how to submit requests the school district uses school dude programs for reporting and tracking...
TRANSCRIPT
How to Submit Requests
The school district uses School Dude programs for reporting and tracking maintenance requests and afterschool events.
(click for website)
For support and assistance anytime during normal hours: Call: 1 877.868.3833Email: [email protected]
Chain of Command
Afterschool Request
Someone on campusEnergy Management SystemHVAC, lighting, water heaters
(FSAutomation)
FacilitiesWork Order
The previous setup for scheduling afterschool
events
Energy Management or HVAC Dept
Chain of Command
Afterschool RequestRequester
(Myschoolbuilding.com)
Approval/ActivationBookkeeper/Secretary
(Schooldude.com)
Energy Management SystemHVAC, lighting, water heaters
(FSAutomation)
Email Notification:AdministratorsFood Services
Facilities Finance Office
The proper setup for afterschool events using Facilities Scheduling
Recorded in DatabaseReports and Invoices
Calendar of Events
How to Submit Requests
Using “Myschoolbuilding.com”
In the Internet Explorer address bar type in “myschoolbuilding.com (or click on the link
above to access)
Enter email address and hit submit
If you are asked for school number enter:
210767354
Make sure the following information is correct. If you are a 1st time user then fill in
the information
Once logged on this screen should appear. Choose the “Schedule Request” tab.
When this screen appears choose “Normal Schedule”.
Begin by filling out the request form. The only mandatory information needed is indicated by the red check boxes.
Choose school
Choose rooms/areas such as gym, auditorium, etc
Type name of event
Fill out times needed. Fill “Start Time”
then “End Time” and “Duration” will fill
out automatically
Either select organization or type if not listed
Choose date/s from calendar (use the “Check Availability” tab below to avoid double bookings)
A contact person is mandatory
Either select organization or type if not listed
A contact person and information is mandatory
The proceeding information is not mandatory but is helpful for future reference. Outside agencies must provide insurance information.
This section is to notify for special instructions and/or setup needed for an event. An example is if the kitchens are being used then “Food Services” needs to be notified and a brief description needs to be filled out.
After mandatory information is completed a password is needed for submitting the event. The password is “schedule”. After password is entered select “save” and the request is forwarded for approval.
Choose the “My Requests” tab and then choose “My Schedule Requests”. This is where you can check your requests status. There is also a calendar for viewing events and see their progress of approval.