ieee vtools introduction. mga information management responsible for collecting it requirements for...

IEEE vTools

Introduction

MGA Information Management

Responsible for collecting IT requirements for MGA as well as Regions, Sections, Chapters, Student Branches etc…Coordinating/advocating their solution -

design, development and deployment.

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Information Management

Information Management

Region 1 Rep.

Region 2 Rep.

Region 3 Rep.

Region 10 Rep.

Transform ECCs.Transform ECCs.

IEEE EnterpriseSolutions Development

(vTools)IM

Communications (IMC)IBP

IEEE.tv

myIEEE

IEEE memberNet

EWH

vTools Meetings w/ CC

eNotice

Web Conferencing

SAMIEEE

Coordinate with Geo Units

Student Branch Reporting

vTools Mission: providing tools to the volunteers and staff who support our members.

vTools are developed and made possible by IEEE volunteers. The toolbox simplifies administration by offering web based software,  reduces time spent managing activities, and assists in member development.

vTools project portfolio is sponsored by IEEE Membership and Geographic Activities (MGA). MGA serves the needs of IEEE members by  supporting IEEE Sections, Chapters, and Branches and is responsible for IEEE membership, and member development.

vTools toolkit contains tools in various phases of development, from production, to pilots, to active development

vTools Team

VolunteersMarc ApterDave GreenRon JensenCharles LordHoward MichelBill RatcliffBob ParroGene Ressler

Contractors Small number of part time developers

StaffCecelia JankowskiEugene KhusidKhanh LuuVera SharoffCheryl SinauskasTom Smith

vTools projectsMeetings and L31– Available for use now!WebInABox– Available for use now!Voting– Available for use now!Web Conferencing – Available for use now!Surveys– Available for use soon!

vTools.Meetings

Meetings Posting– Collection of meeting data– Credit card handling

available in a pilot mode to a limited number of R1-R7 sections with CB accounts at the beginning of Q3, 2010.

Full release after the pilot phase. R8-R10 support planned for phase 2

– Complements family of products from Conference Services for larger events (Internet Conferencing, Meetings and Conferences Management, Teleconferencing)

vTools.MeetingsFeatures– Form for entering meeting info– On-line registration– L31 Meeting report (only need to add attendee

information)– RSS, iCal, and other feeds of meetings and L31s– Calendar support– Badge printing, meal tickets – Notice of meeting for display on a web site

without webmaster involvement – Feeds meeting information to myIEEE– Credit card support coming in 2Q 2010

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L-31The L31 process is changing for all 2010 meetings.– Previous L 31 tool to be archived.

The Meetings L31 tool will now be standard.– http://meetings.vtools.ieee.org– Select create a new meeting report

NOTE: New security model restricts access to volunteers listed in the Geographic Activities Roster

While you are there, please use the Meetings tool to get your meetings on the calendar.

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WebInABox

Basic Section web site “WebInABox”– Wizard-like interface for creation– In Production– Data driven– Enable a common look and feel– Calendar for all units

pulls from meetings tool

– Pulls volunteer data from IEEE databases

– No webmaster involvement required

vTools.WebInABox

Supports Sections, Chapters, and Affinity groups.vTools.WebInABox is designed to be installed on the IEEE (EWH) server. Is not meant to compete with or replace complex content management systems.

vTools.WebInABox

Generated section websites provide: – Home Page – welcome message, announcement, and a

picture– Calendar Page - lists section events from vTools.Meetings

(vTools.WebInABox seamlessly integrates with the vTools.Meetings)

– Officer Information Page - lists section officer information* (Volunteers can specify what officers' information (s)he wants to show: name, position, e-mail, phone, etc.)

– Other Units Page - information on chapters, affiliate groups, student branches*

– Blog Page – pulls information from your blog on EWH or elsewhere

– Links Page - a number of IEEE links plus custom links specified by the volunteer

* Data pulled from central IEEE data source as reported to IEEE.

Voting

Electronic Election for local units– Piloted in 2007 & 2008 using a vendor –

learned much– In parallel, started internal

development– IEEE Product Piloted in 2009– In Production Spring of 2010– Will support all units for 2010 elections

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Web Conferencing

Commercial solution provided by DimDimUses: Online meetings, webinars, training

sessions, demos and presentations. Available to Regions and Sections, MGA

Board and MGA Board CommitteesAllows 20 simultaneous teleconferences with

up to 50 attendees eachMore details available at

http://www.ieee.org/go/mga-vm

Web Conferencing with DimDim

Land line number is not toll freeExperience dropped ConnectionsCreated FAQ and Etiquette Blog that goes

over:Easy Start and Rules of the RoadWays of making toll free calls using Skype,

Google Voice, and DimDim built-in VoIPWhere to get help on DimDim

Future vTools projects Automated Officer Reporting

E-Notice replacement

Finance – L50, financial management

Prospective Members with IEEE Business Platform support

Further integration with myIEEE

Off-line join

More opportunities ??– Section Dashboard– Integration with collaboration tools – Membership Development– Member Development– Volunteer Reporting, more than officers- Voting– Communicate– Agendas– Awards

vTools Program Summary

Volunteer driven, going strongDeveloping methodology and frameworkBuilding on vTools infrastructureVisit http://vtools.ieee.org to see the roadmap for existing and future projects, ways to contribute to the project, and provide feedback

Training:

Information and Training Modules located at http://vtools.ieee.org

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vTools Team ContactsRon Jensen – vTools Chair r.jensen@ieee.org

Dave Green – Meetings d.green@ieee.org

Howard Michel – WebInABox h.michel@ieee.org

Marc Apter – Voting m.apter@ieee.org

Charles Lord - Training c.j.lord@ieee.org

Eugene Khusid – Staff y.khusid@ieee.org

Bob Parro – Vice Chair Information Management b.parro@ieee.org

Reference info

http://vtools.ieee.org – contains projectstatus, blog, contact information, FAQ, andtraining information

vtools@ieee.org – contact e-mail for anyquestions related to the project