gwavacon 2015: gwava + netflex: moving 5.000 users to office 365

Stefan ten HoeveNetflex b.v.

Gert LantingaGWAVA EMEA GmbH

Moving 5000 users to Office 365

CONTENTS• History and initial situation

• MTK Migration Options

• Migration Plan

• Preparation

• Migration

• Finalization

Amerpoort & Reinaerde• Merge of Amerpoort and Reinaerde

• 5000 Users

• Fast Migration from GroupWise to Office 365

• Miscellaneous: Implementation of an Archiving Software, Migration and Consolidation of GroupWise Archives

MTK Tools

• User Migrator - eDirectory to Active Directory

• Mail Migrator - GroupWise to Exchange/Office 365

• PST Migrator

MTK Features

• Mail and Attachments

• Sent, Received, Draft, notes, tasks, calendar, trash, personal folders and cabinet

• Personal addressbooks

• Distribution lists

• Proxy rights

• Shared Folders – for the owner

• Mail enable users

Migration Scenarios

1. Complete Migration of all mail

2. Archive and Migrate part of the mail

1:Complete Migration

• Migration of the users

• Migration of all live mail

• Migration of all GroupWise Archives

• No archiving solution

TITLEHERESteps during the Migration

Setup the new System

Install the Migration Toolkit

Check all prerequisites

Migrate user from eDirectory to Active Directory

Mail enable Users

Migrate Distribution Lists

Migrate Proxy Rights

Migrate User Data and Address Books

Set forwarding Rules

2

3

1

Complete Migration

2: Archive + Migration

• Archive with GWAVA Retain

• Migrate GroupWise Archives to Retain

• Migrate only a limited amount of Data

• Rollout Client Access

TITLEHERE

Archive all data with GWAVA Retain

Migrate user from eDir to AD

Mail enable users

Migrate Distributionlists

Migrate Proxyrights

Migrate User data and address books

2

3

1

Steps during the Migration

Setup the GWAVA Retain

Install the Migration Toolkit

Check all prerequisites

Archive + Migration

A&R Migration Plan

1. Archive GroupWise with GWAVA Retain

2. Migrate GroupWise archives to Retain

3. Migrate only 6 weeks of Data

4. Rollout Client Access

TITLEHEREInitial configuration A & R

GroupWise Domain

PostOfficeAmerpoort

PostOfficeReinaerde

Environment Amerpoort & Reinaerde

• Mailsystem: GroupWise 2012

• PostOffice Amerpoort: 2500 users.

• PostOffice Reinaerde: 2500 users

• PostOffice Data: 170 GB

• GroupWise Archives: 50 GB, 200 GB

• Shared Mailboxes: 378, 253

• Shared Mailboxes per location/department: ca. 900

TITLEHEREMigration Project

PostOfficeAmerpoort

PostOfficeReinaerde

RetainServer

GroupWise Domain

Project steps Amerpoort & Reinaerde

1. Setup Retain

2. Archive GroupWise

3. Migration of GroupWise Archives into Retain

4. Setup four MTK Virtual Machines (5 concurrent migrations each)

5. 1st Testmigration – some users

6. 2nd Testmigration – all users (July)

7. Production Migration (August)

8. Change 900 users into resources!

9. Deploy Outlook Plugin

Project Finalization

• Adapting rights for resources

• Floorwalkers for first days after the migration

• Checking logfiles

• Migration of disabled GroupWise Users

• Migration of users that were not available in Office 365

Live Demo

TITLEHERELet’s sum it all up!

Barrier free migration

Big Migrations in a short timeframe

Multithreading for great throughput

Implement Enterprise Archiving solution

Be Compliant

Cost effective

Questions?Fragen?Vragen?

Thank you!

Stefan ten HoeveNetflex b.v.

Gert LantingaGWAVA EMEA GmbHGert.Lantinga@gwava.eu