how to submit requests the school district uses school dude programs for reporting and tracking...

How to Submit Requests

The school district uses School Dude programs for reporting and tracking maintenance requests and afterschool events.

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For support and assistance anytime during normal hours: Call: 1 877.868.3833Email: support@schooldude.com

Chain of Command

Afterschool Request

Someone on campusEnergy Management SystemHVAC, lighting, water heaters

(FSAutomation)

FacilitiesWork Order

The previous setup for scheduling afterschool

events

Energy Management or HVAC Dept

Chain of Command

Afterschool RequestRequester

(Myschoolbuilding.com)

Approval/ActivationBookkeeper/Secretary

(Schooldude.com)

Energy Management SystemHVAC, lighting, water heaters

(FSAutomation)

Email Notification:AdministratorsFood Services

Facilities Finance Office

The proper setup for afterschool events using Facilities Scheduling

Recorded in DatabaseReports and Invoices

Calendar of Events

How to Submit Requests

Using “Myschoolbuilding.com”

In the Internet Explorer address bar type in “myschoolbuilding.com (or click on the link

above to access)

Enter email address and hit submit

yourname@gcsd.k12.sc.us

If you are asked for school number enter:

210767354

Make sure the following information is correct. If you are a 1st time user then fill in

the information

Once logged on this screen should appear. Choose the “Schedule Request” tab.

When this screen appears choose “Normal Schedule”.

Begin by filling out the request form. The only mandatory information needed is indicated by the red check boxes.

Choose school

Choose rooms/areas such as gym, auditorium, etc

Type name of event

Fill out times needed. Fill “Start Time”

then “End Time” and “Duration” will fill

out automatically

Either select organization or type if not listed

Choose date/s from calendar (use the “Check Availability” tab below to avoid double bookings)

A contact person is mandatory

Either select organization or type if not listed

A contact person and information is mandatory

The proceeding information is not mandatory but is helpful for future reference. Outside agencies must provide insurance information.

This section is to notify for special instructions and/or setup needed for an event. An example is if the kitchens are being used then “Food Services” needs to be notified and a brief description needs to be filled out.

After mandatory information is completed a password is needed for submitting the event. The password is “schedule”. After password is entered select “save” and the request is forwarded for approval.

Choose the “My Requests” tab and then choose “My Schedule Requests”. This is where you can check your requests status. There is also a calendar for viewing events and see their progress of approval.