections
Winning candidate for Punong Barangay shall reproduce the copies of the COCP and distribute the same to each of the winning Kagawads.
DISTRIBUTION OF COCP
October 28, 2013 Barangay Elections
EO submits on or before November 13, 2013, to the ERSD, COMELEC, Manila, a certified list of the votes obtained by each candidate ranked from highest to lowest for the Barangay Election in each barangay.
PROCLAMATION OF RESULTS
October 28, 2013 Barangay Elections
BBOC proclaims as elected the candidates for Punong Barangay and 7 Kagawads who obtained the highest number of votes.Attach a copy of SOVs to each copy of the COCP except for copy of the winning candidates.
SAFEKEEPING OF CANVASSED ERS
October 28, 2013 Barangay Elections
After canvass, BBOC shall: Return ERs in their envelopes
Close and seal the same with paper seal Record paper seal number in the Minutes of Canvass Affix their signatures on the paper sealDeliver the ERs to the Treasurer
DUTY OF TREASURER
October 28, 2013 Barangay Elections
City or Municipal Treasurer shall: Place the ERs in the ballot box in the presence of EOPadlock the ballot box but EO keeps the key thereto.Lock with self-locking sealReport the number of the self-locking seal to EO and ERSD.Place the ballot box in a safe and secure room.
October 28, 2013 Barangay Elections
DETAINEE VOTING
October 28, 2013 Barangay Elections
DETAINEE VOTING
DETAINEE VOTING
October 28, 2013 Barangay Elections
Who may be avail?Registered as voters prior to their detentionRegistered while in detention through detainee satellite registration, by virtue of COMELEC Resolution NO. 9371 and No. 8811 as amended by NO. 8859
SPECIAL POLLING PLACES INSIDE JAILS
October 28, 2013 Barangay Elections
DSPPs shall be established in detention center/jail facility with registered detainee voters in the following manner:
NUMBER OF QUILIFIED DETAINEE VOTERS NUMBER OF DETAINEE SPECIAL POLLING PLACES (DSPPs)
50 to 200 1
201 to 400 2
401 to 600 3
601 to 800 4
801 to 1,000 5
October 28, 2013 Barangay Elections
Detainee voters shall be grouped/listed by district in cities with several districts
Only those who are in the custody of detention centers/jail facilities as of August 16, 2013 shall be included in the EDCVL-DV and PCVL-DV. The BJMP shall submit to the Committee on Detainee Voting the list of released detainees.
Detainee voters included in the EDCVL-DV but released before the elections shall be allowed to vote in the regular polling place where is registered. For this purpose, the SBET shall manually cross-out name of the released detainee in the EDCVL-DV.
PREPARATION OF EDCVL-DV and PCVL-DV
October 28, 2013 Barangay Elections
The DSPP should be established in an area inside the jail spacious enough to accommodate more than ten (10) voters at a given time.
LOCATION OF THE DETAINEE SPECIAL POLLING PLACE
October 28, 2013 Barangay Elections
The EDCVL-DV and PCVL-DV shall be prepared by the ITD containing the names of all registered detainee voters who are voting through the DSPPs.
PREPARATION OF THE EDCVL-DV and PCVL-DV
October 28, 2013 Barangay Elections
Only detainee voters whose names appear in the EDCVL-DV and/ or PCVL-DV may vote in the DSPPs.
WHO MAY BE ALLOWED TO VOTE IN THE DETAINEE SPECIAL POLLING PLACES
October 28, 2013 Barangay Elections
members of the SBETwatchers who shall stay only in the space reserved for them;monitoring groups (maximum of 2 per DSPP) who shall stay in the space for watchers;representative of the Commission on Human Rights;representative of the Comelecdetainee voters accomplishing their ballots;detainee voters waiting for their turn to accomplished their ballots;at least three BJMP personnel who shall stay also in the space for watchers; andother persons who may maybe specifically authorized by the Commission.
PERSONS ALLOWED INSIDE SPECIAL POLLING PLACES
October 28, 2013 Barangay Elections
AFP or PNP officer or memberany peace officer or any armed person belonging to any extra-legal police agency, special forces, reaction forces, strikes forces, Civilian Armed Forces Geographical Units, barangay tanod or other similar forces or paramilitary forces, except the BJMP personnel escorting the detainee votersall others kinds of armed or unarmed extra-legal police forces any candidate or barangay official, whether elected or appointed
PERSONS NOT ALLOWED INSIDE SPECIAL POLLING PLACES
October 28, 2013 Barangay Elections
SPECIAL BOARD OF ELECTION TELLERS,
WATCHERS, ESCORTS AND MONITORING
GROUPS
October 28, 2013 Barangay Elections
SBET shall be constituted in districts/ cities/ municipalities where a Detainee Special Polling Place (DSPP) is established.SBET shall be composed of a Chairman, Poll Clerk and Third Member who shall have the same qualifications of BET members .
SBET PER DSPP
October 28, 2013 Barangay Elections
Receive and bring the needed election paraphernalia to the DSPPs
Conduct only the voting in the DSPPs
Seal and sign (per precinct) the envelopes containing the used/accomplished ballots, unused ballots and Minutes intended for the ballot box and submit the same to the respective BETs for counting before the close of voting hours on election day
POWERS AND FUNCTION OF THE SBET
October 28, 2013 Barangay Elections
PNP or BJMP personnel shall escort and provides security to SBET from the DSPP to the voting center.
cannot enter the polling place unless except to vote if they are registered voters in the same polling place
POWERS AND FUNCTION OF THE SBETAct as deputies of the Commission in the conduct of the elections
Maintain order within the DSPP and its premises
Perform such other function prescribed by law or by the rules and regulations promulgated by the Commission
October 28, 2013Barangay Elections
The relief, substitution and filling of temporary vacancies in the SBET shall follow the same procedure adopted for BETs.
RELIEF, SUBSTITUTION AND VACANCY OF THE MEMBERS OF THE SBET
October 28, 2013 Barangay Elections
Proceedings of the SBET shall be held in the DSPP designated by the Commission and the BJMP.
PROCEEDING OF THE SBET
October 28, 2013 Barangay Elections
Members of the SBET may on election day vote in the polling places where they are registered, provided that their absence in the DSPP shall not be more than twenty (20) minutes and that they schedule their voting so that only one member of the SBET shall leave at any one time.
VOTING PRIVILEGE OF THE SPECIAL BOARD OF ELECTION TELLERS
October 28, 2013 Barangay Elections
honoraria (P 2,000)
transportation allowance (P1,000)
HONORARIA OF THE SPECIAL BOARD OF ELECTION TELLERS
October 28, 2013 Barangay Elections
The following may appoint watchers in every DSPP:
each candidate – 2 watchers to serve alternately
accredited citizens arms – 1 watcher
civil, professional, business, service, youth and other similar organizations, with prior authority of the Commission - collectively 1 watcher
OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS.
October 28, 2013 Barangay Elections
Appointed watchers shall have the same qualifications, rights and duties as the BET watchers .
QUALIFICATIONS OF WATCHERS/RIGHTS AND DUTIES OF WATCHERS
October 28, 2013 Barangay Elections
The following shall be allowed access to DSPPs, and must follow all the security measures enforced and guidelines established:
monitoring groups accredited by the Commission
accredited media representatives
foreign observers
MONITORING GROUPS, OBSERVERS AND MEDIA REPRESENTATIVES
October 28, 2013 Barangay Elections
Watchers, members of the SBET, Commission on Human Rights (CHR) representatives, accredited monitoring groups, accredited citizens’ arms and COMELEC representatives shall be allowed to bring:
cameras, cellular phones and laptops in the DSPPs provided that these devices are to be used exclusively for official documentation and communication purposes and that secrecy of the ballots shall be respected.
DOCUMENTATION AND COMMUNICATION DEVICES ALLOWED IN SPECIAL POLLING PLACES
October 28, 2013 Barangay Elections
SBET shall get the necessary forms documents and supply early in the morning on election day from the City/ Municipal Treasurer
Early delivery of forms maybe allowed upon approval of the Regional Election Director in case NCR, and the PES in case of the provinces.
ELECTION FORMS,DOCUMENTS AND SUPPLIES
October 28, 2013 Barangay Elections
The following forms may be reproduced when needed:
Temporary Appointment of Chairman/Poll Clerk/Member (CEF No. 30)
Certificate of Challenge or Protest and decision of the BET/SBET (CEF No. 35)
Oath of Voter Challenged for Illegal Acts and (CEF No. 39)
Oath to identify a challenged Voter (CEF No. 40)
FORMS TO BE REPRODUCED WHEN NEEDED
October 28, 2013 Barangay Elections
Voting for all qualified detainee voters shall take place on October 28,2013 (Monday)
Voting time - seven o’clock in the morning until twelve o’clock in the afternoon
If the casting of votes is finished earlier than twelve o’ clock in the afternoon, the SBETs shall accordingly close the voting.
DATE AND TIME OF DETAINEE VOTING
October 28, 2013 Barangay Elections
SBET shall: ensure that the DSPP is ready for voting in accordance with the Lay-out of the polling place; and
post the EDCVL-DV near or at the door of the DSPP.
Chairman shall:open the sealed envelope and count the number of ballots in the presence of the other members and watchers, if any
Poll Clerk shall:enter in the Minutes their time of arrival, name of voting center/s, the number of ballots and SNs of the paper seal of the envelope received.
PRELIMINARIES TO THE VOTING
October 28, 2013 Barangay Elections
The spoiled ballots shall be placed inside the envelope for spoiled ballots seal and submit to the proper BET.
SPOILED BALLOTS IN DETAINEE VOTING
October 28, 2013 Barangay Elections
In the absence of any authentic identification documents, Any member of the SBET or any registered voter of the precinct/clustered precinct may identify under oath the detainee voter, and such fact shall be recorded in the Minutes.
Only the Chairman of the SBET shall issue, and not more than 1 ballot shall be issued at one time.
MANNER OF OBTAINING BALLOTS
October 28, 2013 Barangay Elections
Any detainee voter or watcher may challenge any person offering to vote in accordance with the General Instructions.
CHALLENGE AGAINST ILLEGAL VOTERS/CHALLENGE BASED ON CERTAIN ILLEGAL ACTS.
October 28, 2013 Barangay Elections
Relatives within fourth civil degree is present in the jail/detainee enter premises.
PREPARATION OF BALLOTS FOR DETAINEE VOTERS WHO ARE ILLITERATE OR PWD
October 28, 2013 Barangay Elections
After all the detainee voters in a particular clustered precinct have already voted -
The Chairman shall:count the unused ballots and record through the poll clerks in the Minutes the quantity of unused ballot
tear the unused ballots
place them in their proper envelopes (A15)
seal and affix his signature together with other members of the SBET
count the total number of used/ accomplished ballots
seal and affix his signature with other members of the SBET
SEALING OF THE ENVELOPES PER CLUSTERED PRECINCT
October 28, 2013 Barangay Elections
The Poll Clerk shall:Record in the minute, the SN of the paper seal of the envelope containing accomplished/used ballots, unused ballot and Minutes intended for the ballot box and such other necessary information
The Chairman, Poll Clerk, Third member and escort shall proceed immediately to the voting center where the clustered precinct of the detainee is located and turn-over the sealed envelopes to the proper BET.
SEALING OF THE ENVELOPES PER CLUSTERED PRECINCT
October 28, 2013 Barangay Elections
After the submission/delivery of the envelopes to the BET, SBET shall deliver to the EO, the following:
EDCVL-DV
PCVL-DV
Sealed envelope (A15) containing half torn/unused ballots
Minutes intended for the Commission
Other election paraphernalia
DISPOSITION OF ELECTION DOCUMENTS
October 28, 2013 Barangay Elections
The following shall avail of escorted voting:
detainee voters who are residents/registered voters of municipalities/cities other than the town/cities of detention.
detainee voters in detention centers/jail where no DSPPs are established.
Provided that said detainee voters obtain court orders allowing them to vote in the clustered precinct where they are registered with the corresponding security escorts
ESCORTED DETAINEE VOTER
October 28, 2013 Barangay Elections
Detainee voters voting in their respective clustered precincts shall be given priority to vote. The escort shall inform the BET that the voter is a detainee, and shall be given priority to vote in the express lane.
EXPRESS LANE FOR ESCORTED MAY BEAR ARMS
October 28, 2013 Barangay Elections
To secure the detainee voters, the escorts may bring firearms inside the polling places. Said escorts and detainee voters shall immediately leave the polling place once latter have finished voting.
JAIL/PRISON ESCORTS MAY BEAR ARMS
October 28, 2013 Barangay Elections
CONTINGENCY PLAN
COMELEC
COMELEC
COMELEC
COMELEC
October 28, 2013 Barangay Elections
Late arrival of official ballots, accountable election forms and other election material
Shortage, non-availability or missing pages of accountable and non-accountable election forms and supplies
PROBLEMS THAT MAY BE ENCOUNTERED
October 28, 2013 Barangay Elections
Discrepancies in the serial number of ballots;ballots bearing the same SN
the upper and lower SNs are different
either the upper or lower SN or both are missing
the SN is unreadable or hard to ascertain
the SN does not belong to the series
PROBLEMS THAT MAY BE ENCOUNTERED
In case the foregoing problems are encountered, the REDs, AREDs, PESs, EOs, City/Municipal Treasurers, BETs/SBETs, and BBOC shall institute the appropriate contingency measure.
October 28, 2013 Barangay Elections
LATE ARRIVAL OF OFFICIAL BALLOTS, ACCOUNTABLE ELECTION FORMS AND OTHER ELECTION PARAPHERNALIA
EO Treasurer and BET/SBET, shall jointly asses based on the information from the Administrative Services Department (ASD)/ Packing and Shipping Committee (PSC), the time of arrival of ballots, accountable forms and other supplies at the polling place
If ballots will arrive before twelve o’ clock in the afternoon of October 28, 2013, voting shall immediately start and continue up to five o’ clock in the afternoon.
CONTINGENCY MEASURES
October 28, 2013 Barangay Elections
If after five o’ clock in the afternoon, there are still voters present who have not yet cast their votes, Sec. 23 of the GI shall apply;
CONTINGENCY MEASURES
If ballots, accountable forms and other supplies will arrived after twelve o’ clock in the afternoon of October 28, 2013, elections shall be reset to the following day, October 29, 2013, or if it is not
feasible, on the next day, October 30, 2013.
EO shall announce and post notice on the date of the resetting of elections in the clustered precinct/s affected. Not later than six o’ clock in the evening
of election day.
October 28, 2013 Barangay Elections
EO shall report to the PES which clustered precinct/s under his jurisdiction have extended/reschedules its elections due to late arrival of ballots, accountable election forms and other election material.
PES shall likewise report the same to the RED, who shall consolidate and submit (by fax or e-mail) to the Project Management Office (PMO) through the ODEDO, the soonest possible time.
RED of NCR shall report directly to the PMO through ODEDO.
CONTINGENCY MEASURES
October 28, 2013 Barangay Elections
Official BallotsShortage or non- availability of ballots - EO shall report, by fastest means available, shortage or non-availability of ballots to the Allocation Committee.
Before election day – Allocation Committee shall determine the necessity of printing ballots. If necessary, the Allocation Committee is authorized to determine the quantity requirements for printing. If printing is not necessary, it is authorized to instruct the Treasurer and the EO on the matter of re - allocating the ballots.
SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE
ELECTION FORMS AND SUPPLIES
October 28, 2013 Barangay Elections
Official BallotsOn election day – the provision of Section 182 (Emergency Ballots) of the BP Blg. 881 shall apply on the shortage or non- availability of ballots on election day.
ELECTION RETURNS/TALLY BOARDSShortage or non-availability of ERs/Tally Boards – if either the ERs/Tally Board are not received or not available:
EO shall report such fact to the COMELEC through the Allocation Committee.
SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE
ELECTION FORMS AND SUPPLIES
October 28, 2013 Barangay Elections
ELECTION RETURNS/TALLY BOARDSBET/SBET shall:
improvise ERs/Tally Boards and proceed with the counting of votes
after the counting, sign the improvised ERs/Tally Boards and imprint their thumbmarks
distribute copies of the improvised ERs/Tally Boards in accordance with Section 50 of the GI
enter in the Minutes that the ERs/ Tally Boards are not available and that the BET together with the watchers decided to use improvised ERs/Tally Boards
place all forms used inside the corresponding envelopes and deposit them inside the ballot box
SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE
ELECTION FORMS AND SUPPLIES
October 28, 2013 Barangay Elections
MISSING PAGES/COPIES OF ELECTION RETURNSBET shall:
take measures to reproduce/photocopy missing page/s/copies
ensure that copy intended for the BBOC is complete by obtaining the missing page/s/copies from other copies of ERs with no missing pages
NON - AVAILABILITY of SOVs by Precinct (SOVP)EO shall report it to COMELEC through the Allocation Committee.
SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE
ELECTION FORMS AND SUPPLIES
October 28, 2013 Barangay Elections
BBOC shall:improvise SOVP and proceed with the canvass of ERs
sign the improvised SOVP and imprint their thumbmarks
distribute copies of the improvised SOVP in accordance with Section 75 of GI
enter in Minutes that SOVP is not available and that BBOC together with watchers decided to use improvised SOVP
place all forms used inside the corresponding envelopes and deposit inside ballot box
SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE ELECTION FORMS
AND SUPPLIES
October 28, 2013 Barangay Elections
Missing pages/copies of the Statement of Votes by Precinct
BBOC shall take measures to reproduce/photocopy the SOVPs. All such photocopies shall be certified by the BBOC.
Metro Manila Area – lacking or missing pages of all accountable forms shall be replaced whenever possible
Outside Metro Manila – non – accountable forms and supplies may be reproduced/photocopied upon prior approval of EO.
SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE
ELECTION FORMS AND SUPPLIES
October 28, 2013 Barangay Elections
AUTHORITY OF ELECTION COMMITTEESPrinting Committee
cause printing of required ballots/ERs
Packing and Shipping Committee
immediately pack and ship lacking ballots/ ERs through the fastest means possible and ensure that they arrive at and receive by the intended recipients on or before election day
SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE
ELECTION FORMS AND SUPPLIES
October 28, 2013 Barangay Elections
Official ballots bearing the same serial numbersCity/Municipal Treasurer:
issue the subject ballots to the BET/SBET
take note of its condition in the inventory report
Chairman of the BET/SBET:prior to issuance of subject ballots to the registered
voter, shall add one Arabic numeral after the last digit of the SN, starting with number 1, then 2, and so on,
and affix his initial. In so doing, the ballots will now have different SNs.
record opposite the name of the voters in the EDCVL/EDCVL – DV, the new SNs
OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS
October 28, 2013 Barangay Elections
Upper and lower serial numbers of the official ballot are different
Poll Clerk: enter in the Minutes the different SNs appearing in the
ballot, indicating therein whether it is located in the upper or lower portion
record opposite the name of the voter in the EDCVL/EDCVL-DV, the two (2) different SNs.
Chairman of BET/SBET:issue the ballot to the voter
OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS
October 28, 2013 Barangay Elections
Either the upper or lower serial number of the official ballot is missing
Poll Clerk: take note in the Minutes the missing SN in the ballot
either in the upper or lower portion, indicating whether it is located in the upper or lower portion
record opposite the name of the voter in the EDCVL/EDCVL-DV the available SNs.
Chairman of the BET/SBET :copy the available SN in the portion of the ballot where
it does not appear and affix his/her signature
issue the ballot to the voter
OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS
October 28, 2013 Barangay Elections
Both the upper and lower serial numbers of the official ballot are missing
Poll Clerk: record the fact in the Minutes
Chairman of the BET/SBET:mark the ballots as “defective ballot”
place the same inside the envelope intended for spoiled ballots
OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS
October 28, 2013 Barangay Elections
Serial number of the official ballot is unreadable or hard to ascertain
Poll Clerk: check the SN of the ballot preceding the ballot with
blurred SN and follow the sequence of the SNs
enter in the Minutes the ascertained SN
record opposite the name of the voter in the EDCVL/EDCVL-DV
Chairman of the BET/SBET :issue the ballot to the voter.
OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS
October 28, 2013 Barangay Elections
Serial number of the official ballot does not belong to the series
Poll Clerk: note in the Minutes the SN of the ballot that does not
belong to the series
record the same opposite the name of the voter in the EDCVL/EDCVL-DV
Chairman of the BET/SBET:issue the ballot to the voter
OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS
October 28, 2013 Barangay Elections
Serial number of the official ballot does not belong to the series
Poll Clerk: note in the Minutes, the SN of the ballot that does not
belong to the series
record the same opposite the name of the voter in the EDCVL/EDCVL-DV
Chairman of the BET/SBET :issue the ballot to the voter
In all instances, the BETs/SBETs are directed to issue first the ballots with complete and regular SNs.
OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS
October 28, 2013 Barangay Elections
RECAP
RECAP
RECAP
BARANGAY WITH ONE BET
October 28, 2013 Barangay Elections
Voting Starts at 7:00AMAnd Ends at 3:00PM
Counting of Votes
Voters within 30 meter radius allowed to vote beyond 3:00PM
Preparation of ERs
BET converts itself to BBOC
Canvassing of ERs Preparation of SOVs and COCP
Proclamation of Winning Candidates Distribution of COCP
1
2
3
4
BARANGAY WITH MORE THAN ONE BETs
October 28, 2013 Barangay Elections
VOTING AND COUNTING
BET 1
BET 2
BET 3
CANVASSING
Preparation of SOVs and COCP
Canvassing of ERsBBOC
Proclamation of Winning Candidates Distribution of COCP
PROCLAMATION
October 28, 2013 Barangay Elections
Detainee Special Polling Place
BET
BBOC
SBET
BET
VOTING AND COUNTING
CANVASSING AND PROCLAMATION
October 28, 2013 Barangay Elections
ESCORTED DETAINEE VOTING
BET
BBOC
VOTING AND COUNTING
CANVASSING AND PROCLAMATION
ESCORTED DETAINEE
October 28, 2013 Barangay Elections
Mabuhay ang COMELEC !!!
Mabuhay ang mga Barangay Officials !!!
Mabuhay ang Pilipinas !!!
October 28, 2013 Barangay Elections
THANK YOU !!!
top related