how to lead a project team with suspect time management skills

A Project Team With Suspect Time Management Skills – What to Do?

Francis WadeFramework Consulting

Caribbean “Time Management”

• Anthony Hylton case

A Wide Variation in Skills

• “Confirming” a meeting

Not Taught to Assess Time Management

Skills

You Wish…

You

PMP

CAMP PgMP

PMI-RMP

OPM3

Your Reality

???? ????

Who Are These

People?

From… Being a Hapless Victim

To… Having a Strategy to Mitigate Risk and Shape

Behaviour

“Confirming” a Meeting

Generic Gerry

Gerry’s Time Management Profile

• he doesn’t have a time management problem

• better than average• smartphone and tablet• taught himself everything he

knows about time management

• read a few books but they didn’t help

Exercise: What Do You Really

Want to Know about Gerry?

A Matter of Character?

• Habits• Practices• Behaviour

• Laziness• Commitment• Motivation• Smart-ness• Discipline• Culture• Nationality• Race, etc.

14

vs.

We Need a Definition

Time cannot be managed

Definition

A time demand is an individual commitment to complete an action in the future.

Time Demands (responsibility)

vs.

How Do You Evaluate Performance?

2 choicesInformal Formal

Checklist

Inbox Health Multitasking Habits

Informal

How Lean is Their Inbox? Zero?

Informal

Multi-Tasking

• BBC graphic or a video clip?

Informal

Checklist

Inbox Health Multitasking Habits What are Some Other Items?

InformalInformal

Claessen’s 5 StylesQuiz:1. What’s their rank order?2. What’s their frequency?

Informal

1.

2.

3. 4.

5.

Style 1

Style 2

Style 3

Style 4

Style 5

Exercise 1: Rank Order them in terms of productivity – lowest first

5.

Rank Ordered – Low to High

Exercise 1: Rank Order them in terms of frequency – lowest first

5.

Frequency31%

17%

13%

17%

23%

Generic Gerry You have

discovered…

Exercise: What do you do?

2 choicesInformal Formal

A Bad OptionFormal

A Better Option

1. Individual self-assessment2. Personal Planning3. Support from a Line-Manager and/or Project Manager

Formal

Assessment Toolsused in

A Sample Profile

Current Distribution – Jamaica / Trinidad

99%

1%0% 0%

You don’t need to stay in the dark

Summary

Insight via Assessment Tools

Mitigate Aggressively

Succeed!

46

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